Total 4,209 human resource executive job vacancies in Administrative / Clerical category in Singapore

[Order Number: 521874]

Responsibilities

• Provide full support to Business Development Officers
• Liaise with Car Dealers and Hirers for Car financing matter
• Evaluate all Loan Applications
• Credit management for Car Finance etc
• Other ad-hoc duties assigned from time to time

Requirements

• Non-experienced candidates are welcomed to apply
• Great communication skills and the ability to multi-task under pressure is essential
• Candidates with knoweldge on vehicle related matters/possess experience from the automotive industry will have an added advantage

We regret that only shortlisted candidates will be notified.

However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Yap Zia Xin

EA Personnel Reg. No.: R22109263

EA Licence No.: 07C5771

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Our client is a very reputable and growing company.

They are looking for Personal Driver for its Executive Chairman and his family members.

PERSONAL DRIVER

Job Highlights:

• Monday to Friday - 8.30 am to 5.30 pm

Saturday - 8.30 am to 12.30 pm

• Basic monthly salary of up to S$3,200 with OT payable if required.
• Report to Management
• Car is not allowed to be driven home.

Job Description:

• Safely drive the Executive Chairman and his family to and from places;
• Drive and operate the assigned vehicle in a safe and courteous manner;
• Follow and comply with all the road and traffic rules at all times;
• Responsible for the upkeep of the car i.e., to keep the car (interior and exterior) clean and tidy at all times;
• Carry out other assignments that may be given by the employer from time to time.

Job Requirements:

• Possess valid class 3 driving license with clean record;
• Minimum 3 years’ experience as a personal driver with good driving skills;
• Reliable and punctual;
• Able to speak English;
• Must be able to work overtime as and when required (overtime payable).

Please submit your updated and comprehensive CV in MS WORD FORMAT ONLY (NOT PDF) with full career details, stating current or last drawn salary with full breakdown such as base, incentives, AWS, etc. and expected salary, contact details, educational qualifications, working experiences, reasons for leaving each past employment(s) and availability date to:

[email protected]

Personal Data Protection Statement for Job Applicants

Please be informed that the personal data you provided by way of your job application to Benchmark will be collected, used and disclosed by or on behalf of Benchmark to determine or investigate your suitability, eligibility or qualifications for employment with Benchmark and/or its clients and manage your application for employment with Benchmark and/or its clients including identifying you as potential candidate for future suitable positions and/or notifying you of any such positions, either existing or in the future.

Thank You!

We thank all applicants for their interest in a career with our client. Due to the high volume of incoming applications, we will not be able to respond to all applicants. Therefore, only shortlisted applicants will be notified for interviews. All applications will be treated with the strictest confidence.

THOMAS CHAN | MOM CEI No: R1766693 | Benchmark Staffing Solutions | MOM EA License: 21C0679 |UEN: 53435609E

Job Description:

• Provide administrative support on pre- and post- sales matters.
• Attending to client’s queries on behalf of Manager whenever required.
• Maintain Manager’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Design & Update of meeting slides, rewards/challenges, and upcoming events for the team.
• Welcoming of guests and clients in office
• Liaising with clients for any outstanding documentation, maintaining polite and professional communication via phone, e-mail, and mails.
• Submission and follow-up on insurance documents via system.
• Perform other clerical and administrative duties such as maintenance of proper filing system for client database.
• Tracking of daily expenses, consolidating, and preparing of monthly tax receipts and claims.
• Other ad-hoc duties whenever required.

Requirements:

• Strong team player, willing to learn and able to work independently
• Competent in MS office knowledge (Excel, Word, PPT) and exposure with Canva will be highly preferred

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Brief Description
Reporting to the Centre Executive, the incumbent for Administrative Executive position provides full administrative support for BCARE Active Ageing Centre.

Job Responsibilities - The job responsibilities for this position include:

I Administration

1. Maintain the database and attendance records of members and volunteers.

2. Coordinate on submission of reports to government agencies.

3. Set up an effective and efficient record-keeping and information-retrieval system.

4. Petty cash administration.

5. Prepare monthly bilingual Active Ageing Programme - Activity flyer and schedule. Simple translation work is needed.

6. Attend to the Alert Alarm System (AAS) when necessary and update AAS recording to government agencies.

7. Support and update seniors with Information & Referral resources when necessary.

8. Assist in minutes-taking for monthly staff meetings and obtain quotations when necessary.

II Operations and General Maintenance

9. Coordinate schedules and assist in liaising for general repair, maintenance and upkeep of the Centre e.g. air-cons, office and IT equipment, housekeeping and storerooms.

