Role:
- Serves as the primary contact for internal and external stakeholders concerning all matters related to the Director's Office
- Liaises with senior management teams and country managers
- Organises and coordinates executive outreach and external relations and oversees special projects
Executive Support
- Handles a wide range of administrative tasks for the Director, including managing calendar, drafting and preparing confidential correspondence, arranging comprehensive travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
- Communicates on behalf of the Director with internal and external stakeholders regarding programmatic initiatives.
- Researches, prioritizes, and addresses incoming issues and concerns directed to the Director, including sensitive or confidential matters, and determines the appropriate course of action, referral, or response.
- Facilitates smooth communication between the Director’s office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management.
- Works closely and effectively with the Director
- Provides leadership in building relationships essential to the organization’s success and manages various special projects for the Director.
- Completes critical deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that enable the Director to lead the company effectively.
- Prioritizes conflicting needs, handles matters promptly and proactively, and ensures projects are followed through to successful completion, often under deadline pressure.
- Supports administrative tasks within human resource functions.
Senior Management Liaison
- Acts as an adjunct member of the Executive Team, assisting with meeting scheduling and attendance.
- Helps coordinate agendas to achieve business outcomes.
- Collaborates with the finance department to prepare necessary reports.
Requirements:
- Excellent organizational skills demonstrated by the ability to manage and prioritize multiple tasks seamlessly with meticulous attention to detail.
- Strong interpersonal skills enabling effective relationship-building with stakeholders, both internal and external partners.
- Exceptional written and verbal communication skills.
- Proven proactive problem-solving abilities with strong decision-making capabilities.
- Demonstrates emotional maturity.
- Highly resourceful team player who can also work effectively independently.
- Track record of handling confidential information discreetly, with adaptability to manage competing demands.
- Demonstrated ability to achieve high- performance goals and meet deadlines
- Forward-thinking individual who actively identifies opportunities and proposes innovative solutions.
- Bachelor degree.
- Relevant work experience: 3 to 5 years supporting C-level executives or senior management.
- Experience and interest in internal and external communications, as well as partnership development.
- Proficiency in Microsoft Office and Adobe Acrobat.
AlwaysHired Pte Ltd
EA Licence No: 24C2293
EA Reg No: R1325976
