Job description

· Handling all corporate secretarial matters for a portfolio of Singapore and international companies

· Prepare necessary documents for AGM, EGM, resolution, striking off, XBRL and etc

· E-submission of return to ACRA and IRAS

· Any other Corporate Secretarial duties

Requirement

· Possess a Bachelor’s degree or diploma

· Good understanding of corporate secretarial practices such as Companies Act would be an added advantage

· Good verbal & written communication in English and Mandarin. Able to interact with International and Chinese-speaking clients

· Preferably with 1-2 years experience

1. Office Operations: Administrative Managers are responsible for managing the day-to-day operations of an office or department. This includes tasks like managing office supplies, equipment, and facilities, ensuring security and safety protocols are in place, and maintaining a clean and organized work environment.

2. Communication: They are responsible for facilitating communication within the organization. This includes managing internal and external correspondence, phone systems, and email communications.

3. Records Management: Administrative Managers oversee the organization and maintenance of records and documents, both physical and digital. This includes ensuring compliance with record-keeping regulations.

4. Policy Development: They may contribute to the development and implementation of administrative policies and procedures to improve efficiency and effectiveness.

5. Project Coordination: Depending on the organization, Administrative Managers may be responsible for coordinating specific projects or events, such as office moves, renovations, or special initiatives.

6. Vendor and Supplier Management: They often interact with external vendors and suppliers, negotiating contracts, managing relationships, and ensuring services are delivered as agreed upon.

7. Technology and Systems: Administrative Managers may be responsible for managing and troubleshooting office technology and software systems, including computer networks and office software.

8. Compliance and Regulations: They need to stay informed about relevant laws and regulations related to office management, such as data protection, health and safety, and labour laws, to ensure the organization's compliance.

9. Human Resources Support: In smaller organizations, Administrative Managers may also assist with certain HR functions, such as employee on boarding, benefits administration, and payroll coordination

We are seeking a highly organized and experienced Administrative Manager to oversee our office operations and ensure the efficiency of our administrative functions. This role requires a proactive leader capable of managing day-to-day office activities, supervising administrative staff, and collaborating with other departments to maintain a smooth workflow.

Key Responsibilities:

• Manage and supervise administrative staff to ensure effective performance and team productivity.
• Oversee office operations, including scheduling, supplies management, and maintenance.
• Coordinate internal and external communication and ensure timely responses to inquiries.
• Prepare and monitor budgets for administrative expenses, and ensure adherence to budget limits.
• Maintain and update company records, files, and databases, ensuring data security and accessibility.
• Develop and implement administrative policies and procedures to improve operational efficiency.
• Liaise with other departments and senior management to support business needs and resolve issues.
• Assist in planning and executing company events, meetings, and presentations.
• Manage procurement of office supplies and coordinate with vendors and service providers.

Requirements:

• Education: Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience).
• Experience: Minimum of 3-5 years of experience in administrative or managerial roles, preferably in a corporate environment.
• Skills:Strong leadership and organizational skills.
  Excellent communication and interpersonal abilities.
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
  Budget management experience and analytical skills.
  
• Attributes:High attention to detail and ability to manage multiple priorities.
  Problem-solving aptitude and proactive attitude.
  Strong sense of confidentiality and discretion.
  

1)Provide admin and sales clerical support.

2)Issuing invoices and updating accounts receivables, enquiring about outstanding payments, and keeping records.

3)Segregating invoices for delivery.

4)Assist in general administration duties and Ad-hoc duties· Answer and direct phone calls.

5)Assist in the preparation of regular monthly reports.

6)Develop and maintain a filing system.

7)Update and maintain office policies and procedures.

8)Submit and reconcile worker's salary reports.

9)Provide general support to visitors.

10)Liaise with executive and senior administrative assistants to handle requests and queries.