10. Assist in organizing storage space of the Centre, replenishing housecleaning items and office stationery.

11. Update and maintain Asset Register, ensure the safe-keeping of equipment and other important documents.

III Others

12. Participate in other BCARE events and projects when required.

Only shortlisted candidates will be notified.

• Handle admin duties
• Data entry
• Filing and scanning of documents
• Prepare invoices and documents
• Other duties as assigned

Requirements:

• Minimum A Level/Diploma/Degree holder.
• Prior working experience will be an advantage.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

Outsourcing Team

Email: [email protected]

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

a) Updating database, data verification

b) Order material

c) Arranging the workers to attend training course.

d) Calculation of workers’ wages

e) Work injury case submission and following up

f) Any other duties when assigned

Job Requirements:
- Diploma / Degree holder
- At least 2 year related working experience
- Bilingual in English and Mandarin in order to communicate and engage with Mandarin speaking customers.

Job Duties

• Provide high level administrative/secretarial support to CIO and Head of Business Management including schedule management, coordinating meetings and travel, preparing papers, presentation, minutes action points and communications, as required
• Receive and host visitors on behalf of the CIO/Investment Heads and support Group/ Board/Executive events and meetings as required
• Ensure broad support to functional teams for budget, vendor/contingent worker management, interview scheduling and other day to day administration requirements
• Partner closely with Head of Business Management coordinate annual program of technical and other investment related training and development, leveraging broader administration team resources to support
• Develop strong relationships with key personnel within office of CEO, and other key functions and support roles across the business interacting with Investment
• Provide support and back up to other administration/facility support teams as required
• Coordinate network Investment division for all secretaries to share relevant information and ensure cross team coverage, capacity, and capability to support all Investment functions
• Mentor department secretaries to support their development and performance in partnership with functional leader
• Ensure that all secretaries are maintaining Investment organisational charts (by function) and professional bios within each function in a timely manner and stored in a SharePoint for easy access
• Operate with the strictest of confidence and ensure the same attribute is demonstrated with other department secretaries
• Take the lead on adhoc project initiatives as delegated by CIO/Head of Business Management

Job Requirements

• Minimum Diploma/Degree & above or equivalent
• About 10-15 years of professional secretarial experience within banking/finance industries
• Possesses high initiative, excellent interpersonal skills, and confident
• Able to mentor/manage a team of secretaries within the investment team

Qualified candidates may submit a copy of detailed resume in MS Word Format to [email protected]

Charissa Ong Zimin (R1104659)

Email address: [email protected]

Recruit Express Pte Ltd

EA License No.: 99C4599

Nearest MRT: Labrador Park
Contract Duration: 12 Months
Working Hours: Monday – Thursday: 8.30am – 6pm, Friday: 8.30am – 5.30pm Basic Salary: Up to $5,350 per month

Job Responsibilities:

· Provide administrative and secretarial support for day-to-day tasks like schedule management, booking meeting venues, handling meeting logistics, and managing requests from staff and external companies as well as agencies for meeting slots

· Manage travel arrangements for four Directors, handle expense claims, procure office supplies as well as track processing of invoices and payments.

· Organise divisional functions, off site and teambuilding events as needed

· Prepare meeting materials and event admin briefs where necessary

· Perform budget tracking for certain line items and purchase related processes

· Participate in any other ad hoc projects (such as assisting with events management) and committees as assigned from time to time

Job Requirements:

· Diploma in any discipline.

· Minimum of five to seven years’ secretarial experience at the executive level preferred.

· Proficient in Microsoft Office Word, Excel, Outlook and PowerPoint

· Only Singaporeans need to apply.

This role would require the incumbent to support calendar management for four directors.

We regret to inform that only shortlisted candidates will be notified.

Interested candidates, please forward a copy of your resume to: [email protected].

Justin Lee: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Job Highlight

Salary: $2300 - $2800

Contract: 12 months

Working Location: Nearest to Outram Park MRT

Working Hours: Monday to Friday, Office hours

Job Descriptions

• Provide administrative duties such as consolidating feedback and operational issues for workflow improvement in healthcare projects.
• Liaising and troubleshooting with vendors and external stakeholders to resolve operational issues,
• Provide support to the project team to track and monitor invoice/purchase order, vendor’s performance, and budget utilization.

