Total 1,604 Administrative / Clerical job vacancies in jurong east north east

• Candidate must possess minimum N-levels or equivalent
• At least 3 to 5 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): costing, quotations, RFI, Engineering, negotiation, claims, procurement, liaison with clients, liaison with contractors, Admin duties
• The individual would be required to do site-visit and prepare project costing.
• Preferably specialized in administrative or equivalent.
• Independent, willing to learn, committed, work on extended hours to meet deadlines, team player
• Filing, clerical duties, folder updates
• Handling PPE related matters
• Dormitory administraiton and management
• Staff welfare, HR benefits, administrative support
• Office admin related support
• Tasks, duties as assigned

• Minimum 1-2 years of relevant working experience
• General administrative work, including data entry, filing, etc, and other administrative tasks required by management
• Preparing quotations, payment claims, invoicing
• Assist in preparing incoming and outgoing letters and emails
• Document controller experience in a project management environment is a plus
• Assist in minor HR-related matters
• Proficient in Microsoft Office
• Chinese is preferable

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We regret to inform you that only shortlisted candidates will be contacted

Roles & Responsibilities

- To perform a variety of administrative and clerical tasks.

- Providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

- Able to work independently and confidence

- Willing to learn

ORGANISATION: International Rubber Study Group (IRSG)

LOCATION: Singapore

POSITION: Personal Assistant to the Secretary-General, International Rubber Study Group, Singapore

GRADE: G-5 Step 8, United Nations General Service Category Salary Scale

SALARY CAP: Total Net Salary of SG$60,232.00 Per Annum

CLOSING DATE: Tuesday, 09 February 2024

OCCUPATIONAL GROUPS:

§ Personal Assistant to the Secretary-General

§ Support Resource Mobilization Efforts of the Secretariat

THE INTERNATIONAL RUBBER STUDY GROUP (IRSG)

The International Rubber Study Group (IRSG) is an inter-governmental organisation with the main objective of improving the transparency of the world rubber markets and strengthening international cooperation on rubber issues. The IRSG is the biggest worldwide community in the rubber economy. The IRSG is recognized as an International Body through the negotiation of a Headquarter Agreement with the Government of the United Kingdom in 1978. The IRSG has 35 Member Governments including European Union (28 Countries), Singapore, India, Sri Lanka, Russia, Cote D’ Ivoire, Nigeria, and Cameroon. Subsequently, a new Headquarter Agreement with the Government of Singapore was signed in 2008. The IRSG Secretariat is based in Singapore.

The mission of the IRSG is to be the world’s authoritative source of statistical data and forecasts for all aspects of the world rubber industry, including production, consumption and trade in rubber and rubber products. The seminal purpose of the secretariat is to prepare current estimates and forecasts of future supply and demand trends while undertaking statistical and economic studies on specific aspects of the industry to continually improve its value-added service to stakeholders. Furthermore, as the only intergovernmental organisation bringing together the world’s rubber-producing and consuming stakeholders, the IRSG strives to provide an effective forum for the discussion of matters affecting the supply and demand for synthetic rubber and natural rubber.

The Group is a platform for senior executives and representatives to provide insights through dedicated meetings, working groups, conferences, and projects. The annual IRSG meetings are amongst the largest regular assemblies of rubber experts worldwide. IRSG offers a unique opportunity to enhance collaboration beyond each company or organisation peer group and connect with young leaders and innovators or established entrepreneurs. The members, subscribers and partners represent governments, companies and organisations that are shaping and transforming the rubber industry in strategic and socially responsible ways.

(A) JOB DESCRIPTION

(1) PERSONAL ASSISTANT TO THE SECRETARY-GENERAL

The incumbent will act in this capacity as Personal Assistant to the Secretary-General, acting as a sounding board for ideas and ensuring enhanced efficiency and structure across the organisation. S/he is also expected to provide strategic advice and guidance on key developments within the organisation and ensure the appropriate policy approaches are developed to meet IRSG’s mission and objectives. As a result of developing and maintaining research, s/he would be expected to develop initiatives that ensure that IRSG acts as a catalyst for the rubber sector and collaborates with stakeholders on developing evidence-based approaches and support. The incumbent will provide input on strategy and ensure organisational goals are achieved in a well-coordinated, team-oriented manner.

