Total 21,570 admin job vacancies in Singapore

Job Descriptions:

• Issue purchase orders to suppliers
• Maintain positive relationships with vendors and suppliers
• Manage inventory levels effectively
• Oversee receiving, inspecting, and dispatching of goods
• Negotiate pricing and follow up with suppliers as needed
• Coordinate with suppliers to ensure timely deliveries
• Collaborate and liaise with internal departments
• Perform additional duties as assigned by the Head of Department

Requirements:

• Immediate availability to start work
• Minimum of 1 year of relevant experience
• Proficiency in Excel, Word, and Outlook
• Strong communication, organizational, and negotiation skills

Job Description:

• Prepare and process orders, payment verifications, and delivery documents.
• Coordinate with internal teams and external partners for timely deliveries.
• Maintain and update sales records and databases.
• Assist with the implementation of the new Inventory Management System (IMS).
• Provide administrative support to the sales team.
• Help with monthly sales closing activities.

Requirement:

• With one year working experience
• Min. Higher Nitec in any discipline

Additional Information:

• 6 month contract (Convertible to perm)
• located Walking Distance from Labrador Park MRT

To help us process your application, please visit www.gmprecruit.com/current-jobs to upload your resume on our website with GMP Job Code: 24999

We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | Remus Gan | Registration No: R21102972

Responsibilities:

• Report directly to the Assistant Office Manager as part of the administrative team.
• Oversee daily administrative tasks to ensure the efficient operation of the office.
• Manage and process payments for administrative invoices and track property management expenses.
• Serve as the point of contact for tenants and contractors for facility and property management matters.
• Maintain and update records of maintenance contracts.
• Assist in planning and organizing company activities, team-building events, and corporate functions.
• Handle the procurement of office and pantry supplies.
• Source, review, and manage company transportation leasing agreements.
• Administer corporate mobile phone plans and billings.
• Arrange utilities and internet/cable services for management as needed.
• Assist with travel arrangements for corporate staff.
• Provide support when the Receptionist is unavailable.
• Participate in all property-related projects.
• Take minutes during key meetings as required.
• Perform additional tasks assigned by the Office Manager.

Requirements:

• Diploma in Business Administration or relevant experience.
• At least 1-2 years of related experience.
• Strong communication and writing skills for engaging with stakeholders and external parties.
• Proficiency in MS Office applications (Word, Excel, PowerPoint).
• Highly organized with great attention to detail.

Responsibilities

• Responsible to create Purchase Requisition
• Task to distribute the created Purchase Orders to vendors / supplies via fax or email
• To ensure timely creation and accuracy of data
• Maintain the proper filling and document control for all processes
• Ensure safety practices and housekeeping is to maintained to the highest standard
• To perform ad-hoc duties as per assigned

Requirements

• Certificate / Diploma in Logistics / Supply Chain Management or equivalent
• Computer skills and Microsoft Office

Salesforce Developer & Administrator

Requirements:

• Bachelor’s degree in Computer Science, Information Technology, or a related field.
• With expertise in QTC (Quote-to-Cash), CPQ (Configure, Price, Quote), RFQ (Request for Quote), and OTC (Order-to-Cash)
• 5-10 years of experience in Salesforce development and administration.
• Strong proficiency in Apex, Visualforce, Lightning components, and Salesforce APIs.
• Strong understanding of Salesforce security, data management, and best practices.
• Experience with Salesforce integrations using REST/SOAP APIs, middleware, and ETL tools.
• Knowledge of Salesforce best practices, coding standards, and security guidelines.
• Excellent problem-solving skills and attention to detail.
• Strong communication and interpersonal skills.
• Salesforce certifications (e.g., Salesforce Certified Platform Developer I & II, Salesforce Certified Administrator) are highly desirable.
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Interested applicants, please kindly email your update resume to [email protected]. We regret to inform that only shortlisted candidates will be notified.

Operations Admin Executive

· Support Operations Admin Manager in carrying out any tasks assigned

· Work closely with the Division Managers to provide administrative support for Ops

· Checking and preparation of License Agreements; facilitation for signatories

· Drafting letters to tenants, landlords, authorities, and vendors etc.

