Total 6,710 administration assistant job vacancies in Administrative / Clerical category in Singapore

Job Responsibilities

• To provide customer support service on programs carried out in the Plant
• Interface with customers as well as coordinate and manage projects with regards to quotation, pricing, schedule and delivery
• Engineering changes and cost reduction program
• General filing of correspondences between customer and plant
• Draw up quotations to customers
• Take purchase orders from customers
• Request Shipment notice and data entry
• Other duties assigned.

Job Requirements

• Degree / Diploma in any discipline or equivalent
• Minimum 1 year of experience in electronic manufacturing industry or in a related field preferred
• Proficient in MS office

Job Highlights:

Salary: $2300 - $2700 per month

Contract Duration: 12 months

Working Location: Upper Changi

Working Hours: Monday – Friday (Office hours)

Job Responsibilities:

• Assist in extracting and capturing relevant data for trends and statistics analysis for current database.
• Stock taking of current office inventory, case files, packing and unpacking.
• Preparation for assessments and test kits.

Job Requirements:

• Only Singaporean
• Min Higher NITEC in any field
• Strong administrative and communication skill

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

The individual will be playing a key role in performing administrative support to the international business reported in Singapore and managing the calendar of the Company's CEO.

Job Responsibilities

● Responsible for the general day-to-day office administration of the company including administration works for the project undertaken by the company.

● Manage CEO’s calendar i.e., arrange, manage, coordinate and maintain CEO’s schedule including internal and external, appointments and meetings.

● Handling suppliers, invoicing, stock ordering, preparation of price list, office management and export documentation

● Ensure invoices are paid and accurate and transactional commentary is up to date

● Ensure the organization’s contracts and documents are accurate and well maintained in a systematic database

● Collaborate with other departments to ensure that all company processes are handled efficiently and resolve any issues.

● Any other administrative duties as assigned.

Requirements

● Excellent organizational skills, including the ability to manage multiple tasks and projects, prioritize tasks and workload, and respond to changing deadlines.

● Flexible, courteous, meticulous, self-driven, dedicated and a team player

● Good interpersonal, communication and presentation skills to liaise with internal and external stakeholders.

● Discretion and the ability to handle sensitive documents and information appropriately.

● Good command of English and ability to converse in Cantonese/Mandarin will be an advantage to liaise with mandarin speaking corporates.

● Some experience in administrative or customer service environment will be advantageous

● Proficiency in Microsoft Office especially PowerPoint, Excel, Word

● Proficiency in digital meeting tools such as Microsoft Teams, Zoom, Google Meet and other communication tools.

Work Arrangement

● This is a work from office role

● Working hours: Mondays – Fridays from 9am to 6pm with 1 hour lunch break.

To apply: submit your resume directly to [email protected]

Foong Siew Hoon (CEI Registration No: R1108953)

Giant Recruitment Pte Ltd (EA Licence 22C0921)

Answer Customers Phone Calls / Emails on Standard & Simple Enquires on Our Business Services in the Marine Industry

To undertake duty as Receptionist and Route Incoming Phone Calls to the Right Party

To Support Head of HR & Admin in Assigned Administrative Work As and When Required.

Handled Write Out & Check Template Formatting of Management Technical Reports and Dispatch , Filing, Scan, to Consignee Customers / Clients.

Tally Calculation Dept. Revenue For Submission, Raise Invoice.

Job Responsibilities:

• Provide administrative support to the reporting team
• Organise and maintain both physical and digital documentation filing for efficient retrieval
• Ensure accurate and up-to-date records of documents and files
• Passionate in finding opportunities for process improvement in document management procedures
• Properly archive old or outdated documents according to established protocols
• Serve as a point of contact for document related enquiries and coordinate communication between teams
• Other ad-hoc duties as assigned

Job Requirements:

• Higher Nitec/O/A Level/Diploma with 1 year of relevant working experience
• Experience dealing with sensitive and confidential information
• Prior work experience in an accounting department
• Ability to multi-task as well as the tenacity to strive under pressure
• Training will be provided

General Administrative Support:

• Perform general office duties such as filing, photocopying, scanning, and data entry.

• Maintained and organized departmental records, documents, and databases.

• Handle incoming calls and correspondence, redirecting as necessary.

Financial Data Entry And Record-Keeping

• Assist in the data entry of financial transactions into accounting software.

• Maintain accurate and up-to-date records of financial transactions and receipts.

• Generate reports as needed for the accounts team.

Purchase Planning & Inventory Management

• Forecast demand and ensure that an adequate supply of goods is maintained.

