Total 26,889 Administrative / Clerical job vacancies

Job Description

• Provide general administrative and human resources support including data entry, copying and up-to date leave application, training matters, petty cash and timesheet checking.
• Ensure that accurate and complete accounting, reporting and internal control application and systems are functioning and that relevant records are properly maintained.
• Perform all administrative matters which includes filing and documentation, order office supplies etc.
• Facilitate internal communication including emails, letters, disseminate of information and etc.
• Update & tabulating monthly manpower report.
• Assist project manager on general administrative support to site project.
• Under the Workplace Safety & Health Act, employees have a duty to keep their workplace and colleagues safe by following safety and health procedures; reporting unsafe acts and incidents; and not tampering with safety devices or performing willful/reckless acts.
• Any other duties that may be assigned from time to time.

Job Requirements

• A minimum of GCE N/O Levels/Diploma in any field or equivalent with at least 1 year of relevant work experience.
• Good people and communication skills with ability to interact with people of all levels.
• A good team player who possesses drive, initiative and ability to work independently.
• Resourceful, adaptable, well-organised and meticulous with an eye for detail.
• Ability to multi-task and work in a fast pace environment to meet tight deadlines.
• Competent in MS Office.
• Comfortable to travel to site office as and when required.

Job Roles and Responsibilities :

1. Assist in developing and implementing procurement strategies aligned with organizational goals, ensuring cost-effectiveness, quality and timely delivery of goods and services.

2. Identify, evaluate and select suppliers and vendors based on their capabilities, pricing, quality and reliability, and establish and maintain strong relationships with them.

3. Assist in negotiating contracts, pricing and terms with suppliers, ensuring favorable terms and conditions for the organization while maintaining positive vendor relationships.

4. Process purchase orders accurately and efficiently, ensuring compliance with organizational policies and procedures, and coordinating with stakeholders to facilitate timely procurement.

5. Cost Management : assist in driving cost savings initiatives, exploring cost reduction opportunities, conducting cost analysis and identifying strategies to optimize procurement spend.

6. Ensure compliance with relevant laws, regulations and procurement policies and procedures, and maintain proper documentation and records for audits and reporting.

7. Collaborate with internal stakeholders, such as finance, operations, and project teams, to understand procurement requirements and ensure alignment with organizational objectives.

8. Any ad-hoc duties as assigned.

• Punctuality is compulsory
• Every Monday morning has staffs meeting
• Recruiting and training personnel and allocate responsibilities and office space
• Assessing staff performance and provide coaching and guidance to ensure maximum efficiency
• Manage schedules and deadlines
• Documentations and Invoices filing and preparation
• Ensure operations adhere to policies and regulations
• Human Resource Background preferred
• Accounting background is bonus

Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• Mandarin & English speaking

Office Location: Orchard Road

Industry: Asthetic & Beauty

Working hours: 10am-7pm (Saturday half day/full day depends on management)

Salary: SGD 3000 - SGD 4500 (Depends on experience)

Direct Application: Whatsapp your CV to Ms Ong +65 8866 1672

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Overview: -

• Monthly Salary: UP $2500 +VB
• 5 Days Monday to Friday 9am to 6:10pm
• Woodlands (Senoko)

Your Responsibilities: -

• Answer incoming phone calls and process sales order
• Prepare Invoices, delivery orders and other related documents for delivery
• Prepare monthly sales report and communicate important feedback from customers internally
• Handle inward shipment and handle mobile device from Van Sales

You will need: -

• Min GCE 'O' Levels
• No exp welcome

Interested applicants may click "Apply Now" to submit your application.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R22110541

Nearest MRT: Novena
Contract Duration: 6 Months
Working Hours: Monday – Thursday: 8.30am – 6pm, Friday: 8.30am – 5.30pm
Basic Salary: $11.50 per hour

Job Responsibilities:

· Support benefits/welfare administration (e.g. distribution of LSA certs, events coordination such as Health Screening event, wellness activities – regular articles on wellbeing, consolidate responses from depts e.g. NE planning to increase pool of first aiders to meet national target, staff announcements)

· Assist in the secondment billings and checking, consolidate interns’ allowance payments

· Administrative support in the team’s plan to review the current leave/welfare benefits (e.g. surveys/benchmarking) with the view to improve employee experience

· Support in digitalisation tools testing for some of the digitalisation initiatives

· Administrative support in the recruiting and onboarding system project e.g. scheduling of meetings, consolidation of documents etc.

· Data generation/cleansing to support various data requests

Job Requirements:

· Minimum GCE O Levels.

· Past HR experience will be an advantage.

· Only Singaporeans need to apply.

We regret to inform that only shortlisted candidates will be notified. Interested candidates, please forward a copy of your resume to: [email protected].