· Liaise with external parties such as landlords, authorities, and vendors as required

· Application, renewal, and cancellation of licences and permits timely, including follow-up on the required documentations (such as for SFA, Liquor, Tobacco, Halal, Change of Use etc.)

· Ensure that the Tenancy Agreements and service contracts are renewed prior to expiry

· Monthly checking of NEA website for spring cleaning closure and/or renovation of stalls/ outlets to inform

· Completion of forms for submission of requests

· Checking and processing of invoices for signatories

· Meeting attendance and minutes taking where required

· Provide administrative support duties for new stall/outlet opening, closing, and renovation (such as opening/terminating utilities account, licences etc.)

· Perform menu and listing updating

· Dissemination of emails, letters, and other information to departments

· Compilation/ consolidation of data and information

· Maintain accurate and up-to-date upkeep of records in system

· Ensure proper filing of documentations

· Assist on insurance-related matters

· Preparation duties for festive season or events

· Inventory issuance and management

· Cover reception duties when required

· Other ad-hoc duties as assigned

Qualifications:

· Minimum Diploma.

· Preferably with relevant experience in operations admin or administrative roles within the F&B industry.

· Strong organizational and multi-tasking skills.

· Detailed and meticulous.

· Proficient in Microsoft word, excel and powerpoint.

· Excellent communication and interpersonal skills.

· Ability to work in a fast-paced environment and adapt to changing priorities.

Receptionist Duties :

• Answer calls, screening & directing incoming calls to the appropriate personnel
• Ensure reception area is tidy and presentable
• Maintain the tidiness and cleanliness of the reception area and the meeting rooms
• Greet & welcome visitors/guests. Direct them to the meeting room and serve drink for visitors/guests
• Replenish mineral water and water dispenser to ensure sufficient stock at all times

Admin Duties:

• Ensure cleanliness and general housekeeping are well maintained
• Handle and convey/forward incoming and outgoing mails, faxes, messages, emails
• Assist in courier/distribution dispatch to the respective personnel
• Perform general administrative duties such as uniform inventory, employee attendance, photocopying, scanning and filing
• Manage company pantry supply ordering and organize neatly
• Maintain facilities housekeeping
• Prepare stationery for new hires
• Any other assigned ad-hoc duties as and when required

Job Requirements:

• Minimum GCE ‘O’level
• Minimum 1 years’ work experience in the similar capacity
• Comfortable dealing with staff at all levels
• Reliable, cheerful and pleasant personality
• Good communication and interpersonal skills
• Ability to multi-task and able to manage deliverables effectively
• Good knowledge in Microsoft office programs including MS Excel, Word and Outlook

What to expect:

• Plan & coordinate team- building events, company meetings
• Engage in client servicing & subsequent follow-ups over the phone
• Support Manager and team in documentation of clients’ portfolios & preparation of business presentations
• Collate sales records & perform statistics analysis
• Learn new client acquisition strategies & hone soft skills beneficial for professional development
• Gain industry-specific knowledge in financial literacy & planning
• Opportunity to undertake sponsored certifications with good performance!
• Bring fresh insights to streamline business processes
• Assist in any other activities assigned

Requirements

• Able to commit a min. of 3-5 months
• Currently undertaking a business-related discipline e.g. Banking & Finance, Management. Those in other disciplines may apply if they have a keen interest in the financial services sector.
• Strong interpersonal & communication skills
• Excellent time management skills with ability to multi-task & prioritise work
• Well organised & meticulous in handling documents
• Proficient in Microsoft, Google Suite
• Meticulous & a positive team player
• Good command of English, verbal & written

We regret to inform only shortlisted candidates will be notified.

