Total 12,055 admin executive job vacancies in Administrative / Clerical category in Singapore

The Job:

The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients.

Responsibilities:

* Process customer order

* Place order with supplier

* Stock in/ stock out of goods for deliveries

* Liaise with freight forwarder to arrange import/ export shipment

* Co-ordinate with sales support team on after-sale service activities

Qualifications:

· Minimum Diploma in Biotechnology, Business Administration or Accounting will be ideal

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Temp Admin Assistant x 2 pax!!!

Job Scopes:

- Data entry

- Filing

- Photocopying

- Other adhoc duties as assigned

Other information:

- Working hrs: Monday to Friday (9am to 6pm)

- Rate: $12 per hour

- Work location: Kovan (Nearest MRT: Kovan)

- Able to work for least 1 to 3 months

Interested candidate, please send in your resume to "[email protected]" and state "Temp Admin Kovan (Transport)" as the subject.

Only shortlisted candidate will be notified.

DIS Manpower Pte Ltd

EA License No.: 08C3226

Sng Wei Lin

Reg No.: R1101806

About the Employer:

Tabung Amal Aidilfitri Trust Fund is a charity with IPC status, assisting more than 3000 beneficiaries from low-income families.

We are in search of a passionate and dedicated talent to join our organization as our Admin Assistant.

Job Description:

Main Responsibilities

• Finance admin support. Assisting our Finance Officer with basic accounts tracking and processing.
• Maintenance and upkeep of office equipment and working areas.
• Support fundraising campaigns, events and volunteers’ activities.
• Any other adhoc administrative tasks.

Secondary (Other responsibilities during the annual 4-month Aidilfitri Fund Application and Disbursement period)

• Support the TAA Aidilfitri Fund Application and Disbursement processes including follow ups and liaison.

Qualifications

• Higher Nitec preferred
• Experience in office administration role
• Keen interest in social services and community engagement
• Excellent interpersonal and communication skills, coupled with resilience, adaptability.
• Willingness to learn

- Handle general administrative duties such as attend to phone calls, email correspondences, filling of documentation & data entry ect.

- To provide administrative support to Admin/Accounts/Engineering Departments like tender submission, preparing the quotation, support preparing documentation and repot.

- Assist to organise and schedule meetings

- Required to prepare monthly submission reports for reporting purposes.

- Perform other general administrative duties assigned by Superior.

The Job and Requirement

• GCE N/O Level with minimum 2 years of relevant HR experience.
• Strong organizational and planning skills.
• Must be able to work independently and meticulously.
• Proficiency in MS Office.
• Committed with good attention to detail and meet deadlines.
• Maintaining manpower records, monitoring and handling work pass, payroll, training, insurance, reimbursement etc.
• Validate and updating of work progress, invoicing and expenses.
• 5 days work per week
• 3 to 6 months probation
• Able to start work with short notice an added advantage.
• We will also consider ^Part-Time applications
• ^Part-timers; Do clearly indicate your preferred working hours/days per week.

Please email CVS and contact number to [email protected]

We regret that only shortlisted applicants will be contacted.

Thank you for your interest.

Job Description :

- Perform day-to-day administrative and secretarial duties

- Provide translation and administrative assistance to company’s delegate/associate

- Run administrative errands or representing the company when necessary

- Attend work-related social events, functions or training when necessary

-Willing to work on off days if necessary

Responsibilities

• Budgeting and expense monitoring for all business units
• Inventory and reconciliation of fixed assets
• Business continuity planning (BCP) and environmental health and safety (EHS)
• Generating travel management reports
• Handling staff onboarding and exits
• Coordinating team projects, including office alterations and renovations
• Assisting in insurance renewals for corporate offices and IT facilities
• Managing room and visitor bookings, generating system reports
• Liaising with staff and vendors for printing needs
• Raising purchase requisitions (PRs), purchase orders (POs), and processing invoices
• Assisting in store administration
• Providing backup coverage for reception duties and crown-related coordination
• Coordinating facilities management, mailroom, and dispatch services
• Handling office security and access card support
• Coordinating pantry services and supplies

