Total 16,938 admin assistant job vacancies in Others category in Singapore

Assistant, Volunteer Management (Temp 3 to 6 months, Part-time)

JOB DESCRIPTION

• Support Volunteer Manager on Recruitment and Onboarding of Volunteers.
• Facilitate in Volunteer Deployment.
• Support and execute programs and initiatives with volunteers for our residents.
• Generate report and statistics.
• Organize festive events, village gatherings.
• Stand in for volunteers to lead certain games, art and crafts etc.
• Volunteer Evaluation and Appreciation.
• To undertake tasks as assigned by Volunteer Manager.

JOB REQUIREMENTS

• Able to work on 1 weekend per week to support volunteer programs.
• Able to commit at least 4 days per week (part-time).
• Good written and spoken communication skills.
• Good organisational ability, is resourceful and is able to see project from inception to completion.
• Discern sensitive issues and offer reasonable council/suggestions to solve the problem or handle the situation.
• Knowledge of Microsoft Office & other creative software is advantageous, but not mandatory.

Position: Clinic Assistant

Salary: $2300 - $2500

Working Location: Jurong West

Working Hours

5 Day Shift
Annual Leave 14 Days

JOB DUTIES & RESPONSIBILITIES

· Provide receptionist duties at front counter including answering phone calls, registration, maintaining appointments

· Prepare and dispense medications

· Cashiering duties including payment collection, filing for relevant claims, submission of eClaims via claim portal etc

· Administrative duties including maintaining simple filing, etc

· Clinical duties including chaperoning doctors, performing basic tests on patient (ECG, vision test etc.)

· Inventory duties including monitoring stock levels, ordering medicines etc

· Ensuring the cleanliness and hygiene of the clinic

· Any other duties assigned by the Supervisor

· Working experience in a medical clinic (preferred), anyone willing to learn is welcome. Training is provided.

· Responsible individual, hardworking, willing to learn, customer-oriented and with a high level of integrity.

· Preferably can commence work immediately or short notice.

Teoh Wen Xuan (EA Personnel Registration No: R23118841)
Inter Island Manpower Pte Ltd (Co Reg: 200810144N/ EA License: 08C3527)
Please send your updated resume by clicking "Apply". Only shortlisted candidates will be notified.

Provision of Operation Support Services for 12 months:

- Processing of incoming jobs documents.

- Data entry in SAP

- Creation and updating of monthly reports as necessary

- Ad-hoc finance reports as and when required

- Monthly jobs closing and generating of billing advices in SAP

- Preparation and submission of billing advices to Finance

- Filing of completed job record documents, maintain proper filing system.

- Assist in submission of job documents for audits.

- Attend to walk-in and telephone enquiries in a professional manner.

- Follow up with customers on service request.

- Work closely with the operation team in daily service arrangement. Assist

Operation in daily activities.

Monday - Friday (At AMK Area)

Candidates are expected to:-

• Perform lookout duties on the craft:
• Handle craft's mooring ropes during berthing and unberthing;
• Assist passengers in their safe embarkation and disembarkation;
• Maintain cleanliness of the deck, engine room and wheelhours of the craft; and
• Perform any other duties as assigned.

*Candidates can look forward to professional skills and career development in PSA Marine as they embark on Port Limit Steersman / Engine Driver 3 courses to upgrade and deepen their knowledge, skills and abilities.

The ideal candidate should preferably:-

• Possess at least GCE N/O Levels, Nitec/Higher Nitec qualifications; and
• Be willing to perform shift work.

*Monthly salary as advertised is basic salary. Monthly gross salary includes night shift and special transport allowance, productivity incentive and meal allowances where applicable.

Successful candidates will be deployed to either West Coast or Brani.

*New hires may be eligible for a sign-on bonus of up to S$3,000. Terms and conditions apply.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

· Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

· Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

· Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

· Buying, weighing and storing ingredients and food supplies

· Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

· Managing inventory, unloading supplies and organising the storeroom

· Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

· Maintains clean work areas, utensils, and equipment.

· Develop new menu items while improvising the existing ones.

· Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

· Able to cook north Indian food.

· Able to do shift work.

To handle partial of accounts

To perform accounts payable & receiveable

To process monthly staff and worker claims with accuracy

To preparing GST report

To liaise with auditors and coordinate with audit process

monitor account details for non-payments

make a call or send emails to the customers to follow up collectible amount

process work permit, s pass and other ministry of manpower related matters

- Perform regular maintenance work on machinery in the factories to minimize interruption and

impact of machine downtime

- Monitor machinery performance and implement improvement measures to optimize

equipment efficiency

- Conduct regular maintenance activities according to the planned schedule and keep track of

machine spare part inventory

- Assist in testing, calibration or setting up equipment and responsible for maintenance

documents

- Involved in PLC programming

- Familiar with omron cx-programmer

Looking for warehouse assistant.

