Total 19 administrator job vacancies in Singapore

Immediate Hire

Located in Raffles Place

Looking for stability

about the company

Based in the Raffles Place area, Client is a Wealth Management client and looking for a Junior Business Admin to assist the Director . The candidate will report to the Office Manager for this role. We prefer the candidate to be able to start work in Jan 2025.

About the role

The job scope of this Junior Admin is as follows:

1) Handle Premium Notice and Renewal , Ensure Client's Premium Paid and Policy

Renewed.

2) Follow up on Claim with Insurer and Hospital, Clinic

3) Client Servicing - Birthday Listing of client.

4) Do Insurance, Investment Submission Related Paperwork

5) Preparing Investment, Insurance Docs for Client Review

6) Updating of the client’s Customer Knowledge Assessment via insurer portal

7) Take Call and assist client on queries by checking with Superior or Account

Manager of Insurer.

8) Updating of Monthly Expenses

9) Mailing of Documents

10) Adhoc Task by superior.

Skills and experiences Requirements :

1) Meticulous and Can think on Job

2) Have Experience working for IFA preferred of 2 years or more. Minimally, Have

Experience working for an insurance agent.

3) This person has to be able to work independently and attitude is the key.

5) Love coordination and being great at handling paperwork.

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392

Immediate hire starting in Dec

1 year contract

Location in Macpherson

about the company

Based in the town area, Client is an Energy client and we are looking for a Business Admin to assist the Onsite Operations team. The candidate will report to the Project Managers and Engineers for this role. We prefer the candidate to be able to start work in Dec 2024.

About the role

Your daily Responsibilities will be interacting with customers, providing information in answer to inquiries about:

1)Process Full set of Purchase Order – compare quotations. Nego best rate, set up new vendor

2)Process Invoices – Services and Product

3)Prepare offer to customer

4)AR follow up on payment and reporting

5)Arrange logistics for import and export

6)Outage periods require to go site support on the project related activities

7)Possess strong communication, interpersonal, and customer service skills.

8)Any Adhoc task require

Skills and experience

The successful candidate will possess:

1. diploma in any field
2. 2 years working in a similar work task

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392

Immediate hire starting in Oct

1 year renewal contract

Location in MacPherson

Based in the MacPherson area, Client is a Energy client and we are looking for a Business Support Operations admin to assist the Business Support Operations team. The candidate will report to the Project Managers and Engineers for this role. We prefer the candidate to be able to start work in October 2024.

About the role

your daily Responsibilities will be interacting with customers, providing information in answer to inquiries about:

• Services and completion, assistance for 24/7 service and tools rentals/calibration.
• Taking service inquiry calls from customers or clients and dispatching the suitable
• customer service engineer/associate to address the site services.
• Receiving and processing orders, providing information concerning changes, pricing in service, preparing the pre-invoices upon completions of services based on the quotations and actual time sheets, preparing the shipping documents required for the dispatch of materials to the customer.
• Follow-up complaints concerning services or billing rendered.
• Coordinating customers’ service requirements with other appropriate departments,
• sub-contractors for the resource management as necessary to ensure effective customer service.
• Follow-up of the invoice’s status with commercial group and with customers.
• Follow-up of the payments schedules to the subcontractors pertaining to the site services and clearing the payment in time.
• Update the HSSE and OSHA’S requirements and check the risk analysis (RA) records are completed before the start of the site commissioning.
• Record the monthly man hours/OT hours & claims.

Skills and experience

The successful candidate will possess:

1. ∙diploma in any field
2. ∙ 2 years working in a similar work task
3. ∙ Specific technical/ soft skills – MS Excel Skills, SAP (if possible)

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392

about company

I am currently working with a software consultancy firm that provides premium software development and strategy expertise . Projects related to Gambling/Gaming/Blockchain.

Salary structure: Base + AWS + variable bonus. 2 rounds of interview process. Hybrid working arrangement. Office at CBD.

about job

• Position requires the ability to provide on-call, after-

hours/weekend support, when necessary. Production databases 24X7 running support, and database daily operation

• Troubleshoot and resolve Database issues

• ORACLE database schema designing and assessments.

