Total 11 sales coordinator job vacancies in Maintenance / Repair category in D14 Geylang, Eunos

Facilities Coordinator

Work Dynamics - Integrated Facilities Management

Location: Jurong Island

Responsible for site M&E operation.

• Responsible for delivery of hard-services in accordance with Client Management SLA
• The point of contact for technical issue for all Hard-services at the site.
• Liaising with vendors on timely submission of invoices and/or required corrections
• Track M&E preventive maintenance program accordance to 52-week schedule.
• Responsible for smooth operations of all mechanical, electrical, plumbing installations and civil works pertaining to the site facilities. Also includes Audio Visual, Fire
• Protection System, Passenger Lifts, Overhead Cranes, Gym Equipment, Fire Certificate Renewal and Bicycle Servicing.
• Manage the M&E scope of the adhoc works including handyman works to ensure the quality and deliverables within the stipulated time.
• 24/7 emergency call support and site attendance as required
• Conduct regular site inspection and provide solution through adhoc works and minor projects.
• Coordinate with contractors/vendors and ensure the completion of all adhoc works and minor projects.
• Ensure all M&E works are compliance with statutory regulations on fire, health and safety standards.
• Maintain register of all call outs and support the site to prepare incident reports.
• To cover other sites if there is an absence in FC.
• Perform spare management by ordering and receiving and take stock as required.
• Permit Requestor for all Hard Services works (PM & Ad hoc)

Requirements

• At least 1 year of Facilities professional experience
• Strong Facilities Technical (Mechanical and Electrical) knowledge and experience;
• Able to handle manual duties and perform regular facilities inspections;
• Pro-active, independent, able to work with minimal supervision and perform under pressure;
• Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;

A Main Construction Project Coordinator is responsible for overseeing, coordinating, and managing construction projects to ensure they are completed on time, within budget, and according to specifications. Here's a typical job description and requirements:

Job Description

- Develop and maintain project schedules, timelines, and milestones.

Coordinate with stakeholders to define project scope and objectives.

- Act as a liaison between architects, engineers, contractors, and clients.

Ensure all parties involved in the project are aligned with goals and deliverables.

- Prepare and monitor budgets.

Approve expenditures and ensure cost-effectiveness.

- Identify and mitigate risks or potential project delays.

Develop contingency plans.

- Ensure that construction meets safety, quality, and compliance standards.

Conduct site inspections and resolve on-site issues.

- Maintain project records, contracts, and correspondence.

Provide progress reports to stakeholders.

- Address and resolve any conflicts, delays, or issues during construction.

Job Requirements

- Bachelor’s degree in Construction Management, Civil Engineering, or a related field.

3–5 years of experience in construction or project coordination roles.

- Strong project management and organizational skills.

Excellent communication and interpersonal abilities.

Proficiency in project management software (e.g., MS Project, Primavera).

- Familiarity with construction processes, regulations, and safety standards.

Knowledge of budgeting, cost control, and financial management in construction.

- Project Management Professional (PMP) or similar certifications.

OSHA certification or equivalent safety training.

- Ability to work under pressure and handle multiple tasks.

Willingness to travel or work on-site when required.

Facilities Coordinator

Work Dynamics - Integrated Facilities Management

Key Responsibilities:

Preventive Maintenance Management:

• Schedule and coordinate Preventive Planned Maintenance (PPM) for various systems.
• Coordinate and oversee ad hoc repairs as needed.

Vendor Management:

• Support client to review vendors performance and address issues.
• Ensure vendor compliance with company policies and procedures.

Landlord Coordination:

• Liaise with landlords regarding building services such as Annual Shutdown.
• Ensure effective communication between the company and property management.

Admin and Reporting:

• Prepare and submit utilities reports.
• Compile and submit various FM-related reports as required.
• Maintain accurate records of all maintenance activities and inspections.
• Assist to raise Purchase Order and process invoices when required.

Helpdesk Management:

• Oversee the facilities helpdesk operations.
• Ensure timely response and resolution to facility-related inquiries and issues.
• Prioritize and assign tasks to appropriate team members or vendors.

Meeting Room and Event Support:

• Coordinate meeting room and event setup services.
• Ensure rooms are properly equipped and prepared for various functions.