Job type: full time with CPF contributions.

Work location: west area

Monthly Salary: $1600-$2000+ bonus

skills required : must be able to speak english

Can earn more depending on individual performance! APPLY NOW! Interested applicants pls whatapp 98379569 for more details.

寻找 仓库人员/帮手

工作类型:全职+公积金.

工作地点:西区

月薪:1600 – 2000 新币 + 花红

需要您会说英文

工作表现好，月薪也会提高哦！ 现在申请!

有兴趣者，请发信息到 98379569 查询更多信息。

名额有限，先到先得。

RECEPTION: Registration of patients and management of the queue system.

Handle phone enquiries and schedule appointments for clinic patients and specialist referral appointments.

Must be Computer literate- able to operate Clinic Management Software, Microsoft Word

Able to write and send emails.

Able to trace and file case notes.

Must be conversant in English and Mandarin.

CLINIC DUTIES:

Able to wear Personal Protection Equipment as required.

Manage Laboratory specimens - track sent out lab specimens, handle and trace incoming laboratory reports (if necessary), contact patients for follow up of investigations.

Able to do simpe screening/take clinical parameters for patients eg Height, Weight, Blood Pressure, Eye sight ( Training will be provided)

Dispense medication and collection of payment( cash and cashless)

Able to operate the cash register and cashless payment system.

Able to resolve daily accounts.

Able to clean and sterilise medical equipment (handle Autoclave Machine). Training will be provided.

Able to assist the doctor in certain simple clinic procedures.

Able to assist in cleaning and disinfection of clinic premise when required.

Able to Assist in ordering of stock and data entry of incoming stock.

Able to Handle and pack incoming medical stock.

Able to stock take medication and medical supplies.

An Assistant Operations Executive responsibilities include assisting the management team with all operational and administrative support tasks to ensure the operations of the group restaurants/cafés runs smooth in day-to-day operations.

You will assist the operations manager to guide the service team to ensure a high level of quality and consistency of food and beverage services across the F&B outlets. You are expected to lead by example and uplift our staff during busy service periods in a fast-paced environment. Ultimately, you will ensure that our restaurant/café runs smoothly and customers have pleasant dining experiences.

Responsibilities

• To lead and supervise the team on each shift and ensure the company service standards are upheld
• Assist the Operations Manager to perform duties to execute marketing, operational plans, and any special restaurant functions·
• Able to handle guest feedback/complaints concerning food quality and service
• Ensure that the outlets adhere to local regulations concerning health, safety, or other compliance requirements, as well as brand standards and local policies and procedures.
• Daily ensures the proper working condition of all outlet equipment and prepare equipment monitoring/defect list for repair and maintenance.
• Perform inventory and monitoring to ensure sufficient stocks supplies in restaurant/cafe for smooth operation
• Able to schedule and plan staffing/roster base on operational requirement of the outlet.
• Supervise and support the operations of at least two restaurants/café’s
• Able to function as customer relations and handle customer reservation system.
• Perform other reasonable duties as assigned by management

Requirements

• Min Diploma or equivalent to at least 2 years of relevant experience in food and beverage management
• Degree in Business Administration; Hospitality Management or Culinary background is a plus
• Certificate of Basic Food Hygiene Course
• Strong communication, good interpersonal and management skills
• Passionate in providing excellent management and customer oriented
• Able to work independently and lead the team
• Working knowledge of various computer software programs (MS Office, restaurant management software, POS, InfoGenesis, etc.)
• Ability to spot and resolve problems/challenges efficiently
• Mastery in delegating multiple tasks and ability to meet financial targets
• Up to date with food and beverages trends and best practices

Responsibilities:

• Register incoming patients
• Prepare the patient for examination
• Respond to patient phone call queries
• Inform patient of financial responsibility
• Prepare and file patient forms
• Verifying and updating patient information
• Assisting doctors and nurses if needed
• Scheduling appointments for patients

Requirements:

• Min GCE N/O/A Levels / Diploma and above
• Keen interest in the healthcare/ medical industry
• No experience needed, full training will be provided
• Basic knowledge of Microsoft Office
• Able to start work immediately

Interested applicants, please email your updated CV to [email protected] or WA 86517051for more information.