Job Requirements

• Only Singaporean need to apply.
• Degree/ Diploma in any relevant field.
• Proficient in communication and administrative skills.

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Location: Dhoby Ghaut
Salary: Up to $2.7k
Monday to Friday 9am to 6pm

Job Description:

• Creation, maintenance and administering of the 3rd Party Distribution’s workflow, processes and records.
• Handle distributors’ enquiries relating to 3rd party NB submissions, Code Creation, 3rd party products or orphan policy matters. To manage agent inquiries, email general enquiry mailbox, operations shared mailboxes
• Support in system enhancements and User Acceptance Testing for 3rd Party business or other area. This will include determining scope of system enhancement, preparing user requirements and test plans .
• Works closely with stakeholders on administering agency movement and adding activities.
• To assist and coordinate reporting data for management team
• To involve in continuous Improvement Projects on business transformation and manage operational risk and controls.
• To undertake any other duties or projects as assigned by supervisor

Requirements:

• Min Diploma
• Min 2-3 years of administrative work experience

Interested candidates, do submit your resume in Word document to: [email protected] or telegram @alexgohhl
➖
Alex Goh Hock Leong
(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)
[email protected]

Job Scope: Administrative Executive

· Stand in for other administrative staff

· Keep track of company’s assets such as, office and plant equipment, furniture, vehicle, machinery, keys

· Attend to computer matters (faulty, purchase etc)

· Maintenance of air conditioning in office

· Arrangement of pest control for office and production

· Application for licenses, permits and grants

· Renewal of licenses and certificates such as, Road Tax, Insurance, Vehicle Inspection, Licences and Permits, ISO, HACCP, BRC etc.

· Attend to SATS quotation

· Issuance of card access

· Attends complaints and enquiries from customers, vendors, verbally as well as via Correspondence

· Compute commission for staff and contractors

· Attend to legal matters (but not building or tenant issues)

· Check data entry (working hours) keyed in by Front desk staff

· Perform system back up during lunch time

· Stand in for Admin asst and other administrative staff that on leave

· Assist to answer incoming phone calls, open doors and receiving guests

· Stand in for customers Relation Officer

· Printing of payment advice, such as HPB, labels

· Issuing of invoices

· Other duties as and when required by Company

Job Description:

• Provide administrative support on pre- and post- sales matters.
• Attending to client’s queries on behalf of Manager whenever required.
• Maintain Manager’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Design & Update of meeting slides, rewards/challenges, and upcoming events for the team.
• Welcoming of guests and clients in office
• Liaising with clients for any outstanding documentation, maintaining polite and professional communication via phone, e-mail, and mails.
• Submission and follow-up on insurance documents via system.
• Perform other clerical and administrative duties such as maintenance of proper filing system for client database.
• Tracking of daily expenses, consolidating, and preparing of monthly tax receipts and claims.
• Other ad-hoc duties whenever required.

Requirements:

• Strong team player, willing to learn and able to work independently
• Competent in MS office knowledge (Excel, Word, PPT) and exposure with Canva will be highly preferred

We apologize that only shortlisted candidates will be contacted. Thank you.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R1653100 (Goh Jia Zhen Crystal)

1.Perform administrative and/or secretarial duties

2. Assist in planning and organizing internal & external events

3. Simple stock balance and online order check

Requirements:

1. Minimum Diploma and above, in any discipline

2. Fast learner and ability to take instruction

3. Proficiency in MsOffice

4. Bilingual an advantage with Traditional Chinese a priority.

5. Good Interpersonal and articulative skills

6. Pleasant personality with good communicative skill.

7. Ability to work in collaborative environment

8. IT knowledge an advantage.

Buddhist temple working environment (Office)

Attractive salary will commensurate with experience

Good benefits

Permanent role

* Please note that only shortlisted candidates will be notified. Interested applicants kindly send in a copy of your latest resume.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to JMC Talent Search Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.jmcsg.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

JMC Talent Search Pte Ltd

• UEN 200416907R • EA License No. 93C4957

• EA Personnel No: R1111089 • EA Personnel Name: Chew Mei Xiu

Responsibilities:

• Maintain confidentiality and accuracy of departmental records and databases.
• Handle travel arrangements and accommodations for department staff.
• Assist in new staff onboarding by preparing necessary equipment and uniforms.
• Coordinate internal communications and announcements.
• Welcome visitors, manage meeting room bookings, and organize catering as required.
• Manage incoming and outgoing communications, including calls, emails, and mail.
• Organize documents for shipment and liaise with suppliers.
• Provide administrative support to the department.
• Distribute incoming emails and faxes to relevant personnel.
• Schedule customer visits according to instructions.
• Retrieve and organize customer data for visits.
• Compile monthly reports for AGM and sales team.
• Monitor material status for spare part orders from suppliers.
• Keep customers informed about their spare part orders.