• Monitor inventory levels and reorder supplies as needed to prevent shortages or overstock situations.

• Assist in budget planning for procurement-related expenses.

Order Processing And Documentation

• Manage the end-to-end process of purchase orders, including creation, approval, and documentation.

• Ensure that all necessary documentation is complete, including specifications, quantity, and delivery timelines.

• Maintain accurate and detailed records & reports of all procurement activities.

Collaboration

• Collaborate with internal & external stakeholders.

Qualifications:

• Minimum O-Level and above or equivalent.
• At least 2 years of working experience.
• Basic accounting knowledge.
• Computer literacy in Microsoft Word, Excel, PowerPoint, and Google for Work (Docs, Sheets).
• Attention to detail.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational and multitasking abilities.
• Immediate or short notice.

Interested applicants may wish to email your resume in a detailed Word format to [email protected]

We regret that only shortlisted candidates will be notified.

Adeline Tan

EA Licence Number: 23C1668

Registration Number: R23115708

Ezline Pte Ltd

JOB DESCRIPTION:

• Competitive Remuneration Package & Good Employee Benefits
• 5 days workweek
• Office near to Orchard MRT Station
• Monthly staff treatment and product redemption
• Immediate Vacancy & Full Time Permanent Job Role

JOB RESPONSIBILITIES:

• Support CEO and Directors on personal and corporate matters
• Personal matters such as making traveling arrangement, coordinating with banker, property agent, tenant for property related matters
• Corporate matters such as procurement including sourcing of goods. Negotiating with suppliers, logistic arrangement, liaising with locals / overseas supplier and vendor (includes; Taobao/Lazada or any other outsource suppliers)
• Any other ad-hoc task assigns by Directors and CEO

REQUIREMENT:

• Minimum GCE “N/O” Level with at least 1 year of relevant working experience
• Able to work independently with multi-tasks
• Candidate must be bilingual (Good communication in English and Chinese)
• Computer literacy

Job Description:

• Assist the Condominium Manager in handling and maintaining proper records of enquiries or complaints received from residents / tenants.
• Assist new owners/tenants in the application of card access, keys, move in/move out and renovation request.
• Coordinate on-site inspection schedule for contractors, MA technicians and/or Property Executive schedule to attend to residents’ service request.
• Provide administrative support in the collation of weekly and monthly submissions to HQ TA.
• Answering phones and receiving residents request in a professional manner with a positive and helpful attitude.
• Sorting and distributing mail.
• Petty cash management and booking of the estate facilities.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties.

Requirement:

• Proficient in MS Office

At Knight Frank, our people are crucial to success. We invest in our employees' lifelong learning and create a remarkable opportunity for everyone to grow personally professionally.

Knight Frank offers a Transformation and Growth Scheme that will help you develop your skillsets across a range of topics, including service excellence, improvement of writing skills, and knowledge of Building Maintenance & Strata Management Act (BMSMA).

Accelerate your career growth today by joining our professional development program!

Job Responsibilities:

• Provide administrative support to the reporting team
• Organise and maintain both physical and digital documentation filing for efficient retrieval
• Ensure accurate and up-to-date records of documents and files
• Passionate in finding opportunities for process improvement in document management procedures
• Properly archive old or outdated documents according to established protocols
• Serve as a point of contact for document related enquiries and coordinate communication between teams
• Other ad-hoc duties as assigned

Job Requirements:

• Higher Nitec/O/A Level/Diploma with 1 year of relevant working experience
• Experience dealing with sensitive and confidential information
• Prior work experience in an accounting department
• Ability to multi-task as well as the tenacity to strive under pressure
• Training will be provided

Job Scope:

• Ensure timely and accurate tracking and bookkeeping of items across all gifts, books and HADC inventories.
• Upkeep systematic storage of inventory in storerooms in the ADC Office, Extension Building and Curators Building for ease of retrieval.
• Provide administrative support for any other functions which include tasks such as sourcing and deploying personnel, preparing mass invitations, tracking responses and preparing seating plan for all events under the section’s preview.

Requirements:

[Working as One Public Service]

• You understand how your work contributes to achieving the desired outcomes of the President’s Office.
• You actively listen to others and contribute to a respectful and collaborative working environment within the section.

[Serving with Heart, Commitment and Purpose]

• You take responsibility for your decisions and actions and follow up promptly to remedy situations where necessary.
• You discuss action plans with your supervisors for more complex work tasks.

