Total 29 stakeholder management manager job vacancies in Administrative / Clerical category in d03 queenstown tiong bahru

Job Highlights:

Enhance exposure to the government sector

Nearest MRT: Pasir Panjang

Working hours: Monday - Thursday: 8.30am – 6.00pm, Friday: 8.30am – 5.30pm

Salary: up to $3,450 per month

Contract duration: 7 months

Job descriptions:

• Assessment of Data Breach Notification cases and submission of the reports
• Administrative support (e.g. logging of cases in system) for Data Breach Notification Cases
• Assist in preparation of case and complaints data for monthly and ad-hoc management reports
• Assist in ongoing GenAI Project (implementation of GenAI tool for case assessment and Investigation Report Summarization)

Job requirements:

• Only Singaporean.
• Minimum Degree in any related discipline.
• Preferably with experience in report writing.

Interested candidates please click “Apply Now”. We regret to inform you that only shortlisted candidates will be contacted for further interviews.

Rachel Tham Pei See

R23114253

BGC Group Pte Ltd (Outsourcing )

EA 05C3053

Job Highlights:

Enhance exposure to the government sector

Nearest MRT: Buona Vista

Working hours: 8.30am – 6.00pm (Monday to Thursday), 8.30am – 5.30pm (Friday)

Salary: up to $2,900 per month

Contract duration: 12 months

Job Description:

• Data management and governance such as review of the organization’s data management processes and resources and managing meta data listing, and data dictionary, etc.
• Capability and culture building efforts such as curation of materials to facilitate the communications of data management practices.
• Any other duties assigned from time to time.

Job Requirements:

• Only Singaporean.
• Minimum Diploma & above in any related discipline.
• Fresh graduates with data-related training course studies or experiences are welcome to apply.
• Proficient in Microsoft Office Excel such as Pivot & VLOOKUP functions.

Interested candidates please click “Apply Now”. We regret to inform you that only shortlisted candidates will be contacted for further interviews.

Rachel Tham Pei See
R23114253
BGC Group Pte Ltd (Outsourcing)
EA 05C3053

1) To update ABSS for payments, receipts, suppliers bills on real time basis

2) Preparing monthly balance sheet, profit & loss statement and other reports

3) To assist in the collection of bills and prepare letters to clients for payment of outstanding invoices

4) To assist in preparation of corporate secretarial documentation thru software

5) To assist in filing/scanning/photocopying and binding of documents as instructed

6) Any other work as given from time to time

Responsibilities:

· Review and verify the completeness and accuracy of loan applications, including floor stock financing, block discounting and hire purchase.

· Communicate with dealers to collect necessary information and documentation.

· Maintain the latest and organize records of all loan applications and related documents.

· Ensure information and details are entered into the database system accurately.

· Conduct dealers' visits to perform stock take of vehicles.

· Assist in developing and implementing process improvement initiatives.

· Prepare weekly/monthly reports of car flooring disbursement and redemption.

· Provide general administrative support to the loan processing team.

· Perform other ad hoc duties as assigned by the Manager.

Pre-requisites:

· Diploma or Degree in Finance or Business Administration

· Minimum of 1 year of experience in an administrative role, preferably in finance or loan processing.

· Experience in the automotive finance industry is a plus.

· Strong organizational and time management skills.

· Excellent written and verbal communication skills.

· Attention to detail and accuracy in data entry and documentation.

· Ability to work independently and as part of a team.

• 1-week temp assignment.
• Start work on Oct 2024
• Work Location: Alexandra (office environment)
• Work Hours: 8:30am - 6pm
• Rate: $10 - $12 per hour

About the role:

• Assist team in labeling and recording items that will be moved to the new office.
• Liaise with management, employees, and external vendors on moving items to the new office.
• Organize packing materials and ensure they are distributed to staff.
• No heavy lifting duty is required.

