Total 21,778 Others/Any admin job vacancies in Singapore

ADMIN ASSISTANT

5.5 -Day Week

9.00am to 6.00pm / 9.00am to 1.00pm

Job Requirements:

• To assist the team members in daily operations
• Able to hold a conversation well
• To be able to communicate with colleagues as well as customer
• Ability to work as a team
• To assist in invoicing, quotation, and purchasing etc
• Ability to multitask and work independently and in teams
• Very willing to learn, have initiative and a self-starter
• To handle software for issuance of paperwork
• To be able handle customer enquiry
• Ad-hoc assignments and tasks as assign by supervisor

Singaporean / PR / Malaysian only.

Please send your resume to Email: [email protected] with post applied for and expected salary range.

Accounts & Admin Executive

5 days, 9am- 5.30pm

Salary: $3800 -$4000

Address: Fort Canning

Overview

Our company is currently on the lookout for an experienced Admin & Finance Executive to provide financial administrative support to our companies. You will be working closely with and reporting directly to the Regional Financial Controller.

Main Responsibilities

Finance

• Full sets of accounting (AP/ AR/ GL)
• Responsible for daily bookkeeping, accounts receivables & payables functions and other related duties assigned.
• Performing administrative and clerical tasks, such as data entry, preparing payment vouchers, generating reports and statements, filing paperwork, and liaising with clients on payment matters.
• Maintain general journal entries
• Liaise with external accountants, auditors, tax agents, corporate secretary, bankers etc.
• Perform any other accounting/finance duties and responsibilities as and when necessary.

Administration (Ad-hoc)

• Ensure and maintain proper documentation of all finance, accounting and administration activities.
• Acting as the first point of contact when dealing with staff, suppliers and clients in terms of correspondence.
• Written communication including but not limited to drafting of documents or letters as and when necessary.
• Maintaining re-order level of office supplies, pantry, stationery, purchase of products and equipment, office maintenance etc.
• To provide administrative support to Management and ensure smooth operations of the Company.

Requirements

• At least 5 years of accounting working experience
• Familiarity in EXACT & Cargowise One, Microsoft Outlook, TEAMS, Excel or related ERP.
• Polytechnic diploma or bachelor’s degree in accounting, finance, Business Administration, Accounting or related field.

☎️ Whatsapp +6588278652 (Hym)

Goh Hym Yien Reg No: R24121939

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Working location: Telok Ayer

Work timing: 6 days work week, Rotating Shift: 2 shifts, 9am - 5pm, 1pm - 9pm

Job Scope:

• Perform administrative duties like data entry and paperwork related tasks.
• Update and maintain daily attendance records, housekeeping files and records.
• Keep track of VIP's arrival, special requests and in house rooms, liaise with room attendants and housekeeping supervisors and assistant housekeepers.
• Ensure inventory are well stocked up for housekeeping.
• Any other duties as assigned.

Requirements:

• Able to do rotating shifts.
• Prior administrative work experiences are advantageous.

Interested applications please whatsapp ZiQi at 85717131 with updated resume.

EA Personnel Name: Ong Zi Qi
EA Personnel No: R24123331
EA License No: 05C3451

Your role

Our major Oil & Energy Downstream Client is looking for Inspection Management System (IMS) Data Analyst/Admin who will be responsible in delivering high-quality data analysis and assurance that contributes to effective inspections and zero overdue schedules (AIPSM Key KPI) on issues related to WIMS and SRBI.

