Total 6,097 Junior Executive admin executive job vacancies in Singapore

Our client is in the Property Management industry. Due to their current expansion plan, they are looking for an Temp Admin Assistant to join their Team, in hopes of developing their current high performing team. They are located at Central – Easily accessible.

• Manage season parking applications, billing, terminations, and programming.
• Maintain season parking master list and prepare monthly reports for hourly and season parking.
• Handle all carpark-related inquiries.
• Perform reception duties for the Management Office and assist with visitor management.
• Maintain office logistics, including photocopiers, water dispensers, stationery, refreshments, and uniform dry cleaning.
• Use Yardi system to create work orders and respond to tenant or public feedback.
• Generate and send weekly Yardi reports and retail shop opening hours checklists.
• Prepare monthly management reports.
• Manage petty cash.
• Prepare and submit tenant maintenance and insurance records.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R24122162 (LAI CHAI LI)

Key Duties and Responsibilities:

• Perform reminder calls
• Answer phone calls, answer enquiries from different stakeholder
• Arrange meetings and prepare for appointments

Critical Skills/Knowledge:

• Able to work in a fast-paced environment
• Effective communication skills
• Fluent in Mandarin and English speaking
• Excellent knowledge of MS Office, Excel and related software

Requirements:

• Degree
• Diploma
• A Level or Equivalent

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Responsibilities:

· Troubleshoot issues and address customers' concerns promptly

· Provide product / service information when necessary

Requirements:

· Min ‘N’ ‘O’ Levels, Nitec, Diploma

· Good communication and interpersonal skills.

· Good team player, have an eye for details and ability to multi-task

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Esther Lim Suk Hui

R1872808

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Support day-to-day administrative duties.

Data entry, reporting and invoicing

Sorting and organizing of orders

Maintain basic office cleanliness

Manage calendar, schedules, and provide administrative support for appointments, meetings, travel arrangements, and visa applications.

Process expense reimbursements and ensure timely and accurate preparation of reimbursement requests and claims.

Other admin duties as assigned.

Key Responsibilities

1. Provide general project administration support and filing.
2. Assist in project-related finance administration and provide support on any employment matters.
3. Assist in preparation, retention, retrieval and filing of the project documentation as required by project.
4. Assist in preparation of reports/ letters as required by the project.
5. Coordination of travel and leave matters for project personnel.
6. Timely preparation of timesheets and expense reports for site personnel for payroll processing for project site.
7. Coordinate transference of physical documentation through the assigned project coordinator on a daily basis.
8. Administer claims with clients/main contractor/sub-contractor as applicable with regards to progress claims.
9. Monitor stationeries/office supplies in the project site and liaise with the office administrative team as needed for replenishment of supplies.
10. In charge of ad-hoc event planning for the project site.
11. Any other duties as may be required by the Project Manager or Company.

To be considered for this role, you will have;

1. Minimum "O" Level in a relevant discipline.
2. 2 years of admin experience in a construction project.
3. Competent user of MS office software, with working knowledge of wider applications.
4. Command of written and spoken English
5. Salary shall be commensurate with experience. Candidates are requested to indicate the level of remuneration desired.

Job Description & Requirements

Responsibility :

Prepare memo for admin related matters.

Arrange and coordinate company’s driver schedule

Make travel arrangements for company approved business travel

Handling of company official document for postage or courierSource for suppliers and purchase stationeries

Assist in the organizing of Company events

meet your targets and those of the team as a whole

smooth running of the of administrative function and of the team

Office Administration:

• Manage leave record for overseas staff

• Handle all office matters relating to telephone, faxes, mails

• Review the office equipment contract such as photocopier, franking machine and courier services

• Order of pantry and stationery items as well as to maintain the stock

• Handle the company’s corporate, staff gift and hampers

• Undertake any ad-hoc projects related to the office admin

* Handle phone calls from clients.

* Check emails and respond to clients’ enquiries

* Job planning, man power planning

* Check jobs schedules and arrange necessary documents and parts for the jobs.

* admin duty like sort suppliers’ DO and invoices.

* Other ad-hoc duties as assigned

* Familiar with Word/Excel/Outlook Office Software

* Job training will be provided.

Job Description and Duties



* To perform any administrative and/or accounting work when assigned; and



* To perform any other tasks as required.