About you:

• Able to commit to a 1-week assignment
• Able to work in Alexandra.
• Have basic communication skills to communicate effectively with management, employees, vendors.
• Able to do simple data entry and filing.
• Can start work on Oct 2024.

*Please note that only shortlisted candidates will be contacted.

EA Name: Kingsforce Management Services Pte. Ltd.

EA License: 94C3545

EAP Name: Paola Jane Ofrasio Fajardo

EAP Reg. No: R1325507

About our client: Our client is a global engineering services company providing services for projects in the Oil, Gas & Chemicals, Mining, Power & Process, and Environment & Infrastructure markets.

About the role:

Work Location: Alexandra (Central)

This role is a temporary / ad hoc assignment (ie. to cover for Staff on leave or MC) on an ongoing basis. The successful candidate will be paid an hourly rate.

• Answering of telephone calls
• Outgoing mails-postage reconciliation
• Coordinating of meeting rooms
• Registration of visitors pass
• Taxi bookings
• Receiving of documents on behalf of DMG department whenever they are shorthanded
• Maintenance of the registration printer
• Arranging of trunk calls
• The collection point for letters/cheques by Accounts to clients

About you:

• Able to commit to temporary / ad hoc assignment (ie. to cover for Staff on leave or MC)
• Completed At least GCE “O” Levels
• 3-5 years of experience in a similar role.
• Familiarity with phone systems
• Previous experience with Microsoft Office software preferred

*Please note that only shortlisted candidates.

EA Name: Kingsforce Management Services Pte. Ltd.

EA License No: 94C3545

EAP Name: Paola Jane Ofrasio Fajardo

EAP Reg No: R132550

Job Title: Administrative Assistant

This is a full-time on-site role for an Administrative Assistant at RRJ Management (S) Pte Ltd in Singapore. The Administrative Assistant will be responsible for various administrative tasks to support the efficient operation of the office.

Main Responsibilities:

Provide support to Senior Management and Investment Team

• Booking flights, hotels and tansportation for the Chairman
• Calendar Management/Meeting coordination
• Scheduling meetings & booking transport and meeting rooms
• Ad-hoc Tasks: Assisting with such other tasks as required by senior management

Other administration jobs:

• Reception Duties: Answering phones, greeting visitors, managing incoming and outgoing mail.
• Travel Arrangements: Booking flights, hotels, and transportation for staff
• Office Supplies & Maintenance: Managing inventory, ordering supplies, and ensuring the office is well-equipped and maintained
• Onboarding: Assisting with onboarding new staff members
• IT Coordination: Assisting as a liaison between staff and the IT department to resolve any thechnical issues.

Key Skills and Qualifications:

• Citizenship: Must be Singaporean or Singapore PR
• Age: 25-40yrs
• Working hour: 9am - 6pm, able to attend works after office hour as requested.
• Attention to Detail: Accuracy in handling documents and managing tasks.
• Organizational Skills: Ability to prioritize and manage multiple tasks efficiently.
• Communication Skills: Working closely with various departments to ensure effective communication and task completion.
• Discretion and Confidentiality: Handling sensitive information with care.
• Proficiency in Office Software: Familiarity with Microsoft Office, email systems, and any industry-specific software.

• Provide administrative support to project team and maintain project databases
• Plan and coordinate office projects such as office relocation, company events or technology upgrades
• Follow up closely on ISO documentation and yearly audits
• Spearhead the digitalisation of our internal business processes to achieve work efficiency improvement
• Handle all outgoing or incoming correspondence (e-mail, letters, legal documents etc)
• Undertake assignments for manpower recruitment, training and HR-related matters

• Provide administrative support to project team and maintain project databases
• Plan and coordinate office projects such as office relocation, company events or technology upgrades
• Follow up closely on ISO documentation and yearly audits
• Spearhead the digitalisation of our internal business processes to achieve work efficiency improvement
• Handle all outgoing or incoming correspondence (e-mail, letters, legal documents etc)
• Undertake assignments for manpower recruitment, training and HR-related matters

To answer phone calls and emails, record payments received by subsidiary proprietors. To prepare monthly payments by cheques and ibanking transactions. Assist the operation department in liasing with contractors or vendors when needed.