• Support Inspection Engineers & Materials Corrosion Engineers (MCE) in creating / editing/deleting Floc, Corrosion Loop, Equipment, Circuits, Components, Schedules, Equipment Specifications, Equipment Condition History (ECH), Corrosion Monitoring Locations (CML), Measurement Points (MP) in WIMS
• Perform daily dashboard consistency checks on the existing w-IMS dashboard that tracks the Asset’s KPI (Inspector Dashboard, ECH Dashboard, AI Monthly KPI Dashboard, Extension and Temporary Repair Dashboard, etc.)
• Perform Monthly w-IMS Reporting on Overdue Schedules from the Global Dashboard, Inactive Schedules & ECH > 90 days pending for approval, and Potential Overdue schedules, and communicate gaps with the relevant Inspection Engineer
• Ensure that all relevant documentations are attached to ECH in w-IMS and back out faulty ECH with attached/credited schedule(s). Perform monthly w-IMS health checks as per AMS RP 4.01.6 under Section 20.3 “Site Admin Queries” and highlight in the monthly KPI meeting
• Perform IMS Data Quality deep-dive check on identified critical items in w-IMS IMS health check. Perform monthly SAP health checks from the SAP dashboard to ensure w-IMS / GSAP hierarchies, as well as schedules, are aligned and communicate gaps with the relevant PM Planner / Inspection Engineer
• Monitor and coordinate LOPC with the Unit Inspection Engineer and track the Leaks that are EI-300 and EI-400 G-Metrix Reportable (Pressure retaining boundary Leaks and Pressure retaining boundary leaks with Reliability and/or Process Safety Impact) Provide the AI PSM Report (Category 1 Extension and Temporary Repair) and Insight
• Sharing Report (EI100-500 G-metrics Reportable) to the Asset Integrity Manager
• Perform Monthly cumulative risk visual data updates
• Support MCE / RBI Engineer in updating CCD and Component
• Support CML setup/Uploading of Thickness Measurement Data in w-IMS
• Explore IMS Automation. Creates Dashboard, Custom Queries, and Dynamic Forms, and maximizes other functionalities
• Assist PM Planner / Inspection Engineer to raise Technical Asset Master Data Form to amend changes in SAP if discrepancies are observed
• Perform updating on the SVP Quarterly Report (Overdue Schedule and LOPC updating
• Provide Data for the Solomon Study (Refining benchmarking study and solutions)
• Update Schedule’s MEC Cost in w-IMS
• Manage the day-to-day activities (document library management, permission group administration, etc) of the department SharePoint Subsites
• Ensure migration of data from the current share folder into SharePoint and maintain data structure in SharePoint
• Schedule and Perform Internal Audit (LOD1) of w-IMS program
• Assist Inspection Engineers in the creation of PR, PO, and SES
• Keep track of monthly PO creation, vetting, and update to Finance
• Preparing monthly Accrual Reports from Asset Integrity and coordinating it with the Finance department
• Provide support to Ad-hoc administrative requests, e.g., finding docs (GA, Isometric) in AIM, data analysis, etc.
• Prepare monthly section meeting minutes
• Coordinate w-IMS/RBI New Training requests for new users and refresher Training for existing users
• Provide/Remove access for users in w-IMS
• Participate in w-IMS AP monthly teleconference
• Schedule a run-through with users for every release update
• Back-up w-IMS Site Focal Point

You are what we are looking for if you:

• Have 2 - 5yrs experience in Inspection/QA/NDT or Energy industry engineering/maintenance/projects, preferably
• Are proficient in MS Excel (minimum intermediate proficiency)
• Are knowledgeable on advanced formulas and functions e.g. VLOOKUP, XLOOKUP-Concatenate Relation; Creating charts and graphs; Data tables (PIVOT) and what-if analysis; Making use of the Formula tab and Functions library; Using formulas to manipulate basic data
• Have the following skills:

- Collaboration: Work with many others to receive, retrieve and presenting data and insights through both reports and visual presentations

- Attention-to-detail: Recognising accuracy (and inaccuracies) while analysing, retrieving and explaining data

- Problem solving: Identify problems, analysis, trending/grouping and developing potential theories/solutions

- Active listening: Remain open-minded to theories/solutions

- Research: Ability to find, organise, analyse and present relevant information about a specific subject.

Job Summary:

This is an entry-level position within HR and General Administration department of Quasar Medical Singapore. The incumbent will be responsible to provide administrative support and assists with day-to-day operations of Human Resources department and other departments as assigned.

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned.

HR Support

• Maintain employee records in both soft and hard copy formats.
• Process employee requests and provide relevant information and employment letters.
• Manage work pass-related activities such as applications, cancellations, renewals, six-monthly medical tests, MOM surveys, and security bond management.
• Handle employee requests on HR matters.
• Support and coordinate training programs.
• Assist in organizing and supporting site recreational activities.
• Perform other tasks as assigned by the HR manager.

Site Administration

• Keep an inventory of office supplies and manage the ordering of stationery and birthday vouchers.
• Manage the coffee machine.
• Arrange food and transportation for visitors and events or any other adhoc purchase activities.
• Maintain worker lockers.
• Schedule meetings and send invitations to attendees.
• Manage facility access and visitor management systems.
• Handle business travel arrangements, including transportation, accommodation, and ticketing.
• Prepare access cards and manage name cards.
• Perform other tasks as assigned by the site leader and supervisor

Our client is an international MNC bank.

