Total 25 logistic coordinator job vacancies in Maintenance / Repair category in D21 Upper Bukit Timah, Clementi Park, Ulu Pandan

Maintenance Coordinator

• Work Location: Jurong Island (Company transport provided near Jurong East MRT)
• Work hours: 8 am to 4.30 pm (Mon-Fri)
• Salary range: $4000 - $5000 + $200 (site allowance)

To coordinate Maintenance Activities between Production and Technical department. Support GCM/SDM MA & MO activities. Support work permit and authorization activities.

Responsibilities:

• Participate in Daily operation and maintenance meetings to support both operation and maintenance activities by keeping status updated with plan.
• Coordinates all maintenance activities including safe permit issuance, lockout-tagout preparation, GSAP approval, and supporting relevant parties to effectively complete the maintenance works as needed.
• Actively prepare equipment from maintenance phase to commissioning of equipment to ensure the completed jobs function well.
• Supports Capital Project/MOC activities in view of blanking, isolation, LOTO and flushing plans are followed to ensure safe handling
• Work closely with the Maintenance engineers on Transition and Turn Around activities from planning stage to commissioning stage.
• Prepare markup PIDs covering all the GCM activities to be completed during the transition period for safe and timely start-up.
• Coordinate with shift team supervisors to ensure maintenance jobs such as cleaning, washing and technical or in-house contractors follow up jobs are completed before handing over to production.
• Support work permitting and work authorization activities.
• To perform any other duties or assignments as assigned by superiors.

Requirements:

• Related working experience in the chemical industry.
• Diploma/Degree in relevant field.
• Minimum 2-3 years of experience in maintenance planning and coordination.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

• Singapore Based (Jurong Island - Company transport provided near Jurong East MRT)
• Work hours: 8 am to 4.30 pm (Mon-Fri)
• Salary range: $4000 - $5000 + $200 (site allowance)
• 2-3 years of experience in maintenance planning and coordination; Related working experience in the chemical industry.
• Career Progression Opportunities

To coordinate Maintenance Activities between Production and Technical department. Support GCM/SDM MA & MO activities. Support work permit and authorization activities.

Responsibilities:

• Participate in Daily operation and maintenance meetings to support both operation and maintenance activities by keeping status updated with plan.
• Coordinates all maintenance activities including safe permit issuance, lockout-tagout preparation, GSAP approval, and supporting relevant parties to effectively complete the maintenance works as needed.
• Actively prepare equipment from maintenance phase to commissioning of equipment to ensure the completed jobs function well.
• Supports Capital Project/MOC activities in view of blanking, isolation, LOTO and flushing plans are followed to ensure safe handling
• Work closely with the Maintenance engineers on Transition and Turn Around activities from planning stage to commissioning stage.
• Prepare markup PIDs covering all the GCM activities to be completed during the transition period for safe and timely start-up.
• Coordinate with shift team supervisors to ensure maintenance jobs such as cleaning, washing and technical or in-house contractors follow up jobs are completed before handing over to production.
• Support work permitting and work authorization activities.
• To perform any other duties or assignments as assigned by superiors.

Requirements:

• Related working experience in the chemical industry.
• Diploma/Degree in relevant field.
• Minimum 2-3 years of experience in maintenance planning and coordination.

Kylen Seah Reg No: R24124248

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Maintenance Coordinator

• Work Location: Jurong Island (Company transport provided near Jurong East MRT)
• Work hours: 8 am to 4.30 pm (Mon-Fri)
• Salary range: $4000 - $5000 + $200 (site allowance)

To coordinate Maintenance Activities between Production and Technical department. Support GCM/SDM MA & MO activities. Support work permit and authorization activities.

Responsibilities:

• Participate in Daily operation and maintenance meetings to support both operation and maintenance activities by keeping status updated with plan.
• Coordinates all maintenance activities including safe permit issuance, lockout-tagout preparation, GSAP approval, and supporting relevant parties to effectively complete the maintenance works as needed.
• Actively prepare equipment from maintenance phase to commissioning of equipment to ensure the completed jobs function well.
• Supports Capital Project/MOC activities in view of blanking, isolation, LOTO and flushing plans are followed to ensure safe handling
• Work closely with the Maintenance engineers on Transition and Turn Around activities from planning stage to commissioning stage.
• Prepare markup PIDs covering all the GCM activities to be completed during the transition period for safe and timely start-up.
• Coordinate with shift team supervisors to ensure maintenance jobs such as cleaning, washing and technical or in-house contractors follow up jobs are completed before handing over to production.
• Support work permitting and work authorization activities.
• To perform any other duties or assignments as assigned by superiors.

