Total 3,798 legal executive job vacancies in Administrative / Clerical category in Singapore

Job Responsibilities

• Handling various backend administrative and clerical responsibilities for the frontline
• Provide support in vehicle related processes
• Attend to phone calls, queries and emails from banks or financial institutions
• Provide data-entry support

Requirements

• Minimum 1-2 years of administrative-related experience
• Possess at least GCE 'O' or 'N' Certificate
• Able to work independently with minimum supervision in a fast-paced environment
• Organized and detailed-oriented
• Knowledgeable in Microsoft Office (Especially in Excel)
• Great team player with great communications skills
• Able to communicate in Chinese
• Prior experience working in automobile industry will be an advantage
• Able to start work immediately or with a short notice period

Working hours - Monday to Friday, 9am to 6pm

Work Location - 61 Ubi Ave 2, #08-06, Singapore 408898

Carro has carved out a reputation as Southeast Asia’s largest online automotive marketplace. This tech unicorn is a people-centric business with over 4,000 employees in 6 countries who speak 9 languages. Working here, you’ll be part of a diverse, inclusive, team that drives innovation and change, and find a place that supports your growth and development. Visit us at www.carro.co

Why work with Carro?

• Join the region’s largest online automotive marketplace with offices in 6 countries.
• Firsthand experience at reshaping the automotive industry using the latest technologies such as AI and machine learning
• Formal and informal learning and development programmes to support your growth and career progression.
• Comprehensive benefits including medical, insurance and wellbeing.
• Learn from some of the most experienced mentors in the technology and automotive space.
• Meet and interact with colleagues from all around Asia.
• Pursue opportunities to work at departments in other countries and regions.
• Diverse and inclusive working environment with modern workspaces.
• Fun and engaging employee events, initiatives, and celebrations.

At Carro, we aim to be the largest online marketplace in Singapore. To achieve this, we are looking for individuals who want to make a change in the industry. If you would like to take up the challenge of purchasing and pricing vehicles with the objective of maximizing profits and minimizing inventory turnover, this is an opportunity for you to set new market standards of purchasing.

Responsibilities

• Handling emails, processing of sales and purchase orders and invoicing
• Accurate data entry into company inhouse system for record maintenance
• Take up responsibility and ownership for assigned cases and scope of support coverage
• Assist with monthly financial closing and tallying of data
• Maintain office supplies for various departments (e.g. stationary / pantry order / cleaning etc)

Requirements

• Minimum O Level/ITE qualification or equivalent
• Able to perform with minimum supervision in a dynamic and fast paced environment
• Attention to details, displays positive initiatives and is self-motivated
• Proficiency in Google Suite and/or Microsoft Office (Excel, Words and Powerpoint)

Founded in 2015, Carro is Southeast Asia's largest online used car marketplace. By offering a trustworthy and transparent experience, Carro transforms the traditional way of buying and selling cars through proprietary pricing algorithms, AI-enabled capabilities, and innovative technological solutions.

Carro holds a strong presence in key markets across Asia Pacific, including Malaysia, Indonesia, and Thailand, and has recently expanded its reach to Japan and Taiwan. Headquartered in Singapore, the unicorn startup is supported by more than 4,500 employees across Asia-Pacific and has raised over US$1B in debt and equity from Temasek, Softbank Vision Fund and several other sovereign funds. For more information, please visit: www.carro.co

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Description

• Reports to the General Manager as PA/Secretary.
• Manage the training and development needs of staff and workers.
• Oversee and support projects' Site Admin and Custromer Relations Officer role as and when needed.
• Handle purchasing including but not limited to calling for quotations, negotiations, etc.
• Taking minutes of meetings, reports, letters, emails as and when assigned.
• Attend meetings and events.
• Any ad-hoc duties as assigned.

Requirements

• Minimum GCE A Level or Diploma in relevant discipline or equivalent.
• At least 3 years of experience in Administration and Public Relations role.
• A team player with strong sense of responsibility and self-motivation to get tasks done independently.