• Work with AWS to keep the database in latest patching and version

• Provide the database technology service for new project developments

• SQL Tuning and Optimization of newly develop and existing applications

skills and requirements

• Min 5 years of software / database development experience

• Experienced in Database infrastructure and architecture design

• Experienced in Oracle AWS RDS, Oracle Enterprise Manager

• Experienced in executing and writing Oracle PL/SQL

• Experienced in database optimization and performance tuning

• Experience with backup and restore, table space allocation/management, managing the overall health and status of the database, managing the database schema, creating triggers and stored procedures, monitoring the Oracle alert logs and resolving database-related issues

• Experience in configuring 11g/12c database in Linux

• Experience with Oracle product troubleshooting and problem resolution

• Chinese speaking required as you need to liaise with Chinese counterparts who can only speak and write in Chinese

To apply online please use the 'apply' function, alternatively you may contact Stella at 96554170 (EA: 94C3609 /R1875382)

Immediate Hire
Japanese Speaking

Location in Town

about the company

A reputable asset management client is looking for a Japanese Speaking Office admin to create a great working environment for Japanese Speaking stakeholders. This role, based in Singapore, is responsible to provide full spectrum office admin duties to the Japanese speaking stakeholders. Work schedule follows the Japanese calendar for holidays and observances. This is a Standard office hours apply ( 9:00 AM to 6:00 PM, Monday to Friday) and there is No work-from-home arrangements available, While office admin tasks are a significant part of the role, be prepared for a dynamic work environment where responsibilities may vary.

About the role

Our Client is seeking a versatile and organized individual to join the team in a full-time capacity. This role includes significant office admin responsibilities but may also encompass other duties as needed by the organization. Fluency in spoken and written Japanese is required to communicate effectively with the Japanese-speaking stakeholders.

Key Responsibilities

• Handle office admin tasks including:Managing general office duties
• Organizing and maintaining office files and records
• Assisting with scheduling meetings and managing calendars
• Handling basic bookkeeping tasks and expense reports
• Coordinating office supplies and equipment maintenance
• Support team members with various administrative tasks as needed
• Be prepared to take on additional responsibilities or projects as they arise
• Adapt to changing priorities and workload distributions

skills and experiences

• Fluent in Japanese (speaking and writing) as you need to email and speak to Japanese Speaking stakeholders
• Proficient in Microsoft Office, especially Excel
• Strong organizational and time management skills
• Excellent attention to detail
• Ability to multitask and prioritize effectively
• Good communication skills in both Japanese and English as you need to report to Japanese Speaking stakeholders
• Comfortable with a desk-bound job and on-site work
• Flexibility to adapt to various tasks and responsibilities
• No prior experience required; fresh graduates are welcome to apply
• Diploma holder (field of study open)

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392

about the company
We are working with an award winning and expanding international law firm with offices across EMEA and APAC regions.

about the job
You will be part of a new headcount supporting the firm's knowledge lawyer in maintaining knowledge resources, learning and development systems, administering training schedules and managing precedent resources and requests.

about the manager/team
You will work in tandem with the Singapore knowledge lawyer supporting the various practice groups across the Singapore and APAC region.

skills and experience required
You will require at least 2 years of prior legal coordinator/administrator experience particularly in the knowledge management department of a law firm. Prior cross-regional work experiences and good management of foreign stakeholders are advantageous.

To apply online please use the 'apply' function.
(EA: 94C3609/ R23115352)

To apply, It will be great if you could share your CV to [email protected]. Alternatively, you can apply at https://lnkd.in/g-tb-XkB

• Exposure to latest technologies (cloud)
• Autonomy to make key decisions for infrastructure

About the company

Our Client is an established europe based company. They have a well-established presence of more than 20 years with a global footprint of more than 10 countries. With rapid expansion plan, they are now looking for a Principal / Senior System Administrator / Engineer / System to join their team.