Responsibilities:

• Liaise with clients for staff scheduling.
• Timeclock reconciliation.
• Weekly payroll tabulation.
• Managing and maintaining office supplies and equipment.
• Coordinate with landlords, vendors, and contractors on all logistical matters.
• Maintaining and updating contact lists of vendors and suppliers.
• Other ad-hoc duties assigned to you by the managers or directors.

Requirements:

• Candidate must possess at least a higher secondary/Pre-U/A level/College, Diploma, Advanced/Higher/Graduate Diploma.
• No prior working experience in the related field is required for this position - all applicants are welcomed.
• Well-developed written and oral presentation/communication skills
• Proficient in office software (e.g., Microsoft Office Suite, Google Workspace).
• Familiar with office equipment and communication tools.
• Independent and responsible.

Key Highlights

• Great exposure to the government sector
• Nearest MRT: Toa Payoh
• Working Hours: Mon- Fri (office hours)
• Salary:  Up to $2,800 per month
• Contract Duration: 3 +9 extendable months

Key Responsibilities

• Supporting manager in carrying out the implementation plans for digitisation of records
• Indexing and capturing metadata of files for digitisation
• Arranging and creating references for items in files
• Checking of digitised images and listings based on procedures established, and document QC check findings
• Any other duties as assigned by supervisor

Key Requirements:

• Only Singaporean.
• Degree in any related field.
• Proficiency in Microsoft Office for data entry purpose

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Venice Kang
Outsourcing Team

BGC Group Pte Ltd

Registration No.: R23117645
EA License Number: 05C3053

Responsibilities:

• Scheduling, preparation, and circulation of meeting minutes
• Preparation on department's monthly report and profit and loss statement
• Acquire and circulate teaching materials for both internal and external partner programmes
• Maintenance of content and submission links on multiple e-learning platforms
• Maintenance of department's duty roster and timesheet
• Updating and tracking of student attendance records
• Ordering of stationery
• Liaise with internal department and external partners to meet end-goals
• Updating documentation with revision to syllabus of internal programmes
• Ad-hoc duties as required

Requirements:

• Minimum Bachelor's Degree, preferably in Biomedical Sciences
• Possess excellent organisational and planning skills
• Proactive problem solver and team player

Salary: $18.50 per hour

Contract: 12 months

Working Location: Nearest to Outram Park MRT

Working Hours: Monday to Friday, Office hours

Job Descriptions

• Preparation of tender documents to ensure that it meets the requirements of respective stakeholders
• Execution of tender processes in accordance to procurement procedures, from tender preparation to tender award
• Ensure proper documentation of project and the related documents/contracts.
• Providing logistic support for briefings
• Other duties as assigned by Reporting Officer.

Job Requirements

• Only Singaporean can apply.
• Degree in any relevant field
• Experience in coordinating and liaising with stakeholders is advantageous.
• Prior experience in government procurement and contracts work is a bonus!

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Job Highlight

Salary: $2800 per month

Contract: 11 months

Working Location: Nearest to Labrador Park MRT

Working Hours: Monday to Friday, Office hours

Job Descriptions

• Provide administrative support to licensing officers such as sending email reminders for licence renewals, licence fee payments and report submissions;
• Data cleansing of records in preparation for data migration, checking for data accuracy, data compilation, and testing of system processes.
• Digital record-keeping e.g. create folders in Sharepoint and upload digitalised application forms and supporting documents for recording purpose

Job Requirements

• Diploma in any related field.
• Strong administrative and Microsoft Offices skill.
• Keen interest and positive learning attitude!

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

The role of Admin Manager (AM) is to be responsible for the strategic management of funds and resources to achieve school's objectives as well as day-to-day operations, financial administration, general office administration and inventories/supplies.