• Working Location: Jurong east
• Working days: 5.5 days Alternate Saturday
• Basic: $2000 to $2700 (depends on experience)

Interested applicants can send your resume to 8739 9469 Janie / [email protected] and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Job requirements

• Minimum 2 years’ experience in Administration and Customer Service

Roles & Responsibilities

• Stationed in BMC (Building Management Centre), a Centre which fronts as a point-of-contact for receiving queries/feedback from members of public and staff members in person / phone call or email.
• Attend to all queries made via phone call, email, or walk-in.
• Follow up with respective officer in charge.
• Manning fault reporting system for the purpose of logging-in feedback/requests received from members of public / staff members accurately.
• Track and ensure fault closure within contractual downtime in the system
• Keep track all keys movement drawn out by contractor and ensure it will be returned on the same day.
• Assist to collate and tabulate data for Monthly Management Report.
• Assist in complimentary parking co-ordination.
• Keep track of pantry and stationery inventory stock.
• Compile all work activities, event set up request on weekly basis and update client.
• Collate all information and Prepare presentation slides for monthly meeting
• Any other ad-hoc duties as assigned by supervisor

Fun Jia Jia (Janie) | Reg No: R22107945

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Admin (Full-Time/Part-Time)

· Brief Job Description:

- Calling existing clients and fix appointments for reviews and updates

- Preparation of documents and data entry

- Liaison with customers and partners

- Filing and data-imaging

- Reception duties

· Employment Type: Permanent Full-Time / Part-Time

· Salary: Commensurate with experience

· Start Date: Immediate

· Requirements:

- A Levels (minimum)

- Pleasant personality with good communication, interpersonal, problem-solving, presentation, and organizational skills

- Excellent Customer Service

- Proficient with Microsoft Office

- Work independently

- No experience required as training will be provided

If you are keen to learn, a team player, kindly send your resume to Jasmine +6591162788

We regret only shortlisted applicants will be notified

Find Out Even More At: https://tinyurl.com/mindflex-fulltime

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- Competitive salary structured towards helping employees grow with the company

- $2,800-$4,300/Month + CPF (inclusive of team incentives)

- Base starts from $2,500-$3,500/Month

- Attractive regular team incentives from $300-$800/Month

- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)

- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

Responsibilities

• To assist HR/Admin Manager for the full spectrum of HR function and office administration duties including certification / licenses renewal.
• Responsible for leave management, medical record, training and development arrangement.
• Plan and organize staff engagement/team building activities
• Organize Co. function, events, festive gifts arrangement to customers
• Perform other ad-hoc duties as and when assigned by Management.

Requirements

• Diploma / Degree in Business Administration, HR related
• Minimum 3 yrs of relevant working experience and proficient in MS Office
• Able to start work within short notice is an advantage

Interested applicants, please send your resume to [email protected]

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Working day: 5 Days Work Week (Monday-Friday)

Working timing: 8:30am-6pm

Location: Tai Seng (Walking distance 8-10minutes from MRT)

Benefits:

• 0-20% Monthly Performance Related Pay
• 2% Monthly Medical Allowance
• 14 days annual leave + 14 days medical leave
• 5 Days Work Week

Responsibilities:

Handle daily administrative tasks: document processing, filing, phone answering and forwarding, and mail handling.
Provide sales support by collaborating with the sales team to ensure smooth processes.
Generate and manage invoices with accuracy and timeliness.
Assist in client communication, addressing queries and needs.
Demonstrate proactive learning and self-improvement.
Perform ad-hoc tasks assigned by superiors or managers.

Requirements:
Candidate must possess at least Diploma/Bachelor’s degree/Professional in Business Administration/Management or equivalent.
Excellent communication skills, team collaboration abilities.
Strong sense of responsibility and self-motivation for independent task completion.
Proficiency in Microsoft Office suite.
Adaptability to varying work environments, pressure situations.
Effective time management and problem-solving skills for multitasking.

22C1322 Maxhunt Resource Pte Ltd

R23116279 Ng Shu Wang

The Job:

The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients.

Responsibilities:

* Process customer order

* Place order with supplier

* Stock in/ stock out of goods for deliveries

* Liaise with freight forwarder to arrange import/ export shipment

* Co-ordinate with sales support team on after-sale service activities

Qualifications:

· Minimum Diploma in Biotechnology, Business Administration or Accounting will be ideal

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Job Role:

1. Responsible for the operation of the company's daily administrative work, including the establishment of administrative systems, office environment construction, management of fixed assets, meeting management, etc.

2. Organize the planning of various activities of the company, guide and plan employee activities, and assist in promoting the formation of the company's vision and corporate culture.

3. Cooperate with the company's daily transaction account docking and processing, tax docking, and personnel docking work.

Job Requirements:

1. Bachelor degree, administrative management, financial management and other related majors;

2. More than 1 year of administrative personnel and financial comprehensive post work experience;

3. Familiar with the company's administrative management system and system construction, and have practical experience in administrative standard management implementation;

4. Skilled use of office software and office automation equipment;

5. Accurate and fluent in Mandarin, relatively fluent in English, and proficient in English reading and writing; as needs to liaise to mandarin speaking associates.