Responsibilities

• Responsible for daily settlement function and assist Deputy Head of Department/Head of Department for the overall in-charge of the sections of Import/Export Bills (IEB), Loan Admin and Settlement.
• Pro-actively maintains good working relationships with the business (Trade Finance, Corporate Banking, Private Banking, Treasury and FICM) and respective support department (Accounts, Risk Management, Human Resource and Admin, Compliance and Internal Audit).
• Manage and ensure deals are correctly authorized, verified, processed, inputted into the system, confirmed and settled and payments are approved and processed in accordance with the approved payment procedure. Ensure Nostro account are reviewed and reconciled on a daily basis and discrepancies, if any, are followed up immediately.
• Manage the Trade Finance products and services efficiently to satisfy customer which include the outsourcing of Trade Finance processing by ensuring accounting data pertaining to customer transactions are entered in the bank books in a timely and accurate manner after they are processed and that proper records are maintained.
• Manage loan processing/ administration duties, including loan drawdown/ rollovers/ repayment/ prepayment and ensure all necessary correspondence such as rollover notice, credit/ debit notices and rate fixing with borrowers/ banks are in correct order. Ensure new facility drawdown, repayment, interest, fees related movement of funds are properly executed and documented. Review the Originating Branches (Loan Booking) and ensure prompt and accurate SWIFT messages for loan disbursement in the system.
• Ensure the Operations Manual is promptly updated and will review MAS and Head Office reporting related to IEB and Settlement and will ensure prompt DTCC-MAS reporting for OTC Derivatives to MAS.
• Review & Plan yearly projects and system enhancement for staff to attend.
• Formulate the strategic agenda for Operations Singapore with the business strategy and bank polices Lead effective operational support processes and standards including continuous efficiency improvement In Treasury Settlements, Trade Finance Operations and Loan Administration.
• Evaluate risk and lead quality assurance to minimise operational risks and secure operational end customers' excellence.
• Secure compliance with both applicable local and global regulatory reporting requirements.
• Responsible for receiving and communicating various regulatory notices, and responsible for arranging implementation.
• Responsible for stakeholders’ management, including the service level agreements with internal and external parties.
• Responsible for handling outsourcing business, including signing of agreements, re-inspection, reports, cooperating with internal and/or external department’s inspections, etc.
• Manage internal communication projects (like job satisfaction surveys), Measure the effectiveness of our benefits programs and recommend improvements. Coordinate employee training and development initiatives.
• To assist DHOD/HOD to review annual assessment of staff’s performance and conduct interview assessment for new/replacement of Operations staff.
• Report on operational performance and suggest improvements.

Requirement

• Bachelor or higher qualification
• At least total 15 years working experience in Treasury Settlement and/or Loan Admin and/or Import &Export Bills;
• At least three years of working experience for each of the above on the three working fields, one of which must be Treasury Settlement;
• More than 6 years of team management experience; having strong organizational skills
• Good understanding and knowledge in various products of Treasury, IEB and Loan.
• Being very familiar with local regulatory policies for clearing business and local clearing systems, i.e. MEPS+.
• Strong understanding and experience in swift operations, able to process remittance transaction.
• With knowledge of accounting entry and MAS reporting
• Must be meticulous, careful, positive and full of sense of responsibility.
• Mature with good communication skills, strong execution ability and must be able to work independently.
• Good command of Mandarin to liaise with Mandarin speaking clients and Head Office colleagues.

Job Duties

• Support the Supervisor with the pre-transcription and post-transcription admin work, which includes completion of Delivery Orders
• Assist Project Manager and Operation Manager to oversee the project from start to finish
• Prepare and maintain comprehensive project documentation (e.g. Standard Operating Procedure), plans and reports.
• Ensure all documents are up-to-date, accurate and properly filed.
• Track and consolidate project progress (including justifications for potential delays) from all work steams
• Track project milestones and deliverables. Ensure action items are acted upon in a timely manner
• Monitor and track project progress and handle any issues that arise. Report and escalated to management as needed
• Any ad hoc duties as assigned by the Supervisor/Management

Other Information:

• Location: Ubi / Kakit Bukit
• Salary: Up to $2000
• Duration: 1 year contract (Extendable)
• Working hrs: Monday to Friday: 9am to 6pm

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.