As part of the management team, the AM will also contribute towards organizational decision-making and participate in general executive and non-executive functions that the team undertakes. The role will also include the reviewing and enhancement of the school's administration system by harnessing technology to improve productivity and efficiency.

The AM is also required to supervise and manage a team of executive and clerical officers.

The School aims to support students with intellectual disability including those with Autism Spectrum Disorder (ASD) from ages 7 through 18. Our staff are key in supporting our student towards becoming independent adults and community contributors.

• Prepare and manage the school's budgeting process and financial operations, for example, budget exercises, tracking of expenditure, assets and inventory tracking etc in accordance to Organisation's guidelines.
• Manage the administration of overall procurement processes in the school to ensure compliance with Organisation's guidelines.
• Exercise efficient financial control to ensure all expenditure and collection of payments/funds are duly processed
• Supervise Petty Cash and Debit Card accounting
• Oversee all accounts payable and receivable within school structure
• Oversee all business invoicing processes
• Manage all cash funds, eg collection of monies
• Work closely with Organisation's Finance Department
• Manage Netsuite matters, eg for billing
• Manage processes for procurement of items and services, via TenderBoard
• Manage post-programme/service review of vendors
• Oversee admin team to ensure sound and efficient processes, in accordance to licensing requirements and high standards of corporate governance.
• Manage general office workflow.
• Assist to drive implementation and use of IT infrastructure to increase productivity including integrating Information and Communications Technology (ICT) into administrative processes, and leveraging ICT to improve efficiency in work processes.
• Ensure data and files are properly maintained/updated and safely accessible for staff on shared platforms
• Ensure data and information required for submissions to MOE, MSF/SG Enable, NCSS and MINDS HQ are on time.
• Perform the role of Fixed Assets Manager
• Conduct asset-checking exercise and monitor department asset management
• Manage condemnation of stores and equipment
• Oversee and ensure adequate admin supplies (eg stationery, office materials) for the school.
• Ensure proper inventory management procedures.
• Oversee the management of student enrolment, including maintaining of updated student lists and reporting of student movements.
• Oversee the management of student information, including particulars, commuter status and medical records.
• Oversee the administration of student assistance schemes, eg SPED Financial Assistance Scheme, Discretionary Financial Assistance, Enabling Transport Subsidy, Straits Times School Pocket Money Fund.
• Manage textbook list' and uniform matters
• Oversee the management of student admin processes, eg health/dental checks, NRIC registration, ez-link/travel cards, DDR cards
• Provide admin support for canteen
• Supervise and manage Admin Executive and Clerical Officers, or any other admin staff as assigned.
• Provide performance guidance, coaching, support and mentorship for Admin Executive and Clerical Officers, and any other supervisees as assigned.
• Prepare and review reports.
• Work collaboratively with other segments of staff to achieve administrative efficiency in the school, including the conduct of staff briefings, induction and guiding staff on admin processes.
• Manage staff data and information
• Manage the administrative aspects of staff incidents and insurance claims.
• Oversee the administration of engagement of Relief Teachers, instructors.
• Conduct induction for new staff and relevant staff briefings on finance and admin matters.
• Any other duties assigned by Reporting Officer.

• Degree in any relevant discipline
• At least 3 years of relevant management/finance/procurement/operational/leadership experience will be an advantage
• Strong interpersonal, organisation and communication skills, as well as the ability to lead and work well in teams.
• Good organisational and people management skills
• Exposure in community care sector is an added advantage

Responsibilities:

• Provide administrative support to the management, including but not limited to managing appointments/agendas/travel arrangements, processing expense claims, etc.
• Organise meetings and record minutes of meetings, including supporting meetings for the senior management.
• Compilation of monthly/quarterly reports for the management review.
• Maintaining efficient records and archiving all documents under the department's responsibility, such as agreements, contracts, etc.
• To work with a team of staff (customer service officers and dispatch staff) to complete various day-to-day administrative duties which includes covering the reception in the absence of the customer service officers.
• Support the processing petty cash claims, office inventory and supplies such as corporate uniforms, stationery, etc.
• Maintain the corporate pantry and provide refreshments for Council or visitors when needed.
• Support Supervisor and higher management in various projects and ad-hoc duties as assigned.

