Total 64,222 Full-time admin assistant job vacancies in Singapore

Deployment:

• Mon to Fri: 8.30 Am to 5.30 Pm
• Service not required in Sat Sun and PHs

Scope of Works:

1. Handle Telephone Calls and inquiries from stakeholders
2. Help with walkin queries from students, parents, and teachers
3. Provide first aid to students
4. Assist in daily admin duties such as data entry and documentation
5. Pack brouchers, booklets and souvenirs mfor staff and students
6. Print worksheets and examination papers
7. Any other adhoc duties assigned by the school

• Provide general administrative support to Sales Department
• Attend to inbound calls and liaise with customers and vendors on sales related matters
• Maintain proper filling, correspondence and records
• Other ad-hoc duties as assigned

Requirements:

• Minimum GCE ‘O’ level with 2 years of administrative experience in any field
• Proficient in Microsoft Office
• Good communication and interpersonal skills

JOB DESCRIPTION

•⁠ ⁠provide administrative, operational and secretarial support

•⁠ ⁠manage data entries and liaise with bookkeeper monthly for accounts

•⁠ ⁠handle freight & logistics matters

•⁠ ⁠maintaining office supplies

•⁠ ⁠processing of staff claims

•⁠ ⁠assist in work pass services

•⁠ ⁠manage company’s vehicle season parking, insurance and inspection for road tax renewal

•⁠ ⁠ad-hoc duties when required

REQUIREMENT

•⁠ ⁠minimum 1 year experience in administrative field

•⁠ must be organised, proactive, responsible and able to work as a team

•⁠ must be proficient in Microsoft Office and Xero

•⁠ must be bilingual in English and Mandarin due to nature of business associates

ADMIN MANAGER

5.5 -Day Week

9.00am to 6.00pm / 9.00am to 1.00pm

Job Requirements:

• To assist the team members in daily operations
• Able to hold a conversation well
• To be able to communicate with colleagues as well as customer
• Ability to work as a team
• To assist in invoicing, quotation, and purchasing etc
• Ability to multitask and work independently and in teams
• Very willing to learn, have initiative and a self-starter
• To handle software for issuance of paperwork
• To be able handle customer enquiry
• Ad-hoc assignments and tasks as assign by director

Job Description:

We are seeking a Project Administrator to ensure the smooth operation of our project office and support the Project Manager in implementing PMO (Project Management Office) procedures. The ideal candidate will play a vital role in monitoring project performance, handling administrative tasks, and maintaining documentation. This position demands a high degree of discretion, confidentiality, and diplomacy.

Key Responsibilities:

Payment and Financial Support:

• Manage financial tracking and payment processing.

• Prepare monthly financial and progress tracking reports.

Delivery Operations:

• Validate operational data and compile monthly SLA and service performance reports.

• Escalate vulnerability alerts to the Operations & Security (O&S) team.

• Support the major incident management process as needed.

General Administrative Support:

• Schedule meetings and distribute accurate meeting minutes promptly.

• Coordinate security clearances and renewals.

• Maintain project documentation and support audit activities.

• Prepare regular operational and management reports.

• Assist with general administrative duties.

Ad-Hoc Project Support:

• Provide comprehensive support for events such as workshops, team-building activities, and customer satisfaction surveys.

Qualifications and Skills:

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with Outlook, Skype, and Teams is a plus.

• Strong written and verbal communication in English.

• Knowledge of financial tracking and SLA reporting tools is advantageous.

Soft Skills:

• Strong customer service orientation and attention to detail.

• Ability to prioritize tasks, meet deadlines, and manage competing demands.

• Confidence in engaging with senior stakeholders.

• Discretion and confidentiality in handling sensitive information.

• Collaborative mindset with the ability to work both independently and within a team.

• Commitment to continuous improvement and openness to feedback.

Job Description

• Industry/ Organization Type: Marine Construction Industry
• Position Title: Purchasing Admin /Sales Support Admin
• Working Location: East (Nearest MRT: Kaki Bukit) – Walking distance to the company
• Working Hours: 5 days (Monday to Friday: 8.30 am to 6 pm)
• Salary Package: Up to SGD 2400 + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Source and purchase materials/equipment.
• Liaise with vendors and monitor the purchase order schedule.
• Utilize the purchasing system with Microsoft Navision.
• Reconcile vendor delivery orders (DO) with purchase orders (PO).
• Perform other purchasing duties as assigned.

