Total 12,018 accounts cum admin executive job vacancies in Administrative / Clerical category in Singapore

Job Description & Requirements

• To follow up closely with the team’s work progress and update the management as and when required.
• Be responsible for data entry, documentation, prepare printed materials and report compilation.
• Take meeting minutes and follow up as per recorded.
• Assist to prepare reports and analysis as required.
• Be responsible for documents translation, in between English and Chinese.
• Be administrative support in bidding process preparation.
• Ad-hoc duties

The Executive Secretary will provide high-level administrative support to the General Manager of the Hotel. This role is pivotal in ensuring the smooth operation of the GM's office by managing schedules, coordinating meetings, handling confidential information, and acting as a liaison between the General Manager and other stakeholders. The ideal candidate will be highly organized, detail-oriented, and able to work in a fast-paced environment while maintaining professionalism.

Key Responsibilities

• Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and other documents as requested by the General Manager.
• Screen and direct phone calls, emails, and correspondence, ensuring timely responses.
• Handle confidential information with discretion and professionalism.
• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Liaise with department heads and key stakeholders to ensure alignment on meeting objectives and logistics.:
• Serve as the primary point of contact between the General Manager and internal staff, clients, and external partners.
• Manage communication flow between the GM’s office and other departments, ensuring timely dissemination of information.
• Assist with coordinating and implementing special projects assigned by the General Manager.
• Conduct research and compile data for reports and presentations as needed.

Skills & Competencies

• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• High attention to detail and ability to work independently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion and confidentiality in handling sensitive information.
• Strong interpersonal skills with the ability to interact professionally with internal and external stakeholders.

Qualifications

• Diploma or degree in Business Administration, Hospitality Management, or a related field.
• At least 1-2 years of experience in an executive support role, preferably within the hospitality industry.
• Proven experience working closely with senior executives or General Managers.

Job Description & Requirements

• To follow up closely with the team’s work progress and update the management as and when required.
• Be responsible for data entry, documentation, prepare printed materials and report compilation.
• Take meeting minutes and follow up as per recorded.
• Assist to prepare reports and analysis as required.
• Be responsible for documents translation, in between English and Chinese.
• Be administrative support in bidding process preparation.
• Ad-hoc duties

Responsibilities

• Handle all data entry using ERP system and excel.
• Generate quotations, delivery orders and invoices.
• Issuance of work orders to production.
• Handle emails and phone calls.
• Manage and purchase office stationery and inventory.
• Ensure proper filing of all documents.
• Fulfill any ad-hoc tasks assigned.

Requirements

• 2 years experience in administrative roles, preferably with engineering firms.
• Proficient in ERP system,MS Excel and Word.
• Able to write proper emails in English.
• Bilingual in English and Mandarin to handle customers.
• Ability to plan and prioritize workload and handle multiple tasks.
• Have good team-work spirit, willing to help out in other departments.
• Possess the flexibility and willingness to learn new things to gain skills, especially interpreting simple sheet metal drawings, needed for promotion opportunities.

Executive Secretary

Role:

Supporting the Chairman of the company, you will be working closely with administrative staff to ensure smooth operations for the Chairman and will be reporting to the Director of HR.

Requirements:

• The ideal candidate should be tertiary educated and come with at least 10 years of experience in a secretarial role.
• You will need to be highly organised and detail-oriented, as well as have strong follow-through skills to keep on top of your responsibilities.
• Being discreet when dealing with confidential matters and being flexible to respond to urgent matters outside of working hours will be required of this incumbent.

Responsibilities

1) Assist with job scheduling, inputting of job segments into system.

2) Monitor and coordinate with customers on servicing arrangement.

3) Assist with parts/components identification and place order when parts/components unavailable

4) Perform other administrative task when required.

Requirement

1) At least Secondary/Post Secondary/Technical Certificates qualifications

2) Fresh graduate welcome to apply

3) Singaporean or Singapore PRs preferred

4) Experience with part/component identification for construction equipment will be advantageous

5) Proficiency in Microsoft Office (Words, Excel)

6) Proficiency in Microsoft Dynamics AX/365 will be advantageous

7) Good command of English to communicate with customers and for system-related work

8) On job training will be provided. Candidate to possess positive and willing to learn attitude

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R:4TEU3HDT24

Responsibilities

1) Assist with job scheduling, inputting of job segments into system.

