Total 12,839 admin assistant job vacancies in Administrative / Clerical category in Singapore

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you would like to be part of our Dynamic Team you may click the APPLY BUTTON NOW!

We regret that only shortlisted candidates would be notified.

Thank you!

Job Scope:

Responsible for the pre-examination preparation, invigilation of examination and post-examination work

1) Support examination administration, including logistical and facility arrangements, handling of examination papers and other examination materials

2) Invigilate examinations

3) Liaise with examination service provider for examination-related technical issues and feedback

Requirements:

- Diploma Qualification

- Good knowledge in MS Word, Excel, Internet

- Team Player

- Good attitude

- Possess IT skills (this job requires the use of a portal and some IT knowledge)

Working Arrangement:

Mon to Thurs 0830-1800hrs

Fri 0830-1730hrs

Location: Changi Airport

Contract Period: 1-year

Salary: $2200 to $2600 per month

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a family-like environment with no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc.)

(no cold-calling or anything of that sort)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- $2,300 - $3,000/Month + CPF

(Depending on Qualifications & Work Experience)

- Attractive Monthly Team Bonuses ($200-700/month)

- Looking at about $2,500 - $3,700/Month or more after incentives

- Clear Salary Progression, Annual Salary Review (Minimum 10% Increase)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

(Working days of your choosing & mutually agreed with the company)

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Company Culture and Working Environment

- Casual Working Attire, Relaxed Setting

- Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, etc.)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

• Oversee on-site operations for efficiency.
• Plan and maintain adequate material resources.
• Keep records updated for accurate reporting.
• Daily, weekly, and monthly inventory submissions.
• Ensure smooth cylinder movement and inventory management.

Requirements:

• Minimum 1 year of production operation admin experience.

Interested candidates please send in your resume to:
Yvonne Suan Ying Zhen
Outsourcing Team
Email: [email protected]
EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Requirement

Shall minimally perform the following administration activities for storage and automate them to the extent possible:

(a) Storage Area Network

(b) Provide Installation, administration and maintenance support for Storage Area Network and Enterprise Backup.

(c) Health check and monitoring of the storage devices.

(d) Integrate the storage solution’s hardware and software into the customer’s operating environment and ensure full interoperability.

(e) Regularly update the firmware;

(f) Ensure comprehensive documentation of the storage solution is in place.

(g) Prepare test plan in consultation with the customer to ensure the solution can function fully.

Enterprise Backup

(a) Administration and management of Symantec backup environment.

(b) Backup job configuration and scheduling.

(c) Backup server performance tuning.

Minimum requirements ::

The resource(s) personnel assigned must be a certified Storage (SAN) and/or Backup Administrator in administration and troubleshooting, in a 24x7 enterprise setting (inclusive of manual discovery or post actions from automatic alerts). He/she is/are expected to cover level 1 and level 2 storage related problems.

must be an experienced administrator in the following technologies: a) IBM V3700 and V7000 b) StorEdge storage c) HP Storage Work d) IBM and StorageTek tape libraries e) HP Data Protector f) Veeam g) Netbackup.

Only shortlisted applicants will be notified.

EA License: 14C7275| Juhi Dwivedi : R23112291

• Position : Admin Assistant (Simple Inventory/Data Entry/Duties/Sin Ming Ln)
• Location : Sin Ming Lane (Bishan)
• Working hours : Monday to Friday/ 8:30am to 5:30pm
• Salary (commensurate with experience) : Up to $2800 (Salary Increment: $100-$300 after 3 months probation) + OT Payable + Performance bonus + 10 Days Annual Leave
• Duration : Permanent
• Industry : Manufacturing

Main Responsibilities:

• Prepare invoices / Receive Orders / Organise Documents / Filing
• Stock / inventory check, maintain updated data records, print reports
• Attending to calls
• Provide general administrative and clerical support and handle administrative requests from the management.