Requirements

• Minimum GCE 'O' level, NTC or relevant disciplines
• At least 2 years of experience, prefereably support large number of staff (200 pax)
• Meticulous and well-organized.
• Good communication skills

All qualified applicants, please send in your resume to:

[email protected]

Tricia Celestine Goh (R1981653)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

- Able to work at least 2 months contract

- 5 days week – 2 weekends (9am-6pm) and 3 weekdays (2pm-9pm)

- Proficient in Microsoft Office (Word, Excel)

- Attend to enquires & answer phone calls, walk-in enquiries & emails

- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

- Exhibits polite and professional communication via phone, e-mail, and mail.

- Provides information by answering questions and requests.

- Contributes to team effort by accomplishing related results as needed.

- Able to handle little children from age 3 yrs old

- Able to work as a team & independently

- Customer Service oriented

Perm Job - North Area- 5 days week

Responsibilities

Provide general administrative , coordination and support

Basic Accounting skill or Knowledge

Attend to all incoming inquiries via phone and emails

Maintain administration file, to ensure customer’s data and record up-to date

Inventory management

Update system

Any ad-hoc assignment which may be assigned from time to time.

Administrative/Accts support experience will be an advantage

Good organizational skills and the ability to multi-tasking, work independently with minimal supervision

Please send us your detailed resume to [email protected]

Acquaint Career Consultants

License No: 00C5601

EA Personnel No : R1101489

Please send your resume, selected applicants will be contacted.

Job ID: 18985

• Location: Promenade
• Working hours: 9am – 5.45pm
• Salary: up to $6,000 (Depending on experiences)

Job Description

• Assist to maximise the C-suite executive's working calendar to ensure good time management
• Including business travel and meeting arrangements within recommended safety parameters, etc.
• Manage C-suite executive's work-related documents for relevant endorsement and/or filing
• Including arrangements for travel related documents, business registration documents, etc.
• Organise and arrange business lunches, dinners, offsite meetings with business associates
• Arrange travel and accommodations
• Welcome officers’ guests by greeting them, and direct them to appropriate place
• Assist and support officers’ guests from overseas for their logistics, accommodations, and setting meeting schedule.
• Manage the C-suite executive's incoming and outgoing documents effectively
• Manage corporate driver and vehicle to ensure that they are available at all reasonable times
• Officers’ secretary support when Japanese communication is needed
• Handle confidential documents ensuring they remain secure
• Perform other ad-hoc duties as assigned

Job Requirement

• Education and Experience
  ➤At least a diploma in business management, business administration or equivalent
  ➤Experience: 2 years of experiences in corporate secretarial support and/or general administration
  
  Skills and knowledge
  ➤ Business proficiency in Japanese to liaise with parent office in Tokyo
  ➤ Advance knowledge in corporate secretarial support, general administration and operational
  ➤ In-depth understanding of communication methods and tactics to ensure effective communication both in English and Japanese to liaise with Japan HQ
  ➤ Basic use of IT equipment and tools, such as E-mail (Outlook) and internet functions
  ➤ Advance knowledge of administrative software including word processing, EXCEL spreadsheets and presentation
  ➤ Meticulous and organized with excellent administrative skills
  ➤ Effective written, verbal and listening communications skills
  ➤ Teambuilding, stress, and time management skills in a fast-paced environment
  ➤ Required to prioritize as there will be multiple tasks at once and complete the tasks on time
  ➤ Required to manage tasks effectively while being interrupted frequently to meet the needs and requests of officers and employees

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for 18985, Executive Secretary (2 year contract)".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

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Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Responsibilities

• Assist in handling of general admin and accounts activities.
• Assist in managing of time attendance and leave records.
• Submission of reports pertaining to absenteeism and leave requests.
• Act as a point of contact facilities related inquiries.
• Work closely with facilities management team, vendors, and contractors to ensure timely and effective resolution of issues.
• Support the coordination of maintenance activities, repairs, and service requests.
• Maintenance and upkeep of any financial records for auditing purposes.
• Generating daily and monthly reports on KPIs.
• Assist in tracking staff suggestions and complaints.
• Checking of reports to ensure accurate rates being calculated.
• Prepare work specification, BQ and variation claims.

