Total 12,910 admin assistant job vacancies in Administrative / Clerical category in Singapore

Personal Assistant | Office Administration | Proficient in Ms Office | Support Senior Management | Orchard

Location: Orchard Rd
Working Days: 5 days A Week
Working hours : discuss during interview (but art gallery open from 10am-7pm)
Salary : $3000 - $3800 (depends on candidate last drawn and experience)

Responsibilities

• Assist management team in planning, coordinating, overseeing and managing staff and services.
• Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
• Manage tenancy agreements and service provider's service for office facilities.
• Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
• Maintain proper filing system and ensures effective document control for easy access and retrieval
• Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
• Provide support for other projects/assignments whenever Management requires
• Any other adhoc duties as assigned

Requirements

• At least 3 to 5 years of relevant working experience
• Min Diploma in office administration or relevant
• Proficiency with Microsoft office applications

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Job Responsibilities:

• Manage Research Stakeholders:Cultivate relationships with stakeholders to enhance collaboration.
  Facilitate research collaboration requests and internship opportunities.
  
• Streamline Processes:Review and enhance existing processes for seamless collaboration with research partners.
  Identify opportunities to optimize workflow and efficiency.
  
• Protect Personal Data in Research:Review and strengthen personal data protection in research projects.
  Lead initiatives to raise awareness of personal data protection principles.
  
• Administrative Support:Oversee the provision and circulation of research resources.
  Curate, review, and update resource repositories.
  Procure necessary resources for smooth operations.
  Assist in the creation of surveys and extraction of data from survey sites.
  
• Reporting and Analysis:Compile and analyse reporting indicators for strategic initiatives.
  Track project deadlines to ensure timely completion.
  
• Secretariat Support:Provide administrative support for meetings, including the Data Governance Committee and department meetings.
  

Job Requirements:

• Diploma/ Degree in any discipline
• Proficient in MS Office
• Excellent written and oral communication abilities
• Basic understanding of data protection principles would be advantageous
• Independent in executing work tasks
• Finds fulfilment in handling routine and administrative tasks

Work Location: Redhill

Interested applicants are to submit their resume to [email protected]. Please visit www.fycs.org for more details.

Job Responsibilities:

• Opening and closing of centre
• Managing front counter and centre hotline
• Performing customer service duties and answering all enquiries
• Assisting clients with registration of programmes and application for assistance schemes
• Performing administrative and clerical duties such as collection of programme fees, data entry, centre maintenance and general housekeeping
• Promoting CDAC programmes and recruiting participants
• Preparing rooms and materials for centre activities
• Following up with attendance for centre activities and calling of absentees
• Preparing incident reports where applicable
• Handling walk-in donations
• Covering duties when necessary
• Any other ad hoc duties

CDAC- Toa Payoh

Working hours:
Tuesday: 5.00pm - 9.30pm

Wednesday: 12.30pm - 9.30pm

Thursday: 12.30pm - 9.30pm

Sunday: 10.00am - 5.00pm

Job Requirements:

• Able to serve English and Mandarin-speaking clients
• Possess prior customer service experience
• Computer literate
• Service oriented with pleasant personality
• Able to multi-task
• Team player
• Passion to serve in social service sector

☑ Good Career Growth and Personal Development
☑ Professional Coaching and training
☑ Convenient location (5 minute to Tanjong Pagar MRT)

Duties:

• Assisting Recruitment Consultants with fulfilling the staffing needs of clients and job seekers
• Coordinating and scheduling of meetings and interviews
• Conducting industry and market research
• Providing support to the various departments
• Preparing and updating various monthly reports
• Performing Administrative and Data Entry duties
• Ensuring that the company's objectives and sales targets are met
• Other Ad-hoc duties apply if needed

Requirements:

• No experience required
• People-Oriented and comfortable with a fast paced environment
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Personal Assistant to CEO

The ideal candidate will excel in managing multiple tasks, maintaining confidentiality, and possessing exceptional communication skills. This role requires a proactive and adaptable individual who can anticipate the CEO’s needs and ensure a seamless workflow.

【 What you will be doing 】

· Work independently and fully support the CEO in all areas under his instruction and supervision (both work and personal)

· Assist in solving work problems and complex situations

· Manage travelling arrangement, including visa applications, flights, accommodation and itineraries, etc.

