Total 12,055 accounts cum admin executive job vacancies in Administrative / Clerical category in Singapore

• 2 years contract, convertible
• With 3 years of lease management experience in processing backend leasing documentation/managing high volume document experience added advantage
• Strong admin working in legal/law firm processing contracts/processing legal documents are welcome to apply.

Job Description

• Manage and administer leases in a portfolio of Office/ Logistic properties
• Responsible for management of leases which includes preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule
• Responsible for lease documentation, audit checks on leases and tenants, arrears management, tenant and other related lease management functions
• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval
• In charge of tracking security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales
• Covering of administrative duties

• Possess a Diploma in relevant courses
• Minimum 3 years of relevant experience
• Strong admin that does contracts and work in legal/law firm will have added advantage
• Possess retail backend leasing processing background will have added advantage
• Proficiency in Microsoft Word and Excel are essential
• Experience in SAP will be an added advantage
• You should be meticulous, diligent, a team player, independent and process initiative. Other key attributes include excellent communication and interpersonal skills

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd
Registration Number: R23118389
EA: 21C0661

• Hybrid

You will be required to provide HR and general administration support, working closely with the operation team to improve work relationship and ensure alignment with company process and procedures.

Job Description

• Maintenance of employee records, work pass renewal/cancellations, checking and reporting of monthly attendance, medical claims processing.
• Support on hiring of front-line employees and onboarding process
• Handle employee matters, grievances and feedbacks
• Monitor daily staffing levels and provide regular updates
• Manage petty cash and employee overtime claims for submission
• Track and ensure leave records are accurately reported in HRIS
• Handle monthly reports (e.g. manpower, OT)
• Purchase goods via ordering system
• Verify and ensure all tax invoices are exported accurately
• Update documentations for filling, audit, etc

Job Requirements

• ‘O’ level or equivalent with relevant experience
• Effective communicator and problem solver on staff issues
• High level of accuracy and attention to detail
• Able to adapt in a fast pace & challenging environment
• Able to work independently and in a team
• Conversant in Microsoft Office Suites
• Comfortable to be working in a healthcare environment

Responsibilities

• Participate in UAT for projects within the department
• Manage tenancy agreements for expatriates which includes new applications and renewal
• Process claims on Travel Expense, Entertainment & Gift expense and other miscellaneous claims
• Checking of invoices and inputting of expense payment into systems
• Daily verification and EOD reconciliation between systems
• Prepare monthly and ad-hoc reports
• Process incoming swift messages and constructing of outgoing swift messages
• Updating of EMS database
• Reconciliation and monitoring of cash card balance, petrol card transactions and overtime for company drivers
• Ad hoc duties as assigned

Responsibilities

• Diploma/ Degree's in any discipline
• Working experiences as Admin and Account Payable are preferred
• Proficient in Microsoft Office applications
• A strong and driven team player

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Are you organized, detail-oriented, and experienced in bookkeeping? My Atelier, a leading interior design company, is currently seeking a dedicated and skilled individual to join our team as an Administrative Staff member with a focus on daily bookkeeping tasks.

Key Responsibilities:

• Bookkeeping: Manage daily financial transactions, including accounts payable and receivable, expense tracking, and reconciliation of bank statements.
• Performing administrative tasks including keeping record of the contracts and agreements, maintain Operations documentations, assist in monthly billing, invoicing and payment, etc
• Data Entry: Accurately input financial data into the accounting software and maintain organized records for easy retrieval.
• Administrative Support: Provide general administrative assistance, including answering phones, responding to emails, and assisting with office tasks as needed.
• Communication: Collaborate with team members and communicate effectively with vendors and clients regarding financial matters.

Qualifications:

• Proven experience in bookkeeping and administration.
• Strong proficiency in accounting software (e.g. Xero).
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy in data entry.
• Effective communication skills.
• Proficient in Microsoft Office Suite.

Education and Experience:

• Min GCE `O' Level or Diploma/Degree. Additional relevant education or certification in bookkeeping is a plus.
• Minimum of 2 years of experience in a similar role.

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- $2,300 - $3,000/Month + CPF

(Depending on Qualifications & Work Experience)

- Attractive Monthly Team Bonuses ($200-700/month)

- Looking at about $2,500 - $3,700/Month or more after incentives

- Clear Salary Progression, Annual Salary Review (Minimum 10% Increase)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

inlingua is looking for Administrative Executives. We're seeking outgoing and organised individuals with a proactive mindset. Embrace a culturally and linguistically diverse environment, interacting with learners and staff. Join us in shaping a vibrant educational environment!

