Total 12,236 admin executive job vacancies in Administrative / Clerical category in Singapore

RESPONSIBILITIES

• Receiving of corporate sales orders thru email or phone
• Ensure accuracy & timely processing of orders
• Generate invoice and delivery order through ERP system
• Prepare consolidation reports to various customers
• Perform day to day admin related tasks
• Other ad-hoc duties as assigned

REQUIREMENTS

• Good team player, mature, independent, multi-tasker, initiative,
• meticulous, proactive and positive working attitude
• “O” Level, “A” Level, Diploma
• Proficient in MS Office applications (Word, Excel & Outlook)
• Basic knowledge in accounting & accounting software is an advantage
• Customer service oriented
• Able to work in a fast-paced environment
• Ability to start work within short notice
• Fresh graduates are also welcome to apply

Responsibilities:

· Responsible for the organisation and coordination of office meetings, company events

· Maintaining proper filing system

· Oversee facility management matters such as fixed asset inventories (vending machine), work-desk allocation, office access card, phone system, door system, lift, office renovation and move etc (when necessary)

· Undertake various comprehensive administrative tasks issued by the headquarters, and arrange to guide each branch to complete.

· Administer and coordinator for OA system configuration.

· Drafting news and reports for important projects in mandarin.

· Responsible for Admin department procurement needs.

· Provide assistance on reimbursement application.

· Provide secretarial support to Senior Management on operational work

· Provide assistance to Senior Management on important projects

· Provide assistance support and guidance to HR generalists, management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.

· Resolve all administrative problems

· Any other ad hoc administrative task assigned

Requirements

· Minimum Bachelor’s Degree in Human Resources, business administration or other elated disciplines.

· Minimum 5 years’ experience as a HR generalist, 2 years in a supervisory role in HR with working experience in regional HR corporate practices, especially in HR policies/practices, and talent management.

· Excellent communication and presentation skills.

· Good understanding of labour laws and regulatory compliance in APAC region.

· Prior experience in driving performance initiatives hands-on.

· Prior experience in Telecommunication Industry will be a plus.

Excellent in both English and Mandarin Language (used for internal / external communication with key stakeholders)

Job scope

• General adminstrative duties and support on the center's day to day operations.
• Worksheets preparation (Stapling and holepunching) and getting ready worksheets for teachers
• Attend to whatsapp enquiries, walk-in enquiries
• Faciliate and advise on studen'ts make up lesson arrangement
• Other Ad-hoc duties as assigned by management
• Marketing for the center

Office Admin / Admin Executive (Full Time)

• Saturday 9.00 a.m. to 5.00 p.m.
• Sunday 8.30 a.m. to 3.30 p.m.
• Weekday 1pm to 8.30pm ( 3 days)

OR

• Saturday 9.00 a.m. to 5.00 p.m.
• Weekday 1pm to 8.30pm (4 days)

• Address: Bukit Timah Plaza
• No experience may apply
• Computer and Microsoft office skills needed.

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Responsibilities:

1. Sales Administration Support

Provide comprehensive administrative support for the Project Sales Team:

• Manage incoming sales calls/emails and perform leads administration.
• Source new leads from Tender Portals.
• Create, compile, and submit tender documents.
• Assist in preparing quotations and proposals.

Provide administrative support for the Services Sales Team:

• Prepare maintenance contract renewal notices.
• Compile services sales reports to track renewals.

2. Marketing Support

Offer administrative support to the Marketing Team, focusing on sales-related activities:

• Assist in developing marketing materials.
• Support marketing projects/events.

3. Other Roles

• Assist the Head of Operations and Managing Director in various administrative matters.
• Act as a buddy to the Administration Executive.
• Aid in matching supplier invoices with necessary documents and input into the system.
• Handle other ad-hoc duties as assigned.

Job Requirements:

• Minimum Diploma in any discipline or A Level.
• Minimum of 1-3 years of working experience.
• Knowledge of MS Office and Teams.
• Ability to work independently.
• Immediate availability to start work.

• Position : Admin Assistant (SIMPLE DUTIES) NO Experience Required / ALL WELCOME
• Location : GILSTEAD ROAD (Nearest MRT: Newton -18 mins walk)
• Working hours : 5 days a week, Monday to Friday or Tue to Saturday 8:30am to 6:00pm.
• Salary (commensurate with experience) : Up to $2700 + Performance bonus (At least 1 month)
• Duration : Perm
• Industry : Shared Services (10 companies) / HR Consultancy

Main Responsibilities:

• Prepare and sort documents, and keep a record of completed work.
• Provided routine office support such as making copies, faxing, answering phones, preparing correspondence for mailing delivering, and picking up correspondence.
• Update and maintain employee and department directories.
• Respond to clients’ inquiries in a timely and professional manner.
• Arrange courier service as and when (local and international).
• Ordering of pantry and stationery supplies.
• Handle inquiries and administrative on student hostel-related matters.
• To cover Receptionist duties when required.
• Any other ad hoc duties assigned.