About the job

Reporting to the Head of IT, your role involves:

• Support, troubleshoot and implement products and services deployed on the Microsoft platform.
• Supporting and maintaining the Windows Servers and Office 365
• Ensuring optimal functioning and cost-effective maintenance of all systems under their supervision.
• Managing external vendors, ensuring SLA is being adhered to
• Supporting continuous improvement by investigating alternatives and new technologies and presenting these for architectural review. Thins includes reviewing the current infrastructure solutions to identify
• Collaboratively establishing local IT infrastructure priorities aligned with business requirements and global goals.
• Coordinating with Global Service Managers to develop and implement local IT infrastructure in accordance with defined global strategies.

Skills and experience required
As a successful applicant, you will have at least 8 years of experience in Windows Server / System. Basic exposure to network is required for this role.

Candidates with in-house / end user environment background is required for this role.

Whats on offer
This is an excellent opportunity to join an established company with high investment in technology.

To apply, It will be great if you could share your CV to [email protected]. Alternatively, you can apply at https://lnkd.in/g-tb-XkB (EA: 94C3609/ R1219669)

About the company

Our client is well established in Singapore and has 30 years of presence here servicing clients in the Engineering sector. They are recognized for their expertise in design to project management services.

About the role

As a finance administrator, you will be involved in the day-to-day accounting operations including accounts payable and accounts receivable. You will be required to prepare and submit invoices, bank payments and liaise with clients on payment due. You will also be timely in processing data into the ERP system.

Reporting to the Finance Manager in the parent company, you will also be involved in preparing the monthly and quarterly reports.

Requirements

You should ideally possess a Diploma in Accountancy or it's equivalent and come with 3 years of prior experience in partial sets of accounting, you will also have strong expertise in Microsoft Office applications. You should be meticulous, adaptable and enjoy working in a lean team.

To apply online please use the 'apply' function, alternatively you may contact Francine at francine.wong(@)randstad.com.sg (EA: 94C3609/ R22104071)

To apply, It will be great if you could share your CV to [email protected]. Alternatively, you can apply at https://lnkd.in/g-tb-XkB

• Exposure to latest technologies (cloud)
• Autonomy to make key decisions for infrastructure

About the company

Our Client is an established europe based company. They have a well-established presence of more than 20 years with a global footprint of more than 10 countries. With rapid expansion plan, they are now looking for a Principal / Senior System Administrator / Engineer / System to join their team.

About the job

Reporting to the Head of IT, your role involves:

• Support, troubleshoot and implement products and services deployed on the Microsoft platform.
• Supporting and maintaining the Windows Servers and Office 365
• Ensuring optimal functioning and cost-effective maintenance of all systems under their supervision.
• Managing external vendors, ensuring SLA is being adhered to
• Supporting continuous improvement by investigating alternatives and new technologies and presenting these for architectural review. Thins includes reviewing the current infrastructure solutions to identify
• Collaboratively establishing local IT infrastructure priorities aligned with business requirements and global goals.
• Coordinating with Global Service Managers to develop and implement local IT infrastructure in accordance with defined global strategies.

Skills and experience required
As a successful applicant, you will have at least 8 years of experience in Windows Server / System. Basic exposure to network is required for this role.

Candidates with in-house / end user environment background is required for this role.

Whats on offer
This is an excellent opportunity to join an established company with high investment in technology.

To apply, It will be great if you could share your CV to [email protected]. Alternatively, you can apply at https://lnkd.in/g-tb-XkB (EA: 94C3609/ R1219669)

about the company

Join a global leader specializing in developing and producing ingredients for a wide range of industries. With a rich history and a footprint that spans over 130 countries, our client prides itself on innovation and quality. Operating in more than 10 countries, they are dedicated to meeting the evolving needs of their international client base. As part of their dynamic team, you will have the opportunity to contribute to a company that values excellence and customer satisfaction.

about the job

This position requires meticulous attention to detail and the ability to autonomously manage customer service requests. In this role, you will handle order processing using the SAP system, manage communication with customers, and coordinate with your counterparts at the manufacturing plants regarding orders, amendments, and transport issues. You will be responsible for maintaining and updating product prices in SAP, handling customer data, and addressing technical inquiries and sample requests. Additionally, you will manage complaints, archive relevant documents, and follow up on shipments.

skills and experience required

Proficiency in Microsoft Office and SAP, along with excellent English communication skills, is essential. If you are passionate about delivering exceptional customer service, adept at managing end-to-end order processes, with at least 3 years of experience in a customer service/order management role (preferably in the logistics industry), and thrive in a collaborative global environment, we invite you to take the next step in your career with us and be part of a company that values your contribution.