Job Description:

• Supervise to ensure smooth and optimum plant GMP performance to meet highest GMP target and compliance.
• Responsible for effectively implementing the cleaning and sanitization of processing equipment, utensils, and the entire plant environment.
• Manage and supervise the general running of the group of plant cleaners which is related to their hiring, performance and disciplinary actions.
• Maintaining the Plant’s highest GMP compliance and ensuring audit readiness.
• Plan, effectively engage, communicate, and provide direction on all sanitation-related activities in all quality, safety, health, employee relations, operations, and maintenance programs.
• Run the master sanitation schedule by establishing priorities, scheduling, assigning work and communicating with sanitation staff and key stakeholders frequently and regularly to ensure tasks are completed effectively and on time.
• Organize and participate in GMP inspection and close out the gaps or finding within the necessary timeframes reference to GMP standards.
• Monitor, enforce and comply with the site and production procedures so that plant housekeeping, cGMP, quality, safety, occupational hygiene and environmental protection requirements are met.
• Create PRs and stage materials as needed in SAP.

Job Requirements:

• Minimum Diploma or Bachelors’ Degree in a related field or equivalent experience
• Experience in GMP and a culture of People and Food safety
• Proficient in Microsoft Office and familiar with SAP.

Interested candidates do attach your resume to [email protected]

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

• Sales Quotation Support (Admin Support)
• Prepare and send Annual Review Package
• Prepare and send Quarterly Statements
• Provide timely assistance to consultants / bankers such as prepare and courier Policy Review document for client meeting
• Ensure accuracy and efficiency in data entry
• Escalate any system or process errors to prevent future repeated errors
• Other adhoc duties as assigned

Requirements

• Min 1-2 years of administrative experience

[Joy Yeow Zhi Qian]

[Personnel EA Registration Number: R2096261]

Recruit Express Pte Ltd EA Licence No: 99C4599

Job Description

• Assist Accounts departments on daily financial transactions and data entries.
• Perform daily adminitrative tasks.
• Filling of documents.
• General administrative duties and oversee office matters and daily operation.
• Accounting knowledge preferred

Requirements

• At least 2 Year(s) of working experience in administrative is required for this position.
• Required Skill(s): Accounting, Administrative
• Good Interpersonal Skills and Work Disciplines.
• Candidate must be self-motivated, have a professional attitude, maintain attention to detail and have the ability to multi-task between multiple projects and manage ongoing deadlines.

1. Responsible to follow up customers order and collection

2. Proses sales order and liase with storeman/ driver for delivery

3. Liase with existing and new potential customer

4. Handle customers’ enquiries and feedback.

5. Answering phone enquiries from customers.

6. Administrative job: invoicing, documentation of sales document, etc

7. Provide sales and stock report to management

8. Others ad hoc duties assigned by management

9. Any other tasks assign by superiors

Job Description:

• Prepare, follow up and upkeep maintenance agreements, letter of offer
• Prepare, follow up and upkeep all quotations and service orders (including tracking list)
• Assist to input quotation in the accounting system.
• Update selected clients on monthly maintenance schedule
• Communication with the Technical team for job execution after quotation signed
• Coordinate and upkeep of the monthly No Load test & Full load test exercise (including collating & updating the test forms in the system)
• Coordinate and upkeep the work schedule & downpayment for all upgrading/New installation projects
• Update various monthly reports
• Prepare Permit to work for selected sites
• Oversee the Defects listing from the Professional Engineer and provide an update on the defect clearance with Photos/image and description of the rectification of the defects.
• Sites visit and sales pitch required from time to time
• Assist in collating and analysing Pricing, Competitor Information and Loss of clients etc
• Assist sales manager in preparation of presentation slides
• Assist in building the SOR list (Standard of Rate)
• Assist clients on BCA Leap management (Change of contractors, PTO renewal, BCA fee payment etc)
• Assist with the Breakdown report, Health status of the elevator report, lift pit water report, incident report and upgrading report (including attaching of “before and after” repair/upgrading photos)
• Upkeep of various forms, label stickers printing i.e. service order, service chits, service reports etc
• Maintain and renew essential training courses for technical team
• Manage stocks of uniforms.
• Assist in stationery and distilled water ordering
• Other tasks assigned by supervisor/Management

Requirement:

• Qualification: Minimum Diploma in Business studies or equivalent
• Minimum 2 years of relevant experiences
• Proficient in Microsoft office i.e. Power point, Excel, words
• Possess a keen to learn attitude and is a team player
• The right candidate must be independent, mature, self-starter, meticulous and confident, organized, proactive and focus
• Possess the ability to communicate (Read/write) in mandarin & English

