Scope of work
Front Desk Operation
ā¢ Answer incoming calls and direct calls to the relevant parties
ā¢ Take down messages and convey messages to the relevant parties concerned
ā¢ Man reception area and attend to school visitors
ā¢ Maintain the cleanliness and tidiness of the schoolās reception area
ā¢ Assist the administration of security procedures i.e. sign-in / out for visitors
ā¢ Assist in collating the class registers and studentsā attendance.
ā¢ Prepare the meeting rooms prior to meeting
ā¢ Receive and direct visitors to meeting room
ā¢ Arrange for refreshment if required
Other Administrative Duties
ā¢ Assist in issuing of class registers to the students or teachers
ā¢ Assist other school staff in collating non-confidential information and filing of non-confidential documents.
ā¢ Handle other administrative work assigned by Principal, Vice-Principals and Administration Manager
Qualifications, skills and experience:
ā¢ NITEC (Office Skills) or minimum 5 GCE āOā Level including pass in English Language. Officer without the required āOā level passes but with relevant experience could also be considered.
ā¢ IT literate and proficient in the use of common office utility software (e.g. Microsoft Words, Excel, PowerPoint)
ā¢ Resourceful and able to harness information from various information sources (e.g. World Wide Web).
ā¢ Pleasant and service-oriented with at least 2 yearsā experience as an Administrative Support Officer and have done work similar or equivalent to the job scopes mentioned above.
ā¢ Preferably have experience working in schools and deal with young children.
ā¢ Good interpersonal skills and able to relate to people
ā¢ Able to work independently and as a team player ability to use certain IT systems like SC mobile.
Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 1 year (1 Jan 2026 to 31 Dec 2026).
Personnel to be deployed at the following hours:
ā¢ Mondays to Wednesday & Friday: 6:45am to 3:00pm, inclusive of 45 mins lunch break
ā¢ Thursdays: 6:45am to 5.00 pm, inclusive of 45 mins lunch break
ā¢ Service not required on Saturdays, Sundays and gazetted public holidays
Location: Beacon Primary School, 36 Bukit Panjang Ring Road S(679944)