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience in a related industry
• Having experience with Microsoft Navision is a plus
• Familiar with Microsoft Office
• Training is provided to inexperience candidate

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68469 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Requirements

• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• Must able work on public holidays / Weekend

1. Document Management: Organize, file, and manage construction project documents, such as contracts, blueprints, permits, and daily logs. Ensure that documentation is accessible and up-to-date.
2. Scheduling and Coordination: Assist in scheduling meetings, coordinating construction timelines, and managing the calendars of site supervisors or project managers. This may include coordinating with subcontractors and suppliers.
3. Payroll and Timekeeping: Track and record employee hours, submit timesheets, and handle payroll processing. Ensure workers are compensated accurately and on time.
4. Procurement and Inventory Management: Order materials and supplies for the construction site as needed, monitor inventory levels, and coordinate deliveries to ensure work is not delayed.
5. Compliance and Permitting: Assist with acquiring necessary permits and licenses, keep records of certifications, and ensure compliance with local and state regulations.
6. Health and Safety Documentation: Maintain records related to safety protocols, incident reports, and training logs. Help enforce safety policies by keeping records readily available for inspections or audits.
7. Communication and Correspondence: Serve as the communication link between site staff, contractors, suppliers, and the main office. Respond to emails, answer phone calls, and distribute messages or updates to relevant personnel.
8. Visitor and Access Management: Handle visitor registrations and manage access to restricted areas. Ensure all visitors adhere to safety policies and have proper PPE when on-site.

Job Description

• Industry/ Organization Type: Wellness
• Position Title: Admin Assistant
• Working Location: Defu Lane
• Working Hours: 5.5 days, Monday to Friday (9 am-6 pm), Saturday (half day)
• Salary Package: Basic Salary up to $2,200 + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Manage and organize the office's filing systems, both electronic and physical.
• Handle daily administrative tasks including scheduling appointments, answering calls, and managing email correspondence.
• Provide support in preparing reports and presentations with effective document management.
• Coordinate and plan meetings, including taking minutes and keeping records of the proceedings.
• Maintain inventory of office supplies and place orders as required.
• Offer general support to visitors and manage incoming and outgoing mail.
• Assist in the implementation and maintenance of office policies.
• Facilitate communication within the office and with external stakeholders.
• Conduct ad-hoc tasks or projects that contribute to the office's efficiency.

APPLY NOW!!!

• Minimum GCE O Level/Nitec
• Experience in an administration role is an advantage
• Excellent time management skills and the ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• A positive attitude, with an ability to work under minimal supervision.

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67070 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Location

• Near Marine Terrace MRT

Reception Duties:

• Receiving visitors and render assistance to contractors/ vendors.
• Render assistance to walk-in pupils’ needs and simple non-life threatening first-aid support at the sickbay. To escalate to office staff immediately if it is beyond superficial cases.
• Handle situations when pupils vomit and soil their clothes, loan of uniforms, ad-hoc sewing of buttons on uniform, etc.
• Print and pass the Early Dismissal Form to parents.

Phone Call Duties:

• Handing phone calls on queries, feedbacks and requests.
• Taking messages and ensuring they are passed to the appropriate staff member in time.
• Front Desk Admin Duties:
• Issue and collection of keys to staff/students/vendors.
• Manage incoming/outgoing mails and deliveries. (record, sort & distribute daily mail).
• Maintain resource files required for counter duty.
• Maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.
• Operate office equipment like fax, photocopier, etc.
• Ad-hoc simple administrative duties that may be assigned by the school.

Qualifications

• 3 GCE ‘O’ Level passes or more, with a pass in English.
• Preferably more than 2 years of experience in Administration.
• Preferably with similar working experience in a school environment.
• Preferably have a valid first-aid with CPR certification.
• Experience in using MS Office Applications e.g. Excel, Word etc.
• Communicate well in English.
• Good interpersonal and customer service skills with patience and ability to remain calm during challenging situations.
• Possess initiative, good problem solving skills and ability to multitask during peak period.
• Able to work independently as well as in a team with professional ethics.

Working Hours

• Mondays to Thursdays: 7.00am to 4.00pm, inclusive of 30mins lunch break
• Fridays: 7.00am to 3.30pm, inclusive of 30mins lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Job Descriptions

• Full Time / Permanent
• 5 Days Work
• Assist in HR-related matters for Workers.
• Salary Range: $2500 - $2800 (Salary Commensurates Experience)
• Knowledge in MOM matters is advantageous.