Requirements:

• Related working experience in the chemical industry.
• Diploma/Degree in relevant field.
• Minimum 2-3 years of experience in maintenance planning and coordination.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

• Singapore Based (Jurong Island - Company transport provided near Jurong East MRT)
• Work hours: 8 am to 4.30 pm (Mon-Fri)
• Salary range: $4000 - $5000 + $200 (site allowance)
• 2-3 years of experience in maintenance planning and coordination; Related working experience in the chemical industry.
• Career Progression Opportunities

To coordinate Maintenance Activities between Production and Technical department. Support GCM/SDM MA & MO activities. Support work permit and authorization activities.

Responsibilities:

• Participate in Daily operation and maintenance meetings to support both operation and maintenance activities by keeping status updated with plan.
• Coordinates all maintenance activities including safe permit issuance, lockout-tagout preparation, GSAP approval, and supporting relevant parties to effectively complete the maintenance works as needed.
• Actively prepare equipment from maintenance phase to commissioning of equipment to ensure the completed jobs function well.
• Supports Capital Project/MOC activities in view of blanking, isolation, LOTO and flushing plans are followed to ensure safe handling
• Work closely with the Maintenance engineers on Transition and Turn Around activities from planning stage to commissioning stage.
• Prepare markup PIDs covering all the GCM activities to be completed during the transition period for safe and timely start-up.
• Coordinate with shift team supervisors to ensure maintenance jobs such as cleaning, washing and technical or in-house contractors follow up jobs are completed before handing over to production.
• Support work permitting and work authorization activities.
• To perform any other duties or assignments as assigned by superiors.

Requirements:

• Related working experience in the chemical industry.
• Diploma/Degree in relevant field.
• Minimum 2-3 years of experience in maintenance planning and coordination.

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Responsibilities:

• Lead in Site Coordination with all trades
• Prepare submission of shop drawing / Materials / MOS
• To ensure work is constructed in accordance with contract and drawings
• Planning of Arch. Works and micro scheduling with other disciplines
• Liaise with sub-contractors, suppliers and etc
• Implement and ensure QC plan with Quality and Service Dept
• Procurement and Monitoring of Arch. related materials
• To carry out inspection/trade demo/ material testing / mock up
• To ensure tiles/walls lay according to setting out plan
• To verify VO and prepare back charges
• Attend sub-con meetings
• To check and ensure compliance with TOP check list and RI (Arch)
• Attend to archi materials, sample board, trade demo and shop drawings submission and submittal reviews comment from consultants
• To update Arch. progress with scheduling tools
• Other adhoc duties as assigned by the Immediate Supervisor/ Management
• Ensure work activities are carried out in safe working environment

Requirements:

• Diploma/ Degree in Civil or Architecture
• Minimum three (3) years of relevant experience.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY SINGAPORE Pte Ltd)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy

Duration: 1 Year (Start: 9 Dec 2024)

Working Location: Suntec (Nearest MRT: Promenade)

Working Hours: Monday - Friday, 8.30am - 5.30pm / 9am - 6pm

Responsibilities:

Preventive Maintenance Management:

• Schedule and coordinate Preventive Planned Maintenance (PPM) for various systems.
• Coordinate and oversee ad hoc repairs as needed.

Vendor Management:

• Support client to review vendors performance and address issues.
• Ensure vendor compliance with company policies and procedures.

Landlord Coordination:

• Liaise with landlords regarding building services such as Annual Shutdown.
• Ensure effective communication between the company and property management.

Admin and Reporting:

• Prepare and submit utilities reports.
• Compile and submit various FM-related reports as required.
• Maintain accurate records of all maintenance activities and inspections.
• Assist to raise Purchase Order and process invoices when required.

Helpdesk Management:

• Oversee the facilities helpdesk operations.
• Ensure timely response and resolution to facility-related inquiries and issues.
• Prioritize and assign tasks to appropriate team members or vendors.

Meeting Room and Event Support:

• Coordinate meeting room and event setup services.
• Ensure rooms are properly equipped and prepared for various functions.

Pantry Management:

• Oversee pantry operations and maintenance.
• Ensure pantry areas are well-stocked, clean, and functional.

Mailroom Operations:

• Support mail sending and receiving processes, ensuring timely and accurate distribution.
• Oversee and maintain mailroom consumables inventory.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg. R22105467 (Mary Joyce Ong)

about the company
we are supporting a global real estate and facilities services company, and we are looking for a Facilities Admin/Coordinator to support administrative work and facilities coordination.

about the job

• mail room operations
• sorting out of documents
• managing of stationary and facilities support
• coordination of meeting rooms and event set-up

skills and experience required

• at least 1 year of experience in facilities administration/coordination work

To apply online please use the 'apply' function.
(EA: 94C3609/ R1985244 )

Duration: 12 months (Renewable/ Convertible to permanent role)
Location: East (Changi)
Working Hours: Monday to Friday, 8:30am to 6pm

Our client manages the development of projects for Airports - responsible for the core functions of passenger terminal design, capacity planning, and the development of major airport infrastructure. They also manage the operations, maintenance and improvement of airport infrastructure, specialised systems and terminal facilities.

