Oon & Bazul is looking to hire a Receptionist and Admin Assistant. The candidate will be the first point of contact for the firm, and assist with administrative duties, ad-hoc events and projects.
The general scope of work include:
(1) Greet and welcome clients and visitors with a positive attitude and direct them to the appropriate person
(2) Answer, compile and screen queries, incoming phone calls and invitations by redirecting or taking forward such contact as appropriate
(3) Maintain reception’s calendar and manage the booking of meeting rooms
(4) Assist with pre-meeting set-up and any other meeting needs
(5) Maintain firm’s security by maintaining a vendor’s logbook
(6) Ensure meeting rooms and reception area are tidy and presentable at all times
(7) Order office and pantry supplies and keep inventory of stock
(8) Record, sort and distribute incoming and outgoing mails daily
(9) Arrange for ad-hoc cost effective and efficient courier service in a timely manner
(10) Prepare payment vouchers
(11) Oversee cleaners and maintenance service providers
(12) Send out welcome email for all new joiners, update seating plan and contact list
(13) Assist the HR team with operational and administrative duties
(14) Any other ad-hoc duties as and when required
Requirements
· Minimum 2 years of relevant work experience, preferably in Business and Administrative support
· Diploma in Business Administration or equivalent work experience required
· Proficient in Microsoft Office
· Excellent interpersonal skills
· Good time management and an ability to multi-task
· Ability to be resourceful and proactive when issues arise
· A good team player