· Organizing/managing appointments including setting venues where necessary

· Maintain confidential and sensitive information, exercising discretion and professionalism at all times.

· Ad-hoc jobs as assigned.

【 What is required 】

· Previous work experience as a personal assistant will be considered favorably

· Able to travel overseas with short notice for extended period or be based in a location overseas

· Strong interpersonal skills and ability to work with individuals at all levels

· Must be able to work overtime on weekends and Public Holidays when required

· Highly organized and service-oriented individual

· Flexibility to adapt to changing priorities and requirements

· Proficiency in spoken and written Chinese is required to facilitate communication with Mandarin-speaking stakeholders

· Only Singaporeans

【 What we offer 】

· Annual Wage Supplement (13th month)

· Variable Bonus (Depends on Company and Individual performance)

· Annual Leave 14 - 16 days

· Medical Benefit

We regret that only shortlisted candidates will be notified

Personal Assistant | Office Administration | Orchard

Location: Orchard Rd
Working Days: 5 days A Week
Working hours : discuss during interview (but art gallery open from 10am-7pm)
Salary : $3000 - $3800 (depends on candidate last drawn and experience)

Responsibilities

• Assist management team in planning, coordinating, overseeing and managing staff and services.
• Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
• Manage tenancy agreements and service provider's service for office facilities.
• Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
• Maintain proper filing system and ensures effective document control for easy access and retrieval
• Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
• Provide support for other projects/assignments whenever Management requires
• Any other adhoc duties as assigned

Requirements

• At least 3 to 5 years of relevant working experience
• Min Diploma in office administration or relevant
• Proficiency with Microsoft office applications

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Job brief

We are looking for a “3 months” admin assistant

• to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities.

Responsibilities

· Answer and direct phone calls

· Organize and schedule appointments

· Plan meetings and take detailed minutes

· Write and distribute emails, correspondence memos, letters, faxes, and forms

· Assist in the preparation of regularly scheduled reports

· Develop and maintain a filing system

· Update and maintain office policies and procedures

· Order office supplies and research new deals and suppliers

· Maintain contact lists

· Provide general support to visitors

· Act as the point of contact for internal and external clients

· Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

· Proven experience as an Administrative Assistant or Office Admin Assistant

· Knowledge of office management systems and procedures

· Working knowledge of office equipment, like printers and fax machines

· Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

· Excellent time management skills and the ability to prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· Secondary school qualification as an Administrative assistant or Secretary will be a plus

Preferably staying in the Jurong area ( Working @ Soon Lee Road)

Responsibilities:

· Process company application

· Checks for disbursement

· Exception handling and refunds

· Attend to escalated enquiries on claims

· Collation of data / information / statistics for regular reporting

· Provide administrative support

· Undertake additional tasks as assigned

Requirement

· Diploma in any discipline

· Admin exp are welcome to apply

· Entry level with No Exp are welcome to apply

Interested candidates please send a copy of your resume to [email protected]

Consultant In-Charge: Daniel Lee / R1989151

Assist the executive in the daily operation for the management of various condominium. Liaise with contractor on the scheduled appointment with the owner of condominium.

Good interpersonal, planning and communication skills is a must.

Must have good knowledge of microsoft office and proficient with gmail.

Good attitudue and willing to learn

Location：Suntec

Salary range : SGD 3200- SGD3700

Job Responsibilities:

• Process monthly expense reports for the company
• Efficiently manage vehicle-related matters
• Handle all aspects of visa processing
• Oversee tax filings to ensure compliance
• Take charge of general office affairs and related tasks
• Maintain a well-organized and efficient office environment

Qualifications:

• Proven experience in office administration or a similar role
• Strong organizational and multitasking skills
• Excellent attention to detail
• Ability to work independently and collaboratively in a team environment

A PLUS MANPOWER SERVICES PTE LTD

EA License No. 16C8280

MOM Reg No. R22107790

Job Scope:

(not limited to)

