Total 17,125 marketing executive job vacancies in Others category in Singapore

Position Overview:

We are seeking a motivated and organized individual to join our team as an Office Executive. The successful candidate will be responsible for providing administrative support to various departments, assisting with human resources-related tasks, and coordinating company activities.

Key Responsibilities:

Administrative Support:

· Maintenance of administrative systems, processes, and form tools;

· Daily office management should specify the use of 6S management;

· Organizing company events, including team-building activities and guest reception events.

· Coordinate logistics and handle other ad hoc duties as assigned.

HR Support:

· Maintain HR systems, processes, and leave records.

· Manage recruitment activities, including job postings, resume screening, interview coordination, and follow-up with candidates.

· Support the onboarding and offboarding processes for new hires and departing employees.

· Maintain and organize employee files, ensuring accurate and up-to-date HR records.

· Coordinate company performance evaluations, notifying departments, ensuring compliance, and compiling performance data.

· Ensure adherence to labor laws and regulations.

· Provide HR guidance and support to employees and managers on HR-related issues.

· Assist with the planning and execution of employee training and development programs.

· Handle employee relations, including conflict resolution, disciplinary actions, and grievance management.

Requirements:

1. Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.

2. Previous experience in administrative support or human resources role preferred.

3. Excellent organizational and time management skills.

4. Strong attention to detail and accuracy.

5. Excellent written and verbal communication skills.

6. Proficient in Microsoft Office Suite and other relevant software applications.

7. Ability to handle sensitive and confidential information with discretion.

8. Strong interpersonal skills and ability to work effectively with individuals at all levels of the organization.

9. Proficiency in Chinese (spoken and written) is required to effectively communicate with counterparts in our China office.

Job Purpose:
We are seeking a highly organized and proactive Executive Assistant to support the Senior Executive Assistant and ensure the smooth functioning of the MD office. The ideal candidate will provide comprehensive administrative and project support to senior management, facilitating effective time and resource management.

Key Responsibilities:

• Calendar and Email Management: Manage the MD’s calendar, schedule appointments, and handle email correspondence. Ensure timely responses and flag priority matters.
• Meeting Coordination: Prepare meeting agendas and materials, take minutes, and follow up on action items. Maintain confidentiality on sensitive matters.
• Communication Liaison: Act as the primary point of contact for internal and external stakeholders, ensuring clear and efficient communication.
• Document Management: Organize and maintain both electronic and physical filing systems, ensuring documents are up-to-date and easily accessible.
• Project Support: Assist in tracking and monitoring project timelines and deliverables, coordinating with cross-functional teams to ensure timely progress.

Requirements:

• Education: Diploma in Business Administration, Office Management, or a related field.
• Experience: Proven experience as an Executive Assistant or similar role, supporting senior executives or managers.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with online collaboration tools, project management software, and cloud storage platforms.
• Soft Skills: Excellent organizational skills, strong written and verbal communication, and the ability to prioritize tasks. Must handle confidential information with discretion and professionalism.
• Personal Characteristics: Flexibility, adaptability, and resourcefulness in problem-solving. Ability to handle pressure and maintain professionalism in a fast-paced environment.

Aaron Chong

Elitez&Associates Pte Ltd

R23116665

20C0426

• Act as a liaison between medical, dental, and dietitian service providers and the Nursing Home, facilitating communication and coordination
• Organize monthly meetings between service providers and the Management team to discuss operations and address any issues
• Ensure accurate and timely submission of documentation, such as doctors' log sheets, by collating and verifying them
• Handle queries from service providers and escalate issues to the Management team as necessary for resolution
• Manage the scheduling of medical, dental, and dietitian services across all centers, updating schedules as needed and ensuring dissemination to relevant parties
• Provide administrative support to the nursing department, including coordinating meetings and assisting with Quality Assurance Committee (QAC) meetings
• Serve as a liaison for nursing training and development matters, including managing training nominations and assisting with registration processes
• Support the Director of Nursing (DON) in various administrative tasks as needed

Requirements

• Bachelor Degree or equivalent
• Minimum 2 years working experience in the administrative roles
• Experience in health care setting and/or nursing will be an added advantage
• IT savvy
• Passionate and caring
• Able to work independently
• Pleasant and cheerful disposition with good communication and interpersonal skills

Position Overview:

The Operations Executive is responsible for the overall strategic management and execution of core operational functions within the company. This includes leadership over Trip Support, Medical Evacuation Sales and Operations, Aircraft Owner Accounts, Crew Logistics, and the coordination of suppliers and vendors. The Operations Executive will ensure that the company's services meet the highest standards of efficiency, safety, and client satisfaction, while maintaining compliance with regulatory requirements and optimizing cost-efficiency.

Key Responsibilities:

1. Strategic Management of Trip Support Functions

• Oversee the planning and coordination of flight operations, including route planning, overflight permits, ground handling, and fuelling.
• Ensure seamless execution of client trips by maintaining close communication with internal teams and external service providers.
• Monitor regulatory updates in international aviation to ensure compliance

1. Medical Evacuation Sales and Operations

• Lead and manage the Medical Evacuation (Medevac) division, ensuring rapid response capabilities and adherence to medical and aviation protocols.
• Establish partnerships with hospitals, insurance companies, and other service providers.
• Oversee pricing strategies and service level agreements (SLAs) for MedEvac operations.