Roles and Responsibilities:

• Carry out site inspections, in-indoor (50%) and outdoor (50%) environment
• To write work specifications, call quotation, evaluate and recommend for award
• Work with tenants and stakeholders
• Oversee minor A&A works involving civil and M&E and procurement work

Requirements:

• Diploma/ Degree in Facilities Management
• Class 3A driving licence (required)
• Proficient in Microsoft Word, Excel and PowerPoint
• Minimum 2 years working experience in similar environment

Interested candidates, please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform you that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use, and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Registration No. R23112260 (MayThinKyu)

Shipping Coordinator

• Monday-Friday 8.15am-5pm
• Location: Pioneer Crescent (Pick Up/ Drop Off at Boon Lay MRT)
• Salary : up to $5,000 (basic salary with AWS)

Requirements:

• Diploma in any discipline
• At least 5 years’ work experience in export and import goods handling by sea and air shipment ( machinery manufacturers / machinery)

Responsibilities:

• 1. To coordinate with Head office and customers for all sales & service-related matters.
• 2. To handle the following sales activities:

2.1 Clarification of queries from customers, if needed

2.2 Prepare price proposal to customers / conduct price negotiation when needed.

2.3 Prepare Purchase order to Tokyo office / Generate sales order.

2.4 Follow up delivery.

2.5 Coordinate & arrange shipment.

2.6 Generate Invoice / prepare delivery order (if applicable)

2.7 Follow up payment schedule.

• 3. Other non-standard works such as assisting in applying Export License, Issuance of BG, submission of documents for LC payment etc.
• 4. Assist in traveling arrangement for sales staff / supervisors

3.1 Flight arrangement

3.2 Hotel-rooms reservation

3.3 Airport Pickup and transport arrangement

• 5. General administrative works (such as filing, BizSafeactivity, etc.)

Chin Wai Loon Reg No: R24121618
The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Role:

Architectural Coordinator (A1 Main Contractor / Up to $4000 + AWS + VB)

Interested applicants can send your resume to [email protected] and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

• Singapore Based (Project Location at West Singapore)
• 6 Days Alternate Saturday Off, 8.45am-6pm
• $3000 to $4000
• Minimum 2 years of experience in construction industry as Architectural Coordinator
• Career Progression Opportunities

Job Description:

Coordinator will be responsible for progress and quality of architectural works.

Assist the Project Manager on planning of schedule for calling of quotes from relevant subcontractors / suppliers and to ensure the accuracy of drawings and information supplied.

Review architectural drawings for conflicts with structural/M&E and liaising with consultants to resolve such conflicts.

Coordinate, monitor and assist the subcontractors on the progress of work.

✅ Wee Yuan Huan
✅ Reg No: R21100383
✅ The Supreme HR Advisory Pte Ltd
✅ EA No: 14C7279

Location: Bendemeer Working Hours: 8:30 AM - 6:00 PM (Monday to Friday)Job Description:Assist in organizing workplace projects like office moves and renovations to ensure they finish on time.Make sure the workplace follows safety rules, like fire safety and ergonomics.Take charge of day-to-day workplace tasks including managing facilities, security, and relationships with vendors.Keep track of workplace equipment and assist in storing, disposing, or retrieving them when needed.Respond promptly to work orders and complaints with accurate information.Help with setting up meetings, rearranging furniture, and providing temporary equipment and supplies.Enforce workplace rules like building access, visitor management, and emergency plans.Maintain a clean and well-functioning workplace.Make sure daily work orders and feedback are dealt with.Supervise the workplace support team's schedule, including receptionists, event coordinators, admin coordinators, and housekeeping staff.Be the main point of contact with external parties like building owners and local authorities.Requirements:Diploma and 3-5 years of experience in Facilities management.Strong knowledge and experience in Facilities Technical (Mechanical and Electrical).Ability to perform manual tasks and regular facilities inspections.Proactive, independent, and able to work under pressure with minimal supervision.Familiarity with computer systems, including Microsoft Windows and Office.Excellent verbal and written communication skills in both Chinese and English.Willingness to work flexible hours, occasional weekends, and evenings.

