Join Our Team and Shape the Future of the Medical-Aesthetics Industry!

Join Our Team and Be Part of the Future of Medical Aesthetics and Biotech Innovation!

ClearSK, a well-established leader in the medical aesthetics and healthcare industry for over 16 years, has a strong presence in Singapore, Shanghai, Hangzhou, and Kuala Lumpur. As we continue to expand, we are evolving into a cutting-edge biotech company, pioneering advancements that integrate both aesthetic and medical technologies.

ClearSK is a leading aesthetics and healthcare chain with a strong presence in Singapore, Shanghai, Hangzhou, and Kuala Lumpur. We offer an unparalleled opportunity for career growth in a multi-disciplinary environment.

Role Overview

The Corporate Admin and HR Executive position at ClearSK Healthcare Group offers a comprehensive role with a focus on HR and administrative functions. Located in Singapore with an international presence in Hangzhou, Shanghai and Kuala Lumpur the role is pivotal in supporting the HR Manager and ensuring smooth office operations.

There will be opportunities to travel for collaboration and learning trips to our affiliated offices and medical clinics in Singapore, Malaysia, as well as Shanghai and Hangzhou in China. These experiences will offer valuable insights, foster cross-border teamwork, and enhance professional development within our expanding network.

Key Responsibilities

The Role:

Responsibilities

The responsibilities are multifaceted, encompassing a wide range of HR and business administrative tasks such as maintaining personnel records, handles full cycle of recruitment process and selection right up to offer of employment and supporting the HR Manager in various capacities like work pass administration for foreign employees and leave management. The role also involves preparing HR reports, handling claims and providing office support.

Career Advancement

The role offers a fast-track career path for individuals who are quick learners and high performers, making it an excellent opportunity for career growth and development.

Requirements

• Candidate must possess a Diploma from a polytechnic in Singapore or a Degree in Administration Management, Human Resource Management, Business Administration or a similar field from a reputable institution.
• Good command in English and Chin
• Organised and able to follow structured work procedures at work
• At least 2 years of working experience preferably in the service or retail sectors.
• Comfortable with HRM and office software (Microsoft Works and Excel).
• Pleasant personality, impeccable integrity, responsible, responsive and able to work under pressure.
• Proficiency in Excel and other Office applications is a requirement.

What We Offer – Rewards & Benefits

• Attractive salary package with pay of up to S$5,000 per month and performance bonus for candidates who fully meet our requirements.
• 5 working days per week.
• Opportunity to work alongside doctors and management.
• Reward and recognition program that appreciates the most competent and brightest employees.
• Opportunity to embark on Management Trainee Program.
• Generous package of free medical aesthetics treatments (up to S$6000 per year) selecting from 100+ treatments for full-time employees.
• Exclusive staff discounts on our products and services.
• Medical benefits for full-time employees.

Join Us

At ClearSK, we value innovation, excellence, and the continuous pursuit of enhancing beauty and confidence through safe and effective treatments. If you are passionate about making a difference in the aesthetic industry and possess the creative skills and experience we are looking for, we invite you to apply.

Become a part of our dynamic team and contribute to our journey of perfecting skin and body beautifully, enjoying the flexibility of a hybrid work model designed to foster both independence and collaboration.

Application process

Should you wish to be considered for shortlisting, please complete the attached Google Form at the link below prior to submitting your application on the job portal:

https://forms.gle/RwJp1gL4jf2qkqSx8

Please be advised that only candidates who have completed the form and are subsequently shortlisted will be notified.

• Clear documentation of processes

• Review and develop streamlined processes

• Train and implement new processes

• Reduce Waste & Improve efficiencies

• Project management & administrative support

• Completion of tasks/assignments according to given timeline

Elsa Fontanne (CEI No. R24124496)

Recruitment Consultant

Contact Number: 67860100

Email Address: [email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

Responsibilities

• Administer policies and schemes

• Manage data/photo, card production schedule and resource management

• Prepare regular reports

• Perform end-to-end reviews and streamline operational processes

• Liaise with internal and external parties

• Identify opportunities for operational efficiency

• Any ad-hoc additional duties as instructed if required

Requirements:

• Minimum Higher Nitec/Diploma with administrative experiences

• Proficient in Microsoft Office (Word and Excel)

• A team player, good interpersonal and communications skills

• Flexible and able to multi-task

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified

Position: Administrative Executive
Location: Six Avenue, Singapore
Salary: SGD 3,500 – 4,000 (commensurate with experience)

About the Company:
Our client is a reputable financial services firm seeking a competent Administrative Executive to support their expanding operations. This role involves working closely with the management team and playing a key part in ensuring efficient office operations.