Job Requirements

• Diploma / O-levels (with Min 1 year Relevant Experience)
• Perform ad hoc duties when required.
• Proficient in Microsoft Office.
• Team player, proactive and willing to learn.
• Possess strong interpersonal skills, effective time management and multitasking skills.
• Able to work independently or with minimal supervision.
• Able to work in and as a team.
• Able to work in a fast paced environment.
• Able to start work immediately.
• Willing to work in West Area.

Working Hours: 9am to 6pm (Monday to Friday)

Location: Central, Singapore (Near MRT)

Salary: Up to $2,800/month

Job Type: Contract (3-6 months)

Job Overview:

We are seeking a reliable and organized Admin Assistant to support daily operations on a short-term contract basis. The role is ideal for someone with a keen eye for detail, a proactive approach, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Provide administrative support, including data entry, filing, and document preparation
• Handle correspondence, emails, and scheduling tasks as assigned
• Assist with updating and maintaining spreadsheets and records
• Support office operations with general administrative duties

Requirements:

• Proven experience in an administrative or similar support role
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and multitasking skills
• Immediate availability preferred

Interested applicants, please email your resume to [email protected]

Tan Li Lian

EA 01C3135

Reg R1100465

Location: Tanjong Pagar

Working days/hours:
Mondays - Friday Office hours
From 1 Dec 2024 to 28 Feb 2025

Job Description:
- Checking of completeness of documents submitted
- Checking of eligibility of application
- Typing of letters and Checking of reports
- Any other ad hoc duties as required by supervisor

Requirements:
- Min GCE ‘O’/‘N’/‘A’ Levels/Diploma/NITEC in any discipline
- Able to start work IMMEDIATELY !
- Possesses good interpersonal communication skills

Interested candidates, kindly send a copy of your resume to: [email protected]



Jessica Fong Zhi Tong [R1879124]
Email Address: [email protected]
Recruit Express Pte Ltd
EA Licence No: 99C4599

Admin Executive

Main Responsibilities:

1. Manage the day-to-day activities
2. Manage customers' enquires
3. Data Entry
4. Coordination with colleagues
5. Assist with account receivables
6. Any other ad-hoc duties assigned

Requirements

• Proficient in MS office
• Good communication skill
• Dynamic and good team player with positive mindset
• Able to multi-tasks and work in fast paced environment
• Meticulous and well-organized
• Knowledge with automotive industry will be beneficial but not required

JOB RESPONSIBILITIES

• Process data entry and filling.
• Assist in process of documents and order for office usage.
• Updating of approved vendor's listing and vendor evaluation forms.
• Prepares monthly report for petty cash.
• Placing of orders for food service, indirect materials and re-order level of stock levels.
• Sourcing of better priced and quality products.
• Co-ordinate with the vendors or suppliers on the date and times of deliveries.
• Able to negotiate with the various suppliers and/or vendors to get the best prices and quality products.
• Other add-hoc duty assigned by management.

OTHER REQUIREMENTS

• Possess at least a Diploma in any field.
• At least 2 years of relevant working experiences in the hospitality industry.
• Proficiency in MS Office applications and other purchasing software.
• Possess strong negotiation, excellent communication and interpersonal skills.
• Good administrative and problem solving skills.
• Understanding of purchasing, storage and issue stock control procedures.
• Able to work independently and as well as a team.

OTHER INFORMATION

• Annual Wage Supplement
• Outpatient Medical Benefits
• Dental Benefits
• Other Incentives

ABOUT US

Hotel Royal Limited was incorporated in Singapore in 1968 to carry on the business of a hotelier. It located right in the heart of Singapore's most exclusive district and is only minutes away from the renowned shopping and entertainment haven of Orchard Road. The Novena MRT Station is within 8 minutes walking distance from the hotel. Public transport such as taxis & buses are also easily available from the hotel's main entrance to bring guests to all parts of Singapore. We have been awarded several gold awards with the National Crime Prevention Council over the past years since 1997 for excellent security practices.

