Total 13,601 admin assistant job vacancies in Administrative / Clerical category in Singapore

Our client is a dynamic and innovative real estate development firm specializing in retail properties. We are seeking a skilled Retail Leasing to join the team and play a crucial role in driving tenant occupancy and maximizing property revenue.

Responsibilities:

• Identify and prospect potential retail tenants to fill vacant spaces within the portfolio.
• Develop and implement effective leasing strategies to attract high-quality tenants and achieve targeted occupancy rates.
• Conduct thorough market research and analysis to determine competitive rental rates and leasing terms.
• Prepare and present leasing proposals to prospective tenants, showcasing the benefits of our properties.
• Negotiate lease agreements, rent terms, concessions, and other leasing-related terms in alignment with company objectives.
• Foster positive relationships with existing tenants, addressing concerns and proactively addressing leasing-related issues.

Qualifications:

• Bachelor's degree in any field, however Real Estate degrees will be given priority.
• 5+ years of experience in leasing, real estate, or property management, preferrably in Retail or Office leasing.
• Proven track record of successfully negotiating lease agreements and achieving occupancy targets.
• Excellent communication, presentation, and negotiation skills.
• Ability to work collaboratively with cross-functional teams and build strong relationships.
• Results-driven mindset with a demonstrated ability to meet leasing goals and deadlines.
• Keen on a farmer role/fully on renewals

Data collected will be used for recruitment purposes only. Personal data provided by job applicants will be used strictly in accordance with the Personal Data (Privacy) Ordinance. We regret that only the shortlisted candidates will be notified.

We are seeking an exceptional Executive Personal Assistant (PA/EA) to provide comprehensive support to our C-level executives based in Singapore. This role is pivotal in ensuring that our leadership can focus on strategic business initiatives while you manage their administrative needs efficiently. If you thrive in a fast-paced, collaborative environment and possess a strong team spirit, we would love to hear from you.

What You’ll Do

- Calendar Management: Oversee the day-to-day calendar of executives, including organizing meetings and managing schedules with precision.

- Travel Coordination: Provide travel support, including visa applications, flight reservations, and hotel bookings.

- Meeting Preparation: Schedule and coordinate appointments for the leadership team, assist in all meeting preparations, and set up conference calls across different time zones.

- Expense Management: Prepare expense reports, auditing against travel schedules and monthly credit card statements.

- Stakeholder Communication: Work closely with executives to keep them informed of upcoming commitments and responsibilities, following up as necessary.

- Deliverables Support: Complete critical tasks such as drafting acknowledgment letters and personal correspondence that enable senior leaders to effectively lead the company.

- Presentation Preparation: Create impactful PowerPoint presentations for business stakeholders, ensuring clarity and engagement in communication materials.

- Project Coordination: Provide support for pitches and other business initiatives, coordinating efforts across offices and liaising with the APAC team.

- Ad-Hoc Tasks: Assist with various ad-hoc tasks as assigned.

Who You Are

- Experience: You have 3-5 years of experience supporting executive-level teams, preferably in an agency environment.

- Technical Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential for creating presentations and managing documents effectively.

- Organizational Skills: Highly organized and adaptable; you can handle stress and ambiguity with grace.

- Problem-Solving Ability: Demonstrated capability to resolve issues effectively while maintaining a proactive approach.

- Interpersonal Skills: A team player with strong collaboration skills who communicates excellently in both verbal and written English.

- Self-Starter: You thrive in fast-paced environments and take initiative to ensure all tasks are completed efficiently.

Join us in this vital role where your contributions will directly impact the success of our leadership team and the overall performance of the organization.

Job Description:

- Provide Administrative Support

- Any other ad-hoc duties assigned

Requirements:

- Candidate must possess at least O Level / Nitec in Business Admin and related field

- Required Skills: Microsoft Office and Excel

- Detail-oriented individusla with positive attitude and willingness to learn

Singapore Aquatics (SAQ) is the governing body for the aquatic sports of swimming, water polo, diving, and artistic swimming in Singapore. As a member of World Aquatics, SAQ is responsible for the development and education of aquatic players, officials, coaches, and volunteers throughout Singapore, as well as the conduct of competitions and programs for all levels of participation.

We invite passionate and capable applicants who can contribute to our cause in the following position:

Job Title: Admin Assistant

Reports To: Director, National Swimming Pathway & Coach Development

Primary Purpose:

The Admin Assistant will provide essential administrative support to the National Swimming Pathway and Coach Development initiatives. This role involves managing memberships, coordinating schedules, handling inventory, and performing clerical tasks to ensure smooth daily operations.