1. Management of Aircraft Owner Accounts

• Serve as the primary point of contact for aircraft owners, ensuring client satisfaction and operational transparency.
• Manage aircraft scheduling, utilization, and financial performance of owned aircraft.
• Conduct regular reviews of aircraft maintenance status and liaise with technical teams for upkeep and service.

1. Crew Logistics

• Oversee the coordination and management of all crew-related logistics, including commercial positioning flights, accommodation, and catering.
• Ensure efficient crew rostering and duty time management in compliance with regulatory standards.
• Manage relationships with vendors providing crew services such as transportation and lodging.

1. Executive Coordination and Vendor Management

• Lead the selection, negotiation, and management of contracts with key suppliers and vendors, including handling, catering, fuel, and other critical operational services.
• Develop and maintain strategic relationships with suppliers to ensure service continuity and cost-effectiveness.
• Oversee the procurement process and ensure it aligns with company standards and budget constraints.

1. Safety and Compliance

• Ensure that all operations are conducted in accordance with international and domestic aviation safety regulations.
• Maintain strong working relationships with aviation regulatory bodies and ensure that safety audits and compliance checks are conducted regularly.
• Implement and monitor a robust safety management system (SMS) across all operations.

1. Budget and Cost Control

• Develop and oversee the operations budget, ensuring that all functions operate within budgetary constraints.
• Conduct regular financial reviews to identify cost-saving opportunities without compromising service quality or safety.
• Monitor expenditure on vendors and service providers, ensuring that financial objectives are met.

1. Team Leadership and Development

• Lead, mentor, and develop a high-performing operations team, ensuring alignment with company goals and operational excellence.
• Foster a culture of continuous improvement, identifying areas for process optimization and innovation.
• Facilitate training and professional development opportunities for team members.

1. Crisis Management and Problem Resolution

• Act as the point of escalation for operational challenges, resolving issues related to trip disruptions, client concerns, or vendor service failures.
• Oversee the development and execution of contingency plans to manage disruptions, ensuring minimal impact on clients and operations.
• Lead emergency response coordination in the event of operational crises.

1. Reporting and Performance Metrics

• Develop and monitor key performance indicators (KPIs) related to operations, trip support, vendor performance, and client satisfaction.
• Provide regular reports to the executive leadership team on operational performance, including recommendations for improvement.
• Ensure that data analytics are used effectively to enhance decision-making and operational efficiencies.

Working Conditions:

• Full-time position, typically Monday to Friday, with occasional overtime as needed.
• Office-based with occasional site visits as required.

Required Skills and Qualifications:

• Extensive experience in aviation operations, preferably within the private jet or corporate aviation sector.
• Strong understanding of international aviation regulations, safety protocols, and best practices.
• Proven experience in vendor management, contract negotiation, and strategic supplier relationships.
• Exceptional leadership, communication, and problem-solving skills.
• Strong financial acumen with experience managing budgets and cost control.
• Ability to thrive in high-pressure environments and manage multiple tasks simultaneously.

An exciting opportunity has arrived at The Garcha Group, Singapore’s luxury boutique hotel group with four hotels in Singapore, all of which are franchised under Marriott International—the world’s largest and most prestigious hotel company.

Marriott Hotels:

· Duxton Reserve Singapore, Autograph Collection

· Maxwell Reserve Singapore, Autograph Collection

· The Vagabond Club, a Tribute Portfolio Hotel

· The Serangoon Club, a Tribute Portfolio Hotel

Restaurants & Bars:

· Yellow Pot, Anouska's (Duxton Reserve)

· Shikar, Cultivate Cafe, Isabel Bar, Officers’ Mess Polo Bar (Maxwell Reserve)

· The Whiskey Library & Jazz Club, Sharab aur Kebab (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

· As an associate of a Marriott hotel, you, your parents or parents-in-law, children, spouse/domestic partner, and siblings are eligible for discounts on F&B and room rates in 8,700+ hotels worldwide

· As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalised learning experiences designed to help you thrive in your Marriott career journey

· Comprehensive health insurance plan with Raffles Insurance with the option to upgrade at subsidised corporate rates

· 2-night yearly staycation including all meals and beverage (incl. alcoholic) in any of the four Garcha Group hotels in Singapore

· 20% off food & beverage at Garcha Group restaurants and bars and all Marriott hotels

SUMMARY:

Responsible for the daily shift operations of Housekeeping and Internal Laundry. Directs and works with employees to ensure property guestrooms, public space and employee areas are clean and well maintained. Completes inspections and holds people accountable for corrective action. Position assists in ensuring guest and employee satisfaction while maintaining the operating budget. Coordinates the housekeepers and works as a team, creating a positive environment.

TASKS & RESPONSIBILITIES:

Managing Housekeeping Operations

• Ensures guest room status is communicated to the Front Desk in a timely and efficient manner.
• Works effectively with the Engineering department on guestroom maintenance needs.
• Supervises the property general cleaning schedule.
• Obtains list of rooms to be cleaned immediately and list of prospective check-outs or discharges to prepare work assignments.
• Inventories stock to ensure adequate supplies.
• Supervises daily Housekeeping shift operations and ensures compliance with all housekeeping policies, standards and procedures.
• Assists in the ordering of guestroom supplies, cleaning supplies and uniforms.
• Supports and supervises an effective inspection program for all guestrooms and public space.
• Communicates areas that need attention to staff and follows up to ensure understanding.
• Ensures all employees have proper supplies, equipment and uniforms.
• Plan the staff needs to support the team

Managing Departmental Costs

• Participates in the management of the department’s controllable expenses to achieve or exceed budgeted goals.
• Understands the impact of department’s operations on the overall property financial goals and objectives and manages to achieve or exceed budgeted goals.