Recruiter's Ref Code: #HXT

Position Applied: Clinic Assistant

EA Personnel No: R24119559

EA Personnel Name: Lau Xin Tong, Evelyn

Company Registration Number: Recruit Express Pte Ltd (99C4599)

Key accountabilities and responsibilities while performing the Role include:

· Process payment entries via GRIO, TT, Cheque and Cash.

· Ensure cheque clearance and bank in document preparation is done accurately and in an orderly manner.

· Reconciliation with customer records.

· Ensure on-time update of AR financial information.

· Financing AR

· Back-up other duties within finance department as and when required.

· Ad-hoc admin duties.

· Any other duties as assigned by the Management.

- Able to lead, manage & motivate a team of operator & handler

- Assist in own department's manpower planning and deployment

- Ensure effective implementation of process procedure in production

- Ensure efficient and effective communications inter and intra departments

- Assist in ensuring smooth running of department operations of shift on duty

- Troubleshoot quality issue caused by production

- Train operator in the production process to ensure that they work efficiently and safety

Assist in ensuring the effective and efficient operation of the Stewarding Department including supervision of cleaning processes, stock control and maintenance of health, safety and hygiene in all F&B areas.

• To have thorough knowledge of the use of all operating equipment and cleaning process
• To be aware of the hotel hygiene and sanitation standards and procedures
• To be aware of the hotel fire and life safety standards and procedures

Requirements:

• Physically fit
• Oral and written fluency in English
• Minimum 3 years’ experience in a similar capacity in an International Class Hotel
• Basic safety, hygiene and sanitation knowledge
• Knowledge on use of cleaning program

Job Description

The admin executive shall reports to the procurement manager and assist with the job functions mentioned below:

1. Weekly consumable ordering with PO issued, update and monitor PO status and follow-up on timely delivery.
2. Issue PO for contract-based vendors for commercial outlets (if have) when the new contract starts, and follow up with the service based on the schedule provided
3. Verify Training, HR, recruitment, SSC cost and follow by PO issuing
4. Assist in the PSG Grant administration
5. Carry out Goods Received Note (GRN) in the SAP system for goods received/services rendered by suppliers/contractors by end of the month.
6. Update and maintain contract repositories by working closely with stakeholders. Notify requesters on contract expiry and follow up actions
7. Sourcing for the new product /service vendor based on the request
8. Update master vendor list and procurement shared drive
9. Prepare for monthly Consumable report - FS, RB and Commercial
10. Support the purchase of HQ office supplies.
11. Other administrative tasks assigned by your reporting manager.

Assistant restaurant managers oversee and support the operations at dining establishments to ensure profitability and an enjoyable dining experience. These professionals work in conjunction with restaurant managers.

• Opening and closing the restaurant.
• Appointing, inducting, and mentoring new staff members.
• Scheduling shifts and assigning tables to waitstaff.
• Resolving customers' questions and grievances in a professional manner.
• Conducting payroll activities in an accurate, timely manner.
• Ensuring that the restaurant adheres to pertinent health and safety regulations.
• Purchasing new ingredients, kitchen utensils, and equipment as stock is damaged or depleted.
• Sourcing better deals on all resources and equipment that warrant replacing or replenishing.
• Recording all income and expenses and ensuring that cash registers are balanced.

Description:

• Conduct survey, administer questionnaire, guide participants in using the automated kiosk
• Perform data entry and verification of completed surveys
• Deliver excellent customer service and survey experience

Requirements:

• Min N/O/A levels
• NO EXPERIENCE NEEDED, TRAINING PROVIDED

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Our company is currently looking for an Assistant Restaurant Manager to join our team of passionate and talented individuals in operating our various restaurants, bars, and catering unit. We are food and beverage focused, offering high tea, event nights, craft beers, wines, cocktails, and amazing food produced by our well-trained chefs.

The candidate will report to and work closely with the Director to strengthen the operations and services level of the ground staff. There will be different scopes of work for different positions. Our company treasures talents by offering good career enhancement.

Contemporary, Visionary, Suave - do join us, if you think you have what it takes!

Requirements:

• Fluent in English, Mandarin and possess good interpersonal skills
• Keen interest and passion in hospitality as well as in food and beverage
• Good work ethic, positive attitude, and pleasant personality
• High-quality standards in customer service, health, hygiene, food, and beverage
• Exceptional leadership skills
• Strong in paperwork and presentation skills

Responsibilities:

• Assist to ensure the adherence of restaurants and catering standards, service benchmarks, and company rules and regulation
• Ensure high quality of customer service consistently
• Understand our products so as to be able to advise customers
• Carry out ad hoc duties as per management’s instruction.
• Contribute ideas and assist our marketing department with A&P

If you are interested to join us, do write to us via clicking on the Apply Now button below, stating clearly your experience and expected salary. We regret only shortlisted candidates will be notified. Thank you.