JOB RESPONSIBILITIES

Responsibilities include:

• Serving as the primary point of contact for outlet feedback and concerns based on guidelines provided, diligently resolving issues and maintaining positive relationships.
• Managing incoming and outgoing communications, which includes emails and phone calls, as well as drafting and proofreading written communications.
• Accurate data entry into various software systems, spreadsheets, and databases.
• Maintain accurate records and databases, ensuring that information is readily accessible when needed.
• Issue invoices, delivery orders, and purchase orders accurately within given timeline.
• Collaborate with logistics agents and overseas purchase agents to facilitate smooth importing processes.
• Prepare and verify the necessary documents for shipments.
• Perform any ad-hoc tasks assigned to support the smooth operation of the department and the company.

JOB REQUIREMENTS

• Diploma in Business Administration/ Accounts-related discipline
• At least 2 years of relevant working experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge in Sage accounting system an advantage
• Strong organizational and time-management skills.
• Good spoken and written English.
• Meticulous, able to spot abnormalities and close loops.
• Ability to multitask and prioritize tasks.
• Problem-solving skills and a proactive approach to tasks.

The Services required are set out as follows:

To provide non-teaching administrative support to the teaching staff in the following areas :

Recess Duty

Daily supervision duty at Canteen during recess time (6 recesses a day) and lunch time (up to 2 lunches 3 times a week)

Teacher Relief Support

Relief duty in looking after pupils in classes/CCAs that have no teachers in attendance during/after school as assigned by Year Heads

After-School Dismissal Duty

Daily supervision duty at main gate during dismissal time

Exam Matters and Teaching Materials

Prepare teaching resources for teachers and department heads

Scan Optical Answer Sheets for P3 to P6 exams

Check, count and sort report books according to class register numbers after exams

Other Duties

Update P1 to P6 class allocation at the end of the year

Print and check mass class allocation input

Assist in pre-event duties for Prelims and PSLE duties such as putting up labels and seating plans in all classrooms

Support in Prelims and PSLE duties as liaison officers on all days of examinations (Oral, Listening, Written)

Assist in pre-event administrative duties for P1 Orientation

Collate and place food orders for all exam standardisation exercises during school examination periods (WA1, WA2, Prelims, SA2)

Assist in packing goodies bags for events like National Day, Teachers’ Day, Children Day events and counting of pamphlets

Collate pupils’ and parents’ feedback from pupils’/parents’ surveys

Taking down and typing out minutes of Contact Time meetings

Data entry duties as assigned by Principal, Vice Principals, Head of Department and Year Heads

Perform any other duties as assigned by Principal, Vice Principals, Head of Department and Year Heads

Role:

This is a full-time, onsite, Administrative Assistant Role in MOE (JC).

If you are selected, you will work closely with the Administration Manager / Principal in an MOE (JC) (Nearest MRT: Bishan, Ang Mo Kio, Bright Hill) in the day-to-day activities.

Company provides endless opportunities for career progression and better work - life balance.

Responsibilities:

a. Ensure that the day-to-day operation and administration of the general office and the school library is efficient and that the system, resources and equipment are well maintained, including:

• Collating of data for the college

• Administer daily student loan of laptops, uniforms, etc.

• Administer daily booking and usage of discussion rooms

• Administer student / staff information

• Organise office stores and physical library resources

• Design and decorate the general office and library spaces

• Maintain a collection of newspaper articles suitable for use as supplementary resources to support teaching and learning.

• Assist in coordinating with supplier(s) on the delivery of office supplies, teaching resources and library resources

• Loan of ICT/AV equipment

• Printing, photocopying and filing of materials

• Set up refreshments for meetings

• Any other duties as assigned by AM.

Job Requirements:

• At least a GCSE O-level certification or equivalent.

• Proficient in basic IT skills e.g. Microsoft Office and data entry.

• Meticulous and organised.

• Communicates well in English and has good interpersonal skills.

• Preferably with experience in administrative services.

We regret to inform that only shortlisted candidates will be notified. Thank you for applying.