6. Possess good communication and coordination skills, analytical and problem-solving skills, teamwork skills, and affinity.

Are you passionate about the food industry? Eatz Group Pte Ltd, located at 1550, Bedok North Ave 4, Bedok Food City S489950, is seeking talented individuals to join our dynamic team. If you thrive in a fast-paced environment and are eager to contribute to our exciting culinary ventures, apply now!

Roles & Responsibilities

• Manage the full spectrum of monthly payroll processing and administration
• Support the recruitment process, including posting job advertisements and arranging interviews
• Maintain and ensure proper documentation of employee database and personnel files
• Perform general HR administrative functions, such as processing work passes and preparing appointment/confirmation letters
• Manage all insurance matters (e.g., vehicle claims, hospital and work injury compensation)
• Manage company vehicle matters (e.g., road tax, insurance policies, etc.)
• Monitor office supply inventory and maintain appropriate stock levels
• Prepare and submit monthly reports, government survey returns, etc.
• Perform full spectrum of office administrative duties, including receptionist duties and mail/courier handling
• Assist in organizing office events
• Perform other ad-hoc duties as required

Knowledge and Skill Requirements:

• Minimum NITEC or 3 years of relevant experience in HR/administration
• Proficient in MS Office applications, including MS Word, Excel, and ERP software
• Good communication, organizational skills, and multitasking abilities
• Ability and willingness to work with all levels of the organization as a team
• Able to speak Mandarin to communicate with Chinese-speaking only staff during meetings

Job Information:

• Pleasant working environment at Bedok Industrial Estate (take 17A rom Bedok MRT – 2nd last stop)
• 13th Month AWS
• Attractive remuneration commensurate with your experience and qualifications
• Many other benefits

To apply, please email your updated resume to [email protected] or WhatsApp it to 9857-9292, including the following:

• Expected remuneration
• Earliest availability
• Vaccination/COVID status

Please note that only shortlisted and successful candidates will be contacted. The remuneration offered will be commensurate with qualifications and relevant experience.

Job Summary:

Salary package: Basic $2800 - $3200 + VB

Working hours: Mon to Fri 9am - 6pm
Working location : Kallang

Job Responsibilities:

- Handling incoming sales calls, emails and leads. Sourcing new leads from Tender Portals.

- Creating, compiling, and submitting tender documents.

- Assisting in preparing quotations and proposals for sales team.

- Providing all necessary administrative support, including the preparation of maintenance contract renewal notices and services sales reports to track renewals.

- Providing administrative support to the Marketing Team, with a primary focus on sales-related activities.

- Assisting in the development of marketing materials and projects/events related to marketing.

- Supporting the Head of Operations and MD in all other administrative matters.

- Assist to match supplier invoices with the necessary documents and key into the system Other ad-hoc duties as assigned.

Requirements:

- Minimum Diploma in any discipline or A Level
- New entry welcome or min 1 year of working experience or max 3 years working experience entry welcome Knowledge of MS Office, Teams

- Able to work independently

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret that only shortlisted candidates will be notified.

Lau Jie Xi

Registration Number: R21103272

EA Licence No: 16C8004 (Elitez Pte Ltd)

Job Summary:

• Salary Range: Up $5,500 + AWS + Average 2.5 Months VB
• Working Location: Central
• 5 days working day

Job Responsibilities:

• Prepare Letter of Offers for new and renewal of Leases and Licences
• Prepare documents for Variation to Letter of Offers / Agreements, Novation, Pre-Termination etc
• Preparation of letters for lease related matters, including letters to tenants for application of utilities,letters to remind tenants of lease obligations
• Conduct Business Profile Search for prospects and tenants
• Update Standard Operating Procedure (SOP) & maintain an efficient and effective document system to meet documentation standards
• Responsible for all internal/external audit check compliance for the Department
• Keep track and process all lease related matters.
• Maintain and update in-house system with lease information for billing purposes.
• Handle POS integration related matters
• Keep track and process all lease management related matters.
• Process security deposit refund to tenants
• Handle GTO related matters
• iaison works with appointed lawyers for preparation of agreement.
• Perform other administrative support to department (i.e. sort, scan, process, file/efile documents, process payments that is relating to the department, assist in stationery and office supplies to department etc.