Location: Bendemeer

Working Hours: 8:30 AM - 6:00 PM (Monday to Friday)

Contract: 1 year

Job Description:

• Assist in organizing workplace projects like office moves and renovations to ensure they finish on time.
• Make sure the workplace follows safety rules, like fire safety and ergonomics.
• Take charge of day-to-day workplace tasks including managing facilities, security, and relationships with vendors.
• Keep track of workplace equipment and assist in storing, disposing, or retrieving them when needed.
• Respond promptly to work orders and complaints with accurate information.
• Help with setting up meetings, rearranging furniture, and providing temporary equipment and supplies.
• Enforce workplace rules like building access, visitor management, and emergency plans.
• Maintain a clean and well-functioning workplace.
• Make sure daily work orders and feedback are dealt with.
• Supervise the workplace support team's schedule, including receptionists, event coordinators, admin coordinators, and housekeeping staff.
• Be the main point of contact with external parties like building owners and local authorities.

Requirements:

• Diploma and 3-5 years of experience in Facilities management.
• Strong knowledge and experience in Facilities Technical (Mechanical and Electrical).
• Ability to perform manual tasks and regular facilities inspections.
• Proactive, independent, and able to work under pressure with minimal supervision.
• Familiarity with computer systems, including Microsoft Windows and Office.
• Excellent verbal and written communication skills in both Chinese and English.
• Willingness to work flexible hours, occasional weekends, and evenings.

**We regret that only shortlisted candidates will be notified**

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its Singapore and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at www.persolkelly.com.sg. If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries. Juven Lee Hui Teng (EAP No. R23116281) EA Licence No. 01C4394

Job Responsibilities:

• Manage subscriptions including newspaper/magazines/online portals/TV and related assets
• Manage office sundries and stationery supplies
• Manage name cards order
• Manage first aid / AED equipment and training
• Transport and travel arrangement
• Manage procurement system for item purchase
• Resource booking system management
• Displays / signage management
• Any other ad-hoc duties as assigned

Job Requirement

• Min Diploma in any discipline
• Prior relevant experience in procurement or in the job scope would be an advantage
• Meticulous with details, good communication and interpersonal skills
• Able to work in a fast pace and challenging environment
• Able to start immediately or within short notice

Working Hours

• Monday to Friday. 8.30am – 6pm (1hr lunch break)
• Central Area

Shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to P-Serv Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.p-serv.com.sg. I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

EA License No: 90C3494 | EA Personnel No: R21100082 (Mavis Goh)

about the company

Our client is one of the facilities service provider company.

about the job

• Oversee day to day facilities operations and preventive maintenance of mechanical / process systems
• Carry out repair/troubleshooting of system
• Liaise with internal stakeholder to maintain & upgrade existing system
• In charge of projects relating to mechanical systems including HVAC System, Exhaust System (Acid / General / Silane / VOC / NOx), scrubbers, Waste water Systems, Compressor System, PCW System, Chilled Water System and Cooling Water System
• Implement energy management program for energy optimisation and monitor utilities usagess
• Oversee operations & maintenance works specification, operating procedures with risk assessment
• Formulate, implement, review and improve operating procedures so as to ensure optimum operation of systems
• Provide guidance and training on the systems in charge
• Evaluate and recommend appropriate spares, consumables and other resources necessary for the day-to-day operation of the systems.
• Ensure compliance to SOP, legislations & codes of practice etc
• Ensure plant histories, drawings & data properly filed/record
• Conduct project supervisions

skills and experience required

• Degree / Diploma in Mechanical / Electrical Engineering / Facilities Management or equivalent
• Min 3 years of experience in hands on maintenance of exhaust system, cleanroom, HVAC, M&E, BMS, scrubbers
• Strong Facilities Technical (Mechanical and Electrical) knowledge and experience
• Able to handle manual duties and perform regular facilities inspections
• Experience in 24/7 critical environment will be an added advantage
• Experience in facility Mechanical/HVAC/Process System will be an added advantage
• Ability to read electrical drawings/AUTOCAD will be an advantage
• Able to commence immediately or within a short notice period

If you are interested in the position , kindly send your CVs in to yitwei.kwan(@)randstad.com.sg

Please include your availability, expected salary and reason for leaving your current job

We regret that only shortlisted candidates will be contacted

EA: 94C3609 / Reg: R1325913

We are collaborating with one of the largest of real estate groups in Singapore, specialize in developing and managing diverse properties, including malls, residential buildings, offices etc.

The Opportunities:

• 6 Months Contract
• Work location: Central (Clarke Quay)
• Working hours: Monday to Friday 8.30am - 6pm
• Up to $4,000

Job Responsibilities:

• Managing effective operations and maintenance of THE retail mall.
• Coordinate operation programs and execute maintenance works to ensure the mall operates at optimum level
• Assist in annual budgeting, managing and administering all maintenance contracts and supervising expense for the operational needs of the mall
• Assist in the implementation of renovation works carried out by tenants and operational support for the promotional activities of the mall.
• Liaise with Contract & Procurement team, manage and execute specific/adhoc procurement of equipment cyclical replacement & enhancement works in the mall
• Manage and attend to all feedback and service requests in a timely manner
• Lead the technicians and manage vendor services to achieve the required professional standards in day-to-day operations
• Part of Company Emergency Response Team (i.e. Site Incident Controller, First Aider, etc),
• Part of Environmental Health Safety (EHS) team for review & approval of permit to work (PTWs), risk assessment, safety checks/audits of the mall.