EA License No.: 23S1986

EA Personnel No.: R23118941 (Gandhi Ponmathi)

Summary:

Contract Period:

From 01 Jan 2025 to 31 Dec 2025 (12 months)

Working Days and Hours

• Mondays to Fridays: 12:30pm to 7:00pm, inclusive of 1hr meal break

• Service not required on Saturdays, Sundays and gazetted public holidays.

Location (Nearest MRT): Bishan, Ang Mo Kio, Bright Hill

Work Location: Novena

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Monthly Salary: $2390 per month

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

Position Summary

Provide general administrative support for the Chinese ministry which includes Mandarin Worship Service and Sunday Evening Mandarin Service.

为中文事工提供一般行政支持，包括早堂华语崇拜和主日晚堂崇拜。

Roles & Responsibilities职责

1. Provide general administrative support for the Chinese ministry which includes Mandarin Worship Service and Sunday Evening Mandarin Service.

2. Coordinate logistics support to ensure smooth running of the weekly service:

a. Schedule worship duty roster.

b. Liaise and coordinate with worship leader, pianist, service team and speakers to gather the contents and logistics for weekly service.

c. Prepare the contents for presentation slides, bulletin and announcements for uploading (website, Pro-presentor etc) and dissemination to various communication channels.

d. Collate and compile attendance record for reporting.

3. Manage membership database to ensure that it is current and accurate.

a. Maintaining and update new and existing member’s record and files.

b. Prepares member list and notices for Annual Congregational Meetings and Annual General Meeting.

4. Assist in the administrative support and coordination of events and projects such as holy communion, prayer meetings, church camp, baptisms, wakes etc to ensure the smooth running of the events.

a. Collate and compile prayer requests for prayer meetings.

b. Prepare holy communion and baptismal elements, documents and slides.

c. Design and prepare publicity materials and program booklets.

d. Assists in the general set up and preparations (e.g. luncheons and name tags etc)

5. Arrange birthday greetings, wreath and get-well baskets for members and congregants.

6. Provide administrative support to church office and handles general enquiries through various communication channels.

7. Any other duties as assigned.

1. 为中文事工提供一般行政支持，包括早堂华语崇拜和主日晚堂崇拜。

2. 协调后勤支持，以确保每周服务的运作能够顺利：

a. 安排崇拜事奉人员轮值表。

b. 与崇拜主席、司琴、崇拜团队和讲员联络，及收集每周崇拜的资料和后勤的工作。

c. 预备通告的内容和幻灯片，并将其上传到网站和负责报告的人及相关的沟通渠道。

d. 提供与整理崇拜出席名单。

3. 管理会员数据库以确保数据的资料最新与准确。

a. 维持和更新新成员和现有成员的记录和文件。

b. 为年度会友大会和年度普通大会预备会友名单和大会通知。

4. 协助教会的活动在行政上的支持与协调，如圣餐、祷告会、教会的营会、洗礼和丧礼等，以确保活动顺利进行。

a. 收集与整理祷告会的代祷事项。

b. 预备与圣餐和洗礼相关所需的用品，证书和幻灯片。

c. 设计与准备宣传资料和节目单。

d. 协助一般设置和准备工作（例如午餐和名牌等）。

5. 预备会友生日卡，花圈和礼篮。

6. 为教会办事处提供行政支援，并透过不同沟通渠道处理一般查询。

7. 任何其他分配的职责。

Morgan McKinley is seeking an Administrative Assistant for a 5.5 months contract assignment.

Key Responsibilities:

• Provide administrative and client support.
• Manage logistics and resources for the centre.
• Process invoices and coordinate events.
• Support graduate programmes and manage document submissions.
• Liaise with departments for student information and schedule Professional
• Development Sessions.
• Assist the Wellness Manager in event coordination and logistics.