Requirements:

• Possess comprehensive knowledge of Landlord/Tenant obligations in commercial terms

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration Number: R22108956

EA Licence No: 20C0426 (Elitez & Associates Pte Ltd)

Senior Administrative Executive (Support Services)

Job Responsibilities

1) Execute cost effective procurement based on users’ requirements as directed. Review with requestor for services to ensure requirements are correctly reflected. Guidance from the team lead requiring the services will be given, and alignment to the team is expected.

Meticulous in going through the details, and checking if not sure.

Suggestions/Previous experience to enhance the process will be good

2) Review submitted quotations from vendors/suppliers and report out the outcome. With propose recommendations to management, the pros and cons analysis.

3) Provide administrative support to all departments which include the following tasks:

a) Recording of department meeting minutes and perform secretariat duties

b) Provide HR support as specified such as organization of events, calendaring for interviews and arranging candidates for interviews etc

c) Perform general office administrative duties

4) Act as overall coordinator for gathering of employee feedback

5) Any other ad-hoc duties assigned by your supervisor

Requirements:

1) Minimum diploma in Business Administration or related studies with 5 years of administrative support experience

2) Possess a dynamic, committed attitude with strong sense of initiative

3) Knowledge of Microsoft Office

4) Communicate well verbally and possess good writing skill

5) Able to work independently and has a good eye for details

6) Team player with ability to relate to all levels of management

You will be in charge of back of house (B.O.H.) operations for the Customer Experience (CX) center at the new state-of-the-art Hyundai Motor Group Innovation Center in Singapore (HMGICS). You will provide support in assets, inventory and HR management, ensuring seamless operations for visitors and customers through high-quality customer service, trust and professionalism.

The customer experience center will be an exciting new attraction in Singapore and a first-of-its-kind in the automotive industry. HMGICS will not just be a retail space showcasing cars, but a whole new lifestyle and experiential destination in Singapore.

Visitors will be able to take a peek into how Hyundai’s IONIQ EVs are built, get into an IONIQ EV and be taken on a ride at the sky track or even test drive an EV along designated routes. On top of that, HMGICS is in the midst of preparing many other experiential formats for visitors to experience ‘Progress for humanity’, Hyundai’s brand philosophy. The objective is to showcase futuristic, human-centered concepts not just in mobility, but also in sustainability, food, meaningful partnerships, and more.

Embark on an exciting new career at HMGICS. Apply now!

Roles & Responsibilities

Operational Support

● Manage office assets and inventory through processes like material procurement and administrative tasks

● Provide support to Senior Manager and Experience Managers on HR matters such as HR scheduling and administrative tasks

● Provide support in B.O.H. work processes

● Implement safety and emergency response management manuals

Requirements

● A relevant Diploma

● Minimum 3-7 years of experience in Customer Experience Space Management and HR-related duties

● Experience and professional knowledge in HR, B.O.H and inventory management processes

● Reliable, responsible and communicative

● Knowledge of the automobile industry will be beneficial

● Proficiency in MS-Office

● Proficiency in English is required

● Proficiency in Korean language is beneficial for communication with HMGICS Head Office and international visitors

● Five days work week including weekend and public holidays

● Incremental Annual Leave

• Processing travel expenses and reimbursements for Managing Director

• Assist delivery coordinator to ensure deliveries are fulfilled and delivered to customers on time.

• Maintain and update company's website

• Responding to emails and other correspondence to facilitate communication and enhance business processes

• Taking notes and dictation at meetings

• Working with senior management to initiate new projects and assist in various processes

• Performing general office management (e.g Addressing staff feedback, managing of staffs leave)

• Monitoring and maintain sufficient stock for office supplies consumables e.g., stationery, pantry items

• Organizing , scheduling and supporting meetings and events, including taking minutes of meetings where required

• Managing calls, emails, mails, courier services and attending to visitors

• Maintaining filling of hardcopy documents and keeping proper record of the respective softcopy

• Handling all office- related matters and documentations

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Location at Woodlands@Mega

Company is car workshop

Day to day jobscope includes

• Data entries
• Attending to customers' enquries and request for car servicing and repairs
• Generate accident report from customers and file report for insurance claims
• Coordinating with surveyors and relevant officers
• Liasing with car parts suppliers
• Take charge of office supplies
• All other adhoc admin matters

Working 5.5 days a week

Mon - Fri: 10am to 7pm

Sat: 10am to 4pm

Sun: Close

Responsibilities:

o Monitors the production of our new equipment.

o Verifies the maintenance cost of our equipment located worldwide.

o Monitors and updates inventory details, including periodic test certifications.

o Prepares monthly report on fleet maintenance costing.

o Any secondary duties as assigned by the manager.