Justin Lee: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Job Description:

As a Junior Administrative Executive, you will provide support to the administrative team and assist in the smooth functioning of daily operations. Your responsibilities will include but are not limited to:

1. Office Administration: Assisting in day-to-day administrative tasks such as managing correspondence, answering phone calls, and organizing office supplies.
2. Data Entry and Documentation: Inputting data into databases, spreadsheets, and other documentation systems accurately and efficiently.
3. Scheduling and Coordination: Coordinating meetings, appointments, and travel arrangements for senior staff members.
4. Filing and Record Keeping: Maintaining organized filing systems both electronically and physically, ensuring easy retrieval of documents when needed.
5. Communication: Acting as a point of contact between internal departments, external vendors, and clients, maintaining professionalism and confidentiality in all communications.
6. Problem Solving: Assisting in resolving administrative problems and inquiries, escalating issues as necessary to senior management.
7. Ad Hoc Tasks: Undertaking additional tasks and projects as assigned by senior management to support the smooth operation of the organization.

Requirements:

1. Experience: Prior experience in an administrative role or internship is preferred but not mandatory. Fresh graduates are encouraged to apply.
2. Computer Skills: Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and basic knowledge of office equipment such as printers and scanners.
3. Organizational Skills: Ability to prioritize tasks, manage time efficiently, and maintain attention to detail in a fast-paced environment.
4. Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization.
5. Teamwork: Strong interpersonal skills and the ability to work collaboratively as part of a team, as well as independently when required.
6. Adaptability: Willingness to learn and adapt to new tasks, procedures, and technologies as needed.
7. Confidentiality: Demonstrated integrity and discretion in handling sensitive information and maintaining confidentiality.
8. Problem-Solving Skills: Capacity to identify issues and propose solutions, with a proactive approach to addressing challenges as they arise.
9. Reliability: Dependable and punctual, with a commitment to fulfilling responsibilities and meeting deadlines consistently.

Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.

Responsibilities:

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking.
• Other administrative support and ad-hoc duties as assigned.

Requirements:

• N/ O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills
• Meticulous to ensure administrative accuracy
• Well versed in Microsoft Office
• Open to work 5.5 day

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.

The 6-month contract staff joining the Catering and Logistics (C&L) team will be responsible for:

The responsibilities of this role are:

• Manage a pool of SA(Admin Support):Recruiting and onboarding new SA(Admin Support).
  Implementing a training programme for newly onboarded SA(Admin Support).
  Coordinating and supervising SA(Admin Support) for logistics preparation.
  Track SAs' time and hours for accurate payroll and compliance with Work on Campus Scheme limits.
  
• Catering (Placing Order):Coordinate catering services to provide meals, snacks, and beverages during breaks and lunchtime.
  Select caterer(s) and menus that suit the course events, allocated budget, and participants’ preferences.
  
• Catering (Logistics Planning):Conduct site visit to any new offsite course venue.
  Ensure the catering area is set up aesthetically pleasing and functional.
  Ensure the catering area is promptly cleaned up, disposed of waste, and reinstated to original condition.
  
• Catering (Feedback & Follow-up):Review the catering process and participants' feedback, and identify areas for improvement in food quality, logistics, or customer service.
  Provide prompt feedback and follow up with the caterer(s) on the areas for improvement.
  
• Procurement & Logistic Support (External Course):Conduct site recce to establish external course venue is suitable based on factors like seating capacity, catering arrangement, facilities, and accessibility.
  
• Procurement & Logistic Support (Materials and Supplies):
  Procure and securely store training materials, stationery, and specialized resources required for SMUA courses.Books, Case Studies, handouts, and workbooks,
  Flipcharts, markers, and sticky notes,
  Notepads, pens, and other stationery items.
  Ensure timely delivery of the materials to ensure trainers can deliver training programs efficiently.
  Arrange for sufficient supplies of flipcharts, markers, and stationaries for all course sessions.
  Print and provide clear signage and instructions to the course venue to guide participants.
  Print name tents and group tents for course participants.
  Provide packed Welcome Bags for course participants.
  
• Procurement & Logistic Support (Budget Management and Records Keeping):Develop and manage a comprehensive budget that covers all logistic and procurement expenses.
  Track and control expenses to ensure they stay within budgetary constraints.
  Maintain detailed records of procurement transactions, contracts, and receipts for financial and auditing purposes.
  
• Enhance Process Improvement:Identify opportunities for process improvement and optimization.
  Evaluate possible options and potential consequences to identify the most suitable solution/approach.
  Propose and implement the agreed solution(s) or approach to enhance operational effectiveness.
  
• Develop, implement, and maintain relevant dashboards.
• Any work or projects as assigned by Ops Cluster Leads, including course support deployment.

The ideal candidate will need to have the following qualities and experience:

• Strong service-oriented mindset
• Good communication and interpersonal skills
• Resourceful and meticulous
• Team player

Data entry, Attend to customer, Daily house keeping, May request hoc job. No experience requirements. No high degree required. Food allowance. Five and half days work.