Qualifications:

• Min 1 year of related working experience
• Highly organized, detail-oriented, and bubbly individual.
• Proficiency in MS Office, Adobe Acrobat, and OneDrive; experience with Photoshop or Canva is a plus.
• Preferred experience in the education industry or clinical setting.

Why Join Us?

• Contribute to meaningful wellness initiatives in a collaborative team.
• Opportunities for professional growth and development.

Interested candidates may apply through the application system or send it to [email protected]. Shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Morgan Mckinley Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.morganmckinley.com/sg/privacy-policy. You acknowledge that you have read, understood, and agree with the Privacy Policy.


Morgan McKinley Pte Ltd
Koh Boon Sien
EA Licence No: 11C5502
EA Registration No. R1110345

Job Description:

Provide full spectrum of HR and administrative support for foreign employee.

Responsible for monthly processing and submission of payroll and reports.

Manage the training and development needs of employee and administering the full spectrum of training and course.

Handle work pass applications, renewal and cancellation including arrange for repatriation of workers.

Handle work injury compensation claim.

Any ad-hoc duties as assigned.

Maintain employees’ information, leave records, compensation, health, and medical insurance.

Updating employees' leave entitlement and details from time to time.

Generate payroll a month for employees based on the attendance sheets.

Responsible for the arrangement of recruitment of employees, handling on-boarding and off-boarding of workers, including interviewing, signing of the contract, and updating of hiring ads.

Attend to inquiries from employees and resolve MOM/employee-related issues to ensure smooth support from HR.

Maintain and update the latest HR policies and procedures. Keep up to date on MOM guidelines, webinars from the industry, etc.

Consistently review, suggest, and update HR policies/ processes/ structures to ensure improvisation of the company HR department together with help of other departments.

Requirements:

A minimum of 1 year of HR working experience is needed.

Good interpersonal skills.

Able to speak Mandarin and English to liaise with Mandarin-speaking and English-speaking workers.

Relevant degree in business, human resource management, or other relevant disciplines

Familiar with MOM regulations.

Proficiency in Microsoft Office suite of products.

Excellent work ethic, and able to maintain high level of confidentiality in all areas of work responsibilities.

Experience in the construction industry is preferred.

Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Administrative Assistant (Inventory control)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Maintain accurate records of inventory levels and ensure the database is up-to-date.
• Regularly review stock levels and usage trends to prevent overstocking or shortages.
• Coordinate with the procurement team to order necessary items before stock runs low.
• Prepare and manage detailed reports on inventory operations, adjustments, and issues for internal use.
• Document and update inventory procedures and policies to enhance workflow efficiency.
• Assist in processing incoming and outgoing orders, ensuring that all transactions are recorded promptly and accurately.
• Schedule and coordinate the delivery of goods, liaising with suppliers and logistics partners.
• Conduct regular checks to ensure the quality and condition of inventory items.
• Report any discrepancies or issues with delivered goods to the relevant parties immediately.
• Work closely with other departments, particularly the finance and operations teams, to align inventory needs with budgetary constraints and operational requirements.
• Provide administrative support during inventory audits and end-of-year stock takes.
• Identify opportunities for improving inventory processes and contribute to the implementation of new systems or technologies that enhance inventory management.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field
• Training is provided to an inexperienced candidate
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #69068 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Position title : Preschool Administrative Assistant
Working Location:

1. Telok Blangah
2. Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
   
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
   
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
   
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
   
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
   
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus

✅The Supreme HR Advisory Pte Ltd EA No: 14c7279

✅SAMUEL SIAW Reg No: R24124745

Job Description & Requirements

• Providing administrative, strategic planning and operational support, research and advice to senior management on matters such as the management of building facilities and administrative services
• Developing and managing the organization's administrative and physical resources
• Developing and implementing administrative and procedural statements and guidelines for use by staff in the organization
• Analyzing complex resource management issues and initiatives that affect the organization, and preparing associated reports, correspondence and submissions
• Providing information and support for the preparation of financial reports and budgets
• Leading, managing and developing administrative staff to ensure smooth business operations and the provision of accurate and timely information
• Representing the enterprise or organization in negotiations, and at conventions, seminars, public hearings and forums
• Establishing and managing budgets, controlling expenditure and ensuring the efficient use of resources
• Planning and directing daily operations
• Overseeing the selection, training and performance of staff.