Responsibilities:

Administrative Support:

• Handle general inquiries from members and stakeholders via email, phone, and WhatsApp in a timely and professional manner.
• Track and manage equipment and supplies, ensuring all necessary resources are available for projects and events.
• Organize and manage meeting schedules for internal projects, committees, and executives.
• Attend meetings, take notes, and track action items to ensure progress.
• Assist in ensuring compliance with policies and standard operating procedures (SOPs).
• Provide support for finance, procurement, and other administrative tasks as required.

Membership Services:

• Maintain accurate membership records and assist with data entry for coach and participant databases.
• Track coach accreditation records, participants’ program assessments, and manage course/program registrations and membership renewals.

Operational Coordination:

• Schedule workshops and events, ensuring all logistical arrangements are in place for smooth execution.
• Liaise with vendors for logistical needs, supplies, and materials required for program delivery.
• Maintain and update accurate records of participants, coaches, and certifications related to coach development and SwimSingapore programs.
• Enter and manage data related to program participants, coaches, and members.
• Update administrative processes, policies, and maintain well-organized records.

Requirements:

Educational & Certification Requirements:

• High school diploma or equivalent required.
• Certifications in office administration or customer service are a plus.

Skills & Experience:

• 1-5 years of experience in customer service, clerical, or office support roles.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.
• Experience with membership databases and scheduling software is a plus.
• Excellent organizational skills with the ability to multitask in a dynamic, fast-paced environment.
• Strong interpersonal skills and a collaborative team player.
• Prior experience in finance, procurement, or customer service is preferred.
• Attention to detail with strong administrative abilities.

Why You’ll Love Working With Us:

• Make an Impact: Play a key role in shaping the future of swimming and coaching in Singapore.
• Collaborate and Create: Join a dynamic and passionate team making waves in the aquatics scene.
• Grow with Us: We value personal and professional growth, offering plenty of opportunities to expand your skills.
• Work Culture: Be part of a supportive and collaborative environment where your contributions are valued, and your personal development is encouraged.
• Career Development: We provide ample opportunities for you to grow within the organization and build a fulfilling career.

Ready to dive in?

Apply today and help shape the future of aquatic sports in Singapore!

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors

Job Description:

• Inventory Management
• Includes maintaining inventory accuracy by preparing reports, coordinating with clients and warehouses for timely shipments and document provision, raising purchase orders, reviewing inventory, and handling inventory issues
• On-time Administration of Billing and Reporting to Client
• Handling Customer & Product Complaint
• In urgent situations in lieu of the Client Service Specialist presence, assist the Client Service Specialist in taking down the client’s request and relay them to the specialist.
• Generate and provide stock disposal reports to clients on a monthly/ quarterly basis
• Others

Job Requirements:

• Min N/O level and above

Interested candidates do attach your resume to [email protected]

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

Responsibilities:

• Coordinate with departments to process customer purchase order, create DO & return forms, arranging equipment testing and maintenance.
• Responding to customer requests, clarifications and resolving any issues with customers
• Prepare and submit tax invoices, progress claims and statement of accounts to customers
• Follow up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices.
• Perform asset, inventory and financial reconciliation with Finance and generate monthly reports
• Maintain records for annual accounting and ISO audits.

Requirements:

• Diploma and above with proficient in Microsoft Office tools.
• Experience with ERP system and in construction industry will be an advantageous

Interested applicants, send in your updated resume by clicking “Apply Now”

Michelle Koh

EA License No.: 23C1894

EA Personnel No.: R1656105

Contract Duration: 12 months

Salary: Up to 3000

Working Hours: Mon-Fri, 8:30 AM - 5:30 PM

Location: Pasir Panjang

• Provide the full range of administrative support activities to the team and the team lead, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements, and completing expenses.
• Assist with meeting scheduling, conference room reservations, teleconference set-up, external individual visits to the site, and associated meeting logistics.
• Ensure effective and efficient team communications by managing records and files using communication tools such as Teams.
• Manage meeting minutes, follow-ups, and expedite the flow of work.
• Create and maintain distribution lists, organizational charts, and electronic files.
• Manage timely and accurate tracking of the team’s budget and expenses.
• Work with internal systems (e.g., purchases, various approval processes) to manage purchase orders and track invoices.
• Manage incoming/outgoing mail, including handling sensitive and confidential correspondence appropriately.
• Support projects and initiatives as needed.
• Manage own time, professional development, and prioritize workflow.
• Work well in a self-directed environment with minimal instruction, assuming increased levels of responsibility and taking accountability for decisions and outcomes.
• Take personal accountability for the quality of own work that impacts the department and understand the impacts of actions.
• Complete quality work on a timely basis, using judgment to identify the most urgent issues and working to resolve them immediately.
• Provide back-up assistance in the absence of other administrative colleagues.

