Total 9 Senior Executive administration assistant job vacancies in D17 Loyang, Changi

The successful incumbent will be a part of the professional team that serve to uphold proper procurement governance and providing support in the areas of procurement, administrative and IT coordination to the organization.

Major Duties and Responsibilities

Procurement & Sourcing

• Perform timely execution of procurement activities (sourcing, tendering, seeking purchasing approvals)
• Conduct sourcing and market sensing activities
• Draft procurement documents (ITQ, ITT, Submission Report, etc) for review
• Ensure the whole purchase request to contract award is timely followed through
• Prepare pricing summaries and cost analysis to relevant stakeholders and evaluation committee
• Ensure proper documentations and approvals are obtained and filed in proper order
• Creation of Period Contracts in ERP system for all requesting departments
• Issuance of Purchase Orders to suppliers and follow through on outstanding issues
• Prepare monthly report of outstanding Purchase Orders and follow up with respective divisions

Office Administration

• Assist in ordering pantry and office supplies
• Assist in new staff onboarding activities (issuance of staff pass and equipment)
• Organize meetings and drafting minutes
• Assign and uphold Item Code records in ERP system
• Provide support in day-to-day administrative related matters
• Carry out any other administrative duties or tasks as assigned

Information Technology (IT)

• Provide subject matter expertise in regards to ERP system
• Coordinate the activities of IT equipment issuance, Tech Refresh, and technical issues

Any Other Duties

• Understand the policies stipulated in the Procurement Manual and Financial Regulations to advise stakeholders
• Any other tasks or duties assigned by the Manager or Head, Administration & Procurement

Requirement & Skills

• Diploma preferably in the field of procurement and supply chain management
• Diploma/Degree Holders with no prior experience are welcome to apply
• Strong command of written and spoken English
• Ability to draft official documents using formal language
• Proficient in Microsoft Office, particularly Excel & Words
• Positive mindset: willingness to learn and contribute
• Must be a good team player and able to establish good relationship with peers
• Good communication and interpersonal skills
• Able to work in a fast-paced and restricted work environment
• Able to prioritize well and generate outcomes
• Able to work independently with minimal supervision

Responsibilities

· Manage and administer welfare and benefits, e.g. fexible benefits and baby gifts, etc

· Manage and administer work-related medical arrangement, lockers and PPEs, e.g. safety goggles, shoes and uniforms

· Administer transport arrangment, payments and documents required by provider, e.g. LTA letter

· Administer and manage performance appraisal process, including confirmation process

· Manage and administer card access control system and issuance of card access cards

· Liaise with insurer representative and administer insurance claim process

· Support leave management

· Support C&B on attendance management and payments

· Support employees' enquiries

· Support team projects

· Perform any other duties as assigned by superiors

Requirements

· Minimum Diploma in Administration, HR Management or equivalent

· Excellent knowledge of MS Office

About SAESL

A joint venture between Rolls-Royce and SIA Engineering Company, Singapore Aero Engine Services Private Limited (SAESL) is the world’s largest Maintenance, Repair and Overhaul (MRO) facility for all variants of the Rolls-Royce Trent engines. We are proud to operate our own state-of-the-art engine test facility for engines up to 150,000lb thrust and 140” in diameter.

Since its inception in 2001, SAESL has grown exponentially to become an integral part of Singapore aerospace ecosystem supporting airline customers across six continents. We welcome you to join our ever-growing SAESL family.

• World’s largest Maintenance, Repair and Overhaul (MRO) facility for Rolls-Royce Trent engines.
• Industry’s best turnaround time for Component Repair.
• State-of-the-art engine test facility.
• 1,500 employees supporting customers across 6 continents.

Why Join SAESL

• Staff Benefits (Comprehensive Medical Coverage, Flexible Benefits, Company Transport)
• Training/Career Progression Opportunities
• Job Security

Responsibilities

· Manage and administer welfare and benefits, e.g. fexible benefits and baby gifts, etc

· Manage and administer work-related medical arrangement, lockers and PPEs, e.g. safety goggles, shoes and uniforms

· Administer transport arrangment, payments and documents required by provider, e.g. LTA letter

· Administer and manage performance appraisal process, including confirmation process

· Manage and administer card access control system and issuance of card access cards

· Liaise with insurer representative and administer insurance claim process

· Support leave management

· Support C&B on attendance management and payments

· Support employees' enquiries

· Support team projects

· Perform any other duties as assigned by superiors

Requirements

· Minimum Diploma in Administration, HR Management or equivalent

· Excellent knowledge of MS Office

Handling of Administrative matters and HR matters.

• Payroll
• Work Pass Application
• Document preparation, data entry and filing
• Update and maintain employees' database (in Excel and infotech)
• Arrange for trainings and appointments
• Renewal of license
• Handle and arrange for new employee and for repatriation.
• Other Ad-hoc jobs assigned

Requirements

• Min 1 yr experience
• Proficient in Microsoft Office software (Compulsory: Words and Excel)
• Effective communication skills, in both English and Mandarin
• Efficiency and accuracy
• Cooperative team member
• Willing to learn

Job Description:

• Perform daily warehousing duties such as re-weighing of cargo, taking down of cargo dimensions, container unstuffing
• Ensure that the warehouse cleanliness, security, pest control and fire prevention are being monitored and checks are performed on a regular basis
• Able to guide and supervise junior Warehouse Assistants
• Any other duties and responsibilities assigned by the Supervisor or Manager

Requirements:

• Forklift license required.
• Physically fit – able to carry loads up 15kg weight and stacking of boxes
• Basic understanding of English
• Min. 2 years relevant experience required. Those who has worked in Airfreight/Logistics companies will be highly favoured.
• Able to start work immediately will be preferred
• Working hours: MON-FRI (8am-5pm or 10am-8pm on rotating roster ), Alternate SAT (9am-1pm)
• Able to work on above hours and be rostered
• Able to work in the east
• Great sense of responsibilities and commitment
• Willing to learn
• Good team player
• Local/SPR due to quota

Benefits:

• 16 days annual leave with additional 1 day per year of service.
• Transport allowance
• Shift allowance
• OT allowance
• Annual salary review
• 13th month pay + Company Bonus
• Medical benefits

Job Description

• Sourcing and launching of new products.
• Manage project plan by reviewing specifications, plan, provide recommendations and schedule changes.
• Conduct study on pricing and promotion mechanics.
• Develop and implement strategies to execute the business plan to achieve desired results.
• To update our travel solutions in our systems.
• To provide operational support to our regional teams in Southeast Asia.
• To resolve operational issues with vendors and internal stakeholders.
• Support the customer service operations team on customer enquiries.

Job Requirements

• Diploma Holder
• Able to converse in Mandarin
• Proficient in MS office applications
• Dependable and a good time player
• Ability to communicate effectively, resolve customer complaints

Responsibilities

• Create and update Engine Overhaul and Repair technical instructions in SAP in accordance with OEM approved data.
• Liaise with various departments and customers on work documentation and records accuracy and effectiveness
• Prepare engine induction documentation and update engine records in SAP system
• Prepare engine release documentation
• Create and maintain the Generic Engine Structure and Material Master in SAP system.
• Develop, document, or maintain standards, best practices, or system usage procedures.
• Consult with end users regarding problems in accessing electronic content.
• Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
• Prepare support documentation and training materials for end users of document management systems.
• Maintain all mandatory records and other documentation as may be required by regulatory authorities or the customers.

Requirements

• Diploma or Degree in Engineering/Knowledge/information Management System
• Highly analytical and able to explain complex information in a clear and concise manner.
• Meticulous team player with good communication skills.
• Basic knowledge of component repair processes (eg. Welding, Machining, Thermal Spray, Paint, NDT, Cleaning) will be advantageous
• Basic knowledge of high bypass gas turbine engines and the engine assembly process will be advantageous
• Experience in an engine or component overhaul shop is valued.
• Knowledge in Microsoft Office 365 and SharePoint is an advantage
• Knowledge of SAP is an advantage

About SAESL
A joint venture between Rolls-Royce and SIA Engineering Company, Singapore Aero Engine Services Private Limited (SAESL) is the world’s largest Maintenance, Repair and Overhaul (MRO) facility for all variants of the Rolls-Royce Trent engines. We are proud to operate our own state-of-the-art engine test facility for engines up to 150,000lb thrust and 140” in diameter.

Since its inception in 2001, SAESL has grown exponentially to become an integral part of Singapore aerospace ecosystem supporting airline customers across six continents. We welcome you to join our ever-growing SAESL family.
• World’s largest Maintenance, Repair and Overhaul (MRO) facility for Rolls-Royce Trent engines.
• Industry’s best turnaround time for Component Repair.
• State-of-the-art engine test facility.
• 1,500 employees supporting customers across 6 continents.
Why Join SAESL
• Staff Benefits (Comprehensive Medical Coverage, Flexible Benefits, Company Transport)
• Training/Career Progression Opportunities
• Job Security
Responsibilities
· Manage and administer welfare and benefits, e.g. fexible benefits and baby gifts, etc
· Manage and administer work-related medical arrangement, lockers and PPEs, e.g. safety goggles, shoes and uniforms
· Administer transport arrangment, payments and documents required by provider, e.g. LTA letter
· Administer and manage performance appraisal process, including confirmation process
· Manage and administer card access control system and issuance of card access cards
· Liaise with insurer representative and administer insurance claim process
· Support leave management
· Support C&B on attendance management and payments
· Support employees' enquiries
· Support team projects
· Perform any other duties as assigned by superiors

Requirements
· Minimum Diploma in Administration, HR Management or equivalent
· Excellent knowledge of MS Office

Apply Here --> https://saesl.applyourjobs.com/

Job Responsibilities

• Receiving & processing of spare parts order from Linde / STILL / Baoli dealer network
• Perform order processing duties: sales order, purchase order, billing and shipping arrangement
• Work closely with customers, factories and freight forwarders to ensure timely shipment and delivery
• Swift response to customers enquiry, & shipment enquiries
• Compilation & distribution to Dealer of yearly part price list & any interim price adjustment from factories
• Ensure FASL, FASN (Field Action Service Notes) and SI (service information) are emailed to all the service managers once this information is released by the factory
• Ensure safety-related field campaigns must be implemented immediately and at least within the period specified by the factory
• Ensure the costs incurred are settled with the factory via a warranty claim
• Maintain and update FASL and FASN warranty databases and records
• Ensure quick, smooth settlement of warranty and goodwill claims in a way that is satisfactory to all the direct Linde entities and dealers of KSAS (Linde, STILL, and Baoli)
• Develop and implement warranty policies and procedures
• Manage warranty claim processing and documentation
• Analyse warranty claim reports to identify potential issues and recommend solutions
• Provide customer service and warranty support
• Maintain and update warranty databases and records

Job Requirements

• Min a Diploma holder in any field
• Min 3 years of relevant experience
• Working knowledge in spare parts administration will be added advantage
• Familiar with SAP
• Good communication & interpersonal skills
• Team player
• Proficient in Microsoft Office