Pantry Management:

• Oversee pantry operations and maintenance.
• Ensure pantry areas are well-stocked, clean, and functional.

Mailroom Operations:

• Support mail sending and receiving processes, ensuring timely and accurate distribution.
• Oversee and maintain mailroom consumables inventory.

Facilities Coordinator (School)

Work Dynamics - Integrated Facilities Management

Location: Bukit Batok

Key Responsibilities:

1. Event Coordination:
- Plan, coordinate, and execute various school events such as assemblies, concerts, exhibitions, and sports events.
- Liaise with event stakeholders including staff, students, parents, and external vendors to ensure events are well-coordinated and successful.
- Manage event logistics, including venue setup, equipment arrangement, and catering services.
- Coordinate with teachers and students to organize performances, presentations, and displays during events.

2. Traffic Management:
- Implement and enforce traffic management protocols to ensure safe and efficient flow of vehicles and pedestrians during school assembly and dismissal times.
- Direct traffic flow and assist students and parents in safely entering and exiting the school premises.
- Collaborate with school administration and security personnel to address any traffic-related issues or concerns.

3. Facilities Management:
- Oversee the maintenance and upkeep of school facilities, including classrooms, auditoriums, gymnasiums, and outdoor spaces.
- Coordinate with maintenance staff and external service providers to address facility maintenance and repair needs promptly.
- Conduct regular inspections to ensure facilities meet safety, cleanliness, and functionality standards.

4. Communication and Collaboration:
- Communicate effectively with various stakeholders including school staff, students, parents, and external vendors to ensure clear understanding of event and traffic management procedures.
- Collaborate with other departments such as administration, security, and transportation to streamline operations and address cross-functional needs.

Facilities Coordinator - Safe Permit & Operations

Work Dynamics - Integrated Facilities Management

Location: Mapletree Business City (Pasir Panjang)

Client: Leading Global Technology company

DUTIES & RESPONSIBILITIES

The FC must be able to offer assistance to all staff at this site. The expression “Going above and beyond” is a normal operating standard for this position. The FC will perform any other tasks that may be assigned to them which is related but not exclusive to customer service, hospitality and experience, finance and admin, project coordination, the broad spectrum of facilities & building management and operations (hard and soft services, transport and waste management, etc), space planning, event management and any others that may fall within the scope mentioned.

Create and provide memorable and exceptional experience for all clients, internal and external, in the client office:

• Ensure messaging is consistent and in line with directions given by the Supervisor.
• Respond to client inquiries and concerns promptly and with courtesy and enthusiasm.
• Build relationships by engaging clients in authentic, personable conversations.
• Create WOW experiences by anticipating client needs and seizing the moment; acting on them before being requested.
• Provide a positive environment where things get done.
• Take ownership of customer issues and proactively seek to resolve them quickly.
• Provide end to end service; take responsibility and accountability.

Provide exceptional communication to clients:

• Communicate effectively and correctly.
• Respond, follow up and close – both via email and in person in a timely manner.
• Maintain current/up to date knowledge of the building and office procedures and client/guest-related information including, but not limited to:
• Information about the history of the office location, and the office design concept.
• Information on the facilities of the building, in the office, and of the general area.

Vendor Management

Emergency response procedure and incident reporting.

Safe Permit

• Manage the Safe Permit Portal: - Oversee and maintain the Safe Permit portal, ensuring smooth operations and user accessibility.
• Manage end-to-end Safe Permit Submission - Review submitted permit
• Handle the registration process for vendors
• Conduct Training:- Provide training sessions to external vendors and other stakeholders on Safe Permit procedures and protocols.
• Compliance: - Ensure adherence to Safe Permit protocols and EHS (Environmental, Health, and Safety) regulations.
• Familiar with risk assessment and method statements.