Ensuring Exceptional Customer Service

• Responds to and handles guest problems and complaints.
• Strives to improve service performance.
• Empowers employees to provide excellent customer service.

Conducting Human Resources Activities

• Participates as needed in the investigation of employee accidents.
• Supervises staffing levels to ensure that guest service, operational needs, and financial objectives are met.
• Ensures employees understand expectations and parameters.
• Ensures property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.
• Observes service behaviors of employees and provides feedback to individuals.
• Uses all available on the job training tools to train new room attendants and provide follow-up training as necessary.
• Participates in the employee performance appraisal process, providing feedback as needed.
• Assists as needed in the interviewing and hiring of employee team members with the appropriate skills.
• Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.
• Participates in employee progressive discipline procedures.

MANAGEMENT COMPETENCIES

Leadership

• Adaptability - Determines how change impacts self and others; displays flexibility in adjusting priorities; and communicates both the reasons for change and how it impacts the workplace.
• Communication - Customizes approach to conveying complex information and ideas to others in a convincing and engaging manner; appropriately interprets verbal and non-verbal behavior; and models active listening to ensure understanding..
• Problem Solving and Decision Making - Models and coaches others on breaking complex issues into manageable parts, identifying and evaluating alternatives and their implications before making decisions, and involving and gaining agreement from others when making key decisions.
• Professional Demeanor - Exhibits behavioral styles that convey confidence and command respect from others; makes a good first impression and represents the company in alignment with its values.

Managing Execution

• Building and Contributing to Teams - Leads and participates as a member of a team to move the team toward the completion of common goals while fostering cohesion and collaboration among team members.
• Driving for Results - Sets high standards of performance for self and/or others; assumes responsibility for work objectives; initiates, focuses, and monitors the efforts of self and/or others toward the accomplishment goals; proactively takes action and goes beyond what is required.
• Planning and Organizing - Gathers information and resources required to set a plan of action for self and/or others; prioritizes and arranges work requirements for self and/or others to accomplish goals and ensure work is completed.

Building Relationships

• Coworker Relationships - Interacts with others in a way that builds openness, trust, and confidence in the pursuit of organizational goals and lasting relationships.
• Customer Relationships - Develops and sustains relationships based on an understanding of customer needs and actions consistent with the company’s service standards.
• Global Mindset - Supports employees and business partners with diverse styles, abilities, motivations, and/or cultural perspectives; utilizes differences to drive innovation, engagement and enhance business results; and ensures employees are given the opportunity to contribute to their full potential.

Generating Talent and Organizational Capability

• Organizational Capability - Evaluates and adapts the structure of team assignments and work processes to best fit the needs and/or support the goals of an organizational unit.
• Talent Management - Provides guidance and feedback to help individuals develop and strengthen skills and abilities needed to accomplish work objectives.

Learning and Applying Professional Expertise

• Applied Learning - Seeks and makes the most of learning opportunities to improve performance of self and/or others.
• Business Acumen - Understands and utilizes business information to manage everyday operations and generate innovative solutions to approach team, business, and administrative challenges.
• Technical Acumen - Understands and utilizes professional skills and knowledge in a specific functional area to conduct and manage everyday business operations and generate innovative solutions to approach function-specific work challenges
• Cleaning Materials, Equipment, and Techniques - Knowledge of use, handling, storage, and disposal of cleaning chemicals and equipment (including Material Safety Data Sheet requirements), and use of personal protective equipment.
• Housekeeping Tracking and Inventory - Knowledge of inventory and purchasing policies, procedures, and best practices.
• General Housekeeping - Knowledge of procedures, policies and techniques for cleaning all public areas, trash handling and removal, room item replenishment and placement, treatment of room damage and stain removal, use of cleaning supplies, floor care and maintenance, general housekeeping codes, cart care, uniform control, inventory management, room status change systems and opening and closing of the house. Ability to use general housekeeping codes to indicate room readiness.
• EIWO (Everything In Working Order) - The ability to inspect and identify guest room components (e.g., light bulbs, remote control, air conditioning units, toilets, appliances, vacuums) for functional deficiencies. This includes reporting procedures.
• Environmental Sustainability – Knowledge of products and procedures that reduce, recycle or reuse natural resources such as bed linen and towel re-use programs.
• Preventative Maintenance - Knowledge of general cleaning programs and policies to extend the life of materials and areas. For example, knowledge of carpet, tile, and floor care including daily cleaning, heavy extraction, and interim cleaning.

Operations Executive responsibilities include working closely with our Project Manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various project tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and monitoring project performance. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines. Ultimately, the Project Executive’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

• Coordinate project management activities, resources, equipment and information
• Break projects into do-able actions and set timeframes
• Liaise with clients to identify and define requirements, scope and objectives
• Assign tasks to internal teams and assist with schedule management
• Make sure that clients’ needs are met as projects evolve
• Help prepare budgets
• Analyse risks and opportunities
• Oversee project procurement management
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Work with the Project Manager to eliminate blockers
• Use tools to monitor working hours, plans and expenditures
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
• Create and maintain comprehensive project documentation, plans and reports
• Ensure standards and requirements are met through conducting quality assurance tests

Construction background is required.