To apply online please use the 'apply' function, alternatively you may contact Carmen.
(EA: 94C3609/ R2196577)

Document Administrator

12-month contract

About the Company:

Our client is a US healthcare and a leading global biopharmaceutical company. They have a revenue of US $40.1 billion, with more than 69,000 employees across 140 countries with a heritage of more than 125 years. Our client is committed to provide patients and customers with a reliable supply of high-quality, safe, and effective medicines and vaccines. Their global supply strategy relies on manufacturing capabilities and expertise to achieve this mission.

Critical Responsibilities but not limited to:

• Member in decommissioning project.
• Identify documents related to equipment undergoing decommissioning.
• Isolate identified documents.
• Pack into carton box and prepare for shipment.
• Perform necessary transactions in Document management system.

Requirements:

• Diploma or Bachelor's Degree in any field
• Minimum 1 years of experience in documentation
• Proficient in MS Office applications
• Attention to details with excellent organisational skills

Reg No: R22104540

EA License no: 94C3609

about the company
Join an esteemed global player within the food industry, renowned for developing and producing functional ingredients that serve a wide array of industries. With a rich history and a strong presence in over 10 countries worldwide, our client is dedicated to innovation and excellence. They are presently seeking talented individuals with a genuine passion for food and nutrition to meet the dynamic needs of their international clientele in the role of a Sales Administrator.

about the job
As a Sales Administrator, you will be responsible for supporting the sales team by prov

iding essential administrative and customer support. Your tasks will include forwarding samples, arranging shipments, and notifying customers. You will distribute monthly updates to distributors, make travel arrangements, prepare travel expenses, and handle the dispatch of sample requests, prototypes, and commercial products. Additionally, you will follow up on claims and complaints, prepare sales presentations, maintain the client database, and generate monthly reports. Your role also involves providing sales vs. projection results by preparing and forwarding sales tracking reports and organizing customer visits and other meetings.

about the manager/team
You will be joining a lean, collaborative team that offers a positive working and learning atmosphere.

skills and experience required
A bachelor’s diploma in food technology or another science-based degree is essential, along with a minimum of 3 years’ experience in a food ingredients environment. You should possess commercial acumen and an understanding of Incoterms, be extremely detail-oriented, and work well as a team player. Multilingual communication skills in English and Mandarin are required to communicate with customers in China who may not be proficient in english. Additionally, a high level of initiative, excellent written and oral communication skills, and proficiency in relevant computer software will be expected for the role.

Join us in this exciting opportunity to grow your career and contribute to the success of a leading company in the food industry!

To apply online please use the 'apply' function, alternatively you may contact Carmen Tan.
(EA: 94C3609/ R2196577 )

about the company
You will be joining a large global Intellectual Property firm with a long history and a presence across the APAC region.

about the job
You will be an experienced patent administrator supporting the team with various electronic patent filings (Paris/PCT), renewals, grants and assisting on addressing office actions as they arise with IPOS. You will also be responsible for monitoring deadlines and providing ad hoc administrative support as necessary.

about the manager/team
You will the patent team together with a number of administrators both local and foreign based under the oversight of a managing patent attorney.

skills and experience required
You must have at least 1 year of general IP experience with a focus on Patents matters being highly advantageous.

To apply online please use the 'apply' function.
(EA: 94C3609/ R23115352)

1 year renewal contract

located in MacPherson

Great exposure

About the company

Our client is a global powerhouse in electronics and electrical engineering, operating in the industry, energy and healthcare sectors. You will be provided with on going training and support to ensure you have the expertise and skills to undertake the role.

This customer service admin position will require a highly motivated, energetic and resourceful person who has a willingness to learn. This will be a varied role where you will learn all aspects of full spectrum of Administration and office management duties.