Responsibilities

• Provide assistance to the Senior Project Manager in managing job number documentation related matters
• Assist in negotiate and purchase materials from both local & overseas supplier
• Submit approval of phone bills, petty cash and leave form for engineers.
• Update quotation control file records
• Follow up COC and other document with engineers
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Work closely with management and various departments on their operational requirements
• Monitor / follow up with vendors on delivery schedules
• Maintain and manage proper document filing (eg. photocopying, scanning, filing and printing)
• Perform any other ad hoc duties as assigned

Requirements

• GCE ‘N’ levels, ‘O’ levels or ‘A’ levels qualification, ITE, Diploma or equivalent
• Minimum 1-2 years relevant working experience preferably in the construction industry
• Good communication, organizational and interpersonal skills to coordinate with all levels
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Possess excellent written and spoken communication skills
• Capability to handle multiple tasks simultaneously and prioritize workload effectively in a fast-paced environment
• Result oriented, self-motivated and able to work independently
• High level of accuracy and attention to detail in all aspects of work
• Able to commence work immediately or within short notice

Staff Benefits

• AWS
• Annual leave 15 days, up to a maximum of 21 days
• Transportation reimbursement claims (2 ways from home to office/site)
• VB – subjective
• Medical/Dental benefits
• Insurance – Hospital & Surgery, Personal Accident and Term Life
• Annual heath screening up to $200

Working hour: 8.30am to 5.30pm (5 days’ work week)

Job Description

• Work Permit application, renewal, cancellation
• Arrange employee medical check appointment
• Maintain proper document of employee database
• Handle employee On boarding and Off Boarding
• Payroll for workers
• Undertake any other ad-hoc HR or admin duties as assigned by CEO

Requirements:

• Min. Diploma in Business Studies or HRM related courses
• Min. 1 years of relevant experience in HR or relevant experience
• Able to communicate in Mandarin, and English.
• Strong computer skills including knowledge of Microsoft Office
• Ability to work productivity in a fast pace environment with deadlines

Oon & Bazul is looking to hire a Receptionist and Admin Assistant. The candidate will be the first point of contact for the firm, and assist with administrative duties, ad-hoc events and projects.

The general scope of work include:

(1) Greet and welcome clients and visitors with a positive attitude and direct them to the appropriate person

(2) Answer, compile and screen queries, incoming phone calls and invitations by redirecting or taking forward such contact as appropriate

(3) Maintain reception’s calendar and manage the booking of meeting rooms

(4) Assist with pre-meeting set-up and any other meeting needs

(5) Maintain firm’s security by maintaining a vendor’s logbook

(6) Ensure meeting rooms and reception area are tidy and presentable at all times

(7) Order office and pantry supplies and keep inventory of stock

(8) Record, sort and distribute incoming and outgoing mails daily

(9) Arrange for ad-hoc cost effective and efficient courier service in a timely manner

(10) Prepare payment vouchers

(11) Oversee cleaners and maintenance service providers

(12) Send out welcome email for all new joiners, update seating plan and contact list

(13) Assist the HR team with operational and administrative duties

(14) Any other ad-hoc duties as and when required

Requirements

· Minimum 2 years of relevant work experience, preferably in Business and Administrative support

· Diploma in Business Administration or equivalent work experience required

· Proficient in Microsoft Office

· Excellent interpersonal skills

· Good time management and an ability to multi-task

· Ability to be resourceful and proactive when issues arise

· A good team player

Job location: Central

Working hours:

• Perm Full time 9am to 6pm or Part Timers are welcome

Job description:

• Recruitment Officer to manage company recruitment portfolio such as posting advertisements, screening candidates and scheduling interviews.
• Assisting to manage Social Media Accounts and content generation such as simple video editing and to perform social media trending
• Collaborate with schools / private institutions on recruitment activities
• Administrative duties for clients’ management. (EG. Sending letters / gifts / cards / following up on queries and requests.)
• Administrative duties for organization matters. (EG. Taking minutes / managing campaigns and schedules / Filing / Scanning.)
• Handling phone calls
• Data-Entry in preparation of clients’ meetings and organization’s meetings

Job requirements:

• Computer literate
• Proficient in Microsoft Office (Word, Excel, Powerpoint) and Social media
• Able to do simple editing on Capcut
• Fluent in English
• Good attitude, Has initiative, Meticulous and a Team player.
• Singaporeans / Permanent Resident

We are looking for an individual with positive and outgoing personality who are willing to take up our Accounts and Admin Assistant position.

Your responsibilities include but not limited to the following:

• Reports directly to Group Financial Controller and Accountant

• Perform various accounting responsibilities related to AP, including keying in suppliers invoice, preparing payment vouchers and processing payments

• Perform various accounting responsibilities related to AR, including keying in customer invoice and processing receipts

• Prepares intercompany billings

• Perform data entry

• Provides weekly cashflow balances

• Maintain proper filling and documentation

• Provide admin supports

• Liaise with Company Secretary and auditor

• Any other ad-hoc duties as assigned

Requirements

• Minimum diploma in accounting, finance major or equivalent.