Requirements

• ITE/"O" Level or equivalent.
• Proficient in MS Office (Word, Excel).
• Customer Service oriented.
• On-the-job training (OJT) will be provided.
• Front desk experience or Admin Assistant.

Email your resume to [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Associate Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Job Title: Admin Assistant (ID8137)
Location: Kaki Bukit
Working Hour: 5.5 days work Monday-Friday 8:30am – 5:30 pm, Saturday 8:30am – 1pm
Salary: $2000 - $2500

Job Description:
• Data entry duties and administrative duties include: Preparing quotation, final bill of quantity and sales invoices for the project you are assigned to, all templates are given
• Support project manager/ M&E coordinator
• Handling emails related to the project
• Ability to be on time and complete task in an efficient manner
• Manage databases and admin systems
• Organizing, storing paperwork, documents and computer-based documents
• Assisting in other office ad-ho duties when required

Requirement:
• At least 1 years admin working experience
• Able to thrive and work individually and independently
• Familiar with simple Excel like sum, subtract, multiply, discounts

Work Schedule:

Required to work 5.5 day per week. Monday to Friday: 9am to 6pm, Saturday: 9am to 1pm

Responsiblities:

Handling documentation/custom permit and incoming shipping arrangement

Liaising with shipping companies and internal dept and ensure timely clearance and delivery of goods

Data Entry on daily delivery, purchasing order, sales invoices, filing documents etc

Answering phone calls and to liaise/co-ordinate with customers.

Stock-taking and any ad-hoc duties as assigned.

Requirement:

Min GCE ‘O’ Level

Min. 1 year experience in logistic

Proficiency in MS Office

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R:5FNE2YT23

Find Out Even More At: https://tinyurl.com/mindflex-fulltime

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- Competitive salary structured towards helping employees grow with the company

- $2,800-$4,300/Month + CPF (inclusive of team incentives)

- Base starts from $2,500-$3,500/Month

- Attractive regular team incentives from $300-$800/Month

- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)

- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

Find Out Even More At: https://tinyurl.com/mindflex-fulltime

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:

• Assist in shortlisting and recommending suitable tutor profiles to parents
• Coordinate & arrange 1st tuition lesson between client and tutors
• Assist with day-to-day Admin and Operations of company
• 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
• Able to commit for minimum 1 year
• $2,800-$4,300/Month (Inclusive of Regular Team Incentives)
• Base from $2,500-$3,500/Month & Monthly Incentives ($300-$800/Month)
• Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)
• Clear Salary Progression & Annual Salary Review (Min 5-10%)
• Casual attire, company culture is fun and relaxed
• Strictly no Overtime, no Bring Work Home
• Office with Modern & Fun Entertainment Facilities

• 1 vacancy
• Location is at 1 Bukit Batok Crescent WCEGA Plaza #09-24.
• Working hours is 8:30am-6:00pm on weekdays and 8:30am-1:00pm on Saturdays.
• Must have basic computer knowledge and Excel
• Main duty is to perform admin job
• Interested parties may send in your resume

• Data entry
• Assist with account opening administrative work
• Open, staple, sort and scan forms in mailroom
• Administrative support for daily operations.

Requirements

• No experience required as training will be provided
• Able to commence work within short notice

[Joy Yeow Zhi Qian]

[Personnel EA Registration Number: R2096261]

Recruit Express Pte Ltd EA Licence No: 99C4599

• Assisting in basic clerical tasks such as printing, checking, and organizing financial assistance and bursary applications, as well as informing parents of the application outcomes and distributing approval letters.

• Handling counter service and manage telephone enquiries (for e.g. attend to calls at the general office and relay messages to the relevant personnel), including helping to call parents fo absent students to gather reasons for their absence.

• Printing and organizing school timetables.

• Distributing hardcopy mails to designated recipients.

• Updating staff attendance records in the General Office system.

• Performing other general administrative tasks as delegated by school management.

Admin Executive

Salary: $2000 - $2500
Working hours: Mon - Fri (9AM - 6PM)
Location: Bukit Merah Central

Responsibilities:

• Performing a variety of general clerical work.
• Provide support for administrative matters
• Provide support in day-to-day duties
• Handle sensitive information in a confidential manner
• Mailing services
• Provides customer service, information, referrals, and assistance to customers, partners and internally in reference to assigned area of responsibility.
• Performs related duties and responsibilities as required.