Requirements:

• Diploma in any fields.
• At least 2 years of experience as office admin executive

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R1985956

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Executive, Group Administration / Admin Executive (2 years contract buyover – renewable/ convertible)

1.5 months completion bonus annually

Fully work in office

Must support 200-300 pax before

C/O

Responsibilities
Overall Functions / support:

• Corporate admin services & support
  • Includes budgeting & monitoring of expenses for all BUs
  • Fixed Assets (FA) inventorising & reconciliation
  • BCP & EHS
  • Travel management reports
  • Staff onboarding (new/transfers/attachments, etc) & staff exits
  • Involved in team projects such as coordinating with various departments for office A&A works, renovation for new offices, logistics coordination etc
  • Assist in renewal of IAR / PL /PI insurance for corporate offices / IT facilities
  • Assist in room / visitor bookings and system generated reports for trending monitoring etc
  • Liaising with staff and vendors for printing of letterheads / nametags / office collaterals etc
  • Raising PRs / POs and invoice processing
  • Assists in store administration
  • Backup covers for reception duties and crown-related coordination
• Facilities management coordination
• Mailroom & dispatch services support
• Office security & access card support
• Pantry services & supplies coordination

Requirements

• Minimum GCE 'O' level, NTC or relevant disciplines
• At least 2 years of experience, preferably in mailroom functions
• Self-motivated with strong follow-up skills.
• Meticulous and well-organized.
• Good communication skills
• A good team player and willingness to learn

Apply now by sending your resume to [email protected] for more enquiries.

We regret to inform you that only shortlisted candidates will be notified.

Tammy Yap | Outsourcing Team | EA License Number: 99C4599

Recruit Express Pte Ltd Company Reg. No. 199601303W

Your Responsibilities

• Provide general administration
• Assist to prepare quotations as & when needed
• Liaise with clients regarding company contract or services
• Assist in tender submission
• Timely submission of reports
• Other ad-hoc duties/projects assigned

Our Requirements

• Diploma in any discipline

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Hoh Mei Ling

EA Personnel Reg No: R21103150

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• Corporate admin services & support
  • Includes budgeting & monitoring of expenses for all BUs
  • Fixed Assets (FA) inventorising & reconciliation
  • BCP & EHS
  • Travel management reports
  • Staff onboarding (new/transfers/attachments, etc) & staff exits
  • Involved in team projects such as coordinating with various departments for office A&A works, renovation for new offices, logistics coordination etc
  • Assist in renewal of IAR / PL /PI insurance for corporate offices / IT facilities
  • Assist in room / visitor bookings and system generated reports for trending monitoring etc
  • Liaising with staff and vendors for printing of letterheads / nametags / office collaterals etc
  • Raising PRs / POs and invoice processing
  • Assists in store administration
  • Backup covers for reception duties and crown-related coordination
• Facilities management coordination
• Mailroom & dispatch services support
• Office security & access card support
• Pantry services & supplies coordination

For interested candidates, please send your updated resume:

Email: [email protected]

WA: wa.me/6596503173

Tele: @jesswongie

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Working Location: Central Business District

Working Day: Monday to Friday

Working Hours: 8:30 am to 5:30 pm

Job Responsibilities:

1. Responsible for preparing, collecting, compiling, and communicating messages/advice and ensuring compliance with Government procurement policies and procedures.
2. Prepare and submit relevant documents on time to fulfill the tenders/project timeline.
3. Must attend to detailed specifications and ensure accuracy and compliance.
4. Coordinate with appropriate parties, both internal (management and team) and external (government agencies, clients, contractors, subcontractors, suppliers), to achieve projects’ goals and eliminate information silos.
5. Maintain office operation efficiently and effectively.
6. Manage and maintain the company database and ensure all the filings are updated.
7. Provide general secretarial and administrative support to the Management.
8. Perform other ad-hoc duties and initiatives as assigned and when required.

