Total 6,383 Junior Executive admin job vacancies in Singapore

Job Description:

• Administrative Tasks: Managing filing systems, updating office databases, processing invoices, and handling basic bookkeeping tasks
• Support: Assisting with the preparation of paperwork, copying, scanning, and filing documents

Requirements:

• Prior accounting experience is preferred
• Min. GCE 'N/O/A' levels or Diploma in any field

Interested candidates can write in to Ann at [email protected]

Ann Goh Xin Ting

R1875289

Recruit Express Pte Ltd

E.A License: 99C4599

About the Role:

• Operate facility hotline for user
• Record complaints and close loop comunication
• Daily filing and documentation - Vendor DO and signed Invoice
• Assist client for preparation of PUrchasing Request (PR)
• Raise Purchase Requisition (PR)
• MAnaging EHS and documentation system
• Record summary of Tax Incoices
• Record Purchase Order upon received
• Update Facilitu Water Test Report from 3rd party test facilities
• Update Staff & in-house vendors attendance (Annual/Medical Leave)
• Update PM Schedule
• Prepare Facility Performance Chart
• Update Delivery Order (DO)
• Submission of Timesheet and updating in E-System
• FM Monthly Report
• FM Man-hour Report to EHS
• Requisition of Stationery / Confectionery / T-Shirts / Safety Shoes
• Liaise with contractor on Risk Assessment Form
• Liaise with contractors on WSQ Assessment
• Update SOP and DOP, Update Revision control
• Record and file all staff training record
• Prepare Work Permit for contractors
• Prepare PM Checklist for QA
• Follow up vendors on documentation and incoices
• Weekly daily loh -filing
• Filing of material Transfer Form and Delivery Order/Service Report
• Record Cooling tower Water Tretment Service Report
• Update Waste Water Lab Test Report Result
• Update and file DI Water Sampling Report
• Update list of facility equipment to be calibrated / verification at site
• Update Certificated Facility (Air receiver / Lifting equipment / EMA license)
• Any other duties as assigned whenever required

About You:

• Nitec, Higher Nitec or Diploma in any discipline
• Prior administration experiences

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

• Deliver administrative support to the staff in Safety and Operations Department.
• Distribute Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Handle and maintain records of all Department invoices.
• Organize and uphold statistics of all casualties and incidents reported by vessel.

Requirements:

• Diploma in Marine Engineering or equivalent
• At least 1 years of working experience in Oil Trading industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Salary: $2,500 – $3,000

Working Hours: Monday to Friday 9am-6pm

Location: Alexandra Road (Near to Labrador Park MRT)

1. Role Description

HR assistant to assist in ensuring that the department’s day-to-day operations are running smoothly. From scheduling interviews and maintaining filing systems to managing HR databases, in helping the HR team stay organized and to provide administrative support.

2. Specific Responsibilities

• Assist with day to day operations of the HR functions and duties.
• Recruitment support in posting job ads, schedule and coordinate job interviews.
• Onboarding by preparing new hire paperwork and logistics.
• Perform orientations and update records of new staff.
• Record keeping by maintaining accurate and up to date employee records, database, assist with day to day operations administrative
• Manage and support the team in every daily operational task needed.
• To assist each employee's monthly OT's and allowance (if any)
• Keep up-to-date with the latest HR trends and best practices.

Requirements

• Diploma/Degree in HR related disciplines
• At least 1 year HR experience
• Familiar with work pass applications, renewals and cancellation

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Our client is a Global MNC, one of the leading players in the Logistics/Transportation sector. Due to business needs, they are now recruiting an Admin Assistant to be part of their team for ongoing transformation projects. They are located in the East – easily accessible.

Responsibilities:

• Organize and maintain documents, such as policies, procedures, incident reports, and records.
• Assist with data entry, report compilation, and creating presentations
• Support compliance efforts by managing documents, keeping records, and tracking deadlines.
• Assist with scheduling meetings, preparing agendas, and distributing materials.
• Help arrange training sessions, keep training records, and monitor employee certifications.
• Other ad-hoc duties as assigned

Requirements:

• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Tertiary education or equivalent required.
• Able to start immediately

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R21101676 | Ng Zhi Qing Alethea

Job Responsibilities

Admin Function

· Effective document management practices, including the printing and filing of documents.

· Other administrative tasks that the supervisor assigns

· Maintaining the grounds and office facilities in a healthy condition.

· Purchase office supplies and household items

Training and development Coordinator

· Mapping out training plans and schedules, coordinating training programs (outsourced or in-house) for corporate, HR training and more

· Gather feedback from trainers and trainees after each educational session.