COMPANY

PIF Capital is a Small Medium Enterprise (SME) focused consultancy firm, which has a singular aim to help SMEs all over the world, to fast track their companies’ growth leveraging on the know-how and execution of Capital mechanism. We wanted to develop not only convectional but Capital Entrepreneurs. We are creating a vibrant Asia Capital Community with our membership program and via our preview events, whereby we openly and generously share to proliferate the ‘’power’’ of capital. Through our deep understanding of the pain points of SMEs, we tailor-make each and every of our program to hand hold aspiring SMEs to prepare them for their exciting corporatization journey toward public listing (IPO) and beyond. We are expanding rapidly and we look forward to having aspiring finance personnel to be part of our growing strong team.

Our vision is to be Asia’s Silicon Valley.

Our mission is to develop A+ Companies & Capital Entrepreneurs.

RESPONSIBILITY

· Full set of Accounts (eg: GL, AP, AR, Bank reconciliation, Payroll & etc)

· Plan, oversee overall accounting strategy

· Oversea accounting daily operation

· Responsible for AR/AP, cash receipt, GL, payroll, cash forecasting, revenue and expenditure

· Handling full spectrum of payroll from overtime & commission calculation to processing of employees salary

· Monthly CPF submission

· Quarterly GST Submission

· Monitor and analyses accounting data

· Regularly produce financial reports and statement

· Tax Computation

· Encourage other employee to adhere to standard

· Provide recommendations

REQUIREMENT

· Degree in Accountancy

· At least 2 year(s) of working experience in the related field is required for this position

· Preferable with knowledge of Accounting System

· Proficient in Microsoft Office

· Able to work independently

CAREER

● Promotion pathway; Senior Management of a listed company

● Acquire Skills; Management, Leadership, Mentorship

● Acquire Know-how; Business Model (Scalable & Sustainable)

● As Capital Entrepreneur, Entrepreneurship environment & development

Interested candidates do send us your resume via WhatsApp or Telegram to 87141919 or email to [email protected]

Candidates who are able to start work immediately would be a plus.

We apologize that we will only respond to shortlisted candidates. Thank you for applying.

• Maintain company accounts, ensure accuracy of data entry
• Management of petty cash reimbursement and replenishment
• Prepare weekly cash-flow report and monthly bank reconciliation
• Full set of accounts up to management reports
• Accounts Payable: PO, verification of suppliers’ invoices, payment proposal and process payment to suppliers.
• Reconciliation on customers’ monthly invoices
• Reconcile of GL’s and month end reports including AR Ageing reports
• Billing and invoice reconciliation
• Prepare month end closing reports and schedules
• Management report variance analysis
• Manage Fixed Asset Register
• Preparation of GST return and PIC claims.
• Knowledge of corporate income taxation
• Liaison with auditors/corporate secretarial
• Any other duties assigned by the superior

Job Requirements:

• Possess a Certificate in Accounting or equivalent professional qualification(s) with minimum 2 years of experience in handling full sets of accounts
• Experience in SAGE X3 accounting software is preferred
• Strong knowledge in accounting principles, standard practices and local laws & regulations
• Willing to work in Joo Koon area [3 bus stops away]

Working hours: Mon - Fri 0830 to 1730
Job Type: Full-time

Interested candidates, please email: [email protected]

-Developing and implementing operational processes to improve productivity and efficiency.

-Analyzing operational performance metrics and reporting on key performance indicators (KPIs).

-Managing resources, including staff, equipment, and budget, to meet operational goals.

-Identifying operational issues and implementing solutions to enhance overall performance.

-Ensuring that operations comply with industry regulations and standards, and maintaining quality assurance.

-Preparing reports for senior management on operational performance and recommending improvements.

-Singaporean,PR and Malaysian(must stay in sg)

• Provides the sales team general administrative assistance and support
• Assess customers’ needs and provide assistance and information on product features
• Prepare delivery schedules, monitor orders and delivery
• Monitoring and report all pending quotations and orders
• Dealing and responding to emails

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

As part of our Operations Team, you'll be responsible for the below:

1. Source and purchase goods and services with suppliers to constantly strive for best purchase while maintaining the highest level of quality, reliability and services.

2. Assist to prepare work instructions and job process worksheets for production shop-floor.

3. Monitor quality, service and delivery issues, and take corrective action as required.

4. Monitor in-house inventory movement and planning of material

5. Handle purchase administration and order processing ie delivery and invoicing documents to ensure timely fulfillment of customer orders using ERP system ( Oracle Netsuite).

6. Prepare monthly stock review based on firm orders and forecast data.

7. Coordinate import shipments with supplier and receive delivery of materials from suppliers

8. Plan local delivery routes and manage day-to-day delivery schedule

9. Process requests for aftersales service and mocks up

10.Provide weekly reporting on service status and quality issues

What we are looking for:

1. Minimum 2 years of working experience in procurement/operations

2. Proficient in Microsoft Office particularly Excel and Word

3. Experience in using ERP system eg SAP, Oracle

4. Able to work in a fast-paced environment

Expected Start Date: Immediate

Responsibilities:

• Support and execute LNG trading activities and goals.
• Assist the trading team in implementing the desk’s strategy and related tasks.
• Manage trade accountability and assess impacts on profit and loss.
• Analyze research information and facilitate spot and term trading deals.
• Ensure smooth business operations by providing support to the trading team.
• Collaborate closely with legal to facilitate client onboarding with full compliance.
• Develop and generate execution reports; assist in creating new reporting formats.
• Handle day-to-day tasks and contribute to ad hoc projects as needed.
• Experience Required:
• Bachelor’s Degree or equivalent.
• Business proficiency in English and Mandarin to effectively manage client relationships.
• Proficient in Microsoft Excel and database management systems.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines under pressure.
• Excellent team player with strong interpersonal skills.
• Strong analytical capabilities.