2) Monitor and coordinate with customers on servicing arrangement.

3) Assist with parts/components identification and place order when parts/components unavailable

4) Perform other administrative task when required.

Requirement

1) At least Secondary/Post Secondary/Technical Certificates qualifications

2) Fresh graduate welcome to apply

3) Singaporean or Singapore PRs preferred

4) Experience with part/component identification for construction equipment will be advantageous

5) Proficiency in Microsoft Office (Words, Excel)

6) Proficiency in Microsoft Dynamics AX/365 will be advantageous

7) Good command of English to communicate with customers and for system-related work

8) On job training will be provided. Candidate to possess positive and willing to

learn attitude

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R:4TEU3HDT24

Job Highlights

· Answer and direct phone calls, reply to email

· Order office supplies

· Assist in the preparation of regularly scheduled reports

• Create purchase requisition / orders, compile Timesheet, track mobilisation and demobilisation of employees to site.
• Provide admin support to visitors and answer any inquiries from visitors
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc
• Supporting internal and external inquiries and requests related to the HR department
• Assist in payroll preparation by providing relevant data (overtime, absences, leaves, etc)
• Coordinate with team members to ensure smooth flow of documents
• Assist in other ad-hoc duties when required

Requirements

• Min GCE ‘O’ level with at least 2 years of relevant experience
• Proficient in MS office application
• Able to work independently with min supervision
• 5 days work a week
• Pay attention to detail
• Good team player
• Positive attitude

Interested candidates please submit updated resume via APPLY NOW.

Please include your availability date and expected salary in your resume.

We regret only shortlisted candidates will be notified.

Company Overview

We are looking for energetic and dynamic candidates to join our team.

“Your Job, Your Joy”

Through our professional support, we would like to enhance our

services and values by making “Your Job, Your Joy” society.

- Basic administrative duties (including accounts book-keeping, invoicing, general filing, data entry etc)

- Flexible working hours, work from home can be arranged

- Minimum commitment 25 hours per week

- Work location: Boon Keng / Bugis

- Fluent in spoken and written Chinese and English

- Prior experience with Microsoft Excel required

We are representing our client who is in the industrial automation Industry in search for

Admin Assistant

Responsibilities

• Provide comprehensive administrative support to the department.
• Managing calendars for directors and managers.
• Processing claims through Concur and managing shopping carts.
• Maintaining the MS Teams Site and SharePoint for the department’s SOP and organization chart updates.
• Supporting visitors, including meeting setups and meal/transport arrangements.
• Overseeing department training progress, stationery, and equipment needs.
• Organizing meetings, securing room bookings, taking minutes, and preparing slides and reports.
• Coordinating travel arrangements (flights, hotels, visas, transport).
• Handling ad-hoc tasks and covering reception duties on a rotational basis.
• Attending monthly admin meetings and taking minutes.

Requirements

• Prior experience supporting Directors and Managers
• Skilled in minute-taking and travel coordination.
• Open to covering reception duties on an ad-hoc basis.
• Proficient in Microsoft Office tools.
• Experience with Concur, shopping cart management, and meal arrangements is a plus.

Join us on Telegram here: https://t.me/Searchstaffingjobs

Interested applicants, kindly send in a copy of your updated resume in WORD document to [email protected] statingyour current and expected remuneration together with notice period required to current employer.

EA No: 12C6254 | EA Personnel Registration No: R1879665

About Chambers International

Established in 1980, Chambers International, has built a strong presence in Singapore as a reputable group of companies providing a comprehensive range of professional real estate consultancy services, including integrated facilities management and strata title management.

We're Hiring!

The ideal candidate should have excellent organizational and time management skills, as well as strong attention to detail. Proficiency in computer skills, including MS Office, is essential. Previous experience in an administrative role is preferred. If you are a proactive and reliable individual with a positive attitude and a willingness to learn, we welcome you to join our team.