Requirements:

• At least 1 year of relevant experience
• Proficient in Microsoft Excel

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：[email protected]

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Admin Assistant

5 days, 9am-6pm

Salary: $2400 -$2800

Address: One Commonwealth

Interested applicants can also send your resume to

WA:+65 8151 4682 (Ms Angel) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

LIEW ONN KEE REG NO : R22108518

THE SUPREME HR ADVISORY EA NO:14C7279

Job scope:

• Process customer order
• Place order with supplier
• Stock in/ stock out of goods for deliveries
• Liaise with freight forwarder to arrange import/ export shipment
• Co-ordinate with sales support team on after-sale service activities
• Involves in physical sorting, picking and packing of goods into cartons for shipping.

Requirements:

• Minimum Diploma in Biotechnology, Business Administration or Accounting
• With 1-2 years of administrative support experience

Part-Time Admin Clerk (General Insurance Agency)

Please email your updated resume and latest photo to [email protected]

Only shortlisted candidates will be notified.

Company no quota for Work pass application.

Job Highlights:

- Immediate Hiring

- 4 Hours (choose from 9am to 3pm Monday to Friday, 5 days)

Work Location:

Kitchener Road (Near City Square). Near Lavender MRT, Farrer Park MRT and Jalan Besar MRT.

Requirements:

- English & Mandarin Speaking in order to assist our mandarin speaking clients.

- Minimum one-year General Insurance experience.

- Good interpersonal and communication skills. Candidates must possess at least “O” level.

- PC literate.

Responsibilities:

Prepare motor quotations, immigration bonds.

Need to handle English & Mandarin Speaking clients.

Benefits:

- Year-end Increment and bonus

- Work Injury Compensation Insurance and Medical Insurance

Job Purpose:

Warehouse Operations administrative activities for Logistics. Responsible for all warehouse transactions using MS Office and SAP System, for receiving, locating, storage and retrieval of product for the Service Operations warehouse. Working closely with transport, warehouse, cross department, and management team. Ability to multi-task and perform under pressure. High level of accuracy and commitment is required.

Job Description:

• Assist in maintaining of all HACCP related records
• Daily 3PL warehouse stocks withdrawal (Storbest, Mandai Link, Tian Sheng and Flow)
• Printing of pickling list, data entry and posting.
• Communicating and coordinating with internal departments on logistics and stock inventory related matters etc.
• Conversion and printing of invoices and proper filing.
• Receiving goods on local purchase and external warehouse transfer.
• Responsible for all stationery requirements for the logistics department.
• Carry out warehouse administrative tasks and follow operational directive.
• Warehouse related administration documentation.g and repository management.
• Scanning and repository management.
• Ensure all incoming goods to be received in the SAP System and in accordance with procurement instruction or information, and according to the company policies.
• Maintaining inventory records, reporting relevant information, and preparing any necessary documentation.
• Maintain a safe, clean, and tidy office environment.
• Perform any other ad-hoc duties as and when assigned by superior.

Requirement :

• ‘O’ Level (or equivalent) and above
• Proficient in MS Office
• Hands on SAP experience will be an advantage
• At least 1 year in administration work in warehouse, supply chain in manufacturing, and distribution industry
• Effective communication with fellow team members
• 5.5 work week alt Saturday

Admin and Sales Coordinator

Working Location: Ang Mo Kio Ind Pk 2
Working Date & Time: 8.30am-6.15am (Mon-Fri)
Salary: $2,300 - $3,000 + AWS + Bonus

Responsibilities

• ꞏ Attend to customers enquiries and prepare quotation for customers.
• ꞏ Monitoring of orders, prepare Delivery order, invoice and liaised with forwarder for export shipment.
• ꞏ Account related duties: AR, AP and order Entries partial set of account

Experience & Qualification

• * Min 2 years working experience in preferably with Trading and import and export sales.
• * LCCI or Diploma in any Business Admin related discipline
• * Proficient in Microsoft Office applications and Act! Software

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Job title: Operations Admin / Operations Safety Coordinator | No experience required

Key Responsibilities:

• Assist in the development, implementation, and maintenance of safety policies and procedures.
• Assist in operational matters.
• Assist in regular safety inspections and audits to identify potential hazards.
• Maintain accurate records of safety incidents, near misses, and corrective actions taken.
• Collaborate with department managers to address safety concerns and implement corrective measures.
• Assist in the preparation and submission of safety reports to regulatory agencies as required.
• Provide administrative support, including scheduling meetings, preparing documents, and managing correspondence related to safety initiatives.
• Assist in the procurement and maintenance of safety equipment and supplies.

Qualifications:

• Diploma/Degree in business administration or equivalents.
• Proven experience in a similar role.
• Ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in record-keeping.
• Excellent communication skills, both verbal and written.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Benefits:

• Competitive salary commensurate with experience.
• Opportunities for professional development and advancement within the organization.