Key Responsibilities:

• Perform a variety of administrative tasks such as managing schedules, preparing documents, and generating reports.
• Act as a communication liaison between different internal and external stakeholders.
• Organize meetings, appointments, and assist in coordinating corporate events.
• Maintain accurate filing and record-keeping in compliance with company procedures.
• Provide general administrative support to the management team and perform ad-hoc tasks as required.

Requirements:

• Singapore Citizen or Permanent Resident.
• Excellent command of English (both spoken and written).
• Minimum of 2 years of experience in an administrative role, preferably in the financial sector.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Docs/Sheets.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.

Benefits:

• Competitive salary with CPF contributions.
• Work in a supportive and collaborative environment within the financial services industry.
• Opportunities for career growth and professional development.

Admin / HR Function

1. Prepare and administer HR related letters (i.e. employment contracts, confirmation, promotion & etc).
2. Handle payroll, leave and other related matters.
3. Order office supplies and research new deals and suppliers.
4. Renew company Bizsafe certificate / company equipment / Singtel / SP services / Dormitory contract.
5. Upkeep data on our in-house work order summary & prepare monthly sales report.
6. Date Entry for Foreign Worker time card & attendance list.
7. Write and distribute email, correspondence memos, letters.
8. Handle incoming calls and any other ad hoc duties as assigned by Senior.
9. Job Vacancies posting.
10. Matching monthly diesel & fuel receipt for company vehicle.
11. Update latest Employee Particular to company assigned clinic.
12. Administer work pass (WP, S Pass) application, renewal and cancellation, apply levy waiver, arrange medical check-up, OFWAS.
13. Arrange & renew CSOC / core trade / training courses.
14. Renew road tax, season parking, Insurance, VPC, COE of company vehicle, Workshop Licence/ Yearly EMA Licence, WICA, Public liability, FWMI

Accounts Function

1. Generate invoices /Delivery order/Purchase Order.
2. Perform full spectrum of Accounts Payable, Accounts Receivable duties such as payments, receipts.
3. Prepare monthly statement of accounts to clients.
4. Monthly reconciliation against supplier’s Statement of Account and rectifies the discrepancies.
5. Perform bank reconciliation monthly.
6. Monitor AR ageing and outstanding customer accounts.
7. Prefer with MYOB/ABSS knowledge including data entry into the systems.
8. Assist in GST and Taxation filing and reporting locally.
9. Liaise with auditor for annual audit.
10. Assist in submission of employees IR8A.

Work location: walking distance from Great World MRT station

• Handle general administration and attend to enquiries
• Minimum O level
• At least 1 - 2 years of administrative experience
• Maintain proper filing system to ensure smooth documentation and administration of the estate
• Independent and multi-task
• Computer literate

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Find Out Even More At: https://tinyurl.com/mindflex-fulltime

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- Competitive salary structured towards helping employees grow with the company

- $2,800-$4,300/Month + CPF (inclusive of team incentives)

- Base starts from $2,500-$3,500/Month

- Attractive regular team incentives from $300-$800/Month

- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)

- Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

- Permanent

- Mon – Fri; 9am – 6pm

- Bedok

- Up to $2900 + PB + Wellness Benefits ($400) + Birthday Leave

Responsibilities:

• Issuing Invoices and creating Purchase Orders
• Liaise with suppliers on delivery dates
• Data entry on renewal information
• Chase up on overdue payments
• Any other administrative duties

Salary:

• Up to $2900 + PB + Wellness Benefits ($400) + Birthday Leave

Working hours:

• Mon to Fri: 9am to 6pm

Location:

• Bedok

Requirements:

• Must have experience in Quickbooks
• Minimum qualification: NITEC
• At least 2 years of relevant experience
• Plus if candidate is experienced in AutoTask
• Need to be responsible and organized

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Reg No: R2197670)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)
3 Shenton Way, Shenton House,
#19-01 Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

• On-job training will be provided
• Lunch will be provided
• Annual Leave/ Medical Benefits/ Bonus
• 5.5 Days Work Week
• Flexible Off Days
• Working location: Northshore / Bedok

The Sales cum Admin plays a vital role in supporting the daily operations of sales and admin of the temple. This position assists in maintaining accurate transaction records, processing transactions, building and maintaining good relationships with clients, and providing administrative support to the temple.

Responsibilities:

• Provide sales and customer service as well as administrative support to the daily operation of Temple/Columbarium.
• Collect payments and issue invoices.
• Data entry and update system record.
• Assist in festival/celebration of Temple-related matters.
• Perform simple settlement of daily transactions.
• Perform general daily clerical duties.
• Ad-hoc duties are assigned as and when required.

Qualifications

• Minimum O-level/ N-level/ SPM/ UEC or equivalent.
• Proficiency in MS Office applications, particularly Excel.
• Good working attitude and a strong sense of responsibility.
• Meticulous, well-organised and also a good team player.
• Strong ability to learn new skills/things.
• Strong attention to detail and accuracy in data entry and record keeping.
• Effective communication and interpersonal abilities.
• Willing to work on weekends and public holidays when required.

• On-job training will be provided
• Lunch will be provided
• Annual Leave/ Medical Benefits/ Bonus
• 5.5 Days Work Week
• Flexible Off Days
• Working location: Northshore / Bedok

The Sales cum Admin plays a vital role in supporting the daily operations of sales and admin of the temple. This position assists in maintaining accurate transaction records, processing transactions, building and maintaining good relationships with clients, and providing administrative support to the temple.

Responsibilities:

• Provide sales and customer service as well as administrative support to the daily operation of Temple/Columbarium.
• Collect payments and issue invoices.
• Data entry and update system record.
• Assist in festival/celebration of Temple-related matters.
• Perform simple settlement of daily transactions.
• Perform general daily clerical duties.
• Ad-hoc duties are assigned as and when required.

Qualifications

• Minimum O-level/ N-level/ SPM/ UEC or equivalent.
• Proficiency in MS Office applications, particularly Excel.
• Good working attitude and a strong sense of responsibility.
• Meticulous, well-organised and also a good team player.
• Strong ability to learn new skills/things.
• Strong attention to detail and accuracy in data entry and record keeping.
• Effective communication and interpersonal abilities.
• Willing to work on weekends and public holidays when required.

Admin Executive
Mon-Fri
8am-5pm
$2000-$2300
Kaki Bukit

Duties:

• Responsible for Billing process, issuance of Delivery Order and Sales Invoices.
• Liaise and coordinate with sales teams on order processing and delivery arrangement.
• Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to customers within the timeframe.
• Issue PO to vendor and follow up on the scheduled delivery.
• Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.
• Prepare meeting minutes and disseminate to relevant parties.
• Attend to phone calls and email queries.

Requirement

• Well versed in MYOB, MS Excel, MS Office, MS Word
• At least 1 year(s) of working experience in the related field is required for this position.

WhatsApp: +65 9837 8400

Lim Jun Yao Reg No.: R1989028

The Supreme HR Advisory Pte Ltd EA No.: 14C7279

Duration: 3 months (Extendable/Convertible)

Location: Pandan Crescent

Responsibilities

• Maintain transaction of AR and AP including but not limited to process payments, issue invoices, staff reimbursements, bank reconciliations and general ledger.
• GST preparation and submission
• Insurance claims for medical and work injury incidents
• Medical claims/ insurance claims/ allowance claims.
• Provide HR administrative and corporate services
• In charge for the on boarding and off boarding of staffs
• Applications for various types of claims, grants, programs and courses for employees
• Updating of employees' personal particulars
• Managing of employees' leave and claims
• Any other ad-hoc activities assigned.