• Perform new admission / discharge / transfer in system.
• Liaise with next-of-kin on means-testing documents for online submission to MOH.
• Generate monthly means test Subsidy Change Report, update accordingly and send the report to Finance for verification.
• Apply for Home-Based Respite Care (HBRC) for patients; check availability of service with vendors
• Process Consumables/ Devices application and guide the family if needed.
• Send daily breakdown of the total number of patients held by the primary nurse to the Triage Nurse.
• Extract weekly audit report when required.
• Prepare letter to inform referring doctor upon discharge of patient
• Prepare mortality case files for the weekly interdisciplinary team meetings.
• Check all documents are in order before sending the patient’s file to Medical Record Office.
• Ensure there are sufficient consumables for use.
• Coordinate with Operations team on bi-annual servicing of healthcare equipment
• Assist in sorting and checking of expiry dates of donated non-pharmaceutical items e.g. milk feed, medical supplies & etc.
• Assist in receiving and loaning of donated equipment.
• Keep inventory of medical equipment and record items issued to nurses/doctors.
• Assist with orientation of new Medical Officer
• Attend to incoming calls and enquiries pertaining to services provided by the organisation
• Perform general administrative duties such as filing, faxing, photocopying, dispatching of mails, ordering stationery/clinical supplies and scheduling maintenance checks on office equipment.
• Any other duties as assigned.

Requirement:

• Minimum GCE O’ Levels & above in any discipline
• Prior related work experience in patient services or healthcare customer service work scope
• Min 1-2 years of related work experience preferred

Interested applicants, please email your updated CV to [email protected] or WA 91792208 for more information.

Recruiter's Ref Code: #HHM

EA Personnel No: R21103938

EA Personnel Name: Reina Ng Hwee Min

Company Registration Number: Recruit Express Pte Ltd (99C4599)

About The Role

· Assist in the administrative and operational needs of the agency

· Provide front-line customer/reception service

· manage walk-in service enquirers and phone queries

· Receive incoming calls, reply to emails, manage scheduling of service users for programmes

· Provide admin support for programmes, events and activities and centre maintenance

· Assist in the collection and entry of completed data into the system

· Maintain records and assist in submission of reports

· Any other duties assigned by supervisor

Candidate Requirements

Technical Competencies:

‘O’ / ‘A’ Levels or Polytechnic Diploma

Minimum 3 years relevant working experience

IT literacy

Proficiency in MS Word, Excel and PowerPoint

Good interpersonal skills and communication skills

Good verbal and written communication skills

Good team player

Core Competencies:

Ability in managing telephone/walk-in enquiries

Ability in using data base

Ability in office administration

Preferred achievements / characteristics:

Diligence, integrity and resilient under pressure

Passion in working in the social services

Openness to learning on the job and manage challenges as it comes

Only short-listed candidates will be contacted for an interview.

Responsibilities

· Printing of Certificate of Analysis for daily delivery

· Label and drumming work order printing

· Updating of sales orders' status

· Posting of Drums Filling Advice (DFA) & Receiving in Navision system

· Follow up on DFA with the workers

· Updating of drumming schedule and container stuffing & unstuffing photo into server

· Stock reservation in system

· Generating stock report daily

· Prepare monthly reports

· Receiving of all incoming goods into Navision system

· General Ops filing

· Any other duties as assigned by the superior

Requirements

· Min GCE 'N' / 'O' Levels

· Min 1 year of administrative experience. Those without relevant experiences are welcomed to apply

· Experience in ERP software systems (SAP / Oracle / Navision) preferred.

We’re looking for a meticulous admin executive to facilitate smooth company operations. You are a tidy, organized, and systematic person who takes ownership of the tasks you undertake. You are able to multitask and be adaptive to changes and growths. Armed with good computer knowledge, you are able operate basic computer software with ease.

You have a keen eye for details, excellent communication and have at least 1 year of working experience. You thrive on collaboration, demonstrate proactivity and leadership, manage your time and priorities with ease, enjoy learning new things, and can execute to a very high standard.