Technical Skills:

1. Administration of Linux-based systems and services running on CentOS, Rocky Linux and Ubuntu OSes for:

· apache

· foreman

· freeIPA

· openLDAP

· NFS and quota

· nginx

· rsync

· samba

· SSH

· VDO

· ZFS

2. Linux OS patch management using Foreman

3. Linux account management

4. Manage user access permissions to SSH, NFS shares, apache, nginx, samba

5. Linux server performance tuning and status monitoring, security, maintenance, backup and troubleshooting

6. Setup, configure and manage Linux OSes on lab PCs

Certifications Needed:

RHCE or RHCSA or ComTIA Linux+ certification preferred

Administrative Assistant.

Familiar with document filing.

Familiar with social media marketing/advertising.

Able to speak and write English well.

Able to work flexible hours.

- To answer occasional phone calls from public

- Station on Site to attend to feedbacks

- Attend monthly site meeting and prepare minutes of meeting

- Need to do site administration work:

Purchase orders, compilation of Delivery oders, Workers attendance and Work pass and safety course attendance

- Minimum 2 Years experience in public relations service or hospitalities and tourism field

- Alternate Saturdays work week

Site Office Location:

Ang Mo Kio Industrial Park 2

50 metres walking distance from Ang Mo Kio Ave 1

Bus Stop No: 54101

Salary: $3000-$3500
Location: Sembawang
Working hours: 5.25 days (Alt Sat), 9am – 6pm

Job Summary:
Service customers by providing information on product availability and resolving product and service problems promptly.

Responsibilities:

• Respond promptly and professionally to customer’s enquiries from various channels: website live chat, marketplace, social platform messaging, telephone, emails and in person.
• Confirm product order details made online and update stock & delivery schedule to customer.
• Liaise with freight forwarder and factories on stock fulfilment.
• Manage and track daily delivery progress, providing scheduled updates on delivery status & replan when delay occurs to customers.
• Follow up with proper closure for existing customers on their delivery and warranty issues.
• Work closely with warehouse on stock fulfilment and inventory related issues.
• Work with sales to improve nett sales.
• Document product issues for claim/re-order to supplier.
• Document customer interactions in key notes history for weekly meeting to improve value and service to customers.
• Actively request customers for good reviews.
• Explain simply and clearly in response to customer questions and check for customer understanding and acceptance of situation.
• Establish and maintain good rapport with customers by using positive language and anticipating their needs.
• Able to recommend alternative products or compromise to resolve sales cancellation.
• Ability to independently negotiate repair/replace products or reduce /refund sales.
• Identify and escalate issues to Manager only when exceed set parameters, escalation of issue will be the key KPI to appraise work performance.
• Participate in ad hoc duties being assigned by managers.

Job Requirements:

• Basic understanding of lemon law, consumer rights and customer service practices.
• With working experience in customer dispute resolution or experience in similar industry (furniture)

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Sales Coordinator

• Working hours: 5 days (8:30am-6pm)
• Salary: $2,500 - $2,800
• Location: Jurong West

Interested applicants can send your resume to ✉ [email protected] or WhatsApp: +65 94283063 and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Responsibilities:

• Write and distribute emails, letters, faxes and forms
• Maintain a filing system of documents
• Provide general support for walk-in customers
• Order processing
• Sales coordinator between customer and sales team
• Assisting in daily office needs and managing general administrative activities

Requirement:

• 1-2 years of experience

Leo Shin Guan Reg No: R22108030

The Supreme HR Advisory Pte Ltd EA No: 14C7279

JOB DESCRIPTION:

1) Require Experience of 5 to 6 Years

2) Managing M365 end user support and experience for business requirements

3) Supporting and managing Intune enrollement at windows devices level

4) Supporting and managing Intune enrollement Apple devices level

5) Installing the Applications, Software’s like Zscaler on End user devices.

6) Troubleshooting issues related to intunes at enduser device level

7) Troubleshooting issues related to M365 products at device level and User end

8) Contacting L3 support team for any issue with finding at device level

9) Traveling to the client’s location and Working on Client Premises is mandatory.

10) Preparing SOP documents for regular activities and changes.

11) Exposure on SDM tools like SCCM,Tanium, End Point Central, KACE is an Additional Advantage.

12) Working on Banking Infrastructure Environment is an Additional Advantage.