Requirements:

• NO EXPERIENCE REQUIRED/ FULL TRAINING PROVIDED
• Familiar with MS Office (MS Excel and MS Words etc)
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Associate Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

• Position : Personal Assistant or Secretary (
• Location : Orchard
• Working hours : 5 days work week, Monday - Friday : office hours (9.00-6.00pm)
• Salary (commensurate with experience) : Up to $6000+ AWS + Bonus
• Duration : Permanent
• Industry : Commercialization and venture-building platform

Main Responsibilities:

• Arrange all travel logistics, including flights, accommodations, visas, and transportation for the Top Manager's international trips. Ensure timely itineraries, necessary travel documents, and assist with any changes or adjustments during the trip.
• Maintain and update the Top Manager's calendar, ensuring efficient scheduling of meetings, conferences, and personal appointments. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.
• Manage incoming and outgoing emails, letters, and other correspondence on behalf of the Top Manager.
• Prioritize and respond to urgent matters, draft routine communications, and maintain professional communication standards.
• Prepare meeting agendas, collate and distribute materials, take minutes, and follow up on action items.
• Coordinate with relevant departments to gather information and ensure smooth communication between the Top Manager and meeting participants.
• Handle sensitive and confidential information with the utmost professionalism and discretion.
• Maintain confidentiality regarding the Top Manager's work, personal matters, and business affairs at all times.
• Translate documents, presentations, and other materials as needed.
• Perform various administrative tasks
• Coordinate and support the planning and execution of special events, conferences, and corporate functions, both domestically and internationally.

Requirements:

• Proficiency in English
• 1-2 years driving experience (Singapore type 3A, Automatic
• MPV Car) is an advantage.
• Minimum of 2-3 years of experience as a personal assistant or in a similar administrative role, preferably supporting high-level executives or international business professionals.
• Experience in coordinating international travel arrangements, including visa applications and knowledge of travel logistics, is highly desirable.
• Familiarity with international business protocols and cultural sensitivities is beneficial
• Willingness to work flexible hours and frequent travel to support the Top Manager's needs.
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only

Email to [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Associate Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684.

Job Title: Administrative Assistant

Salary: $2000-$2300 per month

Working Hours: 9:00 am to 6:00 pm

Responsibilities:

• Generate daily sales invoices with accuracy.
• Respond to customer queries promptly and offer assistance, ensuring a high level of service satisfaction.
• Contribute to the monthly stocktake process, assisting in the accurate assessment of inventory levels.
• Maintain the orders and inventory across all platforms.
• Maintain employee records, including attendance and leave records.
• Take charge of staff welfare initiatives, fostering a positive work environment and addressing employee well-being.
• Undertake any other ad hoc duties as assigned by the management.

Requirements:

• Minimum qualification of GCE 'O' Levels or equivalent.
• At least 1 year of working experience in an Administrative role.
• Good communication and interpersonal skills.
• Proficient in English, both written and spoken.
• Familiarity with Quickbooks will be advantageous; training will be provided.
• Strong proficiency in MS Office applications.
• Demonstrated ability to work well in a team and adapt to change.
• Willingness to be coached or attend courses for skills upgrade.

This is a fantastic opportunity for an individual with a strong administrative background to contribute to the efficiency and success of our organization. If you meet the requirements and are ready to take on a dynamic role, we welcome your application.

Note: Salary is subject to negotiation based on experience and qualifications.

Job Description:

Responsibilities:

1. Provide chauffeur service to Director, Director’s family and customers

to various locations around Singapore (and may include JB)

2. Maintain cleanliness of vehicles assigned to him

3. Running errands or any ad hoc duties as assigned for office and home

Requirements:

1. A valid driving license with clean record

2. Must be flexible with work schedule

3. Able to work on weekend and overtime (after midnight) if needed

4. Reporting location: Bukit Timah

5. Salary: S$2,500 - S$4,500

6. 1 month 8 days off

Interested candidates,

Please send resume to [email protected] and [email protected]; or
WhatsApp office: +65 8101 3333

The resume should include the followings:

1) Last drawn/current salary

2) Expected salary

3) Reasons for leaving (current and previous employment(s))

4) Availability/Notice period

5) Recent Photograph

Only shortlisted candidates will be notified.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Job Info:

• Mon to Fri 9am - 6pm
• Kallang
• Up $3200 + VB

Job Description:

Sales Administration Support

• All administrative support required for Project Sales Team
• Handle incoming sales call/ emails and perform leads administration
• Sourcing for new leads from Tender Portals
• Create, compile and submit tender documents
• Assist in preparing quotations
• Assist in preparing presentation slides & documents
• All administrative support required for the Services Sales Team
• Preparation of maintenance contract renewal notice
• Preparation of services sales report to track renewal

Marketing Support

• All administration support to the Marketing Team with key focus in sales-related activities
• Assist in developing marketing material
• Assist in marketing projects/ events

Other roles

• Supporting the Head of Operations and MD in all other administrative matters
• Buddy to the Administration Executive
• Assist to match supplier invoices with the necessary documents and key into the system
• Other ad-hoc duties as assigned

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Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified* We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280

Lee Wai Yin Eunice | EA Personnel No.: R23116005

JD 1093

Job Info:

• Mon to Fri 9am - 6pm
• Kallang
• Up $3200 + VB

Job Description:

Sales Administration Support

• All administrative support required for Project Sales Team
• Handle incoming sales call/ emails and perform leads administration
• Sourcing for new leads from Tender Portals
• Create, compile and submit tender documents
• Assist in preparing quotations
• Assist in preparing presentation slides & documents
• All administrative support required for the Services Sales Team
• Preparation of maintenance contract renewal notice
• Preparation of services sales report to track renewal

Marketing Support

• All administration support to the Marketing Team with key focus in sales-related activities
• Assist in developing marketing material
• Assist in marketing projects/ events

Other roles

• Supporting the Head of Operations and MD in all other administrative matters
• Buddy to the Administration Executive
• Assist to match supplier invoices with the necessary documents and key into the system
• Other ad-hoc duties as assigned

<!--td {border: 1px solid #cccccc;}br {mso-data-placement:same-cell;}-->

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified* We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280
Felcia Ang Zhi Yun | EA Personnel No.: R22109905

JD 1093

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you would like to be part of our Dynamic Team you may click the APPLY BUTTON NOW!

We regret that only shortlisted candidates would be notified.

Thank you!

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• 5.5 working days: Mon – Fri 8am to 5pm / Sat 8 am to 12.30pm. Alternative Saturday
• Working location: Fourth Chin Bee (Near Lakeside Mrt)
• Salary: $1900 - $2100

Responsibilities:

• General Administrative
• Sorting of invoices, paperwork
• Execute Bulk payment to suppliers
• Filing, tracking, documentation
• Other adhoc administrative duties

Requirement:

• Accounts/Finance background or experience preferred

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

• Assist and support sales staff to ensure customer satisfaction/smooth operation of the department.
• Answer phone enquiries and attend to walk in customers. Quote, where necessary, and pass enquiries to respective sales personnel.
• Assist in issuing necessary documents to process customers’ order.
• Compile catalogues, specifications, necessary documents for Sales Staff.
• Prepare and process all necessary documents for the smooth running off the operation.
• Prepare purchase orders for the products.
• Answer telephone calls.
• Expected to foster good and harmonious working relationship with all colleagues regardless of which team within the organisation they belong to.
• Courteous at all time with both internal and external customers.
• Perform other duties as assigned.

Assist with preparing quotation, invoice & delivery co-ordination.

Only Singaporean & PR.

Tel: 6446 0353

email: [email protected]

Job Responsibilities

• 80 working hours per week (4hrs/day)
• Provide general administrative / clerical duties and support;
• Assist in inventory management, logistic support & co-ordination;
• Any ad-hoc duties and support assigned by management;
• Filing, photocopying, scanning & faxing of documents, etc;
• Manage admin duties not limited to data entry, email, prepare monthly reports & issue of membership invoice, receipts, etc;
• Handle mails/emails and phone calls;
• Other general administrative works.