About the role

• Provide customers with after-sales support.
• Manage customers' orders and enquiries and follow through to order fulfillment.
•  Handle customers' enquiries on spare parts
•  Prepare quotations and follow-up with customers on order status.
•  Monitor orders and interface with Vendors, Supply Chain, Quality, Logistics and Technical Departments to ensure timely delivery of spare parts to customers.
•  Address customers' concerns and maximize customer satisfaction.
•  Support other internal departments commercially/systemically with contract requirements to ensure business objectives are met.
•  Generate reports as and when required.
•  Any other tasks as delegated by the superiors.

Skills and experience

• Minimum Diploma in Technical or Business-related discipline
• Minimum of 1-2 years of working experience, preferably in similar
• position
•  Basic understanding of supply chain management principles
•  Good interpersonal and communication skills
•  Ability to read and understand basic engineering drawings will be
• advantageous.
•  A team player who can multitask well to meet deadlines and
• requirements in a fast-paced environment, detail-oriented and highly
• organized.
•  Proficient in Microsoft Office (Excel, Word, Outlook) and SAP
• applications.
•  Self-motivated, with a strong desire to learn, grow, and contribute to
• the success of the team.
•  Ability to work effectively both independently and as part of a team.

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392

about the company
You will be joining a highly rated, US linked law firm with offices across the region and around the globe within its network.

about the job
You will be an experience trademark administrator supporting the IP team of the firm with a mix of trademark searches, classification analysis, filing of official documents and forms and addressing office actions with IPOS. You will also be expected to assist in ad hoc support for designs.

about the manager/team
You will be working with a team of trademark administrators and report to the head of the trademark department.

skills and experience required
You must have at least 2 years of intellectual property related experiences particularly in dealing with IPOS and associated procedures related to trademark prosecution. A diploma or degree in law is advantageous.

To apply online please use the 'apply' function.
(EA: 94C3609/ R23115352)

Project Administrator

1 year contract, high potential to renew/ convert

Come and join us!

Do you wish to work in a world-class organization trying your hands at something you have dreamt of doing?

“FIND YOUR PLACE” by joining a world-class US Consumer company

Get an opportunity to explore new technology, learn new skills, enjoy the diverse and open culture, engagement and care, flexible working model, career opportunities, competitive salary and bonus, and endless amenities and benefits.

Company Description:

Our client is an American consumer health company. It is the proprietor of well-known consumer brands. They combine the power of science with meaningful human insights to empower people around the world to live healthier lives

Summary:

Performs administrative duties including budget tracking and responsibilities to support diverse range of programs and projects for AP Strategy Organization (APSO) including Commercial Excellence (CE), New Business Development (NBD), Market Access (MA), Strategic Marketing (SM) and the Medical Affairs Team (MAF)

This role requires connecting with multiple functions, teams and senior leaders in the organization to coordinate for efficient management of projects/programs.

Key Responsibilities:

Performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the executive programs and projects led by teams across APSO. This includes but not limited to;

• PO and PR creation, working with Procurement teams and Vendors.
• Support end to end project approval progress and compliance management as required overseeing and leading projects from ideation through to approval completion as well as supporting all compliance needs for the projects such as HC Compliance and TPI Due Diligence processes.
• Responsible for budget and vendor management including the creation or change of internal orders, supplier and HealthCare Professional (HCP) profile creation
• Liaise with program owners or project leaders and Legal to assist with contracting and obtaining signatures on Adobe sign with uploading of supplier contracts/agreements onto ICD.
• Ensure vendor MSAs/ editable work orders are updated (legal, procurement).
• Raise RFP for AMEX and HCP Payments
• Managing service vendors and suppliers to ensure quality and reliability of the results.
• Manage the inventory of program/project deliverables and documentation including team projects and workload unit tracking.
• Ad Hoc arrangements of events and meetings per the requirements of program/projects may be required

Requirement:

• Educational background of bachelor’s degree or above, preferably with a Strong Finance background with minimum 3 years of business/ admin experience
• Experience in successfully handling finance and project management,
• Basic understanding compliance processes and systems with learning agility to embrace new technology and platforms.
• Working-level skills in various business IT applications
• Ability to work with multiple stakeholders in a multicultural environment that promotes diversity and inclusion
• Resourceful with proven track record to multi-task, work independently and follow-up actively to ensure swift completion of tasks
• Team player with the ability to be flexible if needed.
• Attention to details and organizational skills required.
• Collaborative skills to engage with other groups and teams to address business needs.
• Some Finance background and procurement administration / vendor management preferred.