13) Knowledge on Sricpting for SCCM for software deployment

14) Providing basic training in M365 product ranges to existing Helpdesk at client side

15) Completing job reports

Main Responsibilities:

• Perform secretarial duties for projects including preparing letters, authorities’ submissions, tender documents and fee proposals etc
• Liaise with project directors and/or architects on project admin matters
• Communicate with clients, consultants and site staff via phone, email, in person for project accounts or project related matters
• Maintain proper filing system and ensure effective document control
• Work together with Admin team to enhance office administrative system

Provide Admin and HR support including

• Manage phone calls and emails, reception duties
• Scheduling of meetings and appointments
• Liaising with vendors including printers, etc
• Support HR functions including Payroll, Timesheet, Leave Compensations and Benefits for Projects Site Staff
• Prepare tender documents and submissions
• Lead in preparations for ISO 9001 & 14001 audit and work with colleagues to ensure readiness
• To undertake special assignments, ad-hoc function and other related duties when required

Requirements:

• Min. O Level/Diploma/Degree in Accounts/ Human Resource Management or equivalent
• At least 2 years working experience in handling administrative and HR operations
• Experience in Architectural/Construction industry is preferred
• Proficient in both spoken and written English
• Proficient in Microsoft office
• Good communication and interpersonal skills
• Strong organization skills, High degree of integrity, responsibility
• Mature personality as well as able to work independently and in a team

Job Description:

• Assist in the implementation of a standardized care assessment framework in Singapore
• Assist in the implementation of system enablers essential to the development of care assessment, such as IT systems integration.
• Coordinate with stakeholders for interrail IT system implementation
• Track progress and ensure compliance to timelines in project development and implementation
• Other ad Hoc duties as required to support the care assessment team’s work.
• Proficient in excel
• Meticulous and good in organisation skills

TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!
Interested candidates, please submit your resume to [email protected]

Alison Chen
Outsourcing Team
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

Responsibilities:

· Issue material requisition form

· Support administration and data entry

· Liaise with various Departments

· Handle clients’ enquiries

· Compile monthly report

Requirements:

· Nitec / Diploma

· Without / with relevant experience

· On the job training provided

· Good communication skills

Please include in the CV

· Last drawn

· Expected salary

· Notice period

Interested candidates, please submit your CV in MS Word format to [email protected]

EA License No: 06C4642

EA Reg No: R1110624

All applications will be treated in strictest confidence and only short-listed candidates will be notified

• Position: HR Admin Officer
• Working Days: 5 Days
• Working Hours: 8.30am to 6pm
• Salary: $2,500 - $3,100
• Location: Lavendar/Bugis MRT

Interested applicants can also send your resume to WA: +65 8827 8712 (Ms Lynne) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

TAN LEE XIAN Reg No: R24123487

The Supreme HR Advisory Pte Ltd EA No: 14C7279

The ideal candidate will support our Human Resources department in ensuring smooth and efficient HR operations. The HR/Adm Officer will be responsible for the employee lifecycle to create a superb employee experience.

The HR/Adm Officer will be reporting directly to the Head of Human Resources.

The Role
The incumbent will be assisting the Head of Human Resources to perform the full spectrum of HR functions, including payroll, to support the business growth.

• Handle operational HR matters and provide administrative support to the Human Resources Department.
• Deliver HR services in an effective and efficient manner by identifying and resolving HR issues with the relevant stakeholders where necessary.
• Provide support in the implementation of HR strategy and execution of any supporting programs.

Responsibilities:

• Process twice monthly payroll.
• Ensure all work pass matters for foreign staff are obtained and complied with MOM regulations.
• Prepare all of HR related letters, forms and appraisals per the employee lifecycle.
• Manage employee relations and grievances.
• Handle training administration tasks such as preparation of training materials and collation of training feedbacks.
• Assist in the application of government grants and submission of claims.
• Conduct outlet staff Interviews, including interview schedule, feedback and recording.
• Report and review HQ employees leave
• Stand in for receptionist duties
• Maintain the integrity and confidentiality of HR files and Employee P-file/database.
• Work closely with Operations Department to ensure all HR documents are properly collated and submitted for processing.
• Assist in other ad hoc duties as assigned by the Head of Human Resources or the Assistant Manager, e.g staff celebrations, department meetings, company events.