Requirement

• Min. Degree in Lifescience / business management
• Has prior 1-2 years of experience in an administrative role
• Experience using applications, such as Concur, WebEx and Ariba
• Demonstrated experience coordinating domestic and international travel will be an advantage

If interested, please email your resume to [email protected] or telegram me @alexgohhl

➖

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

· Plan and co-ordinate weekly/monthly production and manpower schedules.

· Set and implement SOPs in line with cGMP to facilitate supervision for quality and process control.

· Implement and write reports for rework, scrap/loss disposal, process deviation, process validation, new process and change in process.

· Set and implement process flow structure and chart for compilation of process capacity and ability records.

· Prepare and implement work improvement program.

For interested candidates, please send your updated resume:

Email: [email protected]

Whatsapp: 96503173

Telegram: @jesswongie

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

• Handle full set accounts.
• Manage the day-to-day operations of accounts payable functions and expenses analysis
• Maintain fixed assets schedules (additions, disposals, and depreciation), and monthly balance sheet schedules
• Managing payment processing matters & GST
• Perform monthly reconciliation against vendors’ statement of accounts
• Effective management of month-end process and ensure all accruals and prepayment schedules are updated timely
• Maintain inter-co transactions and monitor reconciliations
• Prepare audit schedules
• Participate in ad-hoc analysis / projects
• Familiar with Xero accounting software
• Assist in administrative work
• Other related Admin task

Monday to Friday, 9am to 6pm
Pandan Loop (Nearest MRT: Clementi)
Up to $2800

Responsibilities:
- Assist Accounts Executive in all accounts related matters (AP, AR, GL etc)
- Data Entry

To apply, please submit your resume to:
Email: [email protected]

Jaslynn Koh Li Wei R1546523
Recruit Express Services Pte Ltd 13C6614

Position title: Admin Assistant

Location: Pioneer MRT

Working days: 5.5 days (8.30am – 5pm) , (8.30am – 12pm)

Salary : SGD $2,400 - $2,600

Job Description:

• Issue invoice

• Admin duties

• DO

• Answering calls, replying emails etc.

• Training provided

• Basic computer knowledge, eg. Word, Exel etc.

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

Job Duties

• Handle and reply to Retailers’ and Regulator’s enquiries accurately and timely
• Contribute and meet the KPI of both personal and team targets
• Conduct and support Retailers for Market Trial
• Work in close collaboration within team and internal departments for UAT and other tasks assigned
• Analyse situation and provide with the best appropriate solution
• Any other duties assigned by the supervior

Requirements

• Minimum Diploma from a local Polytechnic
• Knowledge in systems (e.g., SAP) will be preferred
• Possess initiative, confidence and the ability to work independently
• Possess good oral and written communication skills
• Proficient in MS Office applications
• A team player with a positive service mindset who thrives in a fast paced environment
• Meticulous, attentive to details and a fast learner

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at https://www.persolkelly.com.sg/policies. If you wish to withdraw your consent, please drop us an [email protected]) to let us know. Please feel free to contact us if you have any queries

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg No: R1440784 (Foo May Cheng)

• Answer and direct phone calls, Maintain contact lists
• Organize and schedule appointments and meetings
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Provide general support to clients
• Provide information by answering questions and requests
• Research and create presentations, Generate reports
• Handle multiple projects or tasks
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of management
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face-to-face inquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Maintain up-to-date employee holiday records
• Greet and assist visitors to the office
• Provide polite and professional communication
• Implement clerical duties and administrative processes

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

• Responsible for administrative duties such as data entry, documentation, filing, typing, copying, binding, scanning etc.
• Handle supplies inventory and validate invoices prior to payments.
• Compile and arrange reports on monthly basis.

Requirements:

• At least 1 year of admin experience preferably in a Construction Project Site Office.
• Proficient in MS Office

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Job scope:

• Data entry
• Schedule meetings and appointments
• Maintain a filing system
• Reordering supplies
• Coordinating events

If you're interested in the position, kindly forward your comprehensive resume, along with your expected salary and availability, in MS Word format to [email protected]

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted.

Job Responsibilities

• Managing office communications and schedules
• Handling correspondence and filing
• Coordinating meetings and maintaining records
• Assisting with inventory and procurement
• Performing general office tasks as needed

Requirement:

• Min Diploma in any course

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Job Responsibilities

• File and organize documents
• Order office supplies
• Help with basic data entry and paperwork

Requirement:

• Min Diploma in any course

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Responsibilities

• Attending to customers: Telephone, walk in, email etc
• Processing sales orders and handling administration requirements
• Providing back-end support and coordination for Sales Team
• Any ad hoc duties required.