Requirements

• Diploma
• Min. 2 years of relevant experience. Prior experience in accounting and admin will be preferred
• Software skills: Sage, Excel and Word
• Team player and strong communication skills

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/9614

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Company Overview: DNDTS is a prominent ITAD company based in Singapore, committed to sustainability and the reverse logistics of consumer electronics.

Job Description:We are looking for a dedicated Personal Assistant to provide high-level support to our CEO. The successful candidate will manage the CEO’s busy schedule, organize travel arrangements, prepare reports and presentations, and handle sensitive information with utmost confidentiality. The Personal Assistant will also act as the primary liaison for internal and external communications, ensuring effective coordination and communication.

Responsibilities:

• Manage the CEO’s calendar and schedule appointments
• Arrange travel logistics and prepare detailed itineraries
• Draft and edit correspondence, presentations, and other documents
• Handle incoming communications and prioritize correspondence
• Conduct research and compile data as required
• Maintain strict confidentiality and professionalism at all times

Requirements:

• Possession of at least a Class 3A driving license for occasional personal errands
• organizational and time management skills
• verbal and written communication abilities
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to manage multiple tasks and prioritize effectively
• Bachelor’s degree

Benefits:

• Competitive salary and comprehensive benefits package
• Opportunity to work closely with senior leadership and gain valuable experience
• Professional development opportunities
• Collaborative and supportive work environment

Job Description:

• Resolves anticipated/unanticipated problems on FB/IG/Google review and any other platforms with minimal negative effect while significantly enhancing customer satisfaction that allows accurate handling of complaints according to policies and procedures.
• Provide prompt and proper resolution of customer queries by providing additional information or escalating/engaging others in the organization to provide a solution according to defined procedures that are always efficient yet cost-effective & sustainable.
• Responsible for communication work between departments and other clerical work.
• Handle office administrative works, such as filing.
• Ability to accept irregular visits to shops
• Performing other ad-hoc duties as assigned.

Requirement:

• Candidate must possess at least Diploma Business Studies / Administrative / Management or 1-2 years of working experience.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Ability to plan, organize and schedule own workload.
• Team player and able to work independent responsibly in a fast-paced

Introduction:

• We are currently seeking an Administrative Assistant with experience in Mediclaim submission and managing accounts receivable.
• The ideal candidate should be organized, detail-oriented, and proficient in handling medical claims and follow-ups on outstanding payments.

Working hours:

• Monday to Friday 0900-1800hr

Job Description & Requirements:

1. To answer all incoming calls and inquiries

2. Handling emails

3. Answer all the queries by email/phone about e-file matters pertaining to reimbursement/refund from insurers or patients.

4. Collect documents from the clinics twice per week and perform online submission (Mediclaim).

5. Communicate with the claims department for outstanding e-file claims (e.g. patient’s queries/claim hold “pending” by Insurer)

6. Raise corporate insurance claims/invoices

7. Doctors’ annual leave coordinator – liaise with clinics and hospitals on covering doctor

8. Hearing Aids referral list for doctors every monthly

9. Chase outstanding payments from patients and follow up on receivables owing from various corporate payer

10. Receive invoices and review them for accuracy

11. Maintain electronic and hard copy filing system

12. Retrieve documents from the filing system

13. General clerical duties including scanning, photocopying, and mailing

14. Processing and directing mail and incoming packages or deliveries

15. Maintain and order office supply inventories

16. Duties assigned by the Operations Manager

Company Benefits include (after confirmation):

• 14 days annual leave with an additional 3 days of family care leave
• Birthday leave
• Medical benefits
• Wellness benefit
• Annual performance bonus, and 13th month bonus
• Lunch Claim per month

Preferred:

• A candidate with experience in Mediclaim submission, managing accounts receivable, and a strong willingness to learn new things.

How to apply:

• Please submit your resume, in PDF format to [email protected].

Thank you for your application and interest. We value diversity in our team.

However, due to current company quotas, this position is open exclusively to residents or SPR only.

We seek your full understanding on this matter. Thank you.