· Partner with internal stakeholders and liaise with experts regarding instructional design.

· Maintain an updated curriculum database and training records.

· Create training schedules for all company departments, track and create reports on the outcomes of all training and maintain training records for the company.

· Inform employees of scheduled training and track their progress.

· Recommend training materials and methods and manage the training budget.

IT Coordinator

· Coordinating office IT needs with vendor

· Contact person for IT malfunction for office staff.

· Creating new account for new staff

· Maintaining IT credentials such as Office 365, Printer ID, Synology Drive, and folders.

Job Requirements

· Min Diploma or related experience

· Minimum 1 – 2 years’ experience in office administration.

· Well Groomed, Pleasant Looking

· Diligent, self-motivated and able to work independently with minimal supervision.

· Meticulous and efficient in executing and overseeing assigned tasks

· Proficient in English (Spoken and Written)

· Computer literate with knowledge of Microsoft office applications

(Word, Excel,PowerPoint, etc).

· Must be respectful and possesses cultural awareness and diversity.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Our client is a Global MNC, one of the leading players in the Logistics/Transportation sector. Due to business needs, they are now recruiting an Admin Assistant to be part of their team for ongoing transformation projects. They are located in the East – easily accessible.

Responsibilities:

• Organize and maintain documents, such as policies, procedures, incident reports, and records.
• Assist with data entry, report compilation, and creating presentations
• Support compliance efforts by managing documents, keeping records, and tracking deadlines.
• Assist with scheduling meetings, preparing agendas, and distributing materials.
• Help arrange training sessions, keep training records, and monitor employee certifications.
• Other ad-hoc duties as assigned

Requirements:

• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Tertiary education or equivalent required.
• Able to start immediately

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R21101676 | Ng Zhi Qing Alethea

• 5 days work week
• Mon-Friday 9AM-6PM
• Location: Airport Cargo (East)
• Industry: Freight-forwarding (Air & Sea)

Job Scope:

• Assist documentation work for management review
• Liaise with air & sea carriers
• Liaise with customer related to shipping process & status tracking
• Handle seafreight shipping documentation works
• Process booking for cargo shipping

Job Requirement:

• Entry level is welcome to apply as training will be given
• Knowledgeable in Microsoft office

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Chong Kar Ming (John) (R21101412)

Job Responsibilities:

• Data entry
• Attend to residents’ feedbacks, moving / delivery, renovation / access card / car parking applications
• Filing
• Other duties as assigned

Job Requirements:

• Strong communication and interpersonal skills
• Minimum 2 years relevant experience
• Excellent organisational skills, demonstrates high attention to details
• A good team player and able to work in a fast pace and challenging environment

Roles & Responsibilities

Job Description

• To assist management in admin works, sales coordination, marketing support and simple accounts.
• Knowledge with MOM application, CPF submission.
• Submission of IR21/IR8A
• Able to handle multi-tasking of admin activities
• Assist in streamlining administrative processes
• Work with regional teams in achieving group business goals
• 5.5 -day work week, Monday to Saturday
• Office near Yishun Industrial

Job Requirements:

• Candidate must possess at least a N/O levels.
• Required skill(s): MS Excel, MS Office, MS PowerPoint, Internet, social media Savvy
• Minimum 2 years working experience in admin and sales support
• 'Can do' attitude would be a plus
• Great communication, interpersonal skills, proactive personality
• Require a meticulous, organized, and detail-oriented mindset
• 1 Full-Time position(s) available

1. Must have experience as a admin asisstant.
2. Office Filing procedures.
3. Good computer knowledge, with excel, word and other office softwares a must.
4. Basic accounting knowledge will be an advantage.
5. Must speak and write English well.
6. Knowledge of any other language will be an advantage.
7. Knowledge of M.O.M rules, annual leave,medical leave is a must.
8. Able to start immediately
9. Must be Singaporean or PR.
10. All Ages are welcome to apply, experience is a must.
11. Must be able to travel overseas, if necessary.

Ensure that the organization remains compliant on all legislative manpower law.

Responsible for Work Pass application, renewal and cancellation.

Manage recruitment and selection as well as internship programs to meet the organization’s manpower needs, including job postings, screening candidates, scheduling interviews.

Assist in the onboarding of new hires and off-boarding/clearance for resignees, in charge of the preparation of Letter of Offers and Employment Contracts for new joiners.

Assist headquarters in the smooth execution of HR processes such as Performance Appraisal, Talent Management etc.

Take charge of the human resources information systems, in the upkeep of data.