[Working Effectively with Citizens and Stakeholders]

• You identify and highlight cases that require special consideration to your supervisors, and propose solutions to meet citizens and stakeholders’ needs.

[Work Experience & Knowledge]

An ideal candidate should possess the following:

• Singapore Citizenship.
• Relevant experience in similar position.
• Good knowledge of Microsoft Word and Excel.

[Personal Traits]

• Able to work independently and in a team.
• Meticulous and systematic.
• Good communication skills.
• Comfortable with using in-house databases.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

⦁ Answer and direct phone calls

⦁ Organize and schedule appointments

⦁ Receive, sort and distribute the mail

⦁ Maintain contact lists

⦁ Reply to email, telephone or face to face enquiries

⦁ Maintain computer and manual filing systems

⦁ Prepare and monitor invoices

⦁ Ad hoc job duties as assigned

Requirements

⦁ Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

⦁ Knowledge of office management systems and procedures

⦁ Working knowledge of office equipment, like printers and fax machines

⦁ Proficiency in MS Office

⦁ Excellent time management skills and the ability to prioritize work

⦁ Attention to detail and problem solving skills

⦁ Excellent written and verbal communication skills

⦁ Strong organizational skills with the ability to multi-task

⦁ Required to speak English and Mandarin to liaise with Mandarin-speaking customers.

• Report to: Principal and Learner Services Manager
• Salary: $2500 - $3500
• Working hours: 5 days(Mon – Fri), 8am - 5pm
• Working Location: Aljunied

Job Summary:

To provide administrative support including managing the calendars and meetings to the Principal, Senior Leadership Team, and other areas of the school, as required or directed by the Principal and/or Learner Services Manager.

Responsibilities:

• Managing diaries, organising and coordinating meetings, events and school wide calendars
• Accurately recording minutes from meetings
• Liaising and compiling of document deck with corporate HQ in Malaysia
• Assisting and organising the recruitment process with all stakeholders
• Liaising with internal and external vendors on School’s F&B needs required during meetings and school’s events including staff bulletin and birthday celebrants names
• Organising, filing, coordinating of documents and meetings to ensure efficiency
• Administration of document control, licences and website updates, as directed
• Analysing and manipulating statistical data as and when required
• Providing support to other administrative functions including, but not limited to, admissions, learner services and accreditation
• Distributing memos, emails and weekly bulletins
• Coordinating and organising HQ guests and management in Malaysia on meetings and food
• Using a variety of software packages, such as Google tools and MS Office to produce correspondence and documents, and maintain presentations, records, spreadsheets and databases
• Involvement in whole school events and activities as required.
• To perform any other duties as assigned by the management, stakeholders, function managers and reporting manager

Requirements:

• Secretarial certification (preferred)
• Min 2 years of relevant experience
• Experience in an international school environment (preferred)
• Functional knowledge of Google tools and MS office
• Experience with data analysis (knowledge of Excel and/or databases would be useful)

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

· Manage Hotline during office hours

· Prepare Agreement Form, Offer Letter, ICT for new Tenants

· Follow-up closely for Signed Agreement Letter and Giro Form from Tenants

· Manage Inventory Form for tenants checking in and checking out

· Manage Rental payments / Stamp Duties of Tenants

· Management of Waiting List of potential Tenants

· Manage Apartment Units Viewing dates

· Manage Purchase Orders and Quotations

· Manage Key Press and issuing of keys

· Minimum O’Levels qualifications with 2 years relevant working experience

· Customer Service/Hotel experience will be an advantage

- Perform general administrative duties (updating, scanning, printing, mailing, filing)

- Keep proper documentation & filing system

- Process billing

- General administrative duties

- Checks information in various reports for accuracy, compares to on line system and makes necessary adjustments to the appropriate system. Reconciles discrepancies between systems and reports by determining correct data and making corrections.

Personal Assistant with Accounting Experience

Handles 3 Directors personal account & properties.

Able to work independently & liaise with banks.

Perform various administrative duties & tenancy agreements.

Keep proper documentation & filing of records & accounts

Manage travel arrangements i.e.. itinerary, accommodation, flights etc.

Manage & process Directors' correspondences.

Personal Assistant to Directors. Able to multi-task, highly motivated and work independently.

JOB RESPONSIBILITIES

Manage daily fleet maintenance and operations.