Patrol and check the office for cleanliness issues, safety (and security) hazards and document any irregularities:

• Be the eyes and ears of the EHSS and soft services/hard services/ operations team. Maintain the general presentation of the office by appropriately notifying departments/owners responsible for the maintenance, or to self-perform the remedy immediately, regardless whether it is a temporary or permanent solution, and where it is possible to do so without compromising on safety and standards.
• Report infractions immediately and according to procedure.
• Report and log data on unusual occurrences such as property damage, injuries, theft, etc and create detailed incident reports in a timely manner:
• Gather information in accordance with procedure and prepare incident reports within KPI or policy guidelines and free from errors.
• Provide back-up support and cover to absent team members. Provide emergency on-site attendance as needed:
• Carry out tasks relating to customer service, hospitality and experience, administration, the broad spectrum of facilities & building management and operations (hard and soft services, and waste management, etc), event management and any others that may fall within the scope mentioned.

Critical Competencies for Success:

Client Focus & Relationship Management:

• Demonstrates proactive and professional approach to customer service and stakeholder engagement
• Able to interact with a wide range of client staff, including senior levels and support staff
• Able to manage conflict and balance between client and JLL requirements
• Has a customer service oriented attitude

Leadership, Collaboration and Team Worker:

• Able to effectively lead a group of people to meet objectives, and promote open, constructive and collaborative relationships at all levels
• Able to work collaboratively and be part of a team working towards meeting deliverables

Project Management & Organizational Skills:

• Excellent planning & organizational skills, ability to prioritize work and meet tight deadlines
• Proven ability to manage multiple operational matters on a daily basis
• Providing onsite support:
• You will be the upper facilities management’s trusted right hand on all facilities-related activities.
• Perform routine site inspections to ensure all building processes and best practices are implemented and maintained.

Problem Solving & Strategic Thinking:

• Capacity to deal with ambiguity and solve problems effectively
• Analytical
• Able to employ holistic approaches and looks at long term solutions

Other Personal Characteristics:

• Strong communicator
• Good presentation skills and possesses strong verbal & written communication skills (English & local language).
• Skilled at using positive language
• An active listener
• Passion for quality
• Has an eye for detail to make sure the best delivery of services
• Self-motivated
• Confident and energetic

Facilities Coordinator

Work Dynamics - Integrated Facilities Management

What this job involves:

Providing onsite support

You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained.

Where can processes be improved? How can we save costs? These are questions that will be at the forefront of the team’s thinking. You, too, will always have an eye on this, contributing suggestions as they arise.

You’ll also lend the team a big hand by providing support including event management, basic housekeeping, office supplies and pantry services. Also part of your job scope is to hit key performance indicators and meet service level agreements.

Meeting the clients’ facilities needs

At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.

Making everyone safe and risk-free

Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed.

At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures, and comply with the firm’s guidelines and strategies.

Sound like you? To apply you need to be:

Experienced

At minimum, you have a Bachelor’s degree in facilities management, building, business or other related field and/or 3-4 years’ experience in facilities, property management, hospitality or related field. You have experience working in fast paced rapidly changing environment and possess good knowledge and understanding of the following:

• Critical facilities
• Local occupational health and safety requirements
• Vendor management for specialized services
• Basic technical aspects of property (Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
• Commercial contracts (as well as proven capacity to interpret them)

Capable

You are equipped with excellent planning & organizational skills in prioritizing work and meeting tight deadlines You have a proven ability to manage multiple and complex operational matters on a daily basis. You are analytical and demonstrate the capacity to deal with ambiguity. You effectively provide long term solutions to complex problems by employing quantitative and holistic approaches.

People Person

You are able to interact with a wide range of client staff, including senior levels, as well as managing conflict and balance between client and firm requirements. Internally, you are an effective leader who provides good training and promote open, constructive and collaborative relationships at all levels of staffs across the region.

Inspiring

You have a passion for quality and an eye for detail to make sure the best delivery of services. You are able to effectively deal with stressful situations as well as adapt to rapidly changing situations. You focus on meeting performance targets and can work well with others in the process. You are open to new ideas and willing to challenge status quo in initiating and following through with improvement initiatives. People describe you as a self-motivated individual who is confident, energetic and exhibits honesty & trustworthiness.

Passion for service

Do you have a prior experience in facilities, property management, hospitality or other related fields? Do you have an understanding of local occupational health and safety requirements, critical facilities and vendor management? Are you knowledgeable in various property systems? You are what we’re looking for!