• Minimum 1 year of accounting or finance working experience.

• Proficient in Moneyworks accounting software, Numbers and Microsoft Office.

• Meticulous, Willing to learn, highly responsible, organized and able to multi-task and work independently.

• Successful applicant is expected to work either 3 half-days or 2 full days.

Job Description

• Reach out to clients and follow up the projects & quotations through cold calling

• Record monthly sales

• Sales coordination jobs: record the product serial number, issue product certificate, arrange product preparation & delivery

• Answer email and phone call inquiries, receive walk-in customers

• Support the export sales team

• Support marketing campaigns and promotional events

• Ad hoc admin jobs assigned by the manager

Requirements

• Required skills: Microsoft Office,

• Basic knowledge of ERP system

Working Days: Mon to Fri 9am – 6pm | Sat till 9am-1pm
Working Location: Toh Tuck Link (Jurong East)

Responsibilities:

• To support operation & sales related task.
• Make sure daily cash collection tally.
• Issue Purchase Order, Delivery Order, Invoices
• Attend to any incoming client & carrier call or enquiries
• Any ad-hoc projects, duties and assignments as assigned
• Ensure all paperwork are in order and in compliance with the Company’s policies

Tee Xin Li Reg No: R24121619

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Responsibilities

· Verify information and details

· Process payment requests for disbursements

· Create, verify and maintain database

· Upload application forms and documents in system

· Check for completeness of applications

· Follow up with submission of documents

· Ensure accuracy and submission of reports

· Assist with budget tracking

· Perform general administrative support work

· Other ad-hoc administrative duties as assigned

Requirements

· Min GCE ‘N/O’ Levels / Diploma and above

· Keen interest in the healthcare/ medical industry

· No experience needed, full training will be provided

· Basic knowledge of Microsoft Office

· Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

• Deliver administrative support to the staff in Safety and Operations Department.
• Distribute Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Handle and maintain records of all Department invoices.
• Organize and uphold statistics of all casualties and incidents reported by vessel.

Requirements:

• Diploma in Marine Engineering or equivalent
• At least 1 years of working experience in Oil Trading industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

Duties

• Support recrcuitment activities, reviewing and liaison with candidates, government bodies and internally pertaining to onboarding documnets
• Manage exit interviews reschedules
• Support leadershop search and renewals exercise
• Arranging interview meetings, prepare appointment and renewal letters for executive's review and updating details into HRIS

Requirements

• Minimally GCE A level and diploma
• Able to start work on short notice

Interested and qualified candidates, please send in your application to [email protected]

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599

• Ensure enquiries via email and telephone calls are responded to in a timely and accurate manner.
• Performs course/examination related administration, including setting up course codes on registration system, exemption applications, refunds to candidates
• Handle the logistics for tutorials, including setting up and sending zoom invites, hosting and admitting students on zoom, attending to student queries during lessons, preparing post tutorial reports and uploading zoom recordings to assigned shared folder.
• Submit the relevant daily and weekly enrolment reports
• Arrange for monthly issuance of parchments.
• Other tasks as and when assigned

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Job Description:

• Plan and co-ordinate weekly/monthly production and manpower schedules.
• Set and implement SOPs in line with cGMP to facilitate supervision for quality and process control.
• Implement and write reports for rework, scrap/loss disposal, process deviation, process validation, new process and change in process.
• Set and implement process flow structure and chart for compilation of process capacity and ability records.
• Prepare and implement work improvement program.

Job Requirement:

• Minimum Diploma in Manufacturing Engineering / Electrical / Mechanical
• No need Experience Training Provided

All qualified applicants, please send in your resume NOW to:
Whatsapp: https://wa.me/+6597430026
Email : [email protected]

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Duration needed: Immediate - till 30 Sep 2024 / 3 Months Extendable
Salary: $12-13/hr

JOB DESCRIPTION
* Support recruitment activities, reviewing and liaison with candidates, government bodies and internally pertaining to onboarding documents including Singapore Medical Council (SMC) and work pass applications.

* Manage exit interviews reschedules (if any) for resignees

* Support leadership search and Renewals exercise.

* Arranging interview meetings, prepare appointment and renewal letters for Exec's review and updating details into HRIS.