Requirements:

• At least 2 years’ relevant experience is required.
• Minimum diploma or equivalent.
• Knowledge of Singapore labour law, relevant government regulations
• Experience in Timesoft payroll and F&B Service Industry is required.
• IHRP certification is preferred

Working location: Work from home

Working hours: 9am to 1pm (Mon, Weds and Fri)

Salary: $8 to $10 per hour

Your role:

• Coordinate and schedule candidate interviews, assessments, and screenings with hiring managers, interviewers, and candidates
• Communicate interview details, including date, time, location, and interview format, to candidates and internal stakeholders
• Manage interviewers' calendars and availability, coordinating with multiple stakeholders to schedule interviews at convenient times
• Monitor and update interview schedules in real-time, making adjustments as needed to accommodate changes or conflicts
• Provide reminders and follow-up communications to ensure interview participants are aware of upcoming interviews and prepared accordingly
• Serve as the primary point of contact for candidates regarding interview scheduling, providing timely responses to inquiries and requests
• Maintain accurate and up-to-date candidate and interview records in applicant tracking systems (ATS) or interview scheduling software
• Enter interview details, notes, and feedback into the system, ensuring data integrity and confidentiality

Requirements:

• Minimum Diploma and above
• Able to commit at least 6 months
• At least 1 year of experience in administrative support, scheduling, or related roles
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple schedules simultaneously.
• Excellent communication and interpersonal skills, with the ability to liaise effectively with candidates, hiring managers, and other stakeholders
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and calendar management tools/software
• Attention to detail and accuracy, with a commitment to maintaining confidentiality and data integrity

Note to TA: You may use Junior People Advisor or Senior Office Admin for the job title. You may use whichever title so to get the right candidate.

Why Join Us?

• Centrally located office
• Friendly and dynamic working environment culture
• Established and fast-growing sports technology company for good future career progression

Key Responsibilities

HR

• Provide comprehensive support across a broad spectrum of people and administrative activities for Singapore office.
• Support the ongoing development and implementation of new policies and procedures, contributing to the continuous improvement of the People Team and practices in APAC at Sportradar.
• Serve as the primary contact for people-related queries, including employee benefits, insurance, policies, and letter requests.
• Maintain an accurate HR database and ensure employee records are up-to-date for precise reporting.
• Expertly manage payroll functions to ensure timely and accurate payroll processing.
• Assist in managing company insurance functions, including updates, renewals, and claims.
• Administer government claims such as childcare leave, paternity leave, and reservist.
• Handle all onboarding and offboarding matters efficiently.
• Offer advice to staff on people policies and procedures.
• Maintain proper documentation of payroll-related documents and ensure timely generation and distribution of pay slips.
• Plan and organize staff engagement and team-building activities.
• Handle all work pass matters (application, renewal, cancellation, etc.) and liaise with the Ministry of Manpower for worker-related issues.
• Oversee the submission of yearly IR8E and IR21 for staff in a timely manner.
• Ensure timely processing of all necessary HR-related tasks.

• Perform other ad-hoc duties as assigned by the manager, acting as their right-hand person.

Office Administration:

• Act as the primary point of contact for building management, addressing facility-related issues (e.g., fire drills, access cards).
• Oversee office/site equipment maintenance, coordinating repairs, and ensuring cleanliness.
• Manage office supplies and stationeries and make sure it is in accordance with office needs.
• Organize catering, coffee, or other refreshments as needed.
• Ensure the cleanliness and up keeping of office space.
• Coordinate building and maintenance issues for general repair and update.
• Purchase and maintain the computers, printers and other IT related equipment.
• Act as the Welcome Assistant/Receptionist, ensuring visitors are attended to promptly.
• Coordinate with third-party vendors for office plants, cleaners, and water supply.
• Manage budget planning and monitoring for the Singapore office.
• Keep track of Conference Room/Meeting Rooms schedules as necessary.

Key Requirements

• Proven experience in a similar role with a minimum of 3 years of relevant working experience.

• Computer literate with strong proficiency in Workday or Microsoft Office applications.
• Positive attitude, fast learner, and independent with strong organizational skills.
• Motivated self-starter with the ability to multitask, work on own initiative, and demonstrate resourcefulness.
• Excellent communication and interpersonal abilities, with a good command of both written and spoken English.
• Good knowledge of the Employment Act, MOM regulations, and practices.
• Strong organizational and time management skills.
• Ability to handle sensitive information with confidentiality.
• Detail-oriented with proactive problem-solving skills.
• Reliable and supportive team member to the manager