Qualifications

Fresh poly graduates with Diploma in Maritime Studies/Logistics of shipping discipline.

Others:

Candidates with 1 to 2 years related experiences may be considered.

Salary will commensurate based on the experience and qualifications.

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

About Milkyway

Established in 1998, Milkyway International Chemical Supply Chain is a leading integrated chemical logistics service expert and innovator with a head office in Shanghai, China, and multiple locations in Asia, Europe, and the United States. We are a publicly listed company on the China mainboard with over 3900 employees and CNY 12 billion in revenue in 2022. Our core business includes global forwarding, tank & tanker, project & chartering, regional transportation, regional warehousing, chemical distribution, and environment protection. We take pride in providing outstanding service to the World's Fortune 500 companies, and we truly believe our employees are the most valuable assets. Every talent that is joining Milkyway Asia Pacific headquarter in Singapore will be making an impact in its history!

Please visit http://mwclg.com/global for more information.

Position Title: Admin Executive

Work Location: 7 Gul Avenue, Singapore

Job Description

We are looking for an Admin Executive to join our team. This position will be reporting to the HR & Admin Manager based in Singapore in partnering and supporting her with the day-to-day Admin operations related to the Singapore office as well as other regions office. He/She will foresee a rapid career growth with high job satisfaction and accomplishments.

Job Responsibilities:

Admin Operation - (90%)

• Responsible for purchase & maintenance of office related equipment’s (e.g. office furniture, laptops, photocopier, deskphones and other consumables etc.)
• In charge of stationery and office needs purchase (e.g. stationeries, printing of name cards, company logo or signage, letterheads etc.)
• Updating and maintenance of office admin inventory list
• Responsible for office environment maintenance in keeping office clean and tidy
• Processing of office admin related invoices into system to ensure prompt payment
• Sourcing and liaison with vendors in provision of quotations for best quotes related to admin matters
• Assist on other daily administrative activities and provide support to the team (e.g. renovation works, open mailbox, sort incoming mails etc.)

HR Operation - (10%)

• Administer training related matters including coordination or enrolment of external courses, update & maintain training record etc. if any
• Assist the HR & Admin Manager in HR initiatives, programs, and projects intiatives
• Provide support in all general administrative HR operations
• Assist in other ad-hoc tasks or projects as assigned by the HR & Admin Manager

Job Requirements:

• Diploma/Degree in Administration/Business or equivalent
• At least 3 years’ of working experience as an Admin
• Hands-on, meticulous, high integrity, responsible and good team player
• Willingness to learnt and able to work independently with good multitasking skills
• Able to meet timelines and excellent organizational skills
• Basic knowledge in IT helpdesk
• Proficient in both English and Mandarin

Please include the following in the resume:

• Reason for leaving
• Last drawn salary
• Expected salary
• Availability

*We regret to inform that only shortlisted candidates will be notified.

Summary:

The role function provides administrative support to the HR Department. The incumbent will help to coordinate the day-to-day operations. Provide full support of HR functions including office administration work and any other HR activities.

Job scope:

• Administer staff attendance, leave benefits and staff welfare such as handling of employees
• Assists in employee queries regarding HR claims, benefits, and procedures.
• Act as the primary point of contact for staff welfare needs, including hospitalization, childbirth, and condolences.
• Coordinate the medical examination process, including the preparation and distribution of health forms.
• Coordinate and facilitate travel arrangements for staff, ensuring compliance with company policies.
• Source quotations from vendors, secure necessary approvals, and oversee the procurement of welfare hampers.
• Assist in Hotel and Travel bookings including proforma invoice verification & payment arrangement
• Plan and coordinate recreation and events activities such as team-building, D&D, townhall and projects as assigned
• Company's vehicle road tax and insurance renewal
• To manage outsource vendors on office cleaning services including ensuring cleaning services provider provide the service in accordance to Office expectation
• To conduct sourcing, evaluate & Request for Quotation for HR and Admin related requisition from suppliers

Job Requirements:-

• Diploma/ Degree in Business Administration/ Human Resource Management
• Min. 4-5 years of relevant working experience, preferably with manufacturing environment
• Familiar with Singapore employment law
• Good interpersonal and communications skills
• Able to work independently and take initiatives
• Must be reliable, meticulous and a good team player
• Able to start within short notice is an advantage

Interested applicants, please send your resume to [email protected]

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]