Conducts orientation for new hires on the office layout, office services guidelines and policies.

Responsible for office decoration, both festive and general celebrations.

Organising company events and activities e.g. team building, Xmas party etc.

Manage agendas/travel arrangements/appointments/company properties in Singapore.

Any other duties and responsibilities involved within the role as assigned from time to time.

Bachelor Degree in Human Resources Management, or equivalent qualification.

Minimum 5 years or more experience.

Thorough knowledge of labour legislation and full understanding of all HR functions.

Strong client focus and team orientation.

Excellent communication (verbal and written), presentation, interpersonal skills, strong MS Excel and MS Powerpoint skills.

Ability to speak and write in Chinese is required.

Demonstrate sound work ethics and possess cultural awareness and sensitivity.

Key Responsibilities:

• Assist in the recruitment process, job postings, scheduling interviews, and conducting initial interviews.
• Maintain and update employee records and HR databases.
• Coordinate employee training and development programs.
• Assist in the preparation of payroll.
• Manage the renewal processes for Health & Safety (H&S) insurance, Work Injury Compensation Act (WICA) insurance, public liability insurance.
• Arrange and coordinate training sessions.
• Handle stationery, cleaning supplies, uniforms, and pantry items.
• Ensure the proper maintenance of company facilities, including lifts and plumbing systems.
• Assist in organizing company events.
• Support both human resources and general administrative tasks.

Requirements:

• Diploma in Human Resources, Business Administration, or a related field.
• Experience as an HR Assistant, Administrative Assistant, or similar role.
• Familiarity with HR software and MS Office applications (Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.

• Basic salary of S$10.50/HR
• Convenient work location – near Tanjong Pagar MRT Station
• 5-day work week

A healthcare institute is currently seeking an experienced candidate to join them as a Contract Admin Assistant.

Job Responsibilities:

• Receive and handle mails
• Sort and account for all documents sent to the department
• Organize and prepare manifest for vendor's transcribing
• Liaise with external parties as needed
• Other duties as assigned by manager

Job Requirements:

• Prior experience in administration work
• Proficient in MS Office

Interested and qualified candidates please email your resume to [email protected]

Denise Charlene Tan Su-yen

CEI No. R1104480

“Personal Data Protection

By submitting your curriculum vitae or disclosing your personal information in connection with your job application, you are deemed to have read and agreed to the terms of our Privacy Policy, and consented to the collection, use and disclosure of your personal data by us, in accordance with our Privacy Policy. Please access our website at www.celecti.com.sg for a copy of our Privacy Policy.”

Description:

• Patient registration
• Schedule appointment
• Any ad-hoc duties as assigned

Requirements:

• Min. N/O/A lvls
• Commit minimum 3 months

Able to start work immediately

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Working Days & Hours: Monday – Friday, 9am – 6.30pm

Contract Duration: Immediate – 31st March 2025 (less likely to have extension and hence, prefer someone who is looking for contractual role)

Responsibilities:

• Schedule static/digital advertisements
• Check the files/video clips and carry out necessary follow-ups
• Follow up on feedback and inquiries received via hotline or email
• Liaise with relevant stakeholders regarding the operational issues
• Submit advertisements to relevant stakeholders
• Manage proof of posting
• Generate QR code
• Support research and management of ad hoc projects
• Verify service entry sheets
• Provide operational assistance to the team when required

Requirements:

• GCE O Level
• Relevant experience in administrative work is preferred
• Candidate who has relevant knowledge or work experience in media and advertising industry will be advantageous

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd

• RCB No. 200007268E

• EA License No. 01C4394

• EA Registration No. R24120918 TAM SEE MIN

Location: Novena

Working Hours:

Monday - Friday (9am - 6pm)

Salary : $10/hr

Jobscope:

- Mainly to help in paper work for audit

- Data entry

- Filing duties

Interested candidates, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

Our client is an estate management services company. They are looking for a Temp Admin Assistant (Audit) to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Responsibilities:

• Help with collecting and reviewing data for audit planning.
• Use data analysis tools like Excel, ACL, and Tableau in audits.
• Keep clear and organized records of audit work and findings.
• Contribute to identifying issues and making suggestions for process improvements.
• Support the team leader in finalizing audit findings and reports, and gather management responses and action plans.
• Monitor progress in addressing audit issues and control problems.
• Assist in creating the annual audit plan and prepare reports and materials for management and the audit committee.

Requirements:

• Background in accounting, business, or related studies (No experience required for applicants).
• Proficient in Microsoft Excel.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

• Deliver administrative support to the staff in Safety and Operations Department.
• Distribute Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Handle and maintain records of all Department invoices.
• Organize and uphold statistics of all casualties and incidents reported by vessel.