• Provides administrative support to ensure efficient operation of office
• Perform all financial transactions inclusive of invoicing, credit notes, payments and payrolls
• Accounting and HRM Systems entries
• Ensure all records are updated and filed properly, accurately, in timely manner
• Generate contracts/invoices /other company doctrines
• Attend and respond to emails / calls
• Perform bank reconciliation monthly
• Ensure upkeep of office premises and equipment
• Liaise and follow up on grant/claim/submission applications
• Employees attendance/leave tracking
• Job Vacancies posting
• Data Entry
• Other Ad-hoc duties assigned by the Management

Requirements:

• Proficient in Microsoft Office
• Minimum 2 years relevant working experience
• Minimum Nitec/Higher Nitec
• Communicate effectively with team members, internal and external customers
• Strong work ethic, quick learner, and willing to work in a fast-paced environment
• Contributes to team effort by accomplishing related results as needed
• (Bonus) Proficient in QuickBook
• (Bonus) Diploma in Accounting or equiv.
• (Bonus) Experienced in Accounting/Finance related jobs

Job Responsibilities

• To update and export employees attendance via TMS for payroll process
• To apply employees leave and claims via HRMS
• To manage company’s hostel which includes inspection and handover takeover. Maintaining of authorised tenants records
• To collate and update all foreign employees mobile and addresses for OFWAS registration
• To arrange and conduct interview, hiring and orientation for new joiners for local and foreign employees. Generate weekly hiring/ resignation report to KAM (Key Account Manager)
• Process hiring/ resignation paperwork in a timely and meticulous manner
• To update and maintain employee P-files
• Weekly documents collection at HQ
• Requisition of vouchers, stationary and uniform
• Maintaining condemn items records
• Attends to employee grievance
• Employee insurance
• To answer and record all incoming calls. To collate the number of call every end month

Job Requirements

• Able to commit to 5.5 days work week , office hours (8am to 5pm / 8:00am to 12pm)
• Conversant in Microsoft Office Suites
• Comfortable to be working in a healthcare environment
• Able to handle stress in a fastpace environment
• Good communication skills

Working Location: Tan Tock Seng Hospital

RESPONSIBILITIES

• Handle incoming calls and walk-in enquiries
• Carry out basic admin duties such as filing, data entry, scanning/sorting documents and reports
• Support sales team with coordination of orders/samples
• Support coordination of import/export shipments
• Process quotations/invoices/POs/goods receipt
• Other ad-hoc duties assigned from time to time with different departments as and when required

REQUIREMENT

• Immediate Full-Time position available
• Good team player, pro-active, meticulous and organized
• Problem solver who enjoys working closely with people
• Pays strong attention to details esp when capturing data
• Good knowledge with Microsoft Office applications (Office 365, Excel, Teams etc)
• Ability to multitask and also work independently
• Possess a positive learning attitude
• Hiring only Singaporeans/PR/Malaysians WP

Working Days/Hours/Location

· Monday - Friday

· 8.30am - 6pm

· No OT

· Located in the East, Tampines

Interested applicants may apply through the following methods

· Send your resume/CV to [email protected]

· Call or WhatsApp 9183 7676 for a faster response

We are looking for Admin Assistant for our preschool at Pasir Ris / Simei

Job scope includes the following:

1/ Assist in school fees collection

2/ Handle enquries on enrolment

3/ Purchasing of groceries and stationeries

4/ Assist the class teachers when required

5/ Conduct health checks for children

6/ Assist the principal in all other matters as required

Interested parties, please emai resume to [email protected]. Please note that only shortlisted candidates will be notified.

• To support the sales team in all admin duties.
• And other ad hoc duties assigned.

Requirements:

• GCE O Level and above
• At least 1 year of admin experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Responsibilities

The primary responsibilities are:

• Report to the Senior Facilities Manager and/or Contract and Admin Manager.
• Participate in meetings and contribute to problem-solving discussions.
• Be the central point of contact for the programs/projects managed. Communicate effectively to engage with internal and external stakeholders and provide synthesized and clear recommendations to management on risk management (project target, progress, etc) and escalation of issues that cannot be resolved in the team.
• Use of in-house software systems for daily operation.
• Maintain a comprehensive repository of contracts, amendments, and related documentation.
• Consolidate monthly works progress reports, monthly claim report, Monthly omission report, cashflow projections, trends reports, KPIs reports, and other reports or information relevant to the maintenance works and services.
• Prepare payment response to the sub-contractors including certifying work done and payments.
• Prepare and deliver reports to senior management regarding contract status, vendor performance, and administrative activities.
• Assist various teams with administrative tasks, including organizing meetings, taking minutes, and distributing materials.
• Provide administrative assistance to both the Operation Teams and the Finance Department and ensure that both departments are well-supported in their respective tasks.
• Ensure administrative operations adhere to policies and regulations.
• Updates of vendors profiles
• PMs in Issuance of Purchase Orders / Requisitions
• Processing Tax Invoices
• Any other duties that may be assigned by the SFM and/or Contract & admin Manager.