Admin & Invoicing Assistant

Job Responsibilities

• Prepare Invoice & Delivery Orders.
• Tally & check documents.
• Perform general data entry.
• Knocking off payment in the system upon receiving.
• Maintain Inventory.
• Any Ad Hoc and supporting duties as and when assigned

Additional Information

• 5.5 Day work week
• Mon - Fri 8am to 5pm
• Sat 8am to 12pm

Job Highlights

• Career Advancement & Learning Opportunity
• Friendly And Positive Working Environment
• Group Company Medical Insurances

We are seeking a versatile Admin and Logistics Assistant to join our team. You will be responsible for ensuring smooth operations of livestream sessions from pre- to post. You bank on supporting both hosts and the audience during livestreams, adjusting strategies in real-time to maximise viewer engagement. In your day-to-day, you will be working with Logistics team, to ensure that customers’ orders are fulfilled.

We are looking for someone with excellent communication skills, strong organisational and multitasking abilities, who has an interest in live commerce, customer service and current trends. May have overseas opportunity.

Note: The working hours may vary outside of the standard 9am-6pm, depending on livestream schedules.

Job descriptions:
• Manage eCommerce platform and online marketplaces (Facebook etc)
• Handle enquiries from eCommerce platforms and online marketplaces;
• Assist in all aspects from order processing, delivery and return or exchanges from customers’ orders across eCommerce and online platforms;
• Assist to resolve operational issues, and implement improvements to ensure operations are established and implemented properly;
• Performs all general administrative tasks;
• Provides administrative support to sales and service department;
• Any other ad-hoc duties as may be assigned.

Qualifications
• Ability to pick up a strong grasp on product knowledge in short periods of time.
• Able to establish good rapport with current and potential customers.
• Strong organisational and multitasking abilities.
• A team player, creative, efficient and honest.
• Prior experience in a sales, livestream or broadcast support role is a bonus.

Job Description

• Matching of invoice supporting documents
• Data entries for AP invoices
• Payment Voucher and Cheque preparations to suppliers & staff reimbursement
• Filling and scanning of account documents
• Administrate and manage office administrative work
• Ad-hoc duties assigned by supervisors

Requirements

• Able to work independently and with minimum supervision
• Able to work in a fast-paced environment

Job Description

• Industry/ Organization Type: Education (Dance Academy)
• Position Title: Admin Assistant/Admin Officer
• Working Location: East Coast/Toa Payoh
• Working Hours: 5 days (9.00 am-6.00 pm/2.00 pm-9.30 pm)
• Salary Package: Basic Salary up to $2,500 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Provide customer service, including answering questions.
• Handle admin tasks like course sign-ups, tracking attendance, and maintaining student records.
• Take care of accounting tasks such as billing, daily sales tracking, and issuing refunds.
• Organize documents and maintain files in order.
• Manage daily office needs and track inventory to ensure supplies are always available.
• Help organize and run company events.
• Carry out other ad-hoc tasks.

APPLY NOW!!!

• Minimum GCE O level/NITEC
• Minimum 1 year of experience in admin role

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #66285 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Description

• Industry/ Organization Type: Freight Forwarding
• Position Title: Assistant / Admin Assistant
• Working Location: Changi
• Working Hours: 5 days (Monday to Friday, 9 AM – 6 PM)
• Salary Package: Basic Salary up to $2,500 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Handle and manage clients’ inquiries
• Prepare, manage and send quotations to clients
• Develop and maintain client relationships by providing excellent customer service
• Reply to incoming & outgoing emails
• Documents filing, etc
• Any other ad-hoc duties as assigned

APPLY NOW!!!

• At least 1-2 years of experience in an administrative role
• Efficient in Microsoft Office
• Ability to work under pressure and meet deadlines

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #65599 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Responsibilities:

· Handle and support day-to-day HR and Admin related matters

· Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

· Maintain accuracy of HR database and updating employee records in HR information system

· Follow up and ensure that all employees’ employment status is updated and processed timely

· Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

· Check and verify staff attendance for Payroll processing

· Check and verify employees’ leave application, medical claims, etc.

· Validate and prepare biometrics report for billing

· Handle employees’ enquiries and feedbacks

· Assist in claims submission, government grants, insurance, etc.