Team player

JLL’s unmatched excellence is only made possible by team work—a core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our ‘I am JLL’ core behaviours is also under your mandate.

Client focused enthusiast

It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We’ll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent and resilient communicator who faces customers with a smile at all times, even when times get rough occasionally.

Job Title

Maintenance Planner & Spare Parts Co-ordinator(Baggage Handling System)

Do you like to take an extra step, analyzing the root cause of a failed software component or interface, and providing solutions for the cause?

Vanderlande understands the complexities associated with a successful airport and parcel operation and delivers future-proof logistic process automation. These automation systems are composed of many electromechanical, IT, and control components that require expert knowledge to support them.

We are seeking a detail-oriented and organized Spare Parts Coordinator to oversee the inventory management system for our baggage handling department. The ideal candidate will be responsible for maintaining accurate records of inventory levels, Coordinate and plan preventive maintenance schedules, ensuring the availability of necessary supplies, and facilitating efficient operations within the baggage handling system.

Key Responsibilities:

• Oversee the inventory management system for spare parts, maintaining accurate records of stock levels, and ensuring timely replenishment as needed.
• Coordinate with suppliers and vendors to procure required spare parts, negotiating favorable terms and prices while upholding quality standards.
• Conduct regular audits and checks to verify the accuracy of inventory records, identifying discrepancies and implementing corrective measures as necessary.
• Collaborate with the maintenance and operational teams to forecast spare parts requirements, ensuring that adequate stock is available to support the efficient functioning of the baggage handling system.
• Utilize inventory management software to track spare parts inventory levels, generate reports, and streamline inventory control processes.
• Implement efficient storage and organization systems for spare parts, optimizing space utilization and ensuring easy accessibility for the operational team.
• Accurately plan preventive work orders to cover the full scope of operations, maintenance, and safety requirements.
• Manage calibration records and schedules for all facility instrumentation.
• Responsible for work order backlog management to ensure they are planned and scheduled with proper priority within the required timeframe and closed properly.
• Coordinate and plan preventive maintenance schedules using DOS Maximo to ensure the operational readiness and reliability of the baggage handling system.
• Work closely with the maintenance team to ensure all preventive maintenance activities are scheduled and executed on time, minimizing system downtime and ensuring optimal performance.

Qualifications:

• Bachelor’s in supply chain management, Business Administration, or related field.
• Experience in spare parts management, preferably in aviation/logistics.
• Skilled in inventory management software and tools.
• Strong organizational and multitasking abilities.
• Detail-oriented with an analytical approach to inventory tracking.
• Effective communicator and team collaborator.
• Ability to work under pressure and meet deadlines.
• Knowledge of aviation safety protocols and regulations.
• Minimum 4 years in operations/maintenance of complex conveyor systems.
• Proficient in MS Office and DOS Maximo.
• On-site maintenance experience, preferably in airports.
• Leadership skills and customer focus.

The Main Consortium Project Coordinator plays a crucial role in managing and coordinating large-scale collaborative projects involving multiple companies or organizations. The following are typical job responsibilities for this position:

Resposibilty

- Develop overall project plans, including timelines, resource allocation, and budget management.

- Discuss project goals, milestones, and deliverables with consortium partners, ensuring all members comply with project requirements.

- Coordinate and manage the work of different companies, teams, or institutions to ensure tasks are executed according to the plan.

- Act as a liaison between all parties, ensuring effective communication and information flow.

- Regularly monitor the project’s progress to ensure it stays on schedule and within budget.

- Identify issues or bottlenecks in the project and propose corrective actions.

- Identify potential risks in the project and develop strategies to mitigate them to ensure smooth execution.

- Maintain all project-related documentation, reports, and agreements, ensuring accuracy and completeness.

- Prepare progress reports and provide updates to management and relevant stakeholders.

- Supervise and manage the project’s financial resources, ensuring that the project operates within its allocated budget.

- Coordinate the funding needs and allocation among consortium partners.

- Ensure that all partners adhere to agreements and contracts, and promptly address any contract

related issues or changes.

- Guide and support the project team, ensuring effective collaboration among members.

- Organize regular meetings and discussions to keep all parties informed of the latest developments.

