Total 16 logistic coordinator job vacancies in Administrative / Clerical category in D22 Jurong, Jurong Island, Tuas

Underwater Shipcare (Pte) Ltd is an independent Singapore based company specializing in providing underwater ship maintenance and repair to the shipping industry in Singapore for the past 35 years.

We are looking for a Report Coordinator cum Admin Assistant to perform the following job scope :-

• Job completion report preparation
• Taking dictation as and when required
• To perform company's general administrative duties
• Maintaining proper records of documents and correspondences
• Any other duties as assigned by Management
• SINGAPOREANS only
• Minimum 'O' level certificate
• Excellent command of written and spoken English
• Pleasant personality
• Team player
• PC literate
• Able to work with minimum Supervision
• Must be able to work in a fast paced environment
• 5-day work week (8.00 a.m. to 5.00 p.m. Monday to Friday)
• Those residing in Jurong preferred
• Transport at Jurong Point pick up point
• Able to start work immediately

Contract Period:

• 1 Jan 2025 to 30 June 2026 (18 Months)

Deployment:

• Mondays to Fridays: 7.00am to 4.00pm, inclusive of 30 minutes of lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Works:

• Assist with daily administrative duties such as documentation, data entry work and managing correspondences to stakeholders
• Administration of relief planning and engagement of relief and flexi-adjunct teachers – planning of daily relief timetable.
• Assist in school HR matters – leave matters, enquiries from staff, collation of staff information for management reporting
• Support in matters related to finance (e.g. verifying invoices) and/or school purchases.
• Handle telephone calls and inquiries from stakeholders.
• Assist in coordinating school events – prepare materials, signages, printing certificates, liaising with suppliers, etc
• Assist teachers in sorting items at plastic recycling station (weekly)
• Any other duties as assigned by Principal, Vice-Principals and Admin Manager

Responsibilities:

Service:

• Manage day to day enquires/service calls, by email, telephone & fax from Ship/agent sub-contractors and maker/supplier for Equipment Sales and Services if any. Respond to the customers with quotes/ technical questions,
• Sending quotation through CRM, ERP & Email
• Allocate service jobs to Engineers depending on their skills with Support of Technical Manager.
• Assist Technical Manager for an accurate, up to date service schedule & in the planning of all service operations.
• Plan labor and material requirements for multiple repairs new projects. Communicate courteously with customers by phone, email, letter and face to face.
• Liaise with Ship management, Shipping agencies & Customers for timely & satisfactorily completion of service calls
• Coordinate with outsourced technicians for completion of Job.
• Maintain record for all confirmed outsourced technician.
• Coordinate with suppliers for spare parts.

Sales:

• Preparation of sales offer
• Sourcing and negotiating competitive offers from local companies
• Collaborating with other department to ensure sales queries and deliveries are handled efficiently.
• Coordinating the sales team by managing schedules, filing important documents and communicating relevant information
• To provide after-sales support when requested.
• Maintain sales records, prepare reports and provide financial information to the LM.

Position Overview:

We are seeking a highly organized and versatile Administrative Coordinator to join our team. This role will be responsible for managing and coordinating a wide range of administrative, financial, and human resources tasks to ensure the smooth and efficient operation of our office. The ideal candidate will have excellent multitasking abilities, strong attention to detail, and the capacity to handle sensitive information with discretion. Proficiency in both Chinese and English is required.

Key Responsibilities:

Administrative Duties: (40%)

• Manage day-to-day office operations, including maintaining office supplies.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and maintain physical and digital files and records.

Finance Duties: (40%)

• Process and record accounts payable and receivable transactions.
• Reconcile bank statements and manage petty cash.
• Prepare and process payroll, ensuring accuracy and compliance.
• Monitor and manage expense reports and reimbursements.
• Liaise with external accountants and auditors as needed.

Human Resources Duties: (20%)

• Maintain employee records and ensure compliance with HR policies and regulations.
• Handle employee inquiries and provide support on HR-related matters.
• Monitor and manage employee attendance, leave records, and benefits administration.

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills in both Chinese and English.

Job Description

The Admin Coordinator will be responsible for coordinating with the client and vendor to schedule for appointments.

Duties and Responsibilities

• Coordinate among client and vendors by managing schedules, handling of documents, and communicating relevant information
• Archive and sort documents and data in physical and electronic form
• Handle the processing of orders with accuracy and timeliness
• Inform internal and external stakeholders of unforeseen delays or potential problems
• Travel to sites for verification work

Qualifications / Required Skills

• Working knowledge in Microsoft Office Skills such as including Excel, Word and Outlook
• Some experience in administrative work
• Responsible, organized, have initiative, able to multi-task with strong interpersonal communication skills
• Minimum Higher Nitec or equivalent
• Fresh grads welcome

Working Hours

• Mon - Fri : 8.30am to 5.30pm

Administrative Coordinator

DM NDT, a leading I.R.M. services company in the Marine, Oil and Gas and Petrochemical industries and part of DM Group Services, is currently looking for Administrative Coordinator to join their team on a full time basis.