Job Description:

• Handle partial sets of accounts for multiple entities
• Prepare journal entries and posting
• Responsible for AR and AP function
• Preparing monthly bank reconciliation
• Assist in month-end closing
• Provide day-to-day assistance and administrative support to Finance department
• Support audit related activities (e.g. monthly stock count and annual stock take exercise)
• Opportunity to handle full set of accounts if perform well
• Other ad-hoc duties as assigned

Requirements:

• Minimum Diploma in Accounting/Finance or equivalent
• Relevant working experience needed
• Proficient in Microsoft Office, especially Microsoft Excel
• Independent, analytical and have a positive working attitude
• A good team player, proactive, good communication and interpersonal skills.
• Able to start work immediately or within short notice
• Experience with retail industry will be an added advantage

Responsibilities:

Responsible for managing all operations, including profit, revenue, cash and quality targets.
Development of the brand’s strategy and operations.
Lead business development initiatives and deliver long-term strategic objectives.
Create store action plans to drive KPIs. (i.e. Quality Audits, Sales Targets).
Stock control (Orders, inventory, consumption, etc)
Ensure that quality standards are maintained always.
Lead and cooperate towards the company’s marketing campaigns.
Coach, lead and mentor team members to achieve sales and profit targets.
Recommending effective solutions to increase outlet sales and operations performance.
Liaise with suppliers, coordinate deliveries, manage problems with deliveries, coordinate
with Supply Chain Department, etc.
Work closely with the HR department for all staff-related matters and ensure that
processes are aligned with HR policy and cooperating in interviews and demand staff
calculation.
Conduct annual performance/appraisals and review pay packages for outlets staff.
Work closely with Training department to come up with SOPs, evaluation of training, training
of the staff of the stores, etc
Cooperation with Training Dept, developing Training materials for in-house courses.
Liaise with the finance team, and logistics department in a prompt manner.
Reviewing business performance reports on a monthly or quarterly basis and providing
recommendations to improve on
operational issues and implement corrective measures.
Responsive and available during the operation time of the stores.
Constantly keep in close contact with suppliers to source for competitive raw materials for
the business.
Maintain a good working relationship with franchisees and Joint Venture partners to provide
them with business support.
Work with different departments in HQ to achieve all of the above.

Requirements:

Ability to transmit ideas and vision, verbal and written.
Project management and operations skills.
Ability to work under pressure in a multitask environment.
Written and verbal communication capacity in English (mainly)
Microsoft environment experience (Word, Excel, Power Point). Ability to prepare reports,
especially in Excel.
Valuable experience in quality control systems, ISO or similar is perferred

Responsibilities:

• Handle AP / AR functions
• Data entry in the system
• Liaise with customers & suppliers
• Answering telephone calls & inquiries
• Ensure proper filing of documents
• Assist in any other duties when required

Requirements:

• Minimum "N" level
• At least 1 year of relevant working experience
• MS Excel is essential
• Able to multi-task, set priorities and meet tight deadlines
• Able to start work within short notice preferred
• Open to Singaporean, PR and Malaysian

LASALLE College of the Arts is the highest ranked specialist arts institution in Singapore and joint top in Southeast Asia for art and design (QS World University Rankings 2023). The College offers 35 Diploma, BA (Hons) and postgraduate programmes in arts and design. Its faculty comprises a community of award-winning artists, designers, educators and researchers, whose practice-led research sets LASALLE apart as an international centre of excellence. LASALLE is a founding member of the University of the Arts Singapore.

Senior Executive/Assistant Manager (Programme Administration)

The School of Design Communication is seeking a highly driven individual with a passion for the arts and arts education to join us as Senior Executive/Assistant Manager to provide programme administration support to academic staff, and administrative and secretarial support to the Dean of the Faculty of Design and Head of School. This position reports to the Dean and Head of School. Key responsibilities include but are not limited to the following:

• Provide programme administration support to academic staff to facilitate the delivery of learning and teaching which comprises timetabling, booking of rooms/teaching spaces, collating of data/results pertaining to assessments, surveys, audits etc.
• Organise faculty/programme meetings and provide secretarial support for all formal meetings and minutes taking.
• Coordinate Board of Examiners’ meetings/visits and assessments schedules.
• Assist in annual programme monitoring reports, programme semester report, and other faculty/school periodic reports which include student numbers and progression.
• Provide student support and act as a point of contact for parents and students pertaining to all matters related to programmes assigned.
• Track and monitor faculty budget.
• Liaise with Divisions on behalf of the Faculty/School in relation to institutional events such as Orientation, Open House and The LASALLE Show.
• Support continuous improvements by providing administrative support to the development and implementation of processes.
• Assist lecturers with administrative paperwork related to research projects and professional development.
• Provide project management support to the Faculty and Schools.