Applicants must be fully vaccinated or have a valid exemption in accordance with MOM’s regulations to allow them to enter the workplace. Applicants may be required to share verifiable COVID-19 vaccination documents or proof of a valid exemption at the point of offer. Randstad Pte. Limited and/or the Client reserves the right to withdraw an offer if the applicant fails to provide verifiable COVID-19 vaccination and/or proof of exemption documents.

Interested parties, please apply through this link https://jnj-apac.talent-pool.com/projects OR click on APPLY button.

Alternatively, you can share your CV at [email protected]

EA License: 94C3609

Reg No: R1440247

about the company
We are partnering with a Foreign Bank to look for a Credit Admin (Checker) for their Private Banking Team. They believe in grooming their employees to become the best at what they do, and offer internal mobility opportunities.

about the job
You will be required to:-

• Reviewing and verifying security documents and facilities to ensure that terms and conditions are aligned with the credit applications signed by clients
• Assisting with any new credit facilities and monitoring credit reviews.
• Coordinating with legal firms to ensure prompt completion of all legal, loan, and securities documentation.
• Conducting ongoing monitoring of credit limits, margin calls, loan-to-valuation (LTC) ratios, and any exposures.

skills and experience required

• At least 4 years of Credit Administration Experience within a Private Banking environment.
• Comprehensive grasp with investment and loan products, encompassing risk evaluation and documentation.
• Proficient in Microsoft Office applications
• Good communications and interpersonal skills

To apply online please use the 'apply' function, alternatively please feel free to reach out to Melissa Ng via LinekdIn on at https://www.linkedin.com/in/qihuii/

EA: 94C3609 | R22105034

about the company

Our client is an international health insurance company

about the job

• Your primary duty involves assist the sales team in day-to-day activities
• Prepare and maintain sales documentation, reports, and presentations
• Input and update deals in the CRM system
• Maintain an organized filing system for sales-related documents
• Act as a liaison between the sales team and other departments

skills and experience required

• Proven experience as a Sales Administrative Assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software.
• Having a background in an insurance company would be an added advantage
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Outstanding communication and interpersonal abilities.

To apply online please use the 'apply' function

Krystal Kwah (EA: 94C3609/ R22104933)

1 year renewal contract

located in MacPherson

Great exposure

About the company

Our client is a global powerhouse in electronics and electrical engineering, operating in the industry, energy and healthcare sectors. You will be provided with on going training and support to ensure you have the expertise and skills to undertake the role.

This customer service admin position will require a highly motivated, energetic and resourceful person who has a willingness to learn. This will be a varied role where you will learn all aspects of full spectrum of Administration and office management duties.

About the role

• Interacting with customers, providing information in answer to inquiries about:

Services and completion, assistance for service and tools rentals/calibration.

• Taking service inquiry calls from customers or clients and dispatching the suitable customer service engineer/associate to address the site services.
• Receiving and processing orders, providing information concerning changes, pricing

in service, preparing the pre-invoices upon completions of services based on the

quotations and actual time sheets, preparing the shipping documents required for

the dispatch of materials to the customer.

• Follow-up complaints concerning services or billing rendered.
• Coordinating customers’ service requirements with other appropriate departments,

sub-contractors for the resource management as necessary to ensure effective

customer service.

• Follow-up of the invoice’s status with commercial group and with customers.
• Follow-up of the payments schedules to the subcontractors pertaining to the site

services and clearing the payment in time.

• Update the HSSE and OSHA’S requirements and check the risk analysis (RA) records are completed before the start of the site commissioning.
• Record the monthly man hours/OT hours & claims.

Skills and experience

• Calmness under pressure and maintain records in timely and accurate mode.
• Good decision-making, communication, and computer skills.
• Ability to encourage and motivate people with responsible attitude.
• Interest in helping and working with customers.
• Should have sound practical judgment of priorities.
• Familiar with Microsoft office is a must.
• A level or Diploma education from an accredited institution.
• 2-5 years’ experience in customer service activities or in planning and scheduling of

projects.

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392