JOB RESPONSIBILITIES

• Accurately record, distribute, and manage follow-up actions from key meetings.
• Organize and manage training courses, including scheduling, participant registration, and certification tracking on the technician database.
• Manage Central Provident Fund (CPF) contributions and related documentation.
• Oversee applications, renewals, and compliance for Work Permits and Employment Passes.
• Process and manage government claims, including childcare leave and National Service (NS) obligations, IR8A forms and quarterly submissions to the (IRAS).
• Maintain organized and secure hardcopy filing systems for all necessary documents.
• Coordinate the scheduling, maintenance, and records for company lorries and other vehicles.
• Oversee dormitory assignments, maintenance, and compliance with housing standards.

REQUIREMENTS / QUALIFICATIONS (must haves/essentials to be in bold, others in regular font)

• Proficiency in Microsoft Office, Excel, Word, PowerPoint
• Good written and spoken English
• Min. N/O Level or equivalent (suitable for fresh graduates)
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Good communication skills and a proactive attitude.
• Detail-oriented, strong organizational skills, possess a basic understanding of accounting principles, and be familiar with HR processes
• Preferably those able to start work immediately or within short notice.

WHAT WE OFFER

• Opportunity to start a new career
• Opportunity to expand capabilities and gain experience in a niche industry
• Opportunities for further training and great career advancements
• Varied and challenging projects and work scope

Administrative Coordinator

Salary : $3,000 - $3,300

Working hour : 9am to 6pm Mon to Fri

Location : Boon Keng

Job Description:

Our client is a media company which has more than 200 staffs locally.

* Overseeing day-to-day operations to ensure smooth functioning of the office.

* Managing and coordinating administrative activities。

* Supervising the receptionist and two cleaners, ensuring a clean and welcoming environment.

* Handling communication within the office and with external parties.

* Managing office supplies, equipment, and maintenance.

* Coordinating events, meetings, and appointments.

Requirements:

* Proven experience in office administration or a similar role.

* Strong organizational and multitasking skills.

* Excellent communication and interpersonal abilities.

* Proficient in office software.

* Ability to manage and lead a small team effectively.

* Problem-solving and decision-making skills.

Company Name: Nala Employment Pte Ltd | License No.: 16C8302
Contact Person: Soo Yee Hui
Regisration No.: R24120810

Admin Support Coordinator

We are at the heart of every place that matters: as a leading global provider in the access solutions market, we enable people to move seamlessly in safe, secure and sustainable places.

Do you want your work to matter? Then join our team!

At dormakaba, more than 16,000 people from all over the world work together and grow together. If you are looking for exciting career prospects, if you want to fuel innovation and like tackling new challenges, then we would love to hear from you!

THIS OPENS THE DOOR TO YOUR FUTURE: OUR OPPORTUNITY

Our Singapore Service team is always on the lookout for talents and help you reach your best potential! We are seeking for a skilled and dynamic Service Coordinator to join our team!

Meanwhile, please check out what our people shares about Service opportunities!

https://youtu.be/GATcN16lJWM

A JOB THAT MATTER: YOUR RESPONSIBILITIES

As a Admin Support Coordinator, you will play a crucial role in efficiently managing the schedules and resources of our deployment team.

This position requires strong coordination and administrative skills, the ability to thrive under tight deadlines, and a commitment to enhancing operational efficiency.

Responsibilities:

1. Provide shared support to Service Sales & Operations team
2. Handle customer’s enquiries via phone call and emails in his/her assigned territory
3. Manage administrative tasks such as preparing of quotations, invoices, pick list, reports, and other documentations.
4. Effectively schedule and follow up on customer work orders for automatic doors breakdown, installation, and/or preventive maintenance until closure for Service Engineers, ensuring smooth field support operations.
5. Liaise and coordinate with Warehouse to facilitate materials and equipment to meet delivery KPI (Key performance indicators).
6. Monitor and follow up customer payments, including outstanding collection, if any.
7. Assist in back up of tasks when respective team member is out of office
8. Perform other ad-hoc duties assigned by immediate supervisor or head of department from time to time.