Job Responsibilities

As an Administrative Executive, you will play a pivotal role in supporting school operations and promoting our school's courses and services. Your primary responsibilities include:

Front Desk Management and Customer Engagement:

• Serve as the primary point of contact and assistance for visitors, learners, and parents at the front desk
• Manage incoming calls, emails, and inquiries, directing them to the appropriate staff members or departments.
• Handle walk-in inquiries, and address questions regarding admissions, programs, and services.
• Professionally handle inquiries about the school's courses and services and actively promote and provide detailed information about the school's services, policies, and offerings.

Overseas Learner Enrolment:

• Liaise with learners and agents, promote, and provide information about services and policies (e.g. give presentations, answer enquiries, make proposals, explain policies, etc.)
• Recruit learners for new courses and classes (e.g. generate and contact leads, maintain leads database, send mailers, etc.)
• Manage learner enrolment processes and procedures (e.g. stipulate contracts, enroll learners in courses, collect payments, etc.)
• Manage Student Passes and ICA processes and procedures (e.g. provide and disseminate information, submit documents, complete formalities, maintain database, etc.)

Full Time Course Delivery:

• Manage learners academic processes and procedures (e.g. monitor attendance, complete transfers/withdrawals/deferments, manage assessment records, reports and certificates, etc.)
• Assist in maintaining learner records, enrollment paperwork, and admissions documentation, ensuring accuracy and compliance with regulations.
• Plan and coordinate course schedules (e.g. plan and timetable courses, disseminate information, select venues, assign teachers, etc.)
• Manage course runs (e.g. prepare course documents, set up course venues, distribute course materials, delivery of progress tests, survey satisfaction, etc.)
• Collaborate with other administrative and academic staff to streamline processes, implement best practices, and improve overall operational efficiency.
• Facilitate academic-related inquiries and facilitate the school’s compliance to EduTrust requirements.

Qualifications:

• Able to communicate well in Standard English and one other language.
• Fluency in additional languages (preferable).
• Experience in administrative roles or a similar role.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritise effectively.
• Good organizational skills.
• Experienced in using Microsoft Office (Word, Excel, Powerpoint).

Admin & Receptionist – In this new role, you will be responsible day-to-day administration and organizational support to ensure the smooth and efficient daily operation of Singapore entities. To be successful as an Admin assistant you should be able to oversee and ensure smooth and efficient daily operations.

You will:

1. Administrative Assistant

• Provide administrative duties, like filing administrative documents, data entry
• Preparing purchase orders, delivery orders, invoices for all office related services
• Order office supplies
• Update Office Expenditure list
• Maintaining equipment inventories List and evaluating new equipment
• Responsible to supervise and inspect contractors' works, i.e. Security and Cleaners
• Responsible for the maintenance and upkeep of office including CCTV system, AV system, Fire Extinguishers, Furniture and all properties in office

2. Receptionist

• Manage incoming calls and direct to the intended parties
• Take and deliver timely messages to the intended recipients
• Receive visitors in the office and escort them to the meeting room
• Ensure full compliance of MOM safe distancing measurements are comply to
• Handle all incoming, outgoing, local and international mails & courier deliveries
• Assist in conference call bookings and arrangement when required
• Coordinate with travel / hotel providers as and when necessary
• Able to handle ambiguity and confidentiality

3. Others

• Back-up for Admin Manager
• Any other ad hoc duties as assigned by the Admin Manager

You Bring:

• At least a Higher Secondary / Pre-U/A level/College/Professional certificate or equivalent
• At least 3 year(s) working experience in a similar field
• Preferably junior executives specializing in clerical / administrative support or equivalent
• Have good computer application knowledge (eg., Excel, Words, Power Point, etc.)
• Have good phone etiquette, anticipation, analytical skills, with problem solving aptitude.
• Excellent communication skills, both written and spoken in English

• Provide administrative support to the brokers.
• Prepare insurance documents for quotations, proposals and cover confirmation.
• Arrange for timely billing and monitoring of payment.

Requirements:

• Diploma and above.
• At least 2 years of admin experience in an Insurance Industry.
• Possess relevant insurance certificates - BCP/CGI/PGI is a plus.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Temporary Sports Executive

Contract: Till end of the year December 2024

Salary: $14/hour.