Requirements:
•Min Degree/ Diploma/A Levels or equivalent

Interested candidate, kindly send a copy of your resume to [email protected]


Adeline Lim Xin Ying [R23112000]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

We are growing, join us for an exciting career path! We are looking for Admin Assistant to handle daily administrative task/activities.

· Reporting to senior management and performing administrative duties
· Act as point of contact for general enquiries and maintain contact lists
· Managing internal and external correspondence on behalf of senior management
· Scheduling appointments and maintaining an events calendar and sending reminders
· Check and submit relevant cases and paperwork in a timely manner
· Preparation of monthly branch meeting slides, production, and attendance
· Monitoring office inventory and ordering supplies
· Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
· Review, sort and distribute mail
· Create, maintain filing systems, both electronic and physical
· Assisting in company’s event, team bonding activities and travel arrangements
· Running errands for senior management
· Other simple ad-hoc duties as assigned

Requirement
· Excellence interpersonal and communication skill
· Meticulous, organise and detail oriented
· Ability to work independently and initiative
· Strong knowledge of Microsoft Outlook, Excel, PowerPoint, Word as well as Google

This is a 11 month contract (for a start) based in Singapore.

Job Description:
• Expenses Claims for 3-4 in the region. Checking of expense claims for all team members (but in general, not exceeding 10 ppl travel regularly) to ensure meet T&E policies, before submitting for approvals.
• Maintenance of distribution lists for my team.
• General administration duties for team based in Singapore (PC replacements, seats assignments, lockers assignments, etc.)
• Work with other team assistants whenever there are site wide events in Singapore.
• Coordinate agenda for meetings, events, teambuilding.
• Involved in internal event planning, organization, hosting.
• Travel Management for the team (for Director and Senior Director level, 3-4 pax).
• No calendar management required in this role.
• Support the team with basic data management via Excel such as sell-in / sell-through data.

Requirements:
1. At least 2 years of experience in a general administration role from a regional / global MNC.
2. Basic / intermediate expertise in Microsoft Excel – Pivot Tables, VLookup – would be an added advantage. If you do not possess the above, you must be willing to learn.
3. Excellent communicator – Outgoing personality, eagerness to learn and connect with seasoned EAs across the business.

Job Title: Admin cum Account Assistant

Location: Ubi

Job Type: Full-time

Job Summary: We are seeking a versatile Admin cum Account Assistant to join our team. This role combines administrative support with basic accounting tasks, providing an excellent opportunity for someone looking to develop skills in both areas. The Admin cum Account Assistant will play a crucial role in ensuring the smooth operation of our office financial processes and making it ideal for individuals who thrive in a fast-paced environment and enjoy multitasking.

Key Responsibilities:

Administrative Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system, both digital and physical
• Update and maintain office policies and procedures
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to respective departments
• Act as the point of contact for internal and external clients
• Handle confidential and sensitive information with integrity

Accounting Responsibilities:

• Assist with day-to-day operations of the accounting department
• Process accounts payable and receivable transactions
• Assist with bank reconciliations
• Assist in the preparation of financial statements
• Assist with payroll administration
• Assist with budget preparations
• Prepare and submit weekly/monthly reports
• Handle sensitive financial information in a confidential manner
• Maintain digital and physical financial records

Requirements:

• Proven experience as an administrative assistant, virtual assistant, or office admin assistant
• Familiarity with basic accounting principles
• Knowledge of office management systems and procedures
• Proficiency in MS Office, particularly Excel and Word
• Strong organizational skills with the ability to multi-task
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• High School degree: additional qualification as an administrative assistant or Secretary will be a plus

Remuneration Details:

• Monthly salary ranges from $2,500
• 5-day work week (8.30am – 5.30pm)
• Annual Leave 14 days + Various types of leave
• 2x bonus per year: Mid-Year-Bonus (Jun) & Year-End-Bonus
• Potential career progress

Interested applicants, email resume with asking salary to [email protected] and

Whatsapp to 8048 1007

Only shortlisted applicants will be contacted.

Basic: $2300 - 2800
Working Hours: 5 Days Work Mon-Fri (830am to 630pm)
Location: Kim Yan Road (Nearest MRT: Orchard / Somerset)

Job Description:

• Handling administrative, clerical task with data inputs etc.
• Assisting administration counters tasks at receptionist counter as and when required.
• Compliance to PDPA requirement as directed.
• Attend to phone calls for booking & enquiries matters
• Ad hoc job if any

Job Requirements:

• With computer literacy
• Able to commit on weekends and public holidays if required
• Able to commence work immediately is a plus
• Minimum GCE O level or higher

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580