Job Description
To assure the effective functioning of buildings and facilities including general upkeep and maintenance of building sites to ensure the highest standard of aesthetic and sustenance
• Ensure prompt and good services delivered, provide prompt rectification to remedy any service delivery deficiencies identified
• Do employ best practices, in the role of Buildings and Facilities personnel
• Be responsible to:
- develop and implement a facility management program including preventive maintenance and life-cycle requirements related with air-conditioning, temperature-control equipment, mechanical ventilation, fire safety, electrical, CCTV, building automation, lifts and escalators as well as building and structural maintenance, etc
- conduct and document regular facilities inspections
- ensure compliance with health and safety standards and industry codes
- allocate and manage facility space for maximum efficiency
- co-ordinate intra-office moves
- supervise maintenance and repair of facilities and equipment
- oversee facility refurbishment and renovations
- plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking
- implement best practice processes to increase efficiency
- obtain quotations and tenders from vendors and suppliers
- calculate and compare costs for goods and services to maximize cost-effectiveness
- negotiate contracts to optimize delivery and cost-saving
- co-ordinate and monitor activities of contract suppliers
- manage contractor and vendor relationships
- manage and review service contracts to ensure facility management needs are being met
- ensure delivery schedules, quantity and quality criteria are met
- check completed work by contractors and vendors
- advise on and monitor energy efficiency
- oversee environmental health and safety
- assure security of the facilities
- respond to facilities and equipment alarms and system failures
- provide prompt response to requests and issues from facility occupants
- liaise with agencies and to be responsible in authority submissions, and obtaining necessary certificates
- maintain general administrative records of all building plans, blueprints, etc.
• Adopt knowledge to put in place a process of continuous professional development
• Review and propose correction processes as and when necessary
• Review performance and/or processes periodically
• Maintain harmonious relation with other divisions / departments
• Be self-motivated to enhance productivity
and perform other tasks as assigned by the superior / Management.
Job Requirements
- Required experience: Minimum 5-8 years in related field
- Education: Diploma or bachelor's degree in Facilities Management, Facilities Engineering or related qualification such as project management, business management or construction management
- Well-versed in working knowledge of principles and practices of project management, administration, electrical & mechanical systems, procurement & contracts, health, safety & environmental regulations, construction, maintenance & all facets of facility operations
- Good interpersonal and communication skills, good teamwork and learning capability
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