Job Requirements:

1. Bachelor’s degree in business administration or procurement.
2. Possess sound knowledge of government procurement policies and processes.
3. At least 1-2 years working independently in a new start-up office and providing similar government procurement support.
4. Computer literate with an excellent working knowledge of Microsoft Office.
5. Good interpersonal skills and proficiency in both English and Chinese communication skills at all levels are essential, as you will need to communicate with internal and external stakeholders in Singapore and China.
6. Passion for researching to understand and follow up closely with government procurement updates and processes.
7. Independent, meticulous, and willing to take accountabilities.

• Position : Logistics Administrative Executive (Luxury Retail) – Up to $3,600 - Alexandra - All Welcome!
• Location : Alexandra
• Working hours : 5 Days Work Week – Monday to Friday: 9.00AM to 6.00PM
• Salary (commensurate with experience) : Up to $3,600 + AWS + Performance Bonus + 14 Days AL
• Duration : Perm
• Industry : High End Luxury Watch Retailer

Responsibilities:

• Assiting in all administration and logistics duties such as marketing logistics, inventory and watch boxes
• Ensure that items are prepared for third party collection or delivery
• Coordinating with Logistics forwarders on receiveing of cargo and perform stock count according to movement
• Ensure all inventories are properly monitored and reconciled
• Ensure all shipments are properly checked against shipment invoices and to follow up with HQ if necessary
• Ensure quality control on shipments according to company guidelines and standards
• Any other ad-hoc duties as assigned

Requirements:

• Minimum Diploma qualifications in Logistics related field
• Prior experience in related logistics field
• Must be physically fit to carry items

Email to: [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Senior Consulting Manager (APAC)

Reg no.: R21101247 | EA No: 13C6684

Join Our Growing Team!

As Skylink Group Holdings continues to expand, we're looking for passionate and talented individuals to join our journey. Our success has opened up exciting new roles across various departments, offering a wealth of opportunities for professional growth. At Skylink Group Holdings, you'll not only be a part of our success story but also a culture that values innovation, teamwork, and work-life balance. We offer a dynamic working environment, competitive benefits, and a chance to work with some of the brightest minds in the industry. Be a part of Skylink Group Holdings where your journey to excellence begins.

The Job

• Assist with leasing sales admin process and coordinating with inter-department for day-to-day work
• Handling of incoming calls and providing customer service
• Administer and handle the latest Enterprise Resources Planner (ERP) and Customer Relationship Management (CRM) systems
• Responsible for accuracy data entry input; filing for all data record documentation in the ERP & CRM systems
• Prepare printed materials and compilation of reports
• Liaising with vendors, suppliers & partners for administrative & payment arrangements
• Good problem solving and analytical skills
• Excellent understanding of processes and able to quickly grasp system flows
• Follow up closely with the team's work progress

Requirements

• Min qualification diploma with 2 years’ experience in admin work
• Similar experience in the automotive industry is an advantage
• Strong computer skill, including Microsoft Word, Excel and Power Point
• Strong in English, able to write, type and speak
• Able to converse in Mandarin with customer
• Fast in respond and able to handle multiple task efficiently in a fast-paced environment
• Flexible, resilient and positive mindset

Healthcare Administrative Executive

Salary: $3000 - $4000
Location: Novena / Orchard
Working Hours: 5.5days | 9am-6pm Weekdays / 9am-1pm Sat

Job Descriptions:

Customer service relation duties:

• Attend to customer (s) phone enquiries according to corporate salutation & SOP.
• Schedule & confirm appointments on Plato (Clinic Software).
• Direct customer to location (S) via phone/SMS/App.
• Provide precise information to clinics on costs, safety &number of region(s) for scan.
• Advise for contrast options and cost on arrival.
• Remind customers of scheduled appointments and the need to be punctual.
• Communicate concern on company’s no-show policy.
• Triage the customer for safety on arrival, exclude potential hazards before the scan.
• Perform screening & check-in for scans professionally.
• Carry out Medical, Financial & operational logistics professionally.
• Provide accurate and sound advice to customers.
• Prepare customer for MRI examination.
• Provide proper head covers, gown & footwear.
• Present IPAD viewing for scans to be rendered.
• Communicate safety, consent & receive evaluation/feedback from customers.
• Prepare & chaperon customers for scans.
• Accompany individuals when required during scans.
• Prepare and coordinate IV plug setting for patients requiring contrast, intervention, ultrasound or arthrograms. See SOP for IV contrast.