Requirements:

• Exhibit strong initiative, leadership, and interpersonal skills
• Able to work within tight timelines, resourceful and systematic in resolving problems
• Good communication skills
• Willing to work beyond standard operating hours, when required
• Willing to learn and open to possible lateral movements between asset classes in the future (based on business needs)

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

Want to be a part of Asia Pacific & Japan’s (APJ) largest data centre business and ‘Grow@Hyperscale’?

AirTrunk is a technology company with a powerful purpose - to scale and sustain the relentless growth of the region’s digital future. We do this by continuously redefining and delivering hyperscale data centres that meet the needs of our customers, the world’s most transformational companies. And we’re doing so sustainably, for today and tomorrow.

Having opened Australia’s first and largest hyperscale data centres in 2017, we set our eyes on rapid expansion and now operate a platform of hyperscale data centres across the APJ region. With backing from our investors, including Macquarie Group, this is just the beginning…

Join us at AirTrunk, where the cloud meets the ground.

A Snapshot

As the Maintenance Coordinator (MC) reporting to our Maintenance Service Manager (MSM), you will work closely with our Operations team, making an impact in a number of ways:

• Supporting the MSM in relation to all aspects of data centre operations to achieve 100% uptime and compliance with customer SLAs
• Work as part of a multi-disciplinary team of managers, technicians and third party vendors to plan, manage and supervise maintenance activities, both planned and reactive, on a nominated site

Please note this role will be based in our data centre in Singapore.

Your Day to Day

• Support the MSM in delivering asset management services including, asset management delivery planning, maintenance planning, condition monitoring, and lifecycle planning
• Provide asset data management, utilizing the CMMS/IWMS including maintenance task specifications, drawings and fire engineering reports, records management, wastewater management, air quality management, water quality management and utility efficiency
• Coordinate the work order and administrative tasks for all on-site activities of technicians/engineers, and suppliers
• Act as the reliability champion for the site and support delivery of reliability-centered maintenance (RCM)
• Managing and raising work orders (WO) and access requests for repairs and maintenance tasks
• Updating the 52 Week Plans and continually reviewing asset management/maintenance plans
• Continually refining the CMMS system data/information including maintenance performed, uploading of service reports, faults/RCA, and updating of asset information
• Managing Planned Preventative Maintenance (PPM) and WO processes
• Support other sites during peak periods/as required
• Ensure accuracy and high quality of all data entered into applicable system(s)
• Preparing and controlling documentation for internal and external audits
• Sourcing relevant data to support completion of monthly, and quarterly reports
• Ad hoc reporting as required
• Ensure compliance with, local, state and federal regulatory requirements including environmental, building, fire, health & safety
• Assisting general site administration tasks
• Use CMMS and other software to provide/support inventory management (tools, equipment, and consumables)
• Use the CMMS and other sources of information to increase efficiency, generate customer reports, lower maintenance costs, improve work order management, increase equipment life, and support data-driven maintenance decisions

Requirements

• 3+ years’ experience in a maintenance planning function, ideally in critical environment or data centres
• A degree/technical qualification in a relevant field such as electrical/mechanical/MEP engineering
• Strong experience in the use of Computerised Maintenance Management Systems like ServiceNow, Maximo, Si7, Tririga, and Archibus etc
• Excellent use of Microsoft Packages such as MS Word, Excel, PowerPoint and ability to manipulate and interpret large amounts of data utilizing BI tools, and pivot tables is a plus
• Familiarity with local/national regulatory codes, guidelines, and permit processes
• Understanding of ITIL and mechanical and electrical systems
• Excellent understanding of data centre operations and processes
• Excellent communication and interpersonal skills, with the ability to effectively communicate technical information to non-technical team members
• Analyse complex problems, identify root causes, develop and implement effective solutions

The AirTrunk Culture

Working at AirTrunk is a once in a lifetime opportunity to fast-track your career and make a positive impact. At AirTrunk, we’ll help you Grow@Hyperscale.

The pace of our industry means you’ll feel an electric atmosphere at AirTrunk. We are a team of challengers and collaborative problem solvers who break new ground every day. We do this by living our values; going above and beyond, and being dynamic, transparent and responsive.

Every AirTrunker brings their own unique background and diverse perspective to find solutions to problems that matter. We’ve created a flexible and safe working environment where everyone feels welcome, heard, and equal regardless of age, disability, gender, gender expression, marital or parental status, race, colour, religion or belief, national origin, sexual orientation or veteran status.