Preschool Principal

• Location: Bishan x1, Bidadari x1, Hillview x1
• Working Days & Time: 5-days work week, 9am - 6pm
• Salary: $4800 to $6000 (Depends on experience)
• Attractive Benefits

Job Description

• Manage teaching staff to act and deliver according to school's policies and curriculum.

• Hold meetings and planning of staff rosters.

• Handle administrative work to meet the compliance and regulatory requirements for the centre's operation.

• Facilitate day to day centre operation. Inclusive of childcare and infant care services.

• Mentor and appraise teachers in their performance effectively.

• Responsible for SPARK application process.

• Establish rapport with parents and community.

• Other ad-hoc duties when required.

Requirements

• Degree in Early Childhood Care and Education (ECCE) or Diploma in Preschool Education-Leadership (DPL)

• At least 2 years of relevant supervisory experience in a preschool setting.

Experience in handling SPARK Accreditation process has an added advantage.

Tan Meng Liang Reg No: R23115923

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Our client, a local bank, is looking for administrative assistant to support the group senior director with administrative and HR support.

Job Type: 1-year contract

Responsibilities:

General Administrative

• Maintain & update of departmental Org chat, Contact list.
• Update and maintain the list of allotment of DBS access card, laptop asset tag and corporate mobile phone.
• Update & maintain Joy Space lockers records
• Procurement of general shared office supplies and equipment for Joy Space.
• Incoming/outgoing courier/mails for JoySpace.
• Assist PA in coordination and implementation of JoySpace office rules and procedures.

PA/Secretarial Support

• Checker-Expenses claim reports submitted for Department Head’s approval.
• Creating & maintaining filing systems.
• Assist in booking of meeting rooms, auditorium & conference facilities, catering, audio & video conferencing.
• Business Travel Arrangement including flights, hotel & VISAs.
• Calendar Management for Rajeev and his direct reports.

HR Support

• Assist with On boarding & Exit Processes –access card and building cards issuance, laptop procurement, AIM application processes, etc.
• Assist in internal staff transfer processes.
• Arrangement for department staff welfare – flora/fruit basket (new born, hospitalisation, condolences, etc.,
• Coordination for staff year-end gift / festive gift – Appreciation Day, CNY red packets & oranges, Diwali, Fruits Day…etc.(Department Head & PA inclusive)
• Company Corporate Gift

Others (Adhoc or as and when required)

• Support in In-house & offsite teambuilding event/activities.
• Raise payment advice with external tax invoices
• BCP Co-Ordinator
• Provide admin support for adhoc events (GLC / DYK / TFest / etc.)

Requirements:

• Degree/Diploma any discipline
• At least 3years in secretarial duties, general administrative duties, Human Resources Support for On/Off boarding
• Strong Microsoft Office skills, SharePoint, Word, Excel, PowerPoint
• Good communication skill with internal and external stakeholders to build
• Ability to multi-task and prioritize work in a dynamic environment, manage multiple priorities

To apply:

Interested candidates please click “Apply Now ” or submit your update resume to [email protected] stating your availability and reason(s) for leaving. We respect your privacy and all communication will be treated with confidentiality.

By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http://bit.ly/3GHgskn Strand Privacy Policy at http://bit.ly/3W63rp7. We regret to inform that only shortlisted candidates will be notified.

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.”

Foo Erin EA Regn No R2196422

RMA Consultants Pte Ltd EA License No 93C4403

About Volt Auto: At Volt Auto Pte. Ltd., we are dedicated to transforming urban mobility by providing innovative and sustainable electric vehicle (EV) solutions. Headquartered in Singapore, we are committed to excellence, sustainability, and delivering superior customer service. Join us in driving the future of transportation!

Position Overview: We are seeking a detailed-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office by handling a variety of tasks, including data entry, organization and communication. You will support managers and employees, ensuring smooth day-to-day office operations.

Responsibilities:

• Manage office operations, including answering phones and greeting visitors.
• Generate sales invoices and credit notes in the accounting system.
• Perform accurate data entry of company information into databases and spreadsheets.
• Handle sensitive information in a confidential manner.
• Assist in planning and organizing company events, meetings and conferences.
• Coordinate incoming and outgoing mail and packages.
• Support team members with various administrative tasks and projects as required.
• Any other ad-hoc duties as assigned.