Administration duties

• All phone bookings to be keyed into Plato according to location accurately.
• To notify clinic/seek confirmation if the booking/request form that did not come through fax within the same day.
• Upon receipt of booking/MRI request form received- to consult the radiographer/radiologist for number of regions to be performed.
• To determine amount of time to block, and to decide if marker, contrast injection or additional sequence/scan is required.
• Radiographer to sign off all screening/consent form and staff to scan duly completed documents into Plato.
• Billing is based on booking form or verified through phone confirmation.
• Add-on scans will require prior approval from clinic/clinicians verified through approved communication portal.
• Ask pt to take a visual of their form for insurance claim & make a copy for Medisave due diligence.
• On arrival, perform due diligence of Medisave checking on balance/entitled amount before the scan.
• Perform financial counselling clearly and to be acknowledged before the scan.
• Upon completion of scan to check that contrast serial number if given, is pasted on form, amount administered documented and the Dr/nurse administrating the contrast is documented.
• Procure LOG/GOP from international insurance companies e.g.: CIGNA, BUPA
• Perform cash, credit card, contactless & banking transactions.
• Perform checks & end day settlement for invoices, reconcile Plato pay transactions against Stripe payments received.
• Perform Filing of booking forms and Medisave documents for the month
• Follow up with unpaid invoices.

Accounts (MEDISAVE)

• Perform full set Medisave diligence according to target timeline.
• File them correctly for audit
• Prepare the clinic for MOH inspection. Once every 2 years
• Prepare the clinic/equipment for maintenance schedule

House keeping duties

• Keep the facility clean-food/drinks and in organized & hygienic conditions.
• Clear all used cups after each use/prepare for the next patient.
• Clear gowning area after each use.
• Soiled laundry to be packed for weekly cleaning-collection.
• Cleaned laundry to be organized neatly on gowning area.

Support duties

• Support Sales & marketing activities.
• Compile statistics.
• Be familiar with areas represented by respective sales personnel.
• Coordinate appointments accurately.
• Joint call on sales activities.
• Follow up on recommended initiates from customers/clinician(s) feedback on expected service standard that is current with market practice.

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

Job Responsibilities:

Planning and Development

• Provide administrative support and to the Planning & Development Director.
• Support preparatory work for Ops meetings, bilateral meetings and Board meetings.
• Follow up administration matters as necessary including distribution of slides & certificates to centres via (electronic or internal) mail.
• Manage, direct to the relevant departments or centres, reply emails from corporate inquiry email.
• Manage and direct messages on Facebook to the relevant persons. To initiate a generic reply for Facebook messages
• Flag out complaints / negative comments and verify with schools.
• Coordinate activities between school and vendors. eg. photo-taking / yearbook / concert, teaching resources, publications and materials, etc.
• Source for new suppliers with competitive prices.
• Maintain and develop an approved suppliers list.
• To render support to Pedagogy department when required.

New Centres

• Support new school from ordering of inventories, setup of the centre up to the point when the centre is successfully licensed.
• Answer calls from parents regarding waitlist, new school registration.
• Manage PSP list and call parents for new classes before the centre is licensed.
• Assist to set up and manage pre-licensing administration with ECDA and consultants in preparation of pre-licensing inspection, eg. LicenseOne, ONE@ECDA, CMS, etc.
• Render support to AEs and CLs to ensure smooth handover from pre-operation to commencement of centres, for eg. Little Lives, waitlist, ONE@ECDA.
• Obtain quotes from various suppliers and processing required paperwork relevant to the purchasing and receipt of goods.
• Assist with administration, place orders and monitor delivery dates for new centres.
• Raise purchase requisition form for all quotations for new schools’ setups, school projects, etc.

Job Requirements:

• Preferably a polytechnic diploma in any discipline and / or at least 3 years’ experience in an administrative role
• A team player with good interpersonal skills
• Good written and verbal communication skills
• Possess the ability to work well in a dynamic environment
• Able to work independently, multi-task and adapt quickly in a fast-paced environment
• Able to handle confidential information with discretion and integrity
• Proficient in MSOffice Applications