Job Description:

• To handle parents enquiries
• Assists the supervisor in day to day administrative duties, arranging staff working timing and reporting staff lateness and over time
• Reporting outbreak diseases such as HFMD, chicken pox etc to ECDA and MOH
• Interaction with children and engagement with parents
• Prepare financial and centre reports
• Ordering stationary for office use
• Any other ad-hoc duties as assigned

Requirements

• Candidate must possess at least a Higher secondary/Pre-U/A level/College, any field.
• Good communication skill
• Team player
• Entry level candidates are encouraged to apply
• Full-Time position

Job Description

Manage Recruitment Processes - posting of job availability, liaise with agents etc

Process all Work Pass application, MOM-related surveys, Prepare Letters, and Handle HR related tasks

Prepare payroll and handle payroll matters

Onboarding & Off-Boarding

Manage staff Training activities

Perform any adhoc duties as assigned

Requirements

Min 1 year relevant experience

Min N Level or equivlent qualification

Prior experience with Timesoft Payroll software advantageous

Working Hours

Mon-Fri: 8.30am to 5.30pm

Sat : 8.30am to 12.30pm

1. Build and Maintain Store Database

2. Perform Daily Out-Stock

3. Order and Replenish Store items

4. Perform Stock-in

5. Ensure Cleanliness, Organisation and Compliance for Store

6. Conduct Monthly Stock Take

Job Requirements

· Candidate should possess at least a Primary/O-Level/A-Level, any field.

· Able to work independently under minimum supervision.

· Experience in storing, issuing, shipping and receiving materials and supplies; applying purchasing procedures; applying inventory control methods preferred.

General Admin Responsibilities:

• Answering incoming phone calls and attending to visitors
• Handling general admin duties including replenishments of stationery and office supplies, tools and equipment loans and calibrations, documentation control & etc
• Issuance of purchase orders and draft contract

HR Admin Responsibilities:

• Handling recruitment and selection activities including arrangement for interviews
• Assist in staff training and development activities
• Keeping, maintaining and updating of personal file / records of employees, job descriptions, increment and renewal of employment contract
• Drafting letters as and when requires

Other Duties as assigned by The Management

• Candidates should possess at least a Diploma in related field
• Minimum 1 years of experience required
• Able to multi task and work independently
• Knowledge in MS Office
• Good working attitude, good communication and interpersonal skills, team work, initiative and good time management

• Assisting Executives and Lawyers with the filing/prosecution/renewal of trademarks
• Conduct searches and prepare search reports
• Draft email responses to clients on quotations and to respective overseas agents for conducting searches
• Responsibilities will include full administrative support such as generate file number, opening physical files, photocopying, faxing, filing, monitoring deadlines, dispatch, prepare draft bills, check unbilled, disbursements and excess payments
• Any other matters/projects that the management may require assistance with from time to time

Requirements:

• Diploma / 'A' level / 'O' level / Nitec in Office Skills
• Min 1 year of clerical or administrative experience
• Good interpersonal and communications skills
• Able to work independently in a fast-pace environment
• IT savvy and proficient in MS Office.

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

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eqponsibilities :

• Maintenance of invoices i.e. scanning, updating and posting of invoices in system
• Processing of payments to vendors and perform bank reconciliation
• Liaison with vendors for missing invoices/payment status
• Attach daily bank advice in accounting system
• To perform ad-hoc duties as per assigned

Requirements

• O Levels/ LCCI / Certificate / Diploma in Accountancy or equivalent
• Computer skills and Microsoft Office
• Minimum 1 year of related experience

Responsibilities

• Maintenance of invoices i.e. scanning, updating and posting of invoices in system
• Processing of payments to vendors and perform bank reconciliation
• Liaison with vendors for missing invoices/payment status
• Attach daily bank advice in accounting system
• To perform ad-hoc duties as per assigned

Requirements

• O Levels/ LCCI / Certificate / Diploma in Accountancy or equivalent
• Computer skills and Microsoft Office
• Minimum 1 year of related experience

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Handling marketing campaigns/ client

- Any other simple adhoc admin duties

We are a leading provider of behavioural therapy for children on the Autism Spectrum and those with ADHD, learning difficulties with more than 20 years of experiences.

We are looking for positive & proactive Admin Marketing Support to work in a fast-paced energetic team.

We invite you to apply if you meet all of the following requirements.

REQUIRED DAILY/MONTHLY DUTIES

• Provide admin support in all aspects of centre operations and good follow up on emails and calls received.
• Assisting with the setup, facilitation and completion of marketing projects
• Manage social media platforms and content creation of any marketing collaterals
• Support the company in developing sales strategies, marketing campaigns and on collecting and interpreting marketing analytics
• Any other ad-hoc duties as assigned.