Requirements

• Good in spoken/written English
• Able to liaise with Mandarin speaking clients
• Able to start immediately or within short notice
• Singaporeans only

Information

• Attractive Remuneration
• Good employee benefits
• Work life balance - No OT required
• 5 mins walk from Kaki Bukit MRT
• 5 Days work week

SR/Asset Admin

Overall ownership of asset management and asset lifecycle management

Managed physical asset and ensure accuracy of master asset database

Manage issue of assets e.g. ipad, vpn tokens, secure thumbdrive to users

Manage asset shipment to and from overseas users

Manage asset in storeroom and perform weekly stock-take of assets in storeroom

Laise with relevant parties for disposal of asset

Raise incidents, service request and change request for related IT service and Mobile devices,

and its reporting

Undertake change coordinator role to route Incidents/SR/CR to relevant parties

Follow-up of Incidents/SR/CR raised till closure

Renew and update maintenance and service contracts info

Identify and apply measures to ensure appropriate actions are taken during onboarding and off

boarding process of users

Perform review of user accounts reports and submission

Consolidate data for security report submission

Provide ad-hoc report when required

Manage VoIP admin matters like assigning extension numbers

Respond promptly to requests raised by requestors

Provide timely status updates to relevant parties, including service desk and liaising with

hardware vendors

Admin Executive

Main Responsibilities:

1. Manage the day-to-day activities
2. Manage customers' enquires
3. Data Entry
4. Coordination with colleagues
5. Assist with account receivables
6. Any other ad-hoc duties assigned

Requirements

• Proficient in MS office
• Fluency in both written and spoken English and Chinese
• Good communication skill
• Dynamic and good team player with positive mindset
• Able to multi-tasks and work in fast paced environment
• Meticulous and well-organized
• Knowledge with automotive industry will be beneficial but not required

• Coordinate with document controller on design deliverables transaction to ensure smooth flow of documents.
• Coordination and communication between HQ and Site Office
• Prepare sales quotations and purchase requisition
• Provide administrative support for Project Manager and various inter department
• Oversee the day-to-day admin functions of the department.
• Maintain document archiving system for hardcopies and e-filing into server
• Inventory control of IT related equipment, stationeries etc.
• Assist in event coordination such as in house training etc.
• Other adhoc duties as assigned by the Immediate Supervisor/ Management.

Job Requirements:

• Nearest MRT - Bukit Batok.
• 5 days work week.
• Min 'A' Level or equivalent with one (1) year experience in a similar capacity.
• Good command of spoken and written in English.
• Proficient in Microsoft Office.

Responsibilities:

Service:

• Manage day to day enquires/service calls, by email, telephone & fax from Ship/agent sub-contractors and maker/supplier for Equipment Sales and Services if any. Respond to the customers with quotes/ technical questions,
• Sending quotation through CRM, ERP & Email
• Allocate service jobs to Engineers depending on their skills with Support of Technical Manager.
• Assist Technical Manager for an accurate, up to date service schedule & in the planning of all service operations.
• Plan labor and material requirements for multiple repairs new projects. Communicate courteously with customers by phone, email, letter and face to face.
• Liaise with Ship management, Shipping agencies & Customers for timely & satisfactorily completion of service calls
• Coordinate with outsourced technicians for completion of Job.
• Maintain record for all confirmed outsourced technician.
• Coordinate with suppliers for spare parts.

Sales:

• Preparation of sales offer
• Sourcing and negotiating competitive offers from local companies
• Collaborating with other department to ensure sales queries and deliveries are handled efficiently.
• Coordinating the sales team by managing schedules, filing important documents and communicating relevant information
• To provide after-sales support when requested.
• Maintain sales records, prepare reports and provide financial information to the LM.

Job Description:

• Reception duties in welcoming visitors and directing them to the relevant office/personnel.
• Support Office Management as the centralised booking point for Sales Team to make restaurant (meals) reservations for all business meetings.
• Ensure premises security and access authority – issue access card, termination, change of access profiles and printing of cards.
• Track and replace office supplies including pantry as and when necessary to avoid interruptions.
• Handle office maintenance and activities such as ordering F&B for birthday celebration and special meetings, vendor maintenance of plants etc.
• Assist in office facilities management and office administration.
• Ensure the tidiness of reception area and meeting rooms, and with all necessary stationery and material.
• Support Marketing Dept on festive decoration and event decoration.
• Any other ad-hoc duties as assigned by Office Manager.

Job Requirements

• Diploma/NTE in administration, business or relevant field is preferred.
• Minimum 1 - 2 years of experience working as office admin or similar positions.
• Experience with administrative tasks.
• Experience of Microsoft Office and other office management tools and applications
• Good organizational and time management skills
• Be detail-oriented, and be able to handle multiple tasks effectively
• Able to prioritize and carry out routine responsibilities with minimum supervision
• Good command of written and verbal communication skills