Requirements

• Candidate must possess at least GCE ‘‘N’’ / ‘‘O’’ Level or Higher Nitec or any Higher qualifications.
• At least 3 year(s) of working experience in the related field.
• Proficient in Microsoft Office Applications.
• Confident and Good communication skills.
• Meticulous and able to multi-task and manage work priorities.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Job Descriptions:

• Support the Chief Resident Engineer on all site administrative works.
• Format letters or reports in accordance with standard project templates.
• Maintain the registration of all transmittals, submittals for project documentations.
• Manage the document control systems e.g. filing, tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy.
• Operate Project Information Management Solution (Newforma Project Centre or ProjectWise or equivalent). Basic training will be provided.
• Maintain site attendance e.g. timesheet, leave application/approval and record.
• Liaise with the Contractor on the maintenance of the site office and replenishment of all consumables.
• Support site office events or visits.
• Ensure the proper functioning of the site office.
• Organise for the storage/archive of documents.

Requirements:

• Min 3 years of site project support related experience is preferred.
• IT skills - Microsoft Office Competency (Intermediate).
• Highly organized in managing multiple task and work in a fast-paced environment.
• Good communication skill is a must.
• Able to learn project specific procedures and new software independently.
• Able to work independently with minimum supervision and positive work attitude.

Responsibilities

• Accountable for overall Informatica Support delivery

• Manage and Drive all the client meetings independently

• Provide regular and proactive status reports to Client on Informatica tickets

• Work with Junior resource in the team and ensure all Informatica support tickets/assigned actions are delivered on time and with good quality

• Should be able to articulate the incidents/business impact and work confidently with Informatica Vendor and Infrastructure teams to resolve the issues

• Manage and guide junior resources.

• Maintain Runbooks /Standard operating guides and manuals

Requirements

• Degree in Computer Studies or related discipline

• At least 5 years of relevabt experiences

• Informatica Power Center and Designer Tools, Server Admin Support, Unix/Linux Informatica Upgrade Support

• (Good to have)

• Good Attitude and Communications

• Team Management

• Tableau knowledge

Licence No: 12C6060

Admin Executive cum Receptionist

Main Duties:

• Raising sales order & do invoicing/prepare proforma invoice
• Arrange local/overseas shipments
• Local/overseas courier for document & sample for clients
• Picking calls – pertaining to customer enquires/transfer calls
• Preparing certification required for overseas shipment

Ad-hoc Duties:

• Maintain/purchase office/pantry inventory
• Receive document/packages from courier (arrange payment if required)
• Assist regulatory to prepare document for signature
• Source for forwarders for overseas shipment
• Prepare invoices for audit purpose
• Assist to arrange for hotel/flight booking (if required), organize engagement activities
• Others

Minimum Qualifications:

• O/A Levels /Diploma in Office Skills
• Min 1-2 year’s relevant experience in administrative and operations support
• Meticulous and organized, good follow-up skills and initiative
• Excellent in managing documentation and paper work
• Multitasking and able to take stress

Responsibilities

• Sort and label the scanned documents accurately into the correct folders.
• Place bulk documents in designated disposal bags.
• Shred loose documents and pack documents for archival and storage.
• Any other duties assigned.

Requirements

• Minimum O/N/A'Levels

Interested applicants please email your resume to [email protected]

Megan Ng Su Ting

CEI Registration No.: R23115059

Recruit Express Pte Ltd

EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

Full time Working hours: Mon to Fri, 9am to 6.30pm

Job Duties:

• Documentation and filing
• Assist the Director of Business Development in terms of daily operation
• Any other duties assigned by Supervisor/ Department
• Well written and spoken English
• Able to work fast and with a sense of urgency
• Very proficient in Microsoft Excel, Word and Outlook
• Comfortable with staircase (move between 4 floors)

Find Out Even More At: https://tinyurl.com/mindflex-fulltime

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- Competitive salary structured towards helping employees grow with the company

- $2,800-$4,300/Month + CPF (inclusive of team incentives)