S/he should be able to accurately reflect the Secretary-General’s position in internal and external meetings to help drive understanding of her views. Moreover, s/he works behind the scenes to solve problems, mediate disputes, and deal with issues before they are brought to the Secretary-General. S/he equally ensures Secretary-General’s time is leveraged most effectively in a meeting context; ensuring meeting objectives are realistic and preparations are appropriate.

Work in close cooperation with the Secretary-General and contribute to initiatives for management improvement by capturing, institutionalizing, and sharing best practices and lessons learned. Implement and/or recommend management improvements to enhance productivity and performance including the implementation of cost-saving strategies.

(2) CONTRIBUTION TO RESOURCE MOBILIZATION EFFORTS OF THE IRSG SECRETARIAT

Work with the Secretary-General and the Secretariat in mobilizing resources and engage in building partnerships with donor and member countries, UN agencies, development financial institutions and global programme partnerships, at global, regional, and country levels.

Under the supervision of the Secretary-General, the incumbent supports overall effort to build partnerships, reporting functions, and mobilize an appropriate and sustainable funding base for IRSG from traditional and non-traditional sources. S/he will support the Secretary-General in developing partnerships building, donor mapping, and resource mobilization strategy, tools and procedures and coordinates their implementation including development of quality proposals, presentation and briefing papers to donors.

(3) PERFORMS ANY OTHER DUTIES AND RESPONSIBILITIES ASSIGNED

Performing additional duties and responsibilities assigned by the Secretary-General in conformance with the policy, standards, rules, and regulations of IRSG

QUALIFICATION, WORK EXPERIENCE AND COMPETENCIES

1. EDUCATION

A University degree (Minimum of MSc) in Law, Economics, Business Management, Engineering and other related areas.

2. WORK EXPERIENCE AND COMPETENCIES

§ Minimum of five years of relevant professional work experience both at national and international level in two of the following:, international organization, intergovernmental organization, financial institution, think tank, educational, research and development institution.

§ Fluency in English is required. Knowledge of another official UN language is desirable.

HOW TO APPLY

Interested candidates from IRSG Member Countries (European Union, Singapore, India, Sri Lanka, Russia, Cote D’ Ivoire, Nigeria, and Cameroon) should submit their resume by email to the address below with a motivation letter stating why they are suitable for the position along with certified copies of degrees, diplomas, and certificates not later than Friday, 09 February 2024.

The Secretary-General

International Rubber Study Group

51 Changi Business Park Central 2

#06 – 04/05, The Signature

Singapore 486066

SINGAPORE

E-mail: [email protected]

Copy: [email protected]

Are you passionate about the food industry? Eatz Group Pte Ltd, located at 1550, Bedok North Ave 4, Bedok Food City S489950, is seeking talented individuals to join our dynamic team. If you thrive in a fast-paced environment and are eager to contribute to our exciting culinary ventures, apply now!

Roles & Responsibilities

• Manage the full spectrum of monthly payroll processing and administration
• Support the recruitment process, including posting job advertisements and arranging interviews
• Maintain and ensure proper documentation of employee database and personnel files
• Perform general HR administrative functions, such as processing work passes and preparing appointment/confirmation letters
• Manage all insurance matters (e.g., vehicle claims, hospital and work injury compensation)
• Manage company vehicle matters (e.g., road tax, insurance policies, etc.)
• Monitor office supply inventory and maintain appropriate stock levels
• Prepare and submit monthly reports, government survey returns, etc.
• Perform full spectrum of office administrative duties, including receptionist duties and mail/courier handling
• Assist in organizing office events
• Perform other ad-hoc duties as required

Knowledge and Skill Requirements:

• Minimum NITEC or 3 years of relevant experience in HR/administration
• Proficient in MS Office applications, including MS Word, Excel, and ERP software
• Good communication, organizational skills, and multitasking abilities
• Ability and willingness to work with all levels of the organization as a team
• Able to speak Mandarin to communicate with Chinese-speaking only staff during meetings

Job Information:

• Pleasant working environment at Bedok Industrial Estate (take 17A rom Bedok MRT – 2nd last stop)
• Half-day off on the eve of all public holidays
• 13th Month AWS
• Attractive remuneration commensurate with your experience and qualifications
• Many other benefits

To apply, please email your updated resume to [email protected] or WhatsApp it to 9857-9292, including the following:

• Expected remuneration
• Earliest availability
• Vaccination/COVID status

Please note that only shortlisted and successful candidates will be contacted. The remuneration offered will be commensurate with qualifications and relevant experience.