Responsibilities

• Perform data-entry, printing, filling, documentation, etc.
• Sorting & distributing mail
• Assist in inquiries and concerns from the owners/tenants
• Answer incoming call in a courteous
• Assist owners/tenants in the application of move in/move out, renovation request, etc.
• Issue official receipts to owners/tenants for the financial transactions
• Keeping record of all financial transactions(maintenance fees, renovation deposit and other incomes) at all times
• Review and processes invoices received from the suppliers/contractors
• Provide the financial transactions summary, invoices, official receipt, etc. to the Headquarters' Accounts Department
• To maintain stock of stationery supplies and equipment maintenance record for the department
• Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services
• Assist on any ad-hoc tasks as required by the department

Requirements:

• Minimum GCE ‘O’ level or equivalent
• 1 year admin support experience, relevant experience in the service industry or residential development will be an added advantage
• Good Customer Service Skills, possess fluent communication and interpersonal skills
• Proficient in Computer Skill such MS Office
• Meticulous and have an eye for details, able to multi-task and independent

Interested applicants please indicate with details as below:

• Notice period/Intended start date
• Last drawn and/or current salary
• Expected salary
• Reasons for leaving current and/or last employment
• Position applied for in the email

We regret that only shortlisted candidates will be notified.

• Singapore Based (Clementi)
• 5.5 Day (Mon to Fri) : 9am – 6pm (Sat) : 9am – 1pm
• Career Progression Opportunities

Job Requirement:

• Familiar with admin duties

Job Scope:

• Admin duties
• Design image for company products (FMCG)
• Upload image to company website
• Any other ad-hoc duties when required.

Kylen Seah Reg No: R24124248

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Our Company specialiases in Manufacturing , Sourcing , Manufacturing & Customisation of Corporate Gifts for all events .

Our clienteles includes mainly Governments, Banks, Corporations , Religious Organisations & SMEs for their gifting needs.

We are looking for passionate Administrative Personnel to help liase with local & overseas Suppliers to follow up on Purchasing Accounts Payable and Invoices

Tracking of shipment dates to ensure on time delivery to customers

Assist the boss in managing the company's personnel and administrative work, accounting records, and document management.

Assisting other adminitrative role in office management

Able to read , write and converse proficiently in mandarin

Working days Mondays to Fridays , 9am-6pm

• Process workmen compensation insurance & claims.

• Assist in implementation of the organization’s SHMS.

• Coordinate EHS promotional activities within the organisation.

• Participates as a risk management team member in the corporate RM organization.

• Briefs safety manager team periodically on the execution status of the overall safety program.

• Assist in conduct of monthly corporate WSH committee meetings.

• Take minutes of all meetings and maintain proper records.

• Submit EHS related documentations (internal and external)

• Maintain all relevant RHS records.

• Any other duties as may be assigned.

About Us

Adecco Group, headquartered in Zurich and a Fortune 500 company, is a global leader in HR solutions. Founded in 1996, we offer services like temporary staffing, permanent placement, and recruitment process outsourcing across over 60 countries. Adecco combines global reach with local expertise, using technology to enhance its HR ecosystem. The company is committed to corporate social responsibility, focusing on diversity, sustainability, and community development, and supports various industries, including IT, finance, healthcare, and manufacturing.

The Role

We're on the lookout for a meticulous Admin Assistant to assist with contracts drafting and maintaining of data.

Key Responsibilities

• Responsible for collection of associate’s data, generation of employment contracts
• Ensure all data is keyed into system promptly
• Liaise with business users and processing team for monthly payroll and incentives / commissions
• Verifies all payroll instructions, including but not limited to, employment contracts, front office information, timesheets, receipts, and more.
• Consolidate payroll instructions into a standard template
• Prepare and reconcile monthly report
• Ensure accurate and timely report submission
• Ensure compliance with internal & external regulatory
• Maintain proper electronic or hardcopy filing of documentation
• Other assigned ad-hoc administrative duties

Requirements

• Experience with Microsoft Excel
• Ability to perform tasks effectively & accurately
• Eye for details and able to handle large volume of contracts and timesheets
• High integrity and ethics
• Positive learning attitude

** Both Permanent and Contract (6 months) positions are available.

Job Scope

• Verify and record all vendor invoices in system.
• Monitor accounts receivable and accounts payable, follow up on outstanding payments.
• Prepare and send monthly SOA to customer
• Assist in preparation of financial statements and required reports
• Basic Accounts Payable and Receivables.
• Various HR admin duties that may arise time to time.
• Handling appointment and administrative duties for Managing Director
• Processing work pass application, renewal, tax clearance and admin related
• Verify employees working hours for payroll.
• Any ad hoc duties as and when assigned by the Management

Requirements:

· Preferably to have Diploma/Degree Qualification in Accounting or Human Resource.