Requirements:

Skills and qualifications

• Highly analytical with excellent problem-solving skills
• Empathetic leadership style
• Capable of clearly communicating with others
• Superb organizational and time-management abilities
• An understanding of basic arithmetic
• Competent computer literacy

Preferred qualifications

• Degree from a recognized university.
• Managerial experience in an office setting
• Deep understanding of budgeting best practices

• Well Established Organization
• Basic $2000 - $2600 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Bishan
• Working hours: 9.00am to 6.30pm (Tuesday to Saturday)

Responsibilities:

• Responsible for administrative matters
• Required to perform front-line customer service tasks such as answering enquiries and following up with email correspondences, etc.
• Co-ordinates, receives and monitors applications for courses, projects and activities at the Area level.
• Prepare claims submission documents for courses, activities, and events and monitor related expenditure.
• Sources for vendors in accordance with the needs of related courses, projects, events and activities assigned budget and prepares Call for Quotations where necessary.
• Supports activities and events as needed.
• Monitor and update office supplies and inventories.
• Submits monthly reports
• Any other duties assigned

Requirements:

• Possess experience in admin related role
• Physically active and interested in outdoor activities (need to organised/participate in outdoor activities)

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

NG JYA YEE (R23119014)

EA Recruitment Pte Ltd

EA License No: 21C0492

About NUPA LAB:

NUPA LAB PTE LTD is an innovative technology company focused on advancing AI and high-performance computing infrastructures. Our team is dedicated to creating a dynamic work environment where innovation thrives, and we are now looking for a reliable Junior Office Assistant to support our daily operations.

Job Description:

We are seeking a Junior Office Assistant to manage daily administrative tasks and ensure the smooth functioning of our office. The ideal candidate is proactive, organized, and has excellent communication skills, capable of handling both front desk responsibilities and administrative support. This entry-level role is perfect for someone looking to develop their skills in a fast-paced, professional environment.

Key Responsibilities:

• Reception and Front Desk: Welcome visitors, answer phone calls, direct inquiries to appropriate team members, and maintain a tidy reception area.

• Administrative Support: Assist with printing, scanning, filing, and managing company documents, as well as data entry and basic record-keeping tasks.

• Office Organization: Ensure that office supplies are stocked and organized, coordinate supply orders, and handle minor office maintenance needs.

• Mail and Package Handling: Sort and distribute incoming mail, manage outgoing mail, and coordinate deliveries.

• Meeting Support: Assist with scheduling meetings, preparing meeting rooms, and setting up any required materials.

Requirements:

• High school diploma or equivalent; some college education is a plus.

• Strong communication and interpersonal skills.

• Proficiency in basic office software (e.g., MS Office, email).

• Detail-oriented with good organizational skills.

• Friendly, professional, and approachable demeanor.

• Ability to multitask and work efficiently in a fast-paced environment.

Benefits:

• Competitive salary

• Opportunity for skill development and career growth

• Supportive and collaborative work environment

- Permanent

- Up to $3,200 + VB

- Mon to Fri: 9am-6pm

- Sentosa

Job Responsibilities:

• Handle telephone inquiries and follow up with the respective sales staff concerned. Administer inventory control of collateral materials under Sales & Marketing Department’s jurisdiction.
• Responsible for constant update and improvement to the department’s administration
• and filing systems.
• Generate month-end Production Report, Overview Report, Daily Business Mix Report, Budget Report, etc. Attend meetings and training whenever required.
• Undertake any other duties as may be assigned by his/her superior diligently and professionally.