Administrative Support

· Liaise and communicate with Ministry HODs, Leaders and Council Members and on operational matters, supporting them administratively when necessary;

· Update Commissioner of Charities and Registry of Societies with regards to any changes in TOC’s constitute/Council Members/Address etc;

· Liaise with vendors/contractors on the upkeep of the premises e.g. electrical license renewal, monthly maintenance of lift and escalator, yearly lift load testing for license renewal, half-yearly air-condition servicing, security systems etc;

· Responsible for accurate and timely payroll computation and statutory payments of CPF, IR8A etc;

· Responsible for the submission of government claims such as paid childcare leave, maternity leave etc;

· Update and facilitate yearly renewal of insurance eg. Group H&S, Group Term Life, Group Personal Accident, Business and Work Injury Compensation;

· Provide secretarial support to GM/ Office Manager;

· Oversee the daily administrative duties to ensure the smooth operations of TOC;

· Support any other ad hoc duties as assigned by the GM /Office Manager.

Accounting work

· Manage full set of accounts, including preparation of monthly and annual financial reports;

· Record and process all transactions in MYOB accounting system on a timely basis;

· Perform monthly bank reconciliation;

· Prepare all month-end closing-related activities and reports, and submit them in a timely manner;

· Process expense claims and payments, including verifying invoices and receipts, preparation of payment vouchers and obtaining the approval from Council Members;

· Ensure accurate preparation of payments and they are processed within stipulated period;

· Manage external reporting and banking requirements when required;

· Maintain proper documentation and filing system, and ensure the integrity of financial reporting records and statements;

· Prepare audit schedules and liaise directly with the external auditor to ensure successful completion of audit for the financial year, and in time for the Annual General Meeting (AGM).

· Prepare notice and registered members listing for AGM.

Requirement:

· Minimum Diploma in Accountancy, with experience in full set of accounts;

· Min 2 years of relevant working experience;

· Proficient in Microsoft Excel, Word, PowerPoint and MYOB accounting software;

· Responsible and take initiative to follow up on tasks;

· Ability to work independently with minimal supervision.

· Good verbal and written communication in English language;

· Meticulous, positive attitude and willing to learn.

Must work on 2 full weekday and every Sunday from 9am to 3 pm &

Location: Yishun

HOW TO APPLY :

Interested candidates, please submit your resume by clicking on “Apply Now” or aliceyap(a)hkmsvs.com

All applications will be treated in the strictest confidence and only shortlisted candidates will be notified

Yap Lay Choo

EA Licence No. 03C5391 | Registration No. R1987101

Job Description:

• Strong knowledge in MS Word & Excel
• Follow-up with Sub-Contractors
• Good interpersonal skills and able to work with minimum supervision
• To assist in ad-hoc assignments from time to time

Job Requirement:

• 5-day work week (Mon to Fri: 8.30am to 5.45pm)
• Able to start work within short notice
• At least 3 to 4 years in Administrations
• Able to work in Jurong

Data entry, prepare invoices or reports.

correspondence with clients by emails and phone calls.

Call clients to chase payment.

Any other admin jobs as instructed by your superior.

5 days per week, need to work only 40 working hours per week.

Familiar with computer and able to type fast and accurate.

efficient worker and able to get along with colleaques.

good knowledge of microsoft excels.

No experience required.

On the job training will be provided.

Minimum N level or ITE education.