Working Days: Every Tue, Thursday & Sat

Working Hours: - Tues & Thurs: 3.45pm - 6.15pm- Saturdays: 8.15am to 10.45am

Location : Home of Athletics (Kallang) 52 Stadium Road, Singapore 397724

Job Description:

• Checking if the venue is set up and safe for students to participate
• To note down the attendance of the SP – CCA students
• To observe the students and coaches and report any injuries
• Help administer first aid if possible
• To ensure all students are accounted for and dismissed at the end of each session
• To update MOE officers on any discipline issues
• To help organise additional enrichment and bonding sessions for the students

Requirement:

1. Able to work with primary/secondary school children
2. active in sports
3. able to work on weekend
4. outgoing personality

Interested candidate please click on the following link to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile. <https://go.persolkelly.com/job/apply/4848/temporary-sports-executive-@-kallang-%7C-$14>

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. <R23114044r> <Farisya Elyna Putri Mohamed Saleh>

Job Responsibilities:

• Share clear and accurate information when responding to queries via Live Chat, over the

phone and through email

• Establish communications between Customers and Executives

• Resolve customer enquiries and disputes efficiently

• Escalate issues promptly where and when required

• Accurately provide and record information pertaining to key customer interactions

• Perform General Administrative and Clerical duties

• Provide ad hoc support around Office as needed

• Maintaining an accurate and organised record of documentation within the Company’s

Operative System

• Perform any administrative duties as assigned

Requirements:

• At least Diploma qualifications or equivalent

• Good command of written and oral in English and Chinese / Malay (in order to liaise with the English & Chinese / Malay speaking associates)

• Good communication skills and is comfortable speaking on phone

• Positive work attitude and a good team player

• Proficient in MS Word and Excel

• To support the sales team in all admin duties.
• And other ad hoc duties assigned.

Requirements:

• GCE O Level and above
• At least 1 year of admin experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Job description:
Provide administrative & logistics support at the General Office, Centre of Excellence (COE) of the Mother Tongue Department as well as Head of Department (HOD) Room. The candidate is also to take charge of sick bay and printing duties.

Work timing:
Mondays to Fridays: 8:45 am to 6:00 pm, inclusive of 45 min lunch break, service not required on Saturdays, Sundays and public holidays.

Requirements:
3 or more GCE ‘O’ Level passes including English and Chinese

At least 3 years’ experience in school office administration

Proficient in IT skills such as Microsoft Word, Excel and translation tools

Bilingual with good communication skills (English and Chinese)

Good team player

Able to multi-task

Interested Parties can contact Benny - 98629793 or email [email protected]

JOB SUMMARY

To provide administrative support to ensure smooth running of central kitchen.

RESPONSIBILITIES & EXPECTATIONS

• Assist with filing, scanning, and printing of documents for the office and central kitchen.
• File weekly records for hygiene check lists & photos.
• Print out daily preparation lists for cooking.
• Maintain a comprehensive filing system.
• Book-keeping and accounting tasks.
• Compile and submit petty cash vouchers, suppliers’ invoices, workers’ medical certificate/leave forms etc. to main office.
• Maintaining and updating contact lists of vendors and suppliers.
• Assist is receiving & checking on incoming goods & deliveries.
• Ad-hoc duties as assigned.

REQUIREMENTS

• Ability to communicate with suppliers & vendors.
• Possess good knowledge of Microsoft Office.
• Must be a fast learner.
• Good in self-discipline, able to work in accordance to instructions.
• Fast and meticulous.
• Willing to work long hours especially during festive seasons.

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• Compile faculty dossiers for management review.
• Support faculty recruitment logistics and organization.
• Write meeting minutes and conduct basic research.
• Assist in daily operations of the Faculty Office.
• Coordinate campus visits and reimbursement processes.

Requirements:

• Minimum Degree holder.
• Prior admin working experience will be an advantage.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

Outsourcing Team

Email: [email protected]

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Key Responsibilities:

• Calendar Management: Maintain and manage the employer's schedule, including scheduling appointments, meetings, and events. Coordinate with relevant parties to ensure efficient use of time
• Travel Arrangements: Organize travel itineraries, including booking flights, accommodations, transportation, and any necessary travel documents. Ensure smooth travel experiences and provide necessary information and directions
• Document Management: Prepare, edit, and proofread documents, presentations, and reports as required. Maintain an organized filing system for both physical and electronic documents
• Meeting Support: Arrange and coordinate meetings, conferences, and events. Prepare meeting agendas, materials, and minutes as needed. Ensure meeting spaces are set up and equipped appropriately.
• Organising events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Ad Hoc Support: Provide additional support to the employer as needed, which may include personal tasks and projects beyond traditional administrative duties.