With a range of exciting employee benefits for you to choose from, we’ll help you stay positively charged in both your work and life.

**To all recruitment agencies: AirTrunk does not accept agency resumes. Please do not forward resumes to our jobs alias, AirTrunk employees or any other organization location. AirTrunk is not responsible for any fees related to unsolicited resumes.**

As a Facility Coordinator (Senior Admin Executive), you will play a crucial role in providing administrative support and ensuring the efficient operation of our office. You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion. Your ability to work well under pressure, adapt to change, and maintain a high level of professionalism is essential in this role.

Responsibilities:

• Ensure smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, and facilities management including vendor management.
• Lead in communication of office general announcements and ensuring that the collaboration and participation is effectively managed across the company.
• Manage and maintain databases, records, and confidential files, ensuring data integrity and security.
• Proactively identify, develop, and implement efficient administrative policies and procedures to streamline processes and ensure efficiency.
• Undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
• Provide comprehensive administrative support to executives and team members, including but not limited to scheduling meetings, managing calendars, handling correspondence and travel arrangements.
• Prepare and distribute internal communications, memos, and reports as required.
• Other ad-hoc duties assigned by management.

Pre-requisites:

• Degree in Business or related field
• Minimum 5 years of relevant experience as an administrative executive
• Must have good hygiene practices in office housekeeping and fastidious with both cleanliness and orderliness.
• Able to interact easily with people and have a pleasant and open personality.
• A structured and organized individual with multitasking abilities and a keen eye for detail.
• An independent and resourceful problem solver.
• Ability to work effectively under pressure and adapt to change quickly (anticipation management mindset)
• Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
• Proficient in MS Office – Word, Excel and PowerPoint
• Ability to write and converse fluently in English and possesses strong communication skills.

Responsibilities:

• Coordinate with Developer / Management Agent / Consultants’ Representatives to schedule inspection and sequence of work for defects rectification.
• Carry out inspections to identify root cause of defects issue and make suitable recommendation for rectification works.
• Manage daily site operations – coordinate with subcontractors and lead a team of workers to carry out works according to approved drawings, instructions, or approved method.
• Ensure that all site works are complying with safety standards and processes.
• Carry out inspection to ensure quality and acceptability of all works.
• Ensuring that the works are carried out to schedule and keep proper records to close on defects cases with stakeholders.
• To report on the progress and quality of rectification works on site.

Requirement:

• With relevant trade Diploma / Certificates or working experiences.
• Proficient in MS Office Applications (Word, PowerPoint, and Excel).
• Possesses Safety Supervisor Certificate and knowledgeable on-site safety requirements.
• Able to communicate effectively with Client, Homeowners and Subcontractors.
• Strong in organization and coordination of site work, with respect to management of workers and Subcontractors.
• Good technical knowledge of building trades and acceptable practices, as well as defects rectification methodology is essential.
• Able to work independently and deliver results within stipulated deadlines.

Job Description

• Coordinate the delivery and installation of furniture, fixtures, and equipment needed for the office.
• Ensure the office complies with health and safety regulations. This includes fire safety measures, emergency exits, and first aid kits.
• Work with the IT department to set up computer networks, servers, and other technological infrastructure.
• Work with the ACS Team and ensure access control systems, surveillance cameras, and any other security measures to safeguard the office are up and functioning.
• Coordinate with the cleaning team and make sure spaces are clean before client occupancy.
• Implement preventive maintenance plans for HVAC systems, elevators, and other facilities.
• Coordinate/work with the relevant team for the installation of the signage for offices, meeting rooms, and common areas.
• Set up Copy room, Comms Centre, Pantry areas, and any other employee amenities.
• Ensure bathrooms are fully functional and well-stocked.
• Conduct tests on fire alarms, emergency lighting, and other safety systems.
• Perform a walkthrough to identify and address any issues before client occupancy.
• Communicate the move-in plan to employees and provide them with necessary information.
• Establish a point of contact for any facility-related concerns.
• Be available for post-move support to address any issues that may arise after clients have occupied the space.
• Gather feedback from employees and clients to identify areas for improvement and future planning.