• Processing customer orders to completion and respond to customer progress inquiries within expected timescales with sales administration like purchase order, delivery order and raise bills.
• Responsible in handling and processing of local & overseas customer inquiries,formulation of quotations, order entry and after-sales administration.
• Liaise with clients on men power & delivery arrangements.
• Acknowledging and resolving customer complaint whenever needed.
• Preparing tax invoices and / or post-delivery documents.
• Liaise with suppliers, issue purchase order to suppliers & coordinate the purchases. If needed, to look for new suppliers; obtain quotations from suppliers, comparison of pricing and follow up till items delivered.
• You shall provide administration support to another department.
• You are responsible for all duties assigned to you by the Directors of the Company in the capacity for which you are employed.
• You shall co-ordinate and co-operate with all your co-workers as and when necessary. You shall cover duty for administrative assistant whenever they are on leaves.
• You shall report to the Directors and or any other officials designated by the Directors for the discharge of your duties.

Administrator Responsibilities:

• Supporting company leadership and supervising administrative department activities for staff members.
• Greeting office visitors and directing them to the appropriate parties.
• Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
• Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
• Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
• Entering and updating company, employee, and client records.
• Ordering, storing and distributing office supplies.
• Maintaining, repairing, or replacing office equipment.
• Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
• Providing basic bookkeeping services.

Administrator Requirements:

• High school diploma or equivalent.
• Degree in business administration or a relevant field is preferred.
• At 1 year's experience in administrative services or related fields.
• Additional education, certifications, or experience is advantageous.
• Understanding of accounting principles and bookkeeping software may be required.
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• Exceptional verbal and written communication skills.
• Proactive, organized approach to multitasking.
• Strong leadership and interpersonal skills.
• Professional appearance, courteous manner, and clear, friendly phone voice.

Benefits:

• 5 Working Days: Monday to Friday: 8:00am to 5:30pm / 8:30am to 6pm / 9:00am to 6:30pm
• Location: Jurong East (walking distance from MRT)
• Work Life Balance

Job Responsibilities:

• Handle end-to-end work pass administration including but not limited application, renewal, issuance and cancellation of work passes for internal, external and outsourced workers timely.
• Maintain work pass administration record tracking and follow-up closely on all work pass transaction.
• Ensure the entire work pass Administration in compliance with MOM Rules & Regulations.
• Advise and monitor all pre-employment medical check-ups for new hires.
• Liaise with MOM and clients on workers or work pass matters.
• Troubleshoot and rectify application issues i.e.. rejected application.
• Daily Operations - arrange drivers for arrival of workers / medical check / courses, vaccination etc.

Additional requirements:

• Possess CEI (Basic) advantageous
• High level of initiative, meticulous and detailed oriented with strong organization skills
• Basic understanding of the prevailing MOM rules & regulations
• 1-2 years relevant experience

Job Description

• Industry/ Organization Type: Trading of quartz products to semicon industry.

• Working Location: TradeHub 21

• Working Hours: 5 days’ week (Mon - Fri, 8.30 AM - 4.30 PM) & No overtime is required.

• Salary Package: Basic range from $2,300 - $2,500 (based on work experience)

• Duration: Permanent Role

Roles & Responsibilities:

• To assist and package goods according to required standards set out by the Company
• Loading & unloading of goods in a safe and secure manner
• To perform picking, receiving, sorting, packing, inspection, re-palletizing duties etc. required at warehouse
• Process purchase orders, sales orders & delivery orders
• Update records and maintain proper filing system
• To label and ensure labels are correctly affixed
• To ensure workplace health, hygiene and safety requirements are met
• To ensure the safe receipt, storage, retrieval and timely packing and despatch of goods
• To assist in the arrangement of goods within the warehouse
• To be involved in the purchasing and hiring of equipment at the best price and quality
• To report immediately to your immediate superior any problem encountered in the day-to-day operations
• To assist in other warehousing and/or logistic activities when necessary
• To conduct stock count

Requirements

• Preferably with 2 years of relevant experience in Warehousing & Office environment

• Able to understand and communicate in basic English

• Able to handle heavy cargo

• Minimum GCE ‘N’ Level / Nitec / Diploma or equivalent with minimum 1-2 years of experience

· Forklift licence is preferred.