· At least 2 years of related working experience.

· Proficient in Microsoft Excel and Word

· Good sense of initiative, driven and independent worker.

· Meticulous with an attention to detail

· Able to manage deadlines.

Responsibilities:

• Perform data entry and other general administrative duties assigned.
• Handle documentation for freight forwarding operations
• Conduct targeted conversations with customers to identify customer needs
• Manage the complete documentation for checks in accordance to internal SOPs, government regulatory requirements and legislations to identify non-compliance
• Monitor shipments regarding to freight forwarding matter
• Follow operational policies, standards and procedures
• Conduct basic risk assessment
• Any other ad-hoc matter as assigned by superior

Requirements:

• Minimum 'N' Level and above education
• Proficient in Microsoft Office (Outlook, Excel, Powerpoint etc)
• Communication skills
• Able to multitasking and ability to manage time effectively
• Problem-solving

The Shipping Documentation Admin is responsible for overseeing and managing all aspects of shipping documentation within the department. This role involves ensuring accuracy and compliance with relevant regulations, preparing and maintaining shipping documents and bills, coordinating and facilitating the smooth flow of information between various departments.

Job Description:

• Assist in administration and documentation required for STS (Ship to Ship) operations including but not limited to certificates, permits and reports.
• Facilitate coordination of documents / billings / communications between departments in office and with vessels
• Maintain and upkeep of STS records including transfer logs and regulatory filling.

Tee Xin Li Reg No: R24121619

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

About Us:

From business process re-engineering to global business expansion for Japanese corporations, Abeam Consulting has served our clients through more than 40 years of growth. With our vision of being the No. 1 global consulting firm from Asia, ABeam Consulting helps our clients take on the challenge of business transformation. With 4,400 consultants in Japan, and 3,100 in overseas offices concentrated in Asia, our 7,500 consultants and global alliance partners provide truly comprehensive services.

Position Overview:

We are seeking a motivated and detail-oriented Talent Acquisition Support to join our TA team for a 6-months contract. This junior-level position will play a crucial role in supporting our talent acquisition efforts, ensuring a smooth and efficient recruitment process. The ideal candidate is organized, proactive, and has a passion for helping others.

Key Responsibilities:

• Support the Talent Acquisition team with administrative tasks, recruitment process coordination, preparing reports, and organizing recruitment events.
• Assist in the scheduling and coordination of interviews between candidates and hiring managers.
• Maintain and update candidate databases and Applicant Tracking Systems.
• Prepare and distribute job postings.
• Support contractor staff management by tracking contract renewals, addressing work pass-related issues, drafting renewal contracts, and coordinating the onboarding and offboarding processes for contractors.
• Work closely and to support Talent Acquisition Partners to enhance recruitment processes and strategies, as well as collaborate with other departments on recruitment-related matters.

Requirements:

• Minimum of a Diploma in any field or discipline.
• Minimum 2 years of experience in an administrative or support role (including internships) is preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with applicant tracking systems (ATS) is a plus.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• A positive attitude and willingness to learn.
• Immediate starter is preferred.
• Only Singaporeans need to apply.

Why Join Us

At ABeam Consulting, we place a strong emphasis on collaboration, and helping our employees grow and develop their skills, offering a supportive and empowering work environment. With a presence in multiple countries and a diverse range of clients, Abeam Consulting offers an exciting and dynamic workplace for individuals looking to build a career in consulting. Abeam Consulting has also recently joined SAP’s regional strategic partner initiative as their first regional partner in the region and has also been recognized by UiPath as a Diamond Partner in providing RPA solutions. With such accolades, we aim to continue driving enterprise and digital transformation initiatives in order to transform the way people work and communicate in the digital age. In addition, our industry team is working tirelessly in order to bring more solutions to the banking and finance sector.