Requirements

• He/ She shall have the following minimum qualification/ experience requirements:
• Relevant diploma/ Higher Nitec in Human Resource or Administration or Accounting or its equivalent with minimum 2 years of experience (Helpdesk & Admin officer) or/and any degree or diploma with related experience in quantity surveying with minimum 5 years of experience
• Pleasant personality with strong drive to succeed.
• Excellent communication skills, verbal and written, with ability to communicate externally and internally at all levels.
• Meticulous and able to meet tight deadlines.
• Able to multi-task and manage work priorities in a pro-active and flexible manner.

Responsibilities:

• Provide the general day-to-day administration functions and duties.
• Support corporate secretarial duties.
• Assist in coordinating meeting, taking meeting minutes, following up on action tasks and deliverables.
• Support insurance matters.
• Support the periodic stock counts.
• Assist in travel arrangements, such as booking ferry / flight, making hotel reservations, etc.
• Assist in organising corporate events and activities.
• Provide ad-hoc support to various departments.
• Perform any others duties as assigned.

Job Requirements:

• Min Diploma in Business Administration, or Accounting or any others equivalent qualification or related field.
• Proficient in MS Office applications (Word, Excel, Outlook, and PowerPoint).

Interested candidates please send your updated resume to:

Attn: Admin Executive (Medical MNC/Up to $3800) #HKA

[email protected]

We regret to inform that only shortlisted candidates will be contacted

EA Personnel: Kayley Ng Yin Yi (R1762843)

Company EA Registration Number: Recruit Express Pte Ltd (99C4599)

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Requirements and skills

• Proven experience as an office administrator, office assistant or relevant role
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)

-------------

Send me your resume via WhatsApp ❤

WhatsApp: (https://api.whatsapp.com/send?phone=6592377799) I regret to share that only shortlisted candidates will be notified. www.dadaconsultants.com EA Registration Number: R22108564 Data provided is for recruitment purposes only Business Registration Number: 201735941W. Licence Number: 18S9037

The Role

To provide for the Rehab department's overall reception & cashiering duties.

Key accountabilities

• To provide recommendation, sales and rental homecare services.
• Perform all reception related duties such as answering phone calls, appointment scheduling etc.
• Handle all enquiries regarding the provision of homecare services.
• Liaise with patients & vendors regarding the sale and rental of equipment.
• Handle all cashiering related matters for the department.
• Handle all insurance related matters for the department.
• Manage outpatient records.

Qualifications & Experience

• Minimum O level/ Certificate in WSQ Higher certificate in healthcare (Admin support).
• Preferably with prior work experience in healthcare setting.
• Positive attitude and good customer service skills.

☑ Good Career Growth and Personal Development
☑ Professional Coaching and training
☑ Convenient location (5 minute to Tanjong Pagar MRT)

Duties:

• Assisting Recruitment Consultants with fulfilling the staffing needs of clients and job seekers
• Coordinating and scheduling of meetings and interviews
• Conducting industry and market research
• Providing support to the various departments
• Preparing and updating various monthly reports
• Performing Administrative and Data Entry duties
• Ensuring that the company's objectives and sales targets are met
• Other Ad-hoc duties apply if needed

Requirements:

• No experience required
• People-Oriented and comfortable with a fast paced environment
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Our client is a one of the leading players in the FMCG industry. Due to business needs, they are now recruiting a Accounts Admin Assistant to be part of their Administrative team to support their business needs. They are located in the West - easily accessible.

Duties of Accounts Admin Assistant:

• Organize document filing, stationery inventory, and petty cash management.
• Handle accounts receivables and payables, including generating invoices and reconciling supplier statements.
• Follow up on customer payments and collections, maintaining accurate financial records.
• Any other administrative ad hoc duties as assigned

Requirements:

• Diploma in Accountancy or related field
• At least 1 year experience in administrative functions

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
  EA License No. 19C9682
  EA Reg. No. R22108850 (Chan Mun Mun)