Responsibilities:

· Oversee and Manage general administration task of the Company, ensuring smooth day to day operations

· Administrative Support to management and staff, and manage Office Asset Tracking system, and new staff onboarding

· Control of office budget, space resources and administering staff claims and petty cash disbursement, staff travel arrangement

· To source or negotiate with vendors on office equipment and maintenance

· To review and liaise with various stakeholder to drive process change to improve efficiency

· Other ad-hoc tasks as assigned

Requirements:

· Min GCE 'A' levels or its equivalent

· 5 years of experience in administrative duties or program management

· Good communication and people skills

· Proficient in Microsoft Word and Excel

· Possess a good command in written and spoken English

· Eye for detail, Meticulous, good organizational skills with the ability to multi-task.

· Independent, motivated, good team player with positive working attitude, service oriented

Responsibilities:

• Assist in the pre and post contract administration of projects.
• Ensure timely and accurate updating of project monitoring files.
• Assist in proper documentation and filing system.
• Work closely with QS in charge to ensure all documents flow to and from all necessary parties and all work done are recorded and bill on time.
• Other duties as and when assigned.

Requirements:

• GCE “O” levels or above
• 2 years of relevant working experience in document management
• Has good document control & administrative skills
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.

Description

Established in 1997, St.Hua Private School specializes in the provision of technical education and consulting services.

Responsibilities

• Handle customer inquiries and requests via various channels such as phone, email, chat, or in-person.
• To follow-up with sales enquiries to work with team leader to generate the quotation and invoice.
• Address customer feedback received through phone, email, social media, and live chat, ensuring prompt resolution.
• Maintain detailed and accurate records of customer interactions and transactions.
• Able to communicate / written with English and Mandarin in order to assist Mandarin speaking clients on their queries and concerns.
• Perform any additional duties as assigned on an ad-hoc basis.

Requirements:

• ‘A’ Level students, pursuing a Diploma or Bachelor’s degree in any field.
• Proficient in Microsoft office and basic IT systems.
• Experience working in an office environment will be advantageous.
• Good academic track record will be advantageous.
• Good organizing and planning skills.
• Positive attitude and willingness to learn.
• Knowledge in office administration and social media platforms is preferred.
• Training will be provided.

Location:

• 5 minutes’ walk from Jurong East MRT

Interested applicants please fill up the job Application Form via

https://forms.gle/9ZUptTcsM19tcXMBA

OR Email your CV to [email protected]

Job Description

• Marine Engineering
• Basic $2500 - $3500
• Mon-Fri (9.00am-5.30pm)
• Walking distance from Tuas west road mrt

Responsibilities

• To perform all kinds of general admin duties such as data entry, preparing weekly and monthly reports
• To handle PO, DO, Contract and quotation
• To attend to customers via phone and email
• To respond to complaints from customers and give after-sales support when required

Requirements:

• Min Diploma/Degree with no experience are also welcome.

For consideration, kindly submit your CV by clicking “APPLY Now”

**Only shortlisted candidate would be notified**

EA Reg. No: R23114214 | Chloe Tan

Assist with preparing quotation, invoice & delivery co-ordination.

Only Singaporean & PR.

Tel: 6446 0353

email: [email protected]

Job Responsibilities:

- Perform accounting duties in supporting in A/R, A/P including process and check the documents

- Preparing, checking and reconcile the customers/suppliers’ invoices, delivery orders

- Keying and sorting of sales delivery orders in relations to issuing sales invoice.

- Data entry in to the system

- Ensure all documents are in order before processing payment

- Handle general administrative duties

- Any other ad-hoc duties assigned by the management

- Sorting, verifying and filing documents

Job Requirements:

Have positive working attitude, proactive and meticulous

Proficient in Microsoft Office (Word and Excel)

Good communication and interpersonal skills

Fresh graduates are welcome

Working days: total 5 working days for a week + 1 Saturday in every month

Reclaims Enterprise Pte. Ltd. assures you that we will undertake proper safeguarding measures to protect your personal data as required under PDPA. Please refer to our Data Protection Notice on our website for more detailed information: https://www.reclaims-enterprise.com/

1. Generate standard SAP inventory reports
2. Address purchase requisition (PR) request
3. Inventorize Materials

i. To raise PR based on IM Executives’ instructions.

b. Online purchases

i. To raise online purchases

C. Non-inventorize Materials/Services

i. To raise based on Operations request.

ii. To ensure that Operations provides information required before PR.