Requirement & Experience:

• Candidate must possess at least GCE "N" Level
• Part time position and retiree may apply
• Able to work independently with minimum supervision
• Computer literate, proficient in Microsoft Words, Excel & Outlook
• Positive attitude, team player, committed, responsible
• Bilingual – English and Chinese (able to communicate in Hokkien will have added advantage)
• Able to work on evenings, weekends and public holidays ONLY when required
• Preferably, with 1 to 2 years of relevant work experience in membership organisation

Our client is an property management company. They are looking for a Contract Admin Assistant to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Job Duties:

• Schedule key appointments with buyers.
• Share daily schedule with project stakeholders.
• Manage general administrative duties.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

19C9682 (Recruitpedia Pte Ltd)
EA Reg. No. R23119064
TEOH ZINI

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

• Working Hours: 9.30am - 6.30pm
• Working Days: 5.5 days
• Address: Prosper House [Aljunied MRT]
• Salary: $2000 - $2400

Responsibilities:

• Answer and direct phone calls
• Assist colleagues whenever necessary
• Carrying out clerical duties such as answering phone calls, responding to emails, preparing documents for submission
• Greeting and assisting visitors and clients
• Handling administrative requests and queries
• Maintain, organize and order general office supplies, including paper, pens, ink/toner, etc.
• Performs other related duties as assigned.

Requirement:

• Relevant experience

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Admin and Finance Executive

Responsibilities

• Provide administrative and office management support
• Assist with financial tasks and duties
• Record keeping and documentation
• Working collaboratively with other team members to optimize office operations for efficiency
• To support Management Team on administratve tasks when required
• Perform any adhoc duties as assigned

Requirements

• Diploma or Degree in Human Resource Management, Business Administration or Finance
• 1-2 years of working experience in office administration. Fresh graduates with a keen learning attitude are welcome to apply
• Proficient in Microsoft Office applications
• Meticulous, analytical with strong organizational skills
• Ability to work well with management and staff of all levels
• Proactive with excellent communication skills

We regret to inform that only shortlisted candidates will be notified.

An office clerk oversees a variety of clerical and administrative duties in a company including preparing documents, scheduling meetings, and updating company records. Also known as office assistants or receptionists, these professionals can work in schools, hospitals, and businesses.

Responsibilities:

• Record minutes of meetings and transcripts.
• Answer the telephone, distribute messages, and redirect calls to the appropriate department.
• Maintain company files and records to ensure they remain updated.
• Manage basic bookkeeping duties.
• Prepare and mail bills, contracts, and invoices.
• Help with office management and organization processes.
• Track inventory of office supplies and inform the management about any shortages.
• Plan and book travel arrangements and venues for company events.
• Schedule meetings and plan various department activities and calendars.

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities

• Operate bank accounts of few clients/ maintain excel statement of daily transactions/ interact with the clients rep for documents/ trust worthy to handles others funds-safe with others amounts. Maintain secretarial records for the clients in word/pdf/ make resolutions for the clients for various occasions in word,
• General Administration work on filing documents and maintaining records
• Preparation of up dation of cash flow statements of the Company from various Bank statements/payments and receipts.
• Monthly Bank reconciliation with cheques issued and received
• Entering data base of vouchers/invoices into the existing system
• Generating needed MIS reports based on available information and records
• Assist in Submission of GST returns quarterly
• Managing routine/office/admin related accounts payables.
• Assist in preparation of documentation under Letters of Credit
• Running errands with the banks/Post office etc on deposits or withdrawal or collection
• Managing Pay rolls of the Company.
• Managing the Corporate Secretarial functions of the Company in managing file folders of the clients, scanning letters received for clients, preparation of resolutions and supporting documents for filing with ACRA/IRAS etc
• Any other work as assigned by BLM

Requirements

• Able to read emails
• Understand and reply as required
• Able to do word and excel documents
• Able to work proactively
• Able to understand the requirments of the clients
• Above all trust worthy as handling bank account of clients.
• Organised and meticulous.
• Oriented towards detail
• Knowledge of operating bank accouns/dongles/payments

Only Singaporeans and Singapore Permanet Residents to apply