Requirements:

• Bachelor’s Degree/Diploma in Business or equivalent.
• At least 2 years’ experience in a similar capacity.
• Good interpersonal, communication and writing skills.
• Excellent oral and written communication skills both in English and Mandarin (to communicate effectively with Mandarin speaking colleagues regionally and globally)
• Ability to communicate with various levels of internal management, staff and vendors.
• Ability to manage multiple, competing deadlines and priorities simultaneously.
• Able to work independently as an individual contributor.
• A highly resourceful individual and a problem solver, extremely hands-on, ready to embrace any challenges or ad-hoc projects.

Key Responsibilities:

• Develop and implement strategic plans and budgets for the project assigned.
• Oversee day-to-day administrative tasks and ensure the project team meet desirable SLAs.
• Manage budgets, create financial reports, and presentation budget proposals to stakeholders
• Manage payment schedules and ensure all payments are made on time
• Build positive relationships with stakeholders such as clients, vendors, and investors
• Lead the administrative team, provide guidance, and set priorities
• Create clear and concise papers and minutes for meetings
• Ensure accuracy in financial records and documentation
• Identify areas for improvement and implement changes to improve efficiency and effectiveness

Qualifications:

• Bachelor's degree from a local university or an equivalent institution in IT, business administration, management, or finance
• Proven experience in strategic planning, budgeting, and financial management for Infra related projects
• Meticulous attention to detail
• Excellent writing skills, with the ability to create clear and concise papers and minutes
• Experience in managing budgets and payment schedules
• Proven leadership skills, with experience in leading teams and setting priorities
• Strong relationship-building skills, with the ability to build positive relationships with stakeholders

Interested candidate please submit your CV directly to [email protected]

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

Key Responsibilities:

To respond to customer inquiries and provide information

products, services, and addressing general medical inquiries in a clear and professional

manner.

To assist customers in placing orders, tracking shipments, and processing

returns or exchanges.

To develop a deep understanding of product offerings to

effectively address customer questions and concerns.

To Maintain detailed records of customer interactions and transactions in

customer relations management (CRM) for reporting and analysis purposes.

Qualifications:

● Min N/O Level /Diploma

● Excellent communication and interpersonal skills.

● Previous experience in customer service, call centre, or a related field is a plus.

Interested candidates please send a copy of your resume in MS Word to

[email protected]

EA Personnel: Valerie Yong Kian Fung (R1103704)

Company Reg. No 199601303W

EA Licence No. 99C4599

JOB PURPOSE

To provide excellent and effective duties / administrative support to the Corporate Management - Office & Facilities Management, thereby contributing to the smooth backend operations of Singapore Red Cross Society.

PRINCIPAL ACCOUNTABILITIES

1. Operations

• To provide administrative paperwork support in the daily operation of the Admin Department.
• To manage the Office Management’s Assets Tagging and Tracking.
• To facilitate Stationery, Toilet and Pantry Orders and Distribution.
• General upkeep of the office.
• Oversee the schedule and duties of the Cleaner.

2. Administration

• Recording of official travels for staff, Council Members and Volunteers.
• Assist in tracking and renewal of contract with OM & FM Teams.
• Processing of monthly bills of the Society.
• Assist with procurement of general office supplies/purchase.
• Provide general administrative support whenever required.
• Data entry.

3. Any Other Duties

• Participate in Society events/activities, which occasionally occurs on weekends.
• To cover banking and reception duties in Receptionist’s leave of absence and meal hours.
• Work closely with Admin volunteers.
• Any other duties, as and when required.

JOB SPECIFICATION

Qualifications

• Minimum Diploma, preferably in the field of Administration or equivalent.

Experience

• Preferably with 1-3 years of relevant experience in general administrative duties.