· Assist in coordinating training and development need for employees

· Handle walk-in interviews

· Any other HR/Admin duties assigned

Job Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)

· Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Strong organizational and administrative skills

· Proficiency in HR information systems and Microsoft Office

· Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill

· Attention to detail and accuracy in handling HR documentation

· Ability to manage multiple tasks and prioritize effectively

· Meticulous and pleasant disposition

Job Description:

• Filing & archival of documents
• Typing of insurance related notices
• Other general admin duties as assigned

Application Procedures

Interested candidates, please email your resume to:

Attention: Jamie Tan Pei Zhen (CEI No. R2199473)

[email protected]

Recruit Express Pte Ltd (EA No. 99C4599)

Work Location: Yishun

Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break 

Fridays: 7:00am to 3:30pm, inclusive of 1 hr lunch break

Contract Period: Jan 2025 - Dec 2025

Job Description:

• Cover front desk customer service duties for Primary School and MOE Kindergarten. 
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected 2-2 during peak hours). 
• Maintain customer related information when required, eg phone log. 
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/ vendors/ staff etc. 
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases 
• Handle/ support situation when student(s) vomited and soiled their clothes. 
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom. 
• Assist in receiving of goods and incoming mails. 
• Maintain tidiness of the reception area at all times.

Job Requirement:

• Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution. 
• Able to relate well with young children.

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322

Loh Wing Sheng | Registration No: R22110239

Location: Singapore, Lorong Chuan

About Us:

Join our dynamic team in a vibrant and inclusive work environment! We’re a forward-thinking company that values creativity, collaboration, and innovation. If you’re looking for a role that allows you to make an impact while developing your skills, this is the perfect opportunity for you!

What You’ll Do:

- Provide essential administrative support to ensure smooth daily operations.

- Assist with scheduling meetings, managing calendars, and organizing travel arrangements.

- Prepare and maintain documents, reports, and presentations with attention to detail.

- Communicate effectively with team members and clients, both verbally and in writing.

- Contribute to a positive team atmosphere by collaborating on projects and sharing ideas

- Other adhoc duties assigned

What We’re Looking For:

- Applicants with at least a local diploma certificate

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

- Strong verbal communication skills in English

- A proactive mindset and a willingness to learn and grow

- Great organizational skills and the ability to multitask in a fast-paced environment

- able to commit long term

Why Join Us?

- Career Development: We invest in your growth with training and mentorship programs.

- Work-Life Balance: Enjoy flexible working hours and a supportive culture.

- Fun Team Events: Participate in regular team-building activities and social events.

- Inclusive Environment: Be part of a diverse team where every idea is valued.

Renumeration:

- $12-20/h for part timers

- $2200 - $3000 for full timers

ENGIE Services Singapore is a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialized rail engineering works, sustainable solutions and FM Consultancy services. With strong presence in various counties across South East Asia, we operate across mission-critical industries - aviation, transportation, healthcare, education, government and commercial.

ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customisable to best suit your unique needs.

• Check visiting guests’ fulfilment and issue visitor badges
• Maintain an information directory of all departments served by a telephone system for reference in making calls
• Receive and screen phone calls, transfer to the appropriate department or representative
• Provides direction and transportation information to guests and staff in person or by phone
• Monitor visitors’ assets as security awareness
• Send and receive messages through all communication channel including fax machine and telephony system
• Make quick response to the phone calls or received emails
• Coordinate with stakeholders on Meeting arrangement, incoming VVIP visitor, Aircon Extensions request
• Maintain general filing system for all meeting requests systematically
• Have responsibility to maintain the clean and safe working environment in the reception lobby
• Raise Work Orders to Engineering upon report of property defects
• Daily Data Entries
• Inform FCC on the arrival date of importance VIPs or visitors if Receptionist is aware that FCC has not been informed by the host;
• Inform FCC immediately when VMS kiosk is not working;
• Acknowledge walkie talkie whenever Sentry Security Officer calls;
• Call FCC whenever VIP or important guests like CEO, CFO is leaving the premises;
• Perform receptionist duties and other administrative works ( i.e Raising ePR as needed)
• Perform stationery & beverage stock taking
• Coordination work with Housekeeping to ensure general cleanliness of function rooms and meeting rooms and reception area
• Assist in the booking of meeting rooms
• Perform telephone operator duties
• Assist in Client request coordination
• Perform other ad-hoc duties as and when assigned by Supervisor

Requirements:

• Candidate must possess at least a NITEC certificate in any field
• At least 3 years of working experience in the related field is required for this position
• Proficient in Microsoft Office
• Excellent communication (verbal and written) skills
• Has a good safety mindset and displays good WSH behaviour.