1. Assist Operations on SAP stock information
2. Manage Material Master Request

a. E-form

i. To ensure operations provides required information before routing E-form for next level action.

ii. Tracking of outstanding E-Form

iii. Ensure system E-Form process is completed

b. Batch Management

i. To identify materials required to Batch Manage base on SS Contract Requirements.

ii. To determine Batch# for balance inventory based on PO# GR to determine Batch #

iii. Ensure Warehouse completes process and up-stock

c. Change of MPN

i. To ensure QA has verified materials before raising Requisition for Change of Material Number

Requirements:

Proficient in Microsoft Office, especially words and excel

Knowledge in SAP (Preferred)

Monday - Friday (5 days work)

7:30-5:15pm

Whatapps : 98679829

Purpose of Job:

• Providing administration support to the Social Service Centre.

Key responsibility areas:

• Perform general administrative and clerical duties like filing, maintaining records and data entry.
• Attend to telephone/email enquiries. Refer to the relevant staff for follow up if necessary.
• Mailing/email blasting of marketing materials.
• Support team’s programmes and activities (both offline and online).
• Undertake any other duties assigned by the supervisor.

Requirements:

• GCE O-Level and above
• Minimum 2 years of administrative experience, preferably in a Social Service Organisation
• Fluent in English in both written and spoken
• Basic proficiency in Microsoft Office Excel and Word

Reporting to Manager, the incumbent is responsible for all administration and operational matters within the company office inclusive of, but not limited to: Communication, purchasing, sales / after sales, administration and reception, quality assurance procedure, and will assist the Director in daily operational work.

Admin

• In charge of Staff's PPE and training.

• In charge of Flight booking and hotel reservations.

• Assist in administrative duties, eg: ordering office supply

• Liaise with customers on order processing.

• List with all vendors & service providers

• Assist the Manager in the preparation of marketing materials.

• Liaise with relevant government bodies like WDA, MOM and etc on HRM.

Quality Assurance:

• In charge of Bizsafe, ISO.

Operations:

• Assist in daily operation work.

• Ensure accuracy for all expenses and documents in the project.

• Co-ordinate and manage administrative functions.
• Arrange logistics aspect of project and support project teams.
• Liase effectively with clients, contractors and vendors.
• Purchasing of equipment and materials

• Diploma or Degree in Business Admin / Management
• Relevant admin experience will be an added advantge
• Good communications and interpersonal skill with strong sense of responsibility
• Ability to think strategically and work independently
• Good command of English and MS office

Responsibilities:

• Prepare Test Reports
• Provide administrative duties and support (Data Entry, Filing, Photocopying and, others) to ensure efficient operation of the office and laboratory
• To maintain, compile, and files record office documentations
• Any ad-hoc duties and support as and when necessary

Requirements:

• Proficient in MS Office, mainly MS Excel
• Good time management skills and ability to multi-task and prioritize work
• Able to communicate effectively in English
• No experience required

Benefits:

• Working location at Jurong East Toh Guan Road
• AL & Medical Benefits Provided
• 5 days work week

Marine hardware company

Full time General admin:

5 work days

Minimum 1 year admin experience preferred

Salary 2k onwards (negotiable based on experience)

Job description:

- handling of company paperwork and invoice

- answering phone call

- office job

- support ad-hoc processes

- basic Microsoft office knowledge

Location: Pioneer

Interested parties please Whatsapp Lucy at 96308517 or email to [email protected]

Responsibilities

· Provide administrative support in the areas of documentation, data entry, filing, reports for operations.

· Procurement and issuance of proforma invoice.

. Negotiation with current and new vendors.

Requirements

· Min GCE ‘O’ Level

· 1 to 2 years of admin support experience

· Good Customer Service Skills

· Proficient in MS Excel and Words

· Able to multi-task, meticulous and independent

· Able to start work on short notice