The ideal candidate would be:

· Diploma or Degree in any field

· Proficient in using Microsoft Office and strong office administration skills

· Proactive, independent, meticulous and organized

· Able to handle multiple responsibilities in a small, fast-paced environment

· Able to learn web-based system for appointment booking, schedule, etc.

· Patient, understanding and able to display professionalism in handling & receiving inquiries and clients.

· The ideal candidate will have prior experience in a similar setting.

Work days (Monday to Friday) from 9am to 6pm.

Please email your detailed resume with a photo to [email protected]

Do indicate your earliest availability.

We regret only shortlisted applicants will be notified

Highlight:

• Permanent opportunity
• 5 days work week, normal office working hour
• Great career progression
• Fun & friendly environment
• Location: Bedok South

Responsibilities:

• To support purchasing duties including expeditor role.
• To support ISO 9001 / ISO 18001 procedures, implementation, and documentations.
• To assist in packing and shipping duties.
• To support project managers in liaising with clients.

Requirements:

• About 3 to 5 years of relevant experience
• Good interpersonal skills and time management skills
• Diploma in Business or relevant

HOW TO APPLY:

Interested applicants, please send your latest resume to [email protected] or click on “Apply Now” and provide the below details in your resume.

• Last drawn salary
• Expected salary
• Notice period
• Reason of leaving

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Dick Sern (Dick Sern)

EA Personnel Reg No: R22106832

Join our team as an Admin & Accounts Executive!

This unique role combines the worlds of finance and administration, offering you diverse challenges and growth opportunities. Be the driving force behind our operations and ensure seamless office management. Embrace this dynamic position and embark on an exciting journey with us today!

Roles & Responsibilities

· Assist in daily admin and basic accounting duties

· Perform data-entry & clerical assistance

· Scanning and uploading of clients' documents

· Perform other ad-hoc duties as assigned

Requirements

· LCCI Certificate in Accounting or equivalent

· Required skill(s): XERO, MS Office, basic accounting knowledge, administrative duties

· Good interpersonal and communication details

· Pro-active, meticulous and detail-oriented character

Other Details

· 5 days’ work week (9am – 6pm)

· Medical allowance per year

· Annual bonus

· Next to Paya Lebar MRT station

· Singaporeans preferred

Interested candidates can send your resume to [email protected].

Responsibilities

· Manage end-to-end asset inventory from forecasting, procurement, allocation and reclamation.

· Responsible for continuous review and improvement of the on and off-boarding process for greater effectiveness and efficiency.

· Accountable and responsible for administrative tasks related to on-boarding and off-boarding such as,

o Joiner documentation and tracking o Asset allocation and tracking

o Leaver documentation and tracking

o Monitoring of issuance and revocation of access pass, laptops, LAN IDs and application access

o Generate periodic and ad-hoc reports related to the on and off-boarding process

o Liaise with hiring managers and other PMOs for logistics related the on and off-boarding process

· Responsible for fixed asset tracking tasks such as change in asset ownership, cost centre and fixed asset inventory stock take.

· Collaborate with the Strategic Sourcing and Procurement team to raise purchase requests for business cards, stationary, aircon and other property related issues.

· Manage and support floor logistics such as office equipment, stationary, documentation destruction, sorting of mail, courier services and approvals for division head.

Requirements

Education:

· Bachelor’s degree in IT or related field

· At least 3 years’ relevant experience preferably in an IT industry or IT PMO role

Essential:

· Have knowledge and experience in IT department or Projects related roles to understand IT Projects process.

· Structured admin work tracking and management as resource will typically be assigned to work on specific projects and is expected to support the Application delivery documentations and department Procurement/ Contracts documents.

· You are expected to ensure your work are adequately documented and tracked.