Job Responsibilities:

• Providing front-line service to patients and visitors pro-actively.
• Perform reception duties such as registration of patients, answering phone and email queries, scheduling of appointments and surgeries.
• Perform billing and cashier.
• Chaperone doctors and assist them in the room when doctors are performing physical examination on the patients.
• Check clinic stock inventory.

Requirements:

• Candidate must possess at least Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management or equivalent.
• No work experience required.
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.
• Able to work in a team with doctors, managers, finance department and other employees of the company
• Able to be rotated amongst the 4 clinics owned by the company
• Prior experience in medical field with medical knowledge is highly preferred.
• Good interpersonal skills with a graceful personality.

Additional Knowledge, Skills, and Abilities

• Excellent organisational and time management skills
• Professional verbal and written communication skills
• Strong Microsoft Office and Internet Skills
• Ability to multi-task and prioritise

PIF Capital, led by an A+ management team, is the catalyst for SMEs fast-track growth. Our capital consultancy services, membership programmes, and nurturing community empower entrepreneurs, propelling them towards corporatisation.

Our vision is to become Asia's Silicon Valley, developing A+ companies and capital entrepreneurs through customised consultancy. With a focus on building capital entrepreneurship with a purpose, we aim to develop 300 IPOs and establish 300 education foundations, making impactful contributions to our business community.

Responsibilities:

• Full set of Accounts (eg: GL, AP, AR, Bank reconciliation, Payroll & etc)
• Plan, oversee overall accounting strategy
• Oversea accounting daily operation
• Responsible for AR/AP, cash receipt, GL, payroll, cash forecasting, revenue and expenditure
• Handling full spectrum of payroll from overtime & commission calculation to processing of employees salary
• Monthly CPF submission
• Quarterly GST Submission
• Monitor and analyses accounting data
• Regularly produce financial reports and statement
• Tax Computation
• Encourage other employee to adhere to standard
• Provide recommendations

Requirement:

• Degree in Accountancy
• At least 2 year(s) of working experience in the related field is required for this position
• Preferable with knowledge of Accounting System
• Proficient in Microsoft Office
• Able to work independently

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Responsibilities include administrative tasks such as heavy/complex calendar management, travel arrangements, event coordination, and expense management.
• Work closely with up to 4 executives to execute core admin support functions on their behalf.

Qualifications

• Bachelor's degree or equivalent experience
• 5-7 years of experience supporting multiple directors and/or sales executives with administrative tasks and related duties
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Experience using SAP Concur is desired.

• Plan and execute day-to-day shipping operations including packaging materials, delivery schedules, transport booking, documentation dispatch and other related matters.
• Prepare shipping documentation timely and accurately according to customer’s requirements. Upload shipping documents into customer’s online portal.
• Track, monitor and manage service performance of external vendors (ie. metal boxes delivery, shipment transit time).
• Communicate on daily basis with customers and vendors on shipment related matters.
• Check and verify vendor’s billing for payment purposes.
• Analyze shipping data and trends, identify operational gaps and execute improvement opportunities.
• Perform other ad-hoc tasks and project support, if required.

Competitive Compensation and Benefit Package

Group Hospitalization, Medical Insurance and Dental Benefits.

Career Advancement, Professional Development Training Workshops

A supportive collaborative team

Job Description

▶Assisting with the maintenance of AR/AP accounts in MYOB and Excel schedules

▶Assisting with creation of invoices & receipts

▶Assisting with the payment transactions and monitoring of cash flow

▶Assisting with preparation of weekly aging and monthly bank reconciliations

▶Assisting with monthly creation of management financials

▶Assisting with quarterly GST submission

▶Assisting with general office administration and data entry

▶Other duties as assigned

Working Hours:

▶5.25 days work week (Mon-Fri 0845-1745, Sat 0845-1245 (Alternate)

Job Requirements:

▶Proficient in MS Excel & Word

▶Able to multi-task, and is meticulous and careful

▶Knowledge in MYOB Accounting software is a plus

▶No experience required, Fresh grads welcome! (knowledge of Accounting will be a plus)

Job Benefits:

▶Daily lunch provided

▶Annual leave

▶Medical leave

▶Health insurance upon confirmation

▶Annual bonus (depending on performance)

▶Staff rate for car rental and trading of cars

Custom Brokerage/Declaring Agent

- HQ office located at Taiseng, near with Taiseng MRT

- Desk bound job.

- Perform customs permit declarations in an accurate and timely manner with full compliance.

- Follow up on daily shipment holds and find solutions in a timely manner to process the customs clearance

- Preparing airfreight/seafreight shipping documents for both import and export.

- Attending to customers enquiry and feedback via physical contact, email, phone calls and maintaining an excellent rapport with customers.

- Prepare and provide various reports in a timely manner to meet customers’ timelines

- Keeping the customers notified of all relevant customs circulars, notices and updates as received.

- Reviewing internal team performance, operational work processes established and implementing necessary control measures for continuous improvement.