- Ensure that each project phase meets quality standards and that high-quality deliverables are provided on time.

- Coordinate quality checks and testing to ensure that final outcomes meet expectations.

- Maintain transparent communication with internal and external stakeholders, regularly providing project updates and feedback.

- Organize project review and feedback meetings to ensure all parties' needs and expectations are met.

Requirement

- Bachelor’s degree in Project Management, Business Administration, Engineering, or a related field.

- A Master’s degree or certification in project management (e.g., PMP, PRINCE2) is often preferred.

- Proven experience in project management, particularly in large-scale or consortium-based projects involving multiple stakeholders.

- Experience in coordinating cross-functional teams across different organizations or regions.

- Familiarity with the specific industry in which the consortium operates (e.g., construction, IT, healthcare) can be advantageous

- Ability to work with diverse teams and act as a liaison between multiple organizations.

- Ability to lead teams, resolve conflicts, and ensure smooth collaboration.

- Expertise in planning, budgeting, scheduling, and risk management.

- Capability to identify issues, propose solutions, and make critical decisions under pressure.

- Ability to negotiate with stakeholders and resolve contract and budget-related issues.

- Time management and multitasking: Ability to manage multiple tasks and priorities simultaneously.

- Proficiency in project management software (e.g., Microsoft Project, Asana, Trello, Jira).

- Strong understanding of budgeting and financial management.

- Familiarity with contract and legal document management.

- Attention to detail: Ensure accuracy in project deliverables and documentation.

- Adaptability and flexibility: Ability to work in a fast-paced, changing environment.

- Cultural awareness: Especially when working with international teams, understanding different cultures and communication styles is crucial.

- Willingness to travel, if required for consortium meetings or project inspections.

Facilities Coordinator

Work Dynamics - Integrated Facilities Management

What this job involves:

Providing onsite support

You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained.

Day-to-day operations
You will be involved in the overall upkeep of client property and facilities equipment to ensure smooth daily operations. To do this, you’ll need to regularly inspect all areas within the facilities and take note of any problems using the predefined checklists.

Facilities Coordinator Job Responsibilities and Duties
• Support facility management in the areas of Client Property & Office equipment and AV

• Support in managing all M & E and non-IT related matters.

• Work with JLL vendor for repair works.

• Support office event set up.

• Managing and assign lockers to user

• Track and update Parts & Inventory

• Support FM matters

• Monthly checking of office premises and walk thru office premises to ensure all equipment are

upkeep in a proper manner.

Certified and experienced
Are you certified to do electrical or mechanical repair? Have you worked in a facilities and maintenance role before? If yes, then you are who we’re looking for!
Good-natured and customer-oriented
Can you clearly report issues and problems and provide clear instruction to repair bugs and malfunctions?

A positive attitude

Are you able to connect with, engage and inspire the people around you? You should be able to develop positive rapport with different kinds of people. Strong written and verbal communication and analytical skills will also help you land the job.

Roles & Responsibilities

• Supervises daily and monthly planned periodic works allocated to Building.
• Reports in a timely manner all Building defects and reporting.
• To liase in house contractor on services failures e.g. air-conditioning, lighting, electrical and Elevator Lift.
• Carry out regular inspections to the building and its facilities to maintain serviceable condition.
• To supervise, coordinate and manage Contractor for the related period maintenance and repair work.
• To assign duties, inspect work performed in accordance with the daily Inspection Checklist.
• To ensure good safety practices in the course of work.
• Maintain a high standard of hygiene and cleanliness within the Building.
• Implement and improve work processes and service quality for the organization.
• Must have proficiency to speak English.

Job Description

• Providing administrative support;
• Filing of maintenance documents and updating of maintenance database;
• Manning the maintenance helpline and ensuring all issues and complaints are promptly attended and responded to;
• Planning of maintenance schedules for teams;
• Directing maintenance requests to maintenance IC and coordinating with clients and the maintenance team on servicing requests;
• Assist in the preparation of contracts and quotations for maintenance services and works to clients.
• Responsible for sending out survey forms and compiling results.

Requirements

• Minimum “O” Levels.
• Basic computer knowledge like word and excel.
• Possesses good customer relationship management skills, quick-thinking and responsible.