Interested candidates please to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22110690 Chai Zhenyi

Job Description

• Coordinate the delivery and installation of furniture, fixtures, and equipment needed for the office.
• Ensure the office complies with health and safety regulations. This includes fire safety measures, emergency exits, and first aid kits.
• Work with the IT department to set up computer networks, servers, and other technological infrastructure.
• Work with the ACS Team and ensure access control systems, surveillance cameras, and any other security measures to safeguard the office are up and functioning.
• Coordinate with the cleaning team and make sure spaces are clean before client occupancy.
• Implement preventive maintenance plans for HVAC systems, elevators, and other facilities.
• Coordinate/work with the relevant team for the installation of the signage for offices, meeting rooms, and common areas.
• Set up Copy room, Comms Centre, Pantry areas, and any other employee amenities.
• Ensure bathrooms are fully functional and well-stocked.
• Conduct tests on fire alarms, emergency lighting, and other safety systems.
• Perform a walkthrough to identify and address any issues before client occupancy.
• Communicate the move-in plan to employees and provide them with necessary information.
• Establish a point of contact for any facility-related concerns.
• Be available for post-move support to address any issues that may arise after clients have occupied the space.
• Gather feedback from employees and clients to identify areas for improvement and future planning.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

This position reports directly to General Affairs HOD. Closely working with Procurement and Operations, primarily but not limited to handling and managing facilities-related operations and tasks.

Job Description:

• Assist the General Affairs HOD & Facilities & Procurement lead in the daily operations of the Singapore office and various warehouses island-wide
• Manage all aspects of daily facilities maintenance (M&E Services) / upgrading/repairs, support operations,
• Service contract administration, manage tenancy agreements, security, housekeeping and warehouse operations
• Plan, implement and execute preventive maintenance regime and/or ad-hoc upgrading projects and monitor the work progress.
• Source for comparative vendors/sub-contractors to carry out facility maintenance/repair works
• To ensure day-to-day facility operations are carried out smoothly; oversee outsourced vendors on preventive maintenance and any other ad-hoc repairs/ enhancements.
• Conduct safety toolbox meetings and briefings to facility staff
• Ensure compliance to relevant statutory requirements and good support to various internal departments
• Address any facilities and/or operations-related queries staff, stakeholders and various regulatory authorities
• Supervise contracted staff from the appointed vendors and ensure that the vendors fulfill the service level requirement
• Develop or support in documenting the necessary SOPs, flows and Business Continuity Plans related to facilities
• Supervise contracted staff during the conduct of any related exercises and trainings to ensure their proficiency
• Support in project costing analysis, budgeting and maintenance of approved budget
• Work closely with Procurement Department to prepare and manage related tenders and contracts with appointed vendors
• Facilitate incident investigation whenever necessary.

Requirements:

• Possess minimum of a Diploma in Mechanical/Electrical Engineering, Building/Facilities/Real Estate Management or equivalent
• Minimum 2 years of relevant work experience in warehouse or real estate facility management environment. Logistics / Supply Chain / Express Delivery companies will be an advantage
• Certified in Fire & Safety is an advantage
• Good interpersonal and communication skills.
• Good command in written and spoken English and Chinese as to communicate effectively with our China counterpart and Chinese-speaking customer.
• Analytical & Solution-provision skills
• Proficiency in MS office: Word, Excel and Powerpoint including Chinese word processing.

The Facilities Coordinator for office moving role is responsible for coordinating and overseeing all aspects of office relocation projects. This includes planning and executing the move, coordinating with vendors and contractors, managing budgets and timelines, and ensuring a smooth transition for employees. The ideal candidate will have excellent organizational and communication skills, as well as a strong attention to detail.

Duration: 4 months

Salary up to $4,000

Location: Telok Ayer

Working Hours: Mon-Fri ( 8.30am - 6pm)

Responsibilities:

• Plan and coordinate all aspects of office relocation projects, ensuring smooth and efficient execution.
• Develop a comprehensive project plan, including timelines, budget, and resource allocation.
• Conduct site visits and assessments to determine logistical requirements and identify potential challenges.
• Collaborate with internal teams, such as IT, HR, and Operations, to ensure seamless transition of equipment, furniture, and personnel.
• Communicate with employees and key stakeholders to provide updates on the relocation process and address any concerns or questions.
• Ensure the office complies with health and safety regulations
• Work with the ACS Team and ensure access control systems, surveillance cameras, and any other security measures to safeguard the office are up and functioning.
• Implement preventive maintenance plans for HVAC systems, elevators, and other facilities.

Requirements:

• Proven experience as a Facilities Coordinator or similar role, specifically in office relocation projects
• Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage resources effectively.
• Physical ability to conduct site visits and perform light lifting and moving tasks, as needed.
• Exceptional communication and interpersonal skills, with the ability to effectively collaborate with various stakeholders

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R1766716 (Ng Yi Ling)

about the job

• Oversee and maintain workplace facility, make sure everything is align with global standards
• Liaising with vendors / contractors for monthly services/maintenance, oversee their works and make sure the quality of service
• Incharge of door access, security & CCTV system, Premises Security and yearly check of extinguishers and hose reels
• Ensure compliance with statutory regulations on fire, health and safety standards
• Assist to set up workplace for internal event
• Conduct daily building checklist
• As main point of contact in the office to attend to all office matter and enquiry

skills and experience required

• Diploma in Engineering
• 2-3 years of experience workplace operations or office facilities management
• Understanding of company business drivers and culture
• Ability to start work immediately will be an added advantage

To apply online please use the 'apply' function, or send your updated CVs at Amy.Leo(@)Randstad.com.sg.