Additional Skills & Knowledge

• Good knowledge in G-Suite will be an advantage
• Responsible, dedicated and hardworking
• Possess initiative and meticulous in work
• Good organisational skills and ability to multitask
• Good interpersonal skills, initiative and able to work independently and as part of a team
• Proficient in MS office applications

Roles & Responsibilities

1. Assist Forman in administrative tasks such as: photocopies, E-zink cards, cash cards, payslip, PPE insurance and correspondence.
2. Prepare & Coordinate the Delivery Orders (D/O); Disposal Orders and Material Request Forms and Purchase Orders.
3. Ensure driver timesheets are submitted from the workshop office to HQ in a timely.
4. General administrative duties as and when assigned.
5. Maintain proper filing system (e.g.: Invoices / documents, etc…)

Requirements

1. Minimum GCE ‘O’ Level or Certificate in Office Skills.
2. Proficient in using MS Office / E-mail Knowledge.
3. Able to work independently in a male environment.

Shift Type / Work Hours

1. Full Time - 5 days work week (8:30am to 5:30pm)

2. Alternative flexible working hours / Part-time available

What you will be doing

Vendor and Supply Chain Management:

• Manage contract with vendors and service providers.
• Ensure invoices are paid on time.
• Raise Purchase Orders

Inventory and Delivery Management:

• Keep track of sales contracts and ensure that product deliveries are on track.
• Assist in cataloging and tracking physical and digital products and components.
• Invoicing customers and following up with them for timely payments.

Office Management:

• Organize and standardize internal filing of invoices, bills and contracts.
• Liaise with corporate secretary and accounting firms on digitizing invoices, contracts, etc. on a regular basis in order to keep reporting and accounting up-to-date.
• Schedule meetings and appointments for the Directors and the CEO.
• Serve as the point person for office management duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, shopping and general housekeeping.

Your Capabilities and Credentials

• Experience as an office administrator, office assistant or relevant role
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent organisational skills, attentive to details and able to multitask.
• Team player and keen learner who is able to problem solve independently in a fast-paced environment.

About the Company

Founded in 2016, the Car Choice Group is a Singaporean conglomerate comprising the flagship Car Choice Singapore and SG Car Choice brands - together forming one of Singapore’s largest full-suite car dealerships with 6 showrooms islandwide - as well as other related and diversified entities including Bike Choice Singapore, SK Magic (Singapore), GEM Credit, GT Export and Auto Infinite.

Mission & Vision: Driving Progress

Mission: Redefine car buying, nurturing long-term relationships, and ownership.

Vision: Be the preferred destination for car buying in Singapore while upholding our commitment to sustainability and social responsibility.

Core Values: Our Pillars

• People-Centric: Elevating customer experiences, empowering staff.
• Transparent & Genuine: Delivering clear, systemic information.
• Ethical Excellence: Upholding the highest ethical standards.

Car Choice Group - where tradition meets innovation, fostering trust through transparency. Join a dynamic powerhouse driving careers.

Responsibilities

• Assist in preparation of sales agreements, invoices, billings, and documentation for sales and financing transactions
• Support sales and accounting departments to ensure successful sales and financing transactions
• Update administrative data in systems and maintain records of such data, including general record keeping and filing duties
• Manage bank book through recording financial inflows and outflows for bank reconciliation and daily reporting and forecasting for payments and deductions
• Provide internal stakeholders with necessary administrative support and undertake any ad-hoc duties as assigned

Skills Required

• Proficient in MS Office and computerized accounting systems
• Possess good interpersonal and communication skill

Other Requirements

• Meticulous and able to multi-task
• Team player with positive work attitude
• Prior experience in the automotive industry will be an added advantage

Estimated Salary: $10 to $12 per hour

This advertisement is for Admin Support Staff.

If successfully selected, candidate will be deployed in local MOE schools.

Only Singaporeans and PR apply.

Contract Period: 1 April 2024 to 31 March 2025.

Options to extend the contract : 1 April 2025 to 31 March 2026.

Working Hours:

• Mondays to Thursdays: 6:45am to 3:45pm, inclusive of 30 mins lunch break
• Fridays: 6:45am to 3:15pm, inclusive of 30 mins lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays
• Total 42 hours per week

Roles and Responsibilities:

• Manning the office counter and answering enquiries
• Calling absentees’ parents to find out reasons for absence
• Perform simple clerical duties including printing, checking and sorting out FAS and bursary applications, and informing parents of outcome/collection of approval letters
• Printing and arranging of timetable
• Sorting out hardcopy mails to respective owners
• Updating staff absence in the General Office
• Any other administrative duties as assigned by the school’s management staff

Qualifications, Skills and Experience:

• Min O level or experience in office/reception duties
• Experience in working with schools will be advantageous

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]