Requirements:

• Diploma / Bachelor degree in any discipline
• Minimum 2 years of relevant work experience in administrative functions
• A team player with leadership skills
• Proficient in MS Office
• Possess excellent communication, organisational and interpersonal skills.
• Good command of both spoken and written English
• Pleasant personality with customer service skills.
• Ability to multi-task in a fast-paced environment.

1 Responsibilities :

incoming / out going mails.

filing of documents.

staffs salary.

CPF submissions.

GST reporting.

book keeping.

check sales/purchase invoice.

preparing payment.

reconciliation with statements.

familiar with MYOB.

Handling tenants' complaints & giving appropriate solutions.

price comparison.

check purchase invoices.

delivery schedule.

2. Requirements:

Minimum diploma in relevant field.

At least 3 years of admin experience.

MCST experience preferred

About our client: Our client is a leading engineering and project management consultancy for Infrastructure and Environmental projects.

*Please note that this role will be hired to support our client's long-term project.

*Work Location: West

*Salary range: $2,500 - $3,000

About the role:

· Support the Chief Resident Engineer on all site administrative works.

· Format letters or reports in line with the standard project templates.

· Maintain the registration of all transmittals, submittals for project documentations.

· Manage the document control systems e.g. filing, tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy.

· Operate Project Information Management Solution (Newforma Project Centre or ProjectWise or equivalent). Basic training will be provided.

· Maintain site attendance e.g. timesheet, leave application/approval and record.

· Liaise with the Contractor on the maintenance of the site office and replenishment of all consumables.

· Support site office events or visits.

· Ensure the proper functioning of the site office.

· Organise the storage/archive of documents.

About you:

· Min 3 years of site project support related experience is preferred.

· IT skills - Microsoft Office Competency (Intermediate).

· Highly organized in managing multiple task and work in a fast-paced environment.

· Good communication skill is a must.

· Able to learn project specific procedures and new software independently.

· Able to work independently with minimum supervision and positive work attitude.

About our client: Our client is a leading facilities management company.

About the role: This role will be hired on a 2 years contract and renewable

• Reporting to Senior Admin Manager
• Oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents
• To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
• Record / write minutes for Admin and Operations Monthly meeting.
• Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
• Facilities Booking/ Permits
• Sourcing, inviting and awcparding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
• Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
• Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
• Assist in sustainability projects
• Collating and submitting staff claims for transport, overtime and wellness benefits
• Co-ordination of various certification documentation for internal and external audits
• Summon offence notice on BES (By law carpark obstruction) till closure
• Booking of Badminton court.
• Cover PA during her absense for writing minutes, preparing GM documents
• Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
• Feedback system / CFMS system support
• Presentation at GM and HOD for admin related matters

About you:

• Min Dip in related studies
• Min 3 - 5 years of admin managerial experience
• Independent, analytical and able to perform under pressure and tight timeline
• An effective communicator with strong analytical skills
• A team player who is meticulous to details
• Proactive in driving new initiatives

Others:

• Working Hours: Monday to Friday (8.30am to 5.30pm)
• Work Location : Ang Mo Kio

*Please note that only shortlisted candidates will be contacted.*

Employment Agency: Kingsforce Management Services Pte. Ltd.

Employment Agency Licence No: 94C3545

EA Personnel: Wong Pik Kiun (Kimberly)

EA Personnel Reg. No.: R1984508

Job Opportunity: Administrative Assistants Needed for 3-Month Contract

Duration: 3 months (March to May)
Location: Stadium
Days: Monday to Friday
Time: 10am-6pm (with one-hour break)
Rate: $12/hour
Number of Positions: 2

Job Description:We are currently seeking two administrative assistants to join our team for a 3-month contract from March to May. The role will primarily involve administrative tasks related to finance and data management.