How to Apply:

If you are passionate about safety/operations/administrative, we encourage you to apply by submitting your resume to [[email protected]].

Part time admin

4hrs per day

Minimum 3days per week

Either morning 8:30-12:30

Or afternoon 1pm - 5pm

Admin Duties

Issue DO, Billing/ invoicing

Stock take / housekeeping

Why Join Us?

• 5 days work week
• Attractive Newcomer Bonus
• Career Progression & Development Opportunities
• Comprehensive Leave Packages (e.g: additional leave, birthday leave, eldercare leave, etc...)
• Executive Health Screening

Responsibilities & Duties:

• Execute 3-way matching of invoices, purchase orders, and receiving documents to ensure accuracy and compliance
• Verify supplier invoice quantity, unit rate and system data entry integrity
• Filing, administrative and any other ad hoc duties assigned by superior

Requirements & Qualifications:

• Minimum GCE ‘O’ level qualification
• Proficient in MS Excel, MS Word
• Proficient in ACCPAC sage system is an added advantage
• A good team player with initiative and sense of responsibility

1. Front desk and telephone reception

• Answer telephone calls and direct to colleagues as appropriate
• Attend to enquiries from public (walk-in or telephone call)
• Receive clients and visitors

2. Finance administrative support

• Preparation of payment vouchers and claims
• Preparation of reports as required
• Banking and managing petty cash float duties

3. General Administrative support

• Mails – handles postage, collection of mails and distribution
• Manage stationery (track inventory, issues and top ups)
• Monitor pantry supplies and top ups
• Assist in administrative support, co-ordination, reporting and updates
• Sorting, scanning and filing of documents
• Maintain and keep proper records of documents
• Application of training grants, subsidies, GIRO application and other vendor’s application
• Any other ad hoc related duties as assigned

Requirements

• Proficient with computer especially in Microsoft Word and Excel preferred
• Meticulous, good initiative and able to work independently
• Team player with good interpersonal skills
• Able to work under pressure and multi-task
• Well organised, team work with good work attitude

The intent of this job description is to provide a representative summary of the major duties and responsibilities of the position. You may be required to perform job-related task other than those specifically presented in this description. This job description does not constitute a contract of employment.

Job Responsibilities

- Provide administration support to the Leasing team

- Prepare tenancy related documents

- Keep good record of leasing documents and filing

- Ensure application and renewal of government permits/license

- Upload the details of new and existing customers in Google Drive and preparing draft of stamp duty

- Assist in monthly utility meter reading duties and generate meter billing for billing purpose

- Assist in the development and operation of leasing related IT systems such as Lease management system and business intelligence system

- Perform any ad hoc duties as assigned by leasing manager

Requirements

- Experience in handling leasing documents

- A positive work attitude and willingness to learn and contribute

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- High degree of commitment and a good team player

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

Work location: Ang Mo Kio (5 days work week)

Responsibilities:

• Prepare sales documents, loan applications documents & insurance documents with accuracy
• Check bank transactions & update instalment payments
• Send reminders to hires for outstanding payments
• Liaise with banks, hirers, workshops & other relevant parties
• Maintain proper filing system & ensure documents are in good order
• Data entry of information into the system
• Provide administrative & coordination support to the department
• Other ad-hoc duties assigned by the management

Requirements:

• Candidates should possess at least "O" Level certification
• Fluent in English & preferably in Mandarin
• Proficient in Microsoft Office
• Candidate should be keen to learn, meticulous, self-motivated & comfortable working with numbers

Perks:

• Variable bonuses
• Comfortable working environment
• Friendly & helpful colleagues

MUST HAVE:

• Strong communication English and Chinese (written & spoken)
• Accounts management / Full Set / Monthly Closing
• Proficient in Microsoft Offices especially Excel (Vlook Up, Pivot Table)
• Proficiency in MYOB
• Able to multi-task and work in a fast-paced environment
• Good analytical skills
• Team player

KEY RESPONSIBILITIES:

• Daily Cash Flow & Monthly English and Chinese version reports
• Generate Tax Invoices / CN / Receipts
• Follow up AP and AR
• GL - Journal Entry
• Prepare payments
• Prepare monthly debtors SOA
• Bank Recon
• Update monthly exchange rate in ABSS / Foreign currencies rate table
• Petty cash claims
• Update expenses
• Cash flow forecast and planning
• GST Filling
• Yearly Budget report
• Payrolls
• Monthly OED submission
• Monthly CPF submission
• Annual Leave / MC updates
• Submit IRAS for employment Income
• Yearly prepare all audit requirement
• Leasing with auditors / tax agents
• Renewal of trademarks / Licences
• Prepare incorporation of new set ups in other countries (when required)
• Adhoc duites