EXPERIENCE THAT MATTERS: YOUR SKILLS & QULIFICATION

1. Good communication and coordination skills to enable interaction with internal and external customers effectively.
2. Good knowledge and application of Microsoft Office such as MS Excel (e.g VLOOKUP and Pivot Table).
3. Strong coordination skills
4. Strong attention to details
5. Ability to manage multiple tasks simultaneously

Qualification:

1. Diploma in business adminstration/engineering or equivalent
2. Minimum of 1 year of relevant working experience in construction industry

WHAT YOU CAN TRUST IN: A FULFILLING WORKPLACE

• Learning culture where every employee is engaged in learning and development growth.
• Team programs and activities that celebrate individual and team’s success.
• Long service award recognition for our committed and dedicated colleagues.
• Health insurance and flexi-benefits cater for the employee’s health and wellness.
• Company transport is provided (ie: Boon Lay MRT & Serangoon MRT)

Is this you? Access your career at dormakaba today! Please also apply via our job portal

Link: https://www.linkedin.com/jobs/view/3931326830

Diversity, Equity & Inclusion is part of our overall business and sustainability strategy. We consider all applicants equally throughout the whole recruitment process without regard to culture, age, ethnicity, gender identity, disability, marital status, language, national origin, physical/ mental ability, religion, sexual orientation, socio-economic status, underrepresented communities, etc. We do not use unfair selection methods for any of our positions, all employees are appointed based on performance and suitability for the role

As an Admin and data entry, responsible for performing various administrative tasks, entering and managing data accurately, and supporting the overall administrative functions of the office.

Responsibilities:

• Data Entry: Accurately enter and update data into databases and spreadsheets. Verify the accuracy of data to ensure quality and integrity.
• Administrative Support: Assist with administrative tasks such as filing, photocopying, scanning, and managing correspondence.
• Documentation: Maintain and organize digital and physical records, ensuring they are easily accessible and up to date.
• Communication: Handle incoming calls and emails, directing them to the appropriate departments or personnel. Provide general information and assistance to clients and staff.
• Scheduling: Assist in scheduling appointments, meetings, and events. Coordinate and manage calendars for team members.
• Undertake any ad-hoc projects assigned by the superior/management team from time to time

Requirements:

• Minimum GCE 'O' Level/ A-Level with min 1 year relevant experience in logistics/supply chain management
• Proficient with Microsoft Office
• Able to work 5.5 days work week
• Office next to Joo Koon MRT station
• Excellent career progreession, company benefits and increment based on performance

*** SINGAPOREAN ONLY ***

• Basic $1800-$2400 (depends on experience)
• AWS + Bonus + Yearly increment
• Mon-Fri 9am-5.30pm, Alternate Sat 9am-1pm
• Location : Jurong East
• **Logistics MNC**

Responsibilities:

• Provide customer service support via phone and email
• Monitor incoming and outgoing shipment
• Prepare import and export shipments documentation
• Perform any other duties as and when assigned

Requirements:

• At least O Level and above
• At least 1 year Customer Service experience in related field
• Proficient in MS office
• Able to commit OT when required

For consideration, kindly submit your CV by clicking “APPLY” or email to [email protected]

**Only shortlisted candidate would be notified**

*** SINGAPOREAN ONLY ***

• Basic $1800-$2400 (depends on experience)
• AWS + Bonus + Yearly increment
• Mon-Fri 9am-5.30pm, Alternate Sat 9am-1pm
• Location : Jurong East
• **Logistics MNC**

Responsibilities:

• Provide customer service support via phone and email
• Monitor incoming and outgoing shipment
• Prepare import and export shipments documentation
• Perform any other duties as and when assigned

Requirements:

• At least O Level and above
• At least 1 year Customer Service experience in related field
• Proficient in MS office
• Able to commit OT when required

For consideration, kindly submit your CV by clicking “APPLY” or email to [email protected]

**Only shortlisted candidate would be notified**

JOB RESPONSIBILITIES

Manage daily fleet maintenance and operations.

1. Managing fleet of vehicles in accordance to company’s policies and work with finance department to validate our current active fleet strength
2. Ensure proper documentations of all operations and fleet related accounts, invoices, summons.
3. Responding to all internal/external correspondences related to fleet and operational enquiries are well attended.
4. Coordinate vehicle inspection, maintenance, and servicing of fleet.
5. Ensure the general upkeep and cleanliness of the fleets.
6. Ensure compliance with standard operating procedures, safety policies and work instructions.
7. Perform admin duties including data entry, filing and achieving, basic accounting, book-keeping, receipt management
8. Any other ad-hoc duties assigned

Job Requirements:

• Min 2-3 years of relevant working experience
• Knowledge of motor claims will be an advantage
• Monitoring for VPC, Insurance, Road tax etc
• Computer proficiency
• Team player and able to perform in a fast paced working environment
• Office location next to Joo Koon MRT station
• Excellent career advancement opportunities based on performance

Roles & Responsibilities

Customer Relationship Management:

· Respond promptly to customer inquiries via phone, email, or in-person, maintaining a professional and courteous demeanor.

· Cultivate and maintain positive relationships with existing customers, providing them with information, support, and exceptional service.

· Assist in identifying and contacting potential new customers or leads.