Requirements:

• Candidates must possess administrative experience.
• An interview is required for shortlisted candidates.
• Applicants are required to submit their CV for consideration.

Key Responsibilities:

• Knowledge of basic finance for payroll tasks.
• Data entry from manual records to Excel timesheets.
• Photocopying of invoices.
• Finalizing settlements.

If interested please contact/call Winston

WhatsApp 8811 <<SPACE>> 8599

Reporting to Manager, Clinical Administration Office (CAO), the Assistant Manager will support the various initiatives in clinical services, namely Medical, Nursing and Allied Health.

Your main focus lies in coordinating administrative support to the Domain Heads, Managers, Clinicians, staff and trainees/ students in the delivery of clinical services and care programmes. You will also be responsible in continuously viewing projects to improve patient care and safety and processes to ensure smooth and effective operations and assist in work as and when assigned.

Job Requirements

• Bachelor’s Degree in any discipline
• Preferably at least 6 years of working experience, experience in healthcare setting will be an advantage
• Excellent interpersonal, verbal and written communication skills with the ability to develop and maintain working relationships across organisations
• Meticulous and organised with good planning skills
• Ability to work well in a team and independently
• Proficient in Microsoft Office applications

About our client: Our client is a global engineering services company providing services for projects in the Oil, Gas & Chemicals, Mining, Power & Process, and Environment & Infrastructure markets.

About the role:

Work Location: Alexandra (Central)

This role is a temporary / ad hoc assignment (ie. to cover for Staff on leave or MC) on an ongoing basis. The successful candidate will be paid an hourly rate.

• Answering of telephone calls
• Outgoing mails-postage reconciliation
• Coordinating of meeting rooms
• Registration of visitors pass
• Taxi bookings
• Receiving of documents on behalf of DMG department whenever they are shorthanded
• Maintenance of the registration printer
• Arranging of trunk calls
• The collection point for letters/cheques by Accounts to clients

About you:

• Able to commit to temporary / ad hoc assignment (ie. to cover for Staff on leave or MC)
• Completed At least GCE “O” Levels
• 3-5 years of experience in a similar role.
• Familiarity with phone systems
• Previous experience with Microsoft Office software preferred

*Please note that only shortlisted candidates.

EA Name: Kingsforce Management Services Pte. Ltd.

EA License No: 94C3545

EAP Name: Paola Jane Ofrasio Fajardo

EAP Reg No: R132550

Job Description

- Clinic processes and administrative tasks

- Drug inventory, stock taking and ordering

- Clinic assistants – hiring and training

- Rosters of doctors and clinic assistants

- Claims reconciliation

- Other ad hoc duties assigned by management

Job Requirements

- Prior clinical experience an added bonus

- Excellent communication and interpersonal skills

- IT savvy

Administrative Executive

Responsibilities:

• Invoicing, tracking, and following up on invoices.
• Book-keeping and accounting tasks.
• Managing and maintaining office supplies and equipment.
• Coordinate IT maintenance and software updates by liaising with IT vendors.
• Coordinate with landlords, vendors, and contractors on all logistical matters.
• Maintaining and updating contact lists of vendors and suppliers.
• Handling travel arrangements: flight reservation, hotel accommodation, visa applications etc
• Managing Steinway Production Studio bookings schedule and maintenances
• Carry out any other tasks assigned to you by the General Manager of Steinway Gallery

Requirements:

• Candidate must possess at least a higher secondary/Pre-U/A level/College, Diploma, Advanced/Higher/Graduate Diploma
• At least 1 year(s) of working experience in the related field is required for this position.
• Well-developed written and oral presentation/communication skills
• Proficient in office software (e.g., Microsoft Office Suite, Google Workspace)
• Familiar with office equipment and communication tools
• Independent and responsible