Requirements:

- 5.5 working day, alternate Saturday

- Proficient in using computers and Microsoft Office

- Possess good work ethics and positive working attitude

- Able to handle pressure & adapt in a fast-pace environment

- Demonstrate an eye for details and ability to prioritize urgent tasks

- Expect overtime on a regular basis

- Individual without experience may apply as training will be provided as our cost

• To assist immediate superior in the day-to-day operations of the site, to support lease and tenancy management and to ensure that the client is provided with a high standard of service at all times. Undertakes any other duties as assigned by the Management/Immediate Superior.
• Manage tenant liaison and satisfaction emphasis on tenant retention.
• Building day-to-day management including operations, engineering and compliance matters.
• Lease administration and management.
• Advertising and Promotion for the Building
• Manage budget preparation and delivery.
• Manage budget forecasting.
• Finance administration, billing and collection or rentals.
• Accuracy of tenancy schedule.
• Calculation of GTO for billing.
• Tenancy fit-out co-ordination.
• Capital expenditure implementation, tendering and management.
• Monthly and annual account reporting.
• Building services contract administration and procurement.
• Manage repairs and maintenance.
• Liaise/manage/communicate with legal, town planners, surveyors, project managers, tax and accounting advisers.

You will be directly involved in the process of consultation and marketing of Freight Forwarding /NVOCC/logistic services. Able to handle carriers/feeder operation.

• Ability to self-manage and drive to results.

• To develop strong business building relationship with existing and new customer base.

• To be fully accountable for meeting individual key performance indicators and targets.

• Meeting sales forecast and target.

• Submit regular reports covering sales activities, performance, and plans.

• Willing to travel oversea on short notice.

Requirements

• Must have minimum Diploma/ University Degree in any discipline.

• Ideal candidate should have the experiences selling air/ ocean/ import/ export/ FCL/LCL; full line of logistics services with good contacts in market.

• Experienced shipping executive of 2 -3 years with Freight Forwarding/NVOCC/regional, shipping or liner industry,

• Fresh graduated /Entry level applicants with experience but lacks qualification etc are welcome to apply.

• Able to work independently, with multitasking abilities, and able to take work pressure

• Good team player.

• Positive work attitude and good communication skills and willingness to travel inside Asian region.

• Sales focused with strong abilities to develop good customer relations and hit sales targets.

• Ability to perform under pressure.

• Salary will be commensurate with experience.

• Stable work history.

• Opportunity for career advancement.

Roles & Responsibilities

The main responsibilities of the role will include (but not limited to):

Client and relationship:

· Act as a point of contact for the clients on their day to day affairs, with supervision where necessary, and ensure that all communication, whether written or spoken in a professional manner;

· Maintain good relationship with clients;

· Respond to and deal with client queries in a professional and timely manner

· Ensure that the manager is kept up to date with any issues arising from the client or its activities

Service provision:

· Prepare financial data for entry into the accounting system

· Ensure all receipts are updated in the accounting system on timely basis

· Handle the banking of cheques into bank accounts on timely basis

· Handle accounts receivables and accounts payables

· Prepare bank reconciliation and audit schedules

· Prepare monthly payslips for payroll purpose

· Handle account closing up to the monthly trial balance, income statement and balance sheet

· Handle quarterly Goods and Services Tax filing

· Handle corporate secretarial documents and annual return filing

· Compilation of accounts or reports (preparation of unaudited report)

· Liaising with external auditor

· Handle corporate tax computation and tax return filing

· Perform other ad-hoc duties as assigned

Requirements

· Minimum Diploma/Degree in Accountancy/Finance;

· Fresh graduates are encouraged to apply.

· Proactive and committed to meet deadline;

· Pleasant personality and organised.

· At least 2 years of professional firm experience will be an advantage.

· Experience of auditing or tax (corporate income tax) will be an advantage.

· Experience of usage of Quickbooks, Xero, SAGE will be an advantage.

Job Type: Full-time

Salary: $3,000.00 - $4,000.00 per month

Benefits:

· Performance bonus will be considered (average: 2 months for past a few years)

· Company trip (year 2024 : trip to Japan) may conduct once in 2 to 3 years

· Team building has been conducted once every 2 months. (the company gave some budget and team can organize lunch or activity)

· Manager distributed work schedule (list of assigned task in a month) to each staff at the beginning of month based on the position and capability to avoid giving heavy workload to each staff

Work environment and past benefits track records:

※This is not mandatory benefit to available to everyone. It is an example that the company provided such a benefit to certain employee last time or currently. And the decision is subject to the employer and performance/working period.

· The company subsidizes lecture, exam fees or courses (ACCA/Secretary/IRAS) if it is subject to work related.

· A few staff opt to work from home a few days in a week

· Average OT hours is less than 5 hours in a month

· Work from own country due to personal matters (period is limited) such as Bereavement, returning home, pregnancy, buying a house, etc.

Roles & Responsibilities

The main responsibilities of the role will include (but not limited to):

Client and relationship:

· Act as a point of contact for the clients on their day to day affairs, with supervision where necessary, and ensure that all communication, whether written or spoken in a professional manner;

· Maintain good relationship with clients;

· Respond to and deal with client queries in a professional and timely manner

· Ensure that the manager is kept up to date with any issues arising from the client or itsactivities

Service provision:

· Prepare financial data for entry into the accounting system

· Ensure all receipts are updated in the accounting system on timely basis

· Handle the banking of cheques into bank accounts on timely basis

· Handle accounts receivables and accounts payables

· Prepare bank reconciliation and audit schedules

· Prepare monthly payslips for payroll purpose

· Handle account closing up to the monthly trial balance, income statement and balance sheet

· Handle quarterly Goods and Services Tax filing

· Handle corporate secretarial documents and annual return filing

· Compilation of accounts or reports (preparation of unaudited report)

· Liaising with external auditor

· Handle corporate tax computation and tax return filing

· Perform other ad-hoc duties as assigned

Requirements

· Minimum Diploma/Degree in Accountancy/Finance;

· Fresh graduates are encouraged to apply.