Requirements:

• Preferably a bachelor’s degree from an established university with at least three years of relevant administrative experience within a tertiary education environment. Those with at least five years or equivalent of experience will be considered for the Assistant Manager position.
• Good knowledge of processes and procedures in an administrative role preferably within the education sector, such as scheduling, budgeting, timetabling, coordinating and compilation of grades, administrative support to engage part-time teachers and visiting artists.
• Good organisation, administrative and project coordination/management skills.
• Good interpersonal, communication (written and spoken), organisational and analytical skills.
• Resourceful, meticulous, proactive and excellent follow-through.
• Ability to work independently within tight deadlines and with a high degree of accuracy and quality.
• Ability to work collaboratively in a cross-cultural environment, both within the team and with the various Faculties and Divisions across the College.
• Appreciation and knowledge of arts and culture, and interest in the development of young people through education are highly desirable.
• Proficient in Microsoft 365 and Google Workspace.

To apply:

Interested applicants are invited to apply directly at the LASALLE careers portal. Closing date is 20 February 2024 or until the position is filled. We regret that only shortlisted candidates will be notified.

RESPONSIBILITIES:

· Provide material research, programing diagrams, design presentations including

mood boards, quick 3D sketching as required.

· Assist on the development of the whole design of the project according to the design intent, client goals and senior directives.

· Participate in design coordination within firm i.e. between architecture, decorators

and graphics, and between Owners consultants and the firm.

· Coordination with vendors and manufacturers.

· Provide the production and delivery of quality and timely sets of contract documents being drawings, specifications, sample boards, reports as required for each unique project.

· Responding to RFI’s and interpreting the contract documents to ensure the design

intent is met. Resolving problems and issues that arise during construction.

REQUIREMENTS:

· BA/BS minimum degree required.

· Strong skills in creating a Tender set and CD set with clear understanding of

detailing.

· Fluency in all Microsoft Office applications, Adobe Creative Suite, AutoCAD; Fluency in Sketchup and 3DMax is a desirable.

· Must be able to work in a collaborative, proactive and multi-tasking environment.

· An important aspect of this position is having a discerning eye for design. Interest in and experience in high end modern residential.

· A range of conceptual and technical design skill sets with a strong tendency towards design and conceptualization.

If you meet the above requirements, please send your resume, 3 email references, portfolio samples as PDF attachments (maximum 3MB) and your salary request to [email protected]

• You will assist to manage the delivery of hospital-defined strategic goals and initiatives in the areas of surgical care though administration of collaborations, clinical operations support, service contract and project management activities including planning and integration of care and coordination.
• The effort will also align with plans to integrate health and care provisions.
• Lead, guide, and have management oversight over ground operations and support staff.
• Partnering with clinical leads, you will drive and effect patient centric initiatives across clinical disciplines and non-clinical departments through the implementation of strategic plans, undertake key development projects, and formulate business proposals for cost-effective and sustainable value-based care models, including performance management of key indicators and embracing key success factors.
• Proven leadership qualities and management competency to drive and coordinate the broad spectrum of assigned units’ operations in alignment with the hospital’s strategic directions.

Requirements

• A good degree in any discipline with at least 6 years of relevant working experience.
• Exposure to, or experience in healthcare financial, practical knowledge or ownership of hospital operations, and project management carry added advantages.
• The position requires an independent and self-driven individual with a deep passion for public healthcare and is keen to take up enriching opportunities to further develop his/her career and growth in healthcare administration
• Have a flair for numbers.
• Meticulous and analytical, possess good organizational and coordination skills as well as good interpersonal and communication skills.
• Driven, passionate and service oriented.
• A system level thinking mindset and confidence to work in a fast-paced environment.

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Assistant Operations Manager

Andrea Eunice Tan Min Er
(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

Key Result Areas

• General upkeep and maintenance of dormitory
• Customer service and support to tenants

Description of Responsibilities

• Assist in the daily management of labour and resources to upkeep and maintenance of dormitory
• Assist and coordinate in the repair and fixing of broken or worn-down items in the dormitory
• Provide customer service and support to tenants
• Maintain harmony within dormitory and ensure rules and regulations have adhered to the legislation
• Assist and support any other ad-hoc duties