Period:

• Permanent

Working Hours:

• Mon to Fri: 9am-6pm

Salary:

• Up to $3,200 + VB
• Benefits:
  - $2,000 Medical Spending Account
  - $1,000 Flexible Benefit
  - Annual Health Screening
  - Birthday Benefit of $200 in Birthday Month
  - Birthday Leave

Location:

• Sentosa

Requirements:

• Minimum GCE 'O' Level
• At least 2 years of relevant experience in sales administration. Experience in hospitality will be advantageous
• Good communication and writing skills
• Proficient in Microsoft Office Suite (e.g Excel, Powerpoint, Word)
• Excellent communication, organizational and interpersonal skills
• Able to work under pressure and in a fast paced environment

Interested applicants, kindly email your detailed resume (MS Word format is preferred):
[email protected] (Registration No. R2197670)

Please ensure that applications sent through email are no bigger than 1Mb.
We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, #19-01 Shenton House, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Job Description

Assist Operations Manager in supervising daily operations of organization.

Supervise operations team to ensure operational excellence and excellent customer services.

Assist Prepare project budget and cash flow projection.

Monthly report on cost and operation result

Perform full spectrum of contracts administration including quotation, costing, tenders and contract documentation.

Provide assistance and support on contractual issues and claim

Assist in implementation of new procedures and features to enhance the workflow of the department.

Requirements

Minimum Diploma holder with at least 2 years full time working experience

Must be able to converse in English and Mandarin to liaise with mandarin-speaking employees and customers

Can do overtime when necessary.

Shall be contactable by means of hand phone at any time of the day (i.e. 24 hours a day, for every day, including Sundays and Public Holidays) throughout the period of the engagement.

Proficient in Microsoft Office applications such as MS Word and Excel

Good communication and interpersonal skills

Ability to multi-task and manage ad-hoc projects in a fast-paced environment

Independent, responsible, organized and able to work under pressure.

Experience in Construction Industry will be highly advantageous.

Import/Export Administrative Executive

Job Overview:

We are seeking a meticulous Import/Export Administrative Staff to manage the documentation processes involved in our fishery product import and export operations.

This role demands a good understanding of import/export procedures, exceptional organizational skills.

This role may require occasional flexibility in working hours to accommodate interactions with stakeholders in different time zone (Europe).

The candidate should be willing to adjust their schedule as needed to ensure effective communication and collaboration across different time zones and during the peak season, the staff may be required to work in Taiwan (HQ) for 2-3 months.

Key Responsibilities

1. Import/Expert Documentation Management:

• Issuance and management of import/export documentation, including delivery orders, insurance documents, invoices, certificates of origin, and health certifications etc. Ensure all paperwork complies with stringent regulatory requirements and industry standards.

2. Customer Relationship Management:

• Build enduring relationships with customers by providing unparalleled service, addressing concerns promptly, and maintaining open lines of communication. The expertise in import/export processes will bolster customer confidence and satisfaction.

3. Shipment Monitoring Vigilance:

• Exercise vigilant oversight of shipment statuses and meticulously track product delivery dates. Attention to detail will be indispensable in guaranteeing timely and accurate deliveries, thereby fortifying customer trust and satisfaction.

4. Account Management:

• Ability of tracking and processing accounts receivable and payable, ensuring meticulous financial management.

5. Preparation for Regular Audits:

• Take a proactive approach to prepare for regular audits by ensuring all import/export documentation and processes are meticulously organized, up-to-date, and compliant with regulatory standards. Collaborate with internal teams to conduct internal audits and address any discrepancies or areas of improvement identified.

Requirements:

1. Import/Export Document Expertise:

• Extensive experience and proficiency in managing import/export documentation processes are essential prerequisites for this role.

2. Organizational Proficiency:

• Exceptional organizational skills, coupled with an unwavering attention to detail, are imperative for success in this role. Your ability to manage multiple tasks simultaneously will be invaluable.