- Base starts from $2,500-$3,500/Month

- Attractive regular team incentives from $300-$800/Month

- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)

- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

Find Out Even More At: https://tinyurl.com/mindflex-fulltime

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- Competitive salary structured towards helping employees grow with the company

- $2,800-$4,300/Month + CPF (inclusive of team incentives)

- Base starts from $2,500-$3,500/Month

- Attractive regular team incentives from $300-$800/Month

- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)

- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

Main Duties:

• Using Netsuite, our business management software, to support the Trade Sales Team & Ecom team with sales transaction generation, invoicing, stock-level analysis, delivery, and aftersales issues (including but not limited to missed delivery, missing/excess stock, QC)
• Maintain proper records of sales transactions, purchase orders and delivery orders
• Co-ordinate with warehouse on pick and pack and scheduling of delivery
• Troubleshooting with warehouse PIC’s on any issues that arise from the above
• Monthly reconciliation of consignment reports and billing
• Handling auditor's queries on any SG Purchase and sales transactions.
• QC Check at 3PL warehouse and housekeeping when necessary
• Assist the Ecom team with pick and pack when needed
• Assist sales with atrium sales and customer’s baby expo setups as and when necessary
• Assist with annual stock audit for all warehouses, offices & consignment locations and consolidate results
• Customer service support for [email protected]
• Provide general administrative support to the Operations Manager as required
• General Office maintenance (Ordering office supplies, pantry supplies, coordinating aircon/printer maintenance)
• Cover tasks of operations colleague in their absence
• Working office at 1008 Toa Payoh North #02-18 Singapore 318996

Roles & Responsibilities

Responsible For

• General administrative, accounts and HR support on a flexible basis
• Responsible for daily billing duties, ensuring all bills / job charge sheet are verified and sent out on a timely basis.
• Prepare billing templates and generate invoices in system.
• Procurement of general purchases, support corporate and staff meetings and events, maintenance of office
• supplies and equipment, organize any essential services as required to support the team effectively.
• Any ad-hoc duties as assigned.

Job Requirements

• At least a diploma or higher qualification in secretarial studies, office administration, business administration, or a related field
• Minimum 1 – 2 years of experience
• Prior experience working in administrative roles or as a secretary
• Plan and organise events and meetings
• Fluent in both English and Mandarin.
• Strong computer skills are essential, including proficiency in Microsoft Office applications such as Word, Excel, and Outlook.
• Ability in maintaining confidentiality

Admin

$2000 - $2400

Location: Jalan Kilang

5.5 days

Job duties:

* Processing and invoicing of orders

* Provide sales support to sales team

* General administrative tasks

* Data entry to internal system

* Other ad-hocs duties

EA Name: MANPOWER ACCESS PTE LTD

EA License No: 13C6854

EA Personnel Name: Teo Zhi Wee

EA Personnel Registration No: R22103947

Our client is an property management company. They are looking for a Contract Admin Assistant to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Job Duties:

• Schedule key appointments with buyers.
• Share daily schedule with project stakeholders.
• Manage general administrative duties.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

19C9682 (Recruitpedia Pte Ltd)
EA Reg. No. R23119064
TEOH ZINI

Core Responsibilities & Opportunities:

• Handle billing and basic accounting duties, including prepare Sales Order, Purchase Order, Delivery Order and Invoices
• Maintain and update Vendor List and Profiles
• Coordinate with Operation, Warehouse and Finance team on ordering system
• Maintain a good filing system, either physical or digital.
• Assist in application for licenses
• Ad hoc accounts and admin duties assigned

Job Requirement(s):

• Min. Diploma in accounting, finance, business administration, or a related field
• Previous experience in accounting or administrative roles, even in entry-level positions, can be advantageous
• Accuracy and attention to detail are essential for tasks such as data entry, reconciling accounts, and preparing financial documents.
• Proficiency in basic accounting principles such as bookkeeping, accounts payable/receivable.
• Possess administrative skills, including the ability to multitask, prioritise tasks, and manage time effectively
• Bilingual in both English and Mandarin language is required (in order to generate and read reports and liaise with all English and Mandarin speaking suppliers and internal customers.