Administrative Support:

· Organize and maintain sales documentation, contracts, and records.

· Prepare and manage sales presentations, proposals, sales quotations, and sales orders.

· Prepare and distribute sales-related reports as needed.

Order Processing:

· Process sales orders accurately and efficiently, ensuring timely delivery to customers.

· Coordinate with the warehouse or shipping department to track and manage order fulfillment.

· Monitor, update and check sales order backlog against customer request delivery time & quantities

· Resolve any order-related issues or discrepancies.

Data Management:

· Maintain and update the customer database with accurate and relevant information.

· Analyze sales data to identify trends, opportunities, and areas for improvement.

Inventory Management:

· Assist in monitoring and managing inventory levels to ensure product availability.

· Coordinate with the procurement or production team to meet customer demands.

Communication:

· Maintain effective communication channels between various departments, ensuring seamless coordination.

· Communicate changes in pricing, product availability, or promotions to the customers

Other Responsibilities:

· Be open to taking on ad-hoc tasks and assignments as directed by the department head or supervisor.

Skills/Qualifications required.

• Singapore or PR only
• Minimum 2-3 years’ experience in sales support or customer service
• More experienced candidates can be considered an assistant manager or supervisory level
• Min. GCE ‘O’ Level
• Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook), SAP knowledge is a plus
• Willing to work in our Jurong Office

· Excellent verbal and written communication skills

· Strong organizational and multitasking abilities

· Able to work in fast paced environment

• Meticulous and detail-oriented, adaptable, and open to changes
• Good work attitude, responsible and self-initiated
• Ability to work independently and as part of a team
• Customer-focused with a strong dedication to providing excellent service
• Able to pick up product knowledge for effective communications and coordination

The roles and responsibilities of Admin cum Logistic Executive:

1. Generate invoices for customer’s order and SOA for payment by using software & customer’s portal.

2. Arranging the daily delivery order for drivers.

3. Compiles and maintains record of stocks in the warehouse to ensure that all stocks are accounted

4. Compiles information on receipt or disbursement of stocks and computes inventory balance and sales figures.

5. Prepare reports, such as sales reports, inventory balance, price lists, and stock take.

6. Provide customer service and support through phone, WhatsApp/webchat and email for customer’s order and enquiry.

7. Generate weekly/monthly sales reports for e-commerce account.

8. Perform other ad-hoc tasks as assigned

Job Summary The Learning Centre Coordinator is a key member of the company’s operation team that manages and operates the centres on a day-to-day basis.

Key Responsibilities

• Handling student registration and administration

• Attending to the safety and welfare of all students

• Printing of worksheets and learning resources

• Maintains general upkeep of the tuition centre

• Promoting the company’s programmes, products and services to parents

• Preparation, typing and printing of learning materials and company documents

• Answering and responding to phone calls and emails

• Other general administrative duties as directed by the Management

Minimum Requirements

• Full-time positions

• Diploma/Higher Nitec

• Applicants without the necessary academic qualifications but with relevant work experiences are welcome to apply • Fresh graduates are also welcome to apply

• Working hours – 4 weekdays evenings and 1 full weekend (5 working days and 2 rest days per week)

• Prepare and submit tender quotations in a timely and accurate manner.

• Collaborate with relevant departments to gather necessary information for tender submissions.

• Prepare comprehensive tender documents, ensuring accuracy and compliance with specifications.

• Develop and maintain clear and comprehensive terms and conditions within contracts, covering scope of work, deliverables, timelines, and payment terms.

• Monitor market trends and propose adjustments to pricing when necessary.

• Conduct thorough analysis of factors influencing cost fluctuations and propose justifiable price increments when necessary, taking into account market conditions and project requirements.

• Track and manage employee attendance and overtime hours.

• Ensure compliance with labor laws and company policies regarding overtime.

• Manage the submission and processing of entry pass applications for employees

• Ensure all required documentation is complete and accurate.

• Maintain an organized and up-to-date database of entry pass holders.

• Oversee sourcing and purchasing activities, ensuring cost-effectiveness and quality.

• Build and maintain relationships with key suppliers.

• Coordinate the shipment of goods, ensuring timely delivery and compliance with regulations.

• Work closely with logistics partners to optimize shipping processes.

• Plan and organize operational meetings to discuss strategies, challenges, and improvements.

• Document meeting minutes and follow up on action items.

• Coordinate internship programs, including recruitment, onboarding, and mentorship.

• Monitor and assess the performance of interns throughout their tenure.

• Collect and compile necessary documentation for Work Injury Compensation Act (WICA) claims.

• Liaise with injured employees to gather details about the incident, injuries sustained, and medical treatments received.

• Provide clear guidance on the WICA claims process and required documentation.

• Ensure timely submission of medical documents required for WICA claims.

Monitor the progress of claims and follow up with relevant parties to expedite the process.