We regret that only shortlisted candidates will be contacted.

EA: 94C3609 / Reg: R22105802

This position reports directly to General Affairs HOD. Closely working with Procurement and Operations, primarily but not limited to handling and managing facilities-related operations and tasks.

Job Description:

• Assist the General Affairs HOD & Facilities & Procurement lead in the daily operations of the Singapore office and various warehouses island-wide
• Manage all aspects of daily facilities maintenance (M&E Services) / upgrading/repairs, support operations,
• Service contract administration, manage tenancy agreements, security, housekeeping and warehouse operations
• Plan, implement and execute preventive maintenance regime and/or ad-hoc upgrading projects and monitor the work progress.
• Source for comparative vendors/sub-contractors to carry out facility maintenance/repair works
• To ensure day-to-day facility operations are carried out smoothly; oversee outsourced vendors on preventive maintenance and any other ad-hoc repairs/ enhancements.
• Conduct safety toolbox meetings and briefings to facility staff
• Ensure compliance to relevant statutory requirements and good support to various internal departments
• Address any facilities and/or operations-related queries staff, stakeholders and various regulatory authorities
• Supervise contracted staff from the appointed vendors and ensure that the vendors fulfill the service level requirement
• Develop or support in documenting the necessary SOPs, flows and Business Continuity Plans related to facilities
• Supervise contracted staff during the conduct of any related exercises and trainings to ensure their proficiency
• Support in project costing analysis, budgeting and maintenance of approved budget
• Work closely with Procurement Department to prepare and manage related tenders and contracts with appointed vendors
• Facilitate incident investigation whenever necessary.

Requirements:

• Possess minimum of a Diploma in Mechanical/Electrical Engineering, Building/Facilities/Real Estate Management or equivalent
• Minimum 2 years of relevant work experience in warehouse or real estate facility management environment. Logistics / Supply Chain / Express Delivery companies will be an advantage
• Certified in Fire & Safety is an advantage
• Good interpersonal and communication skills.
• Good command in written and spoken English and Chinese as to communicate effectively with our China counterpart and Chinese-speaking customer.
• Analytical & Solution-provision skills
• Proficiency in MS office: Word, Excel and Powerpoint including Chinese word processing.

• Act as the deputy for the facility manager to guarantee the operational readiness of the property.
• Support the facility manager in developing and revising standard operating procedures for the property.
• Assist the facility manager in creating and updating the planned preventive maintenance schedule.
• Collaborate with the facility manager in conducting daily checks to ensure the property is maintained in a safe and habitable condition.
• Aid the facility manager in overseeing technicians and service vendors, including coordinating and supervising vendors for planned preventive maintenance and ad-hoc corrective maintenance tasks.
• Manage compliance matters, such as ensuring the timely renewal of all statutory licenses, adherence to Health, Safety, Security, and Environment (HSSE) procedures, and overseeing the application for permit-to-work processes.
• Handle work order management tasks, including verifying completed work, processing invoices for payment to vendors for both planned and ad-hoc maintenance works, and documenting claims.
• Undertake any additional responsibilities assigned by the facility manager.

Other information:

• Contract: 1 year - Renewable
• Salary: $3,500 - $4,000
• Location: Kent Ridge
• Working Hours: Monday – Friday: 8.30AM – 5.30PM

**We regret that only shortlisted candidates will be notified**

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its Singapore and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at www.persolkelly.com.sg. If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries. Juven Lee Hui Teng (EAP No. R23116281) EA Licence No. 01C4394

Designation: Facilities Coordinator (1 Year Contract) – Renewable

Hiring Budget: $3,500 - $4,000

Location: 16 Science Park Drive

Working Hours: Monday – Friday: 8.30AM – 5.30PM

• Deputize the facility manager in ensuring operational readiness of the property.
• Assist the facility manager to prepare and update the standard operating procedures for the property.
• Assist the facility manager to prepare and update the planned preventive maintenance schedule.
• Assist the facility manager to conduct daily checks to ensure the property is maintained to a safe and tenantable condition.
• Assist the facility manager to manage the technicians and service vendors. Coordinate with and supervise the vendors on planned preventive maintenance and ad-hoc corrective maintenance works.
• Compliance management e.g:

1. Ensure timely renewal of all statutory licenses
2. Ensure compliance of HSSE procedures
3. Manage application for permit-to-work processes

• Work order management e.g:

1. Verification of work done
2. Processing of invoices for payment to vendors for planned and ad-hoc maintenance works
3. Documentation for claims
4. Any other duties as assigned by the facility manager