1. Managing fleet of vehicles in accordance to company’s policies and work with finance department to validate our current active fleet strength
2. Ensure proper documentations of all operations and fleet related accounts, invoices, summons.
3. Responding to all internal/external correspondences related to fleet and operational enquiries are well attended.
4. Coordinate vehicle inspection, maintenance, and servicing of fleet.
5. Ensure the general upkeep and cleanliness of the fleets.
6. Ensure compliance with standard operating procedures, safety policies and work instructions.
7. Perform admin duties including data entry, filing and achieving, basic accounting, book-keeping, receipt management
8. Any other ad-hoc duties assigned

Job Requirements:

• Min 2-3 years of relevant working experience
• Knowledge of motor claims will be an advantage
• Monitoring for VPC, Insurance, Road tax etc
• Computer proficiency
• Team player and able to perform in a fast paced working environment
• Office location next to Joo Koon MRT station
• Excellent career advancement opportunities based on performance

Responsibilities:

· Data entry

· Assist with account opening administrative work

· Open, staple, sort and scan forms in the mailroom

· Administrative support for daily operations.

Requirements:

· No experience is required as training will be provided

· Able to commence work on short notice

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Esther Lim Suk Hui

EA Personnel No: R1872808

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Responsibilities:

· Data entry

· Assist with account opening administrative work

· Open, staple, sort and scan forms in the mailroom

· Administrative support for daily operations.

Requirements:

· No experience is required as training will be provided

· Able to commence work on short notice

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Esther Lim Suk Hui

EA Personnel No: R1872808

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Personal Assistant to Managing Director

• Working Days: 5 days, 9AM- 6PM
• Salary: $3000 -$4500
• Address: Shenton Way

Job Responsibilities:

• Provide high-quality administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage pantry, office supplies inventory and place orders as necessary.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Update and maintain annual leave.
• Maintain monthly expense records accurately.
• Handle confidential information with discretion and integrity.
• Handle all other administrative tasks as required.

Requirements:

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in MS Office applications

Benefits:

• With AWS & Bonus
• 20 days Annual leave

Interested candidates please send your updated resume via [email protected] or

☎️ Whatsapp +6588278652 (Hym)

Goh Hym Yien Reg No: R24121939

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job Description

• Industry/ Organization Type: Hospitality / Trading
• Working Location: East - Ubi Road 1
• Working Hours: 4 - 5 days work week (Flexi hours)

Key Responsibilities

• Provide after-sales support
• Prepare quotations, purchase orders and invoices (XERO)
• Data entry (MYOB)
• Any ad hoc and admin duties
• Min. 2 years of working experience in a related field with Higher Accounting Certificate or Bookkeeping experience
• Training is provided to an inexperienced candidate
• opens to Singaporean and PRs only

*Seeking for a talent with min 1 year of Secretary/Personal Assistant/Office admin experience or min 6 months of internship admin exp*

THE COMPANY

A credible, reliable specialist and label in their field, this Multinational Corporation (MNC) seeks to look for a Secretary/Personal Assistant who is able to support CEO, directors and other employees of the company.

JOB RESPONSIBILITIES

• Support Senior Management and team in their work schedule
• Booking of Flight, Hotel/Accommodation, travel schedules/activities planned etc.
• Handle expenses claims (e.g. Drivers’ overtime)
• Office admin (Upkeep/Maintain Meeting room, reception area, pantry area)
• Order office supplies or company’s gifts
• Other administrative matters (Data entry and Filing)
• Any other adhoc duties

JOB REQUIREMENTS

• Diploma in Business Studies/Secretarial/Administration/Management or any other relevant certifications
• Minimum 1 year of Secretary/Personal Assistant/Office admin experience or minimum 6 months of internship admin exposure
• Patient, highly organized, versatile, has good interpersonal and communication skills

If you will like to explore this opportunity, please email your resume in Microsoft Word format to [email protected]

We thank you for your interest and will contact shortlisted candidates for more detailed discussion.

For more job openings, please visit our website at https://resolutehunter.com/opportunities/

EA Licence 18C9105

EA Reg R1105305

Personal Assistant to Managing Director

5 days, 9am- 6pm

Salary: $3000 -$4500

Address: Robinson Road (Shenton Way)

Job Responsibilities:

• Provide high-quality administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
• Manage pantry, office supplies inventory and place orders as necessary.
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Help organize office events, such as meetings and celebrations.
• Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
• Update and maintain annual leave.
• Maintain monthly expense records accurately.
• Handle confidential information with discretion and integrity.
• Handle all other administrative tasks as required.

Requirements:

• Diploma or equivalent qualification in office administration or related field.
• Proven experience as an administrative assistant, office administrator, or similar role.
• Proficient in MS Office applications

Benefits:

• With AWS & Bonus
• 20 days Annual leave