Mon - Fri 8.30am to 6pm. Sat 8.30am to 2pm

Admin Assistant

• 2 month contract, possibility for 1 month extension
• Office location: Central
• Immediate starter

The Client

• Investment company

The Opportunity

• Data entry
• Arranging for courier
• Scanning of name cards
• Booking of meeting rooms

Your Background

• Ability to commit for 3 months
• Attention to details
• Proficient in Microsoft Office

Interested parties please click "Apply Now" or contact Chevelle (EA Reg no: R1762272) at [email protected]

Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248

Admin Jr Executive Job Description & Requirements Maintenance all filings

1. Prepare and maintain all company admin filings 2. Prepare and update GST data

3. Submit GST

4. Track assets

5. Prepare quotations and invoices listings

Maintenance company payroll

1. Maintenance Foreign workers medical, WIC and dormitory records 2. Maintenance company staff employment records

3. Liaise with MOM application and resignation of foreign employees 4. Prepare staffs payroll on every 5th of the month

Maintenance company quotations, sales & invoices

1. Prepare and submit quote, tracking project every Monday on forms

2. Prepare service and photos reports for invoicing

3. Prepare sales tracking & invoice

4. Prepare payment outstanding list and follow up to collect payments on time 5. Prepare all cheque payment

And any other job assigned to the employee

Salary $2500 - $3500

Job Responsibilities:
* 6-day work week
* Provide chauffeuring services to Director and/or family
* Handle director’s travel arrangements and expense claims
* Provide secretarial and administrative support to director

* Safe and legal driving practices are expected at all times
* Ensure cleanliness, hygiene and maintenance of the car at all times
* Other duties or adhocs as & when instructed

Job Requirements:
* Class 3 Driving License

* Must be able to handle documents in both English and Chinese
* Previous administrative or secretarial experience
* Good personality & time management

* Able to attend to some heavy duty duties
* Min 2 years driving experience
* Able to work weekends and overtime when necessary

Job Description:

1. Handle billing and basic accounting duties
2. Assisting with data entry
3. Managing and organizing files and document
4. General admin support for the accounts team
5. Any other ad hoc duties

Working Hours

• Monday to Friday
• 9am to 6pm
• Hourly rated
• 3 Months Contract

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Sales Admin

• 5.5 working days: Mon – Fri 8am to 5pm / Sat 8 am to 12.30pm Saturday
• Working location: (Near Lakeside Mrt)
• Salary: $1800 - $2000

Responsibilities:

• Issue invoice
• Filing, phone calls, deal with sales managers for issuance of invoice
• Usage of SAP system to formalize orders.
• Other ad hoc administrative duties

Requirement:

• Relevant Experience

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Contract duration: 1 year

Work location: Novena

Working hours: Mon - Thu (830am - 6pm) Fri (8am - 530pm)

Responsibilities

• To check and verify scanned images against physical documents to ensure accuracy
• To do delivery of documents to law firms

Requirements

• Proficient in Microsoft Office
• Meticulous with an eye for detail
• Comfortable to work on computer for long hours

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/5410/admin-assistant-($12

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Local SME is expanding and we are looking for:-

Adminstrative Support Executive

- Supporting Adminstrative & Documentation Duties

- Answering and directing phone calls

- Prepare Quotation

Assignment period:

• 25 March 2024 – 12 April 2024
• 02 April 2024 – 12 April 2024

Working location: West

Responsibilities

• Prepare administrative materials
• Assist with the setting up and clearance of event venue
• Involve in invigilation
• Handle other ad-hoc administrative matters assigned

Requirements

• Minimum O/N/A'levels
• No experience needed
• Training provided

Interested applicants please email your resume to [email protected]

Megan Ng Su Ting

CEI Registration No.: R23115059

Recruit Express Pte Ltd

EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

Job Scope:

• Ensure timely and accurate tracking and bookkeeping of items across all gifts,
books and HADC inventories.
• Upkeep systematic storage of inventory in storerooms in the ADC Office, Extension
Building and Curators Building for ease of retrieval.
• Provide administrative support for any other functions which include tasks such as
sourcing and deploying personnel, preparing mass invitations, tracking responses
and preparing seating plan for all events under the section’s preview.

Job Requirements:

[Working as One Public Service]
o You understand how your work contributes to achieving the desired outcomes
of the President’s Office.
o You actively listen to others and contribute to a respectful and collaborative
working environment within the section.

[Serving with Heart, Commitment and Purpose]
o You take responsibility for your decisions and actions and follow up promptly to
remedy situations where necessary.
o You discuss action plans with your supervisors for more complex work tasks.

[Working Effectively with Citizens and Stakeholders]
o You identify and highlight cases that require special consideration to your
supervisors, and propose solutions to meet citizens and stakeholders’ needs.

[Work Experience & Knowledge]
An ideal candidate should possess the following:
• Singapore Citizenship.
• Relevant experience in similar position.
• Good knowledge of Microsoft Word and Excel.

[Personal Traits]
• Able to work independently and in a team.
• Meticulous and systematic.
• Good communication skills.
• Comfortable with using in-house databases.

Working Location:

Orchard Road Singapore 238823

Working Arrangement

8.30am to 6pm (Mon to Thurs), 8.30am to 5.30pm (Fri)

We are hiring part timer to assist on audit administrative work.

Period from mid March to early of June.