What Makes You the Perfect Fit:

• Prior experience as an administrative assistant or in a related role preferred.
• Proficiency in Microsoft Office Suite.
• Entry-level candidates are welcome to apply.
• Attention to detail and ability to handle confidential information.
• Strong interpersonal skills and ability to work collaboratively.
• Able to commit 6 days work week.

Industry: Technology Industry

Location: East area

Schedule: 5-day work week

Skills: Administration, Senior Management Support

The company is an established Global Singapore Business with a multi-faceted business strong in Engineering, Technology and Industrial Sector.

This position will be joining a team in Administration primarily supporting Senior Management Leaders with their day-to-day functional and operational processes.

Position Responsibilities:

• This position will perform high level clerical and administrative support to Management.
• Will handle and maintain office upkeep such as (but not limited to) stationery supplies, office equipment maintenance, office cleanliness.
• Responsible for Senior Management calendar of activities, appointment and scheduling.
• The position will also prepare required reports to be used for presentation and evaluation of company / business performance / sales & profit etc.

Position Requirements:

• At least a Diploma holder in Management, Administrative or related field.
• At least 5 to 8-years of working experience in Administration, Secretarial and/or Office Management.
• Must have strong knowledge in MS Office applications (eg: Excel, Powerpoint, Word) and demonstrate a high proficiency in using electronic devices.
• Able to create Powerpoint presentations, Excel charting, macros, formulas.
• Strong ability in communication, crowd and events engagement.

We will look into all candidates but will prioritize those closest to the requirement.

Thank you!

Joseph Syho

Reg Number: R1108657

EA Licence No.: 18C9079

Account Executive cum Admin ( AP )

Ubi

Mon - Fri 9am to 6pm ( One half sat per month for closing )

Basic up to $3000

Job Scope:

• Performing payroll, e-submission of CPF payments and GST Filing functions
• Manage company leave function and claiming subsidy from government
• Yearly e-submission to IRAS for staff
• Assist in month-end closing & year-end closing
• Supervise and review the work of Accounts Assistants
• Handle any other ad hoc accounting assignment as assigned
• Prepare and post journal entries, accounts payable and accounts receivable
• Prepare monthly management reports such as sales commission, aging reports and others
• Follow up customers payment closely
• Work closely and follow up with other departments to facilitate smooth operation of accounting functions
• Liaison with company secretary
• Maintaining Company Fixed Assets. eg. Motor vehicle report and maintenance

Requirement :

• Account experience
• O level / ITE/Diploma in accounting

For consideration, kindly submit your CV to [email protected]

**Only shortlisted candidate would be notified**

LIM SIANG FAN R2199045

MTC Consulting Pte Ltd| EA Lic. No: 15C7752

Key Responsibilities

1. Compliance Monitoring & Reporting

• Assist in implementing and enforcing compliance policies and procedures to ensure alignment with regulatory requirements.
• Maintain compliance records: Organize and update documents, policies, and procedures in accessible formats.
• Conduct preliminary audits and support the audit process by gathering and reviewing necessary documentation, tracking findings, and coordinating corrective actions.
• Monitor regulatory updates: Research changes in regulations, prepare summaries, and communicate relevant updates to team members.
• Incident management: Track, document, and assist in investigating compliance incidents, following up as necessary to close out issues.
• Coordinate compliance training: Help develop training materials and schedule sessions for team members across departments.

2. Risk Management

• Perform risk assessments: Identify potential compliance risks and propose actions to mitigate them.
• Support compliance testing to evaluate effectiveness of policies, controls, and compliance programs.
• Follow up on remediation actions: Ensure timely follow-up and completion of required actions to address identified risks.

3. Administrative Support

• Meeting coordination: Schedule and manage meetings, prepare agendas, and organize compliance training sessions.
• Document preparation: Create and format documents, presentations, and reports for internal and external stakeholders.
• Manage correspondence: Handle incoming and outgoing communications for the department, including emails, phone calls, and memos.
• File organization: Organize physical and digital files, ensuring data protection and easy retrieval as per company protocols.
• Order office supplies and manage inventory for the department, ensuring adequate resources are available for operations.