· Proactive and committed to meet deadline;

· Pleasant personality and organised.

· At least 2 years of professional firm experience will be an advantage.

· Experience of auditing or tax (corporate income tax) will be an advantage.

· Experience of usage of Quickbooks, Xero, SAGE will be an advantage.

Job Type: Full-time

Salary: $3,000 - $4,000 per month

Benefits:

· Performance bonus will be considered (average: 2 months for past a few years)

· Company trip (year 2024 : trip to Japan) may conduct once in 2 to 3 years

· Team building has been conducted once every 2 months. (the company gave some budget and team can organize lunch or activity)

· Manager distributed work schedule (list of assigned task in a month) to each staff at the beginning of month based on the position and capability to avoid giving heavy workload to each staff

Work environment and past benefits track records:

※This is not mandatory benefit to available to everyone. It is an example that the company provided such a benefit to certain employee last time or currently. And the decision is subject to the employer and performance/working period.

· The company subsidizes lecture, exam fees or courses (ACCA/Secretary/IRAS) if it is subject to work related.

· A few staff opt to work from home a few days in a week

· Average OT hours is less than 5 hours in a month

· Work from own country due to personal matters (period is limited) such as Bereavement, returning home, pregnancy, buying a house, etc.

Job Description & Requirements

• Local accounting firm
• Candidate must possess at least LCCI or Diploma in Accounting
• Minimum 1 year of working experience in the related field, preferably in accounting firm.
• Able to handle full sets of accounts, including preparation of schedules for audit purposes, GST schedules and submission.
• Able to handle payroll will be added advantage
• Able to perform good quality work in a capable, efficient and appropriate manner
• Responsible with good work attitude and integrity
• Good communication and interpersonal skills

Budgeting & Buying

• Planning of Buying Budgets, size scales and options prior to buying with the Marketing Executive / Managing Director per season according to the projected sales targets, sell through and unit level by product category and supplier.
• Liaise and coordinate with dedicated, overseas team and coordinator design and related matters.
• Set retail prices per product to achieve budgeted margin.
• Ensure the Purchase Order is accurate and timely for each season.
• Communicate with suppliers on amendments and adjustments to the purchased orders and ensure accurate deliveries.
• Communicate closely with warehouse to supply stock to the shop floor and ensure various categories of product are delivered together especially the crucial units for each season.
• Work closely with Director to monitor weekly stock levels by category and product to identify the fast / slow moving items.
• Work out the weekly targets of various product categories to achieve the budgeted salesand sell-through.
• To ensure accurate retail prices are logged into Purchase Orders, once confirmed by Director.

Operational

• To accomplish Monthly stock takes in warehouse and retail outlet
• Assisting in stock analysis, determine markdown, documentation to transfer stock, assist in set-up and pack-up and operation of the sale.
• Receiving of stock from shipment, organize and store inventory in the proper location
• Ensure in-coming stock arrivals are up-to-date and communicated to related departments
• Run weekly/monthly reports from system to detect stocks processing irregularities
• Assist with day-to-day operations of the E-commerce operations, such as order fulfilment, inventory management, customer enquiries and web-site development.
• To collect weekly and monthly reports from outlets in order to update weekly sales report to generate sales analysis and reports to principal suppliers.

Purchase Orders

• Transferring of Buy orders into warehouse purchase orders on a timely basis.
• To create Buy Status Report and update regularly.
• To key in orders accurately upon receipt of order confirmation.
• Ensure copies of confirmed orders are distributed to the respective outlets, prior to opening of each season.

Proforma Invoices / Order Confirmation / Cancellations

• Collate customers request on product requirements and preferences in order to decide future purchases and quantity.
• Processing adhoc changes by clients relating to their orders
• To ensure all P/F invoices correspond with original order and liaise with Accounts for necessary payment.
• To pre-alert warehouse / outlets or any noted cancellations.
• To liaise with warehouse to control excess stock / short shipments and alert suppliers / outlet accordingly.
• To prioritize clearance of shipments from warehouse to stores.

Damaged Stocks

• To handle all store complaints regarding stocks received – workmanship, customer returns etc.
• To inspect defective stocks to ascertain extent and cause of damage.
• To correspond with supplier, negotiating for claim of full credit or replacement as necessary.
• To keep track of damaged stock form numbers for each outlet for accounting purpose

Summary of role

Responsibilities will include scheduling and coordinating for a busy team, matter management, billing, supporting on client related matters, assisting to organise and run events, and playing a critical role in managing all routine and daily administrative tasks. A flexible and adaptable attitude is essential - as is the ability to take ownership, drive processes and support change within the business.

Key responsibilities

This role is for a proactive and highly competent Executive Assistant (EA) who will operate successfully in a professional and fast-paced environment. The ability to collaborate with fee earners and clients, provide professional and client-focused support, and build effective relationships, is key to the success of this role. It is critical that the chosen EA is highly organised and excels at coordinating meetings, conferences and appointments across time-zones and offices.