Requirements:

• Diploma in Marine Engineering or equivalent
• At least 1 years of working experience in Oil Trading industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

• Responsible for administrative support to the estate managers.
• Assist in answering phone calls & handle customer enquires.
• Handling office administrative duties and paperwork, including data entry, copying, scanning & attending to e-mails, etc.
• Update and maintain proper filing systems and records.
• Provides coordination support to the operation team.
• Mature and able to do multiple tasks and complete them on time if required.
• Assist the HQ operation team in attending meetings during weekends or evenings as and when required. (Time-off or annual leave will be given subject to conditions)
• To work at the condominium/commercial building/industrial site office as a stand-in when required (islandwide).
• Assist the operations team at the site with the handing and taking over of new or terminated estate matters.
• Any other tasks as assigned by the immediate supervisor.

Computer Knowledge: Microsoft Word, Excel, Powerpoint

Location:Sims Avenue (Paya Lebar MRT)

Responsibilities:

• Perform general administrative duties (Invoice entry, scanning, printing, mailing, filing)
• Attend to emails and phone calls
• Perform other office duties as assigned.

Requirements:

• Candidate must possess at least Primary/Secondary School/"O" Level in any field.
• Hardworking, meticulous and able to work independently
• Have some experience in handling Accounts receivables/General Ledger/Others
• Possess good interpersonal and communication skills
• MS Office proficient (Word,Excel).
• Bilingual in English & Mandarin is an added advantage to communicate with Chinese-speaking associates

Other Information:

· Job location: Trio Mall (Near Farrer Park MRT)

· Part time: minimum 4 hours daily (11 am onwards)/ Monday-Thursday

$12/hr

· Job Type: Part time

Responsibilities :

· Assist the sales team in managing customer inquiries, addressing their needs, and providing relevant information about products or services.

· Collaborate with the sales & Marketing team to manage leads, update databases, and track the progress of potential customers.

· Provide assistance during sales meetings, presentations, and events, ensuring all necessary materials and resources are available.

· Accurately enter and maintain various data reports required by the Managers

· Handle incoming and outgoing communications, including emails, phone calls, and inquiries, ensuring prompt and professional responses.

· Prepare, review, and edit documents, contracts, and reports as needed.

· Maintain the security of confidential information.

· Coordination and Support in Media Relations and Sales & Marketing.

· Support in agency-project management: Marketing Collaterals/Image Library/Advertising

· Social Media Support : Assist and work with results to elevate digital/social media brand presence. Creating and delivering creative, engaging & successful social campaigns, ensuring consistency in voice and cultivating a social media referral network & engagement.

· Website Management

· Database Management

Requirements :

· Diploma in Mass Communications/Public Relations/Marketing/New Media

· Proven media, marketing and promotions experience, from a related industry travel/ tourism/ hospitality) sector environment.

· At least 3 years of relevant experience (Hotel/PR agency/Journalism) preferred.

· Excellent communication, writing, and interpersonal skills

· Ability to work independently and as a part of team

· Passion for the hospitality and Tourism industry

· Proven experience in administrative or sales support roles is a plus.

· Strong organizational skills with the ability to handle multiple tasks simultaneously.

· Excellent communication and interpersonal abilities.

Job Responsibilities

• Assisting the team in meetings planning and coordination
• Organizing departmental activities
• Perform data entry, maintain a systematic database and filing system
• Perform other administrative duties that may be assigned

Requirement:

• Min N / O level with some admin exp

Working Hours

• Jalan Bukit Merah
• Mon to Fri, office hours
• $9.50 / hour

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Job Scope:

• Support recruitment activities, reviewing and liaison with candidates, government bodies and internally pertaining to onboarding documents including Singapore Medical Council (SMC) and work pass applications
• Manage exit interviews reschedules (if any) for resignees (specialist level) to meet with VMB/ACMB
• Support leadership search and renewals exercise
• Arranging interview meetings, prepare appointment ad renewal letters for Exec's review and updating details in HRIS

Job Requirements:

• Minimum GCE A level/ Diploma/ Undergrad in any field
• Able to commit till end Dec 2024

Interested candidates, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

Job Responsibilities

• Assisting the team in meetings planning and coordination
• Organizing departmental activities
• Perform data entry, maintain a systematic database and filing system
• Perform other administrative duties that may be assigned

Requirement:

• Min N / O level with some admin exp

Working Hours

• Jalan Bukit Merah
• Mon to Fri, office hours
• $9.50 / hour

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599