Requirements

Education & Experience

• Bachelor’s degree in Business Administration, Compliance, Finance, Law, or a related field (or equivalent experience).
• Experience: Minimum of 1-3 years in a compliance, administrative, or similar support role, ideally within a regulated industry (e.g., finance, healthcare).

Skills & Competencies

• Attention to Detail: Strong ability to identify and address discrepancies in documentation and processes.
• Organizational Skills: Excellent time-management and multitasking skills; able to manage multiple priorities.
• Analytical Skills: Capable of analyzing compliance documents, identifying regulatory issues, and supporting risk assessments.
• Communication Skills: Strong written and verbal communication skills for preparing reports, presentations, and interacting with team members.
• Technology Proficiency: Advanced skills in Microsoft Office (Excel, Word, PowerPoint) and familiarity with compliance software or databases.

Job Info:

• Salary: Basic up to $3500 + AWS + VB
• Working Hours: Monday - Friday (8:30am - 5pm)
• Location: Tuas West Road MRT

Job Scope:

• Assist in performing purchasing activities which include sourcing, process Purchase Orders, price negotiation
• Coordinate with suppliers to ensure on time delivery
• Assist on daily administrative activities and documentation works
• Manage work pass matters, apply work permit, arrange core trade, CSOC/BCSS
• File Keeping and system data key in
• Monthly payroll, interview session when needed
• Handle GST, IR8A, IR21
• Handle accounting related matter, year end report
• Perform any other duties as assigned

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified*

We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280

Chou Jia Hooi | EA Personnel No.: R23115147

Duration: 1 year contract

Location: Tanglin (Nearest MRT: Napier)

Responsibilities

• To manage the revamp of the company website, including vendor management, ensuring that the product adheres to requirements and guidelines, and project is on schedule.
• To support publicity work for company programmes under the branch’s portfolio, including creating publicity content for work done in-house, and managing vendor for work that is outsourced.
• To support the ops officers on assigned logistical, operational and administrative arrangements for planned courses and study visits under the Branch’s portfolio.
• To support the Branch’s procurement and finance processes, as assigned, for the smooth running of company programmes under the branch’s portfolio.
• To assist in maintaining proper digital and hardcopy records of documents.
• To help oversee the general mailbox, as assigned.
• Any ad-hoc duties as assigned by Supervisors

Requirements

• Diploma
• Strong verbal and written communication skills
• Proficient n Microsoft Office (Especially Word, Excel and Outlook)
• Creative thinker with good attention to details
• Knowledge of and familiarity with social media platforms
• Good time management and multi-tasking skills

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/9687

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

[Job ID: 759663]

Responsibilities:

• Scheduling of meetings / appointments / roster of the Japanese Management. To set up the meeting rooms for the Managing Director’s periodic meetings with Japan Headquarters and overseas offices.
• Handle calls and receive guests for appointment with the Japanese Management in Head Office.
• Maintain filing system with database records of Japanese managers’ income and allowances as well as business expenditure for tax reporting.
• Collate Japanese documents for sending to Japan Headquarters and other overseas offices periodically.
• Prepare the Monthly Schedule for each month in advance after liaising with the relevant departments on meetings and events of the calendar year.
• Provide strong support to the functions of the General Affairs Department with involvement in the matters relating to the duties to be assigned by the immediate superior, the Senior Department Manager.
• Perform administrative tasks on the day-to-day matters to:Update the Attendance records of General Affairs staff for approval;
  Check and housekeep the meeting rooms daily.
  Disseminate postal mail collected from the letterboxes.
  Upkeep the office pantry
  
• Any other ad hoc duties assigned

Requirements:
[Must]

• Min 2-4 years' experience in admin or as a secretary
• Proficient in Japanese (Written and Spoken) and ability to translate Japanese/English documents
• Proficient in Word processing and Excel spreadsheet
• Excellent interpersonal skills.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Chay Yoke Ting Vanessa (Xie Ruoting)
EA Personnel Registration Number: R23115805
EA License No.: 07C5771