Administrative

• Proactively manage, control and fully understand fee earner diary using discretion and business knowledge to prioritise commitments. This will include extensive arrangement of appointments, conferences and meetings across different time zones and offices, using different processes and IT infrastructure (video-conferencing, tele-conferencing, client office software etc.).
• Develop and maintain a robust file management system for all electronic and hard copy correspondence and documents, ensuring adherence to the naming conventions policy.
• Regular liaison with fee earners to identify work commitments, prioritising workloads accordingly, weekly submission of team work list.
• Prepare for all meetings including preparation of all pre-reading documentation (if appropriate), follow up and coordinate all meeting actions, ensure they are properly recorded and dealt with, including any necessary follow-up communication.
• Extensive travel arrangements including liaison with travel company, arranging visas, booking travel and accommodation, arranging currency, preparing itineraries, printing all necessary documents, ensuring compliance with the firm's Travel Policy at all times.
• Coordinate and assist with global visitors.
• Arrange photocopying, printing, scanning, organising post and couriers etc.
• Ensure partner PDPRs are up to date.
• Assist in documenting the storage of wills and other original documents.
• Bind and prepare wills, trust deeds and other legal documents.

Client relationship management

• Build strong and effective relationships with both internal and external clients and their teams.
• Support lawyers in marketing activities, such as researching and obtaining client information and data, as well as involvement in preparation of pitches and presentations and hosting of client events.
• Support the internal business development team by undertaking an event secretary role, managing the e-alert process, assisting with legal directory administration and delegating tasks appropriately.
• Proactively maintain and update the client relationship management system, ensuring any follow-ups are actioned.
• Attend and contribute to team meetings as required, detail and progress action points as appropriate.

Financial

• Ensure all new client/matter onboarding processes are completed accurately and proactively, following up as appropriate and adhering to risk and compliance requirements at all times.
• On a weekly basis, produce and review Intapp new matter report to ensure all new matters are cleared for billing, following up to action as appropriate.
• Coordinate and action the production of accurate compliance documents (including drafting engagement letters, critical information and collection proforma etc.).
• Attend and actively participate in WIP and credit control meetings, undertaking and driving actions as agreed.
• Produce and review WIP reports, identifying matters for billing, write-offs, debtors, client credits and to identify matters that can be closed.
• Manage partners' billing processes: agreeing billing dates, gathering disbursements, initiating prebills, complete billing checklist (to include: time transfers, write-offs, applying discounts, returns to WIP, producing drafts and updating Expert as appropriate). Submitting prebills for approval.
• Prepare covering emails/letters and ensure completed invoices are dispatched in a timely manner and uploaded into delivered bills.
• Use Aderant to assist fee earners with financial queries, producing reports if required.
• Ensure disbursements and all client payments are processed accurately, having completed all relevant pre-checks.
• Undertake client audits and prepare draft documentation.
• Ensure expenses, receipts and contact reports are completed, uploaded and filed appropriately.
• Chase bills at fee earners' request and monitor fee estimates.

Communication

• Act as gatekeeper for fee earners, taking appropriate messages (including via telephone and email) and ensuring they are passed on/followed up appropriately.
• Use own initiative to manage post and email accounts: screening, prioritising and dealing with incoming emails and post in fee earners absence; develop and maintain systems to promote efficiency.
• Draft high quality correspondence, engagement letters, documents, agendas, presentations and spreadsheets or other (non-legal) correspondence on behalf of fee earners, actioning responses if appropriate.
• Manage fee earners calendar to ensure meetings are sufficiently spaced out and, if in person, are scheduled for days when the fee earner is in the office.

Document and File Management

• Proactively delegate document production and dictation transcription to appropriate resource, providing appropriate timeframes for work and checking returned work if required.
• Actively file documents appropriately within iManage, ensuring compliance with the Stephenson Harwood naming convention policy.
• Follow the Records Management policy and procedure, undertaking regular management of files and papers for fee earners, ensuring all documents are recorded electronically and recording original documents in the Records Management system prior to off-site storage. There is a clear desk policy and original documents should always be locked away before leaving the office.
• Undertake regular file reviews, closing finished matters when appropriate.

Additional Responsibilities

• Engage with your fee earners more extensively by proactively supporting them to be more efficient and effective in their jobs, identifying areas of responsibility and tasks to take ownership of.
• Drive processes through to delivery via appropriate workflows (i.e. partners, business service teams, etc.).
• Support additional stakeholders and colleagues as and when required.
• Identify and facilitate knowledge sharing within peer group and wider team.
• Mentor and coach junior members of the team.
• Identify areas for continuous improvement and implement solutions.
• Maintain strong knowledge of own practice, key matters, business issues and ‘hot topics; so that appropriate priority is given to queries and requests.
• Book restaurants, flights, hotels etc. and plan a clear itinerary for fee earners.
• Assist in the will management system.
• Help prepare regular follow ups for client and key contacts.
• Assist in preparing power point presentations.

Key requirements

• Strong academic background.
• Advanced Microsoft Office and Power Point skills.
• Commercial and financial acumen.
• A thorough understanding of working in a professional, service driven environment and maintain stakeholder/client/business confidentiality.
• Confident and professional manner with the ability to build strong relationships with fee earners and clients.
• Excellent communication skills and ability to interact at all levels.
• Collaborative and supportive of the business and its initiatives.
• Adaptable and open to change, demonstrating a willingness and confidence to make suggestions where appropriate and to learn new skills.
• Strong organisational skills and excellent attention to detail.
• Ability to remain proactive and flexible at all times.
• Reliable, hardworking, work to tight deadlines and remain calm when under pressure.
• Anticipate and identify potential problems and provide innovative solutions.
• A strong team player.