You will be expected to work with the departments heads and other teams to manage project management admin items within required for the IT Departments

Key Domain/ Technical Skills:

· IT PMO or IT related experience

· Microsoft software knowledge – Excel, PowerPoint and Word

· Project management and Procurement process knowledge

- Engage walk-in customers to assist travel enquiries and promote travel packages

- To use Company system to generate invoices and receipts

- Help customers to buy and claim travel insurance online

- Assist in application of visa

- Make calls to customers to promote travel packages

- Maintain office cleanliness

- Any ad-hoc duties required

Requirements :

- Singaporeans/PR are most welcome

- Training provided

- 1 year or more relevant experience are welcome

- Proficiency in Microsoft Excel, Words

- Good interpersonal skills and able to interact with management

- Meticulous with a good level of accuracy and attention to detail

- Able to write and verbal communication in English and Chinese as translation of work documents and attending to walk in customers needed to be done from time to time

- Able to start work immediately or within short notice

- Able to work on weekends

Working location: Chinatown - People's Park Centre

Handphone: 90221898

Office No: 65363980

Email: [email protected]

Highlights:

• Contract Duration: 12 months (Start in Jan 2025)
• Salary range: $2500 per month
• Working location: Novena
• Working hours: Monday – Friday; 8:30am – 6pm

Requirements:

• A Levels or Diploma holders.
• Min. 1 year of relevant admin working experience
• Proficient in MS Office (e.g.: MS Excel)

Description:

• Handle various office administration duties, such as warrant cards, security passes, and fixed assets, and user trainings.
• Liaise and work with various departments and internal stakeholders.
• Assist in reviewing and streamline workflow and processes. Assist with any UAT testing.
• Documentation and data entry duties.
• Other duties as assigned.

Interested applicants, please apply via the job portal or forward your CV to [email protected].

Giovanna Widjaja

Outsourcing Team

Reg No: R22108890

BGC Group Pte Ltd

EA Licence number: 05C3053

Fresh graduates are welcome to apply

Admin cum Acc Assistant -->

Follow Up Customer Payment, Issue Invoice, Purchasing Receiving Materials, Checking Store, Paper Work & Filling

Working Hours:

Monday to Friday 8:00am - 5:00pm (12:00pm - 1:00pm Lunch);

Saturday 8:00am - 12:00pm

Location:

Defu Industrial City

• Handle full set of accounts, and responsible for monthly closing and financial year end closing
• Perform bank reconciliations for company bank accounts (USD & SGD)
• Liaise with external auditors and tax agents
• Issue and manage DO and invoice
• Responsible for all duties related to Human Resources
• Monthly payroll preparation, CPF submission
• Handle GST submission
• Responsible of IRAS AIS, IR8A, IR21
• MOM WPOL/EPOL/OFWAS matter
• Handle staff & worker salary, remuneration, leave & other matters etc
• Handle inbound and outbound shipments
• Prepare for ISO documentation and certification
• Perform other ad-hoc duties as assigned

Job Requirements:

• Minimum diploma in Accounting or equivalent
• At least 2 to 3 years of experience in full set accounting
• Preferred UBS Inventory and UBS Accounting software

Responsibilities:

• Oversee organization’s office services, facility services & facility improvement initiatives
• Supervise & motivate office, facility and outsource in-house facility service teams to ensure daily office, facility and building operations are carried out seamlessly
• Formulate substantiable administrative and facility management strategies, policies and procedures to devise ways in streamlining work processes and reduce cost
• Manage change management and rollout facility optimization initiatives in the office layout and building facility
• Manage premises-based property protection insurance programmes and project bidding insurance programmes
• Manage admin and facilitybudgets and monitor relevant common and dept expensesto meet Company’s budget policy and guidelines
• Ensure strictly compliance on EHS and other stipulated statutory regulations for the running of building services and facility operations
• Manage tenant services related to office services, building services and facility maintenance
• Keep abreast on the latest cost-effective solutions and implement best practices on office, building maintenance and facility improvement projects
• Source and oversee office/facility contracts and supervise service providers for building services such as catering, cleaning & security services
• Plan and implement premises-wide facility maintenance programmes and improvement projects
• Implement corporate facility management improvement programmes in all country offices

Requirements:

• Degree in Facilities Management/Business Administration
• Minimum 8 years of relevant experience in facility management, office administration, or a related field
• Experience in a supervisory or managerial role is preferred, demonstrating leadership and team management capabilities
• Strong leadership and team management abilities
• Knowledge of facility management best practices and regulations
• Experience in budget management and cost control
• Ability to implement change and manage projects effectively
• Strong communication and interpersonal skills
• Preferably someone with some of these certifications - Certified Facility Manager (CFM), Facility Management Professional (FMP), Project Management Professional (PMP), Occupational Health and Safety certification