We regret only shortlisted candidates will be notified.

Shipping Documentation Admin

Working day : Mon - Friday (9am -6pm)

Salary : $2000-$3000

Location : Taiseng

The Shipping Documentation Admin is responsible for overseeing and managing all aspects of shipping documentation within the department. This role involves ensuring accuracy and compliance with relevant regulations, preparing and maintaining shipping documents and bills, coordinating and facilitating the smooth flow of information between various departments.

Job Description:

• Assist in administration and documentation required for STS (Ship to Ship) operations including but not limited to certificates, permits and reports.
• Facilitate coordination of documents / billings / communications between departments in office and with vessels
• Maintain and upkeep of STS records including transfer logs and regulatory filling.

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Location: Central

JD:

• Support employee business travel booking, end to end with support from travel agency.
• Support onboarding and all employee queries
• Maintaining positive relationships with partners (travel agency,hotels, airlines etc)
• Negotiating preferred rates partners (airline, hotel and other travel vendors)
• Support all VISA applications and any documentations required.
• Support insurance claims by employees or submit on behalf of company claims.
• Assisting with any travel-related issues that may arise, even out of office hours
• Review and draft corporate travel policies and processes
• Review and update travel communications, collaterals and decks.
• Support per diem/ travel allowance process
• Review monthly travel invoices and statement of account
• Analyzing and prepare reports on travel spend
• Support implementation of any new travel management company.

Requirement:

• Proven minimum 3 years experience as a travel consultant or similar role
• Strong knowledge of travel destinations, airline policies, and booking systems.
• Proficient in travel management software (e.g., Sabre, Amadeus, Travelport).
• Ability to work independently and as part of a team.
• Strong attention to detail and organizational skills.
• Ability to work under pressure and manage multiple tasks.
• Able to think clearly in emergencies

Interested applicants please WhatsApp to Wa.me/6590100921

Toh Jun Xian

Senior Consultant

R1879771

Revup Proservices Pte Ltd

EA.24C2366

Position Title: Order Administrator
Location: Geylang Bahru
Working Days: Mon - Fri, 5 days (ALT SAT)
Working Hours: 8.30am – 6.00pm

Admin

• Prepare customer quotations
• Fulfilling orders
• Processing orders to shipment and delivery of orders to customers.
• Responsible to manage customers’ orders and coordinating with colleagues during the entire process.
• Data entry
• Manage sales hotline and follow up on all customer and other sales enquiries
• And other admin matters as assigned by Supervisor

Prerequisites

• On job training provided.
• Minimum of 1-year related experience in related Food wholesale trade will be advantageous
• Proficient in MS office applications

Interested applicants may choose to apply / Contact me your updated resume for our consultant to find you a suitable oppurtunities

Contact Number : +65 90839650

LIM JUN SHENG Reg No: R22104301

The Supreme HR Advisory Pte Ltd EA No: 14c7279

- Attend to walk in guest

- Transfer phone calls

- Admin and documentation

Elsa Fontanne (CEI No. R24124496)

Recruitment Consultant

Contact Number: 67860100

Email Address: [email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

Job Scope:

• Tactful handling of phone calls and call-in enquiries
• Meticulous handling of queries and requests from superiors and colleagues
• Performed close support to ensure that municipal operations are maintained
• Faxing, filing, scanning and photocopying of documents
• Provision of administrative support to the department
• Any other ad-hoc administrative duties as assigned

Job Requirements:

• Min GCE "O" Levels and above
• Prior experience in administrative field would be an added advantage
• Able to start work immediately or within a short notice
• Able to commit at least 3-6 months or longer

Interested candidates do send in your resume to [email protected]

Attn: Wendy Khoo Hui Wen (R1761665)

Recruit Express Pte Ltd (99C4599)

Admin

• 5.5 Day (Mon to Fri) : 9am – 6pm (Sat) : 9am – 1pm
• Working Location: Clementi
• Salary: $2000 - $2800

Job Requirement:

• Familiar with admin duties

Job Scope:

• Admin duties
• Design image for company products (FMCG)
• Upload image to company website
• Any other ad-hoc duties when required.

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]