3. Communication Excellence:

• Superlative written and verbal communication skills are paramount. Your ability to communicate effectively with internal and external stakeholders will be instrumental in driving collaboration and achieving objectives.

4. Commitment to Quality:

• Demonstrate an unwavering commitment to maintaining high-quality standards across all facets of your work. Your dedication to excellence will bolster the company's reputation and credibility in the industry.

5. Team Collaboration:

• Possess a collaborative mindset and a demonstrated ability to work effectively within a team environment.

7. Problem-Solving Aptitude:

• Showcase strong problem-solving skills and a proactive approach to addressing challenges.

Administrative Assistant

Salary: $ 2,200 - $ 2,600
Working Location: Orchard
Working Hours: Monday - Friday (8.30am - 5.30pm)

Job Description:

A) General reception duties

• Attend to walk-ins, handling mails and courier (incoming and outgoing).
• Attend to incoming guests and to serve drinks to them.
• Answer incoming calls.

B ) General administrative duties

• General upkeep of the office.
• Requisition of office equipment and supplies.Manage and order office stationaries & pantry supplies.
  Liaise with suppliers on printing of name cards and letterheads, office equipment, office broadband, etc.
  
• Data-entry, general filing, scanning & photocopying.
• Run errands - banks, etc.
• Perform ad-hoc duties as and when required.

Requirements:

• Candidates must possess minimum GCE ‘N’ Levels Certificate.
• Relevant working experience an advantage.
• Proficient in Microsoft Office applications.

Interested candidates feel free to contact me.

wa.me/6597930832

Liaw Ying Ru Karis Reg No: R24125303

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Benefits: AWS + VB

Industry: Retail, Fashion & Apparel

Location: Bencoolen (Near MRT Station)

Position: General Affairs and Administrative Staff (Job ID: 19377)

Working hour: Monday - Friday, 9:00-18:00

Our client, a leading Japanese retail company specializing in clothing and accessories reuse is expanding into Singapore. They are currently seeking motivated office staff to support the establishment of their new operations. This is a unique opportunity to be part of an exciting launch, contributing to the growth of a sustainable retail business.

Job Description:

■Responsibilities:

1) General Administrative Support:
• Manage the day-to-day operations of the office, including scheduling and coordinate meetings.
• Act as the point of contact between executives and internal/external stakeholders.
• Prepare reports, presentations, and other documents for the executives as required.
• Coordinate travel arrangements for executives and handle related logistics.
• Process and track invoices, purchase orders, and other financial documents as required.
• Assist in planning and organizing office events, such as team-building activities, celebrations, and outings.

2) Ad-hoc Tasks and Projects:
• Support for recruitment and HR work and Logistics and WEB marketing and accounting.
• Provide support to various departments with tasks such as data entry, research, and report generation.
• Manage office supplies inventory, including ordering and restocking as needed.
• Provide support for other necessary tasks required as a startup company.
• Take on additional tasks and projects as assigned by the management team.

Job Requirements:

• Strong communication skills in Japanese to liaise with external stakeholders
• Proven organizational and multitasking abilities, with the capacity to prioritize tasks effectively.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
• Previous administrative experience will be required.
• Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues and external contacts.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your understanding and co-operation!

Lee Xin Hui

EA Registration No: R22108046

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

EA License No:90C4069

Project Admin / Project Account

• Location: Kranji | Office will be moving to Tuas start of next year 2025 (2mins walking from Tuas MRT)
• Working Days: 5 days / 8am - 5pm
• Salary: $2,000 - $2,500

Requirements:

• Relevant experience

Responsibilities:

• Support in submission of monthly claim / receivables for projects
• Correspondence with clients
• Record and maintain monthly claim/receivable reports
• Ensure proper documentation in project files
• Generate invoices
• Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries
• Maintain date accuracy in accounting software with proper documentation, filling and entries

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Preschool Administrative Assistant

Working Location:

1. Telok Blangah
2. Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
   
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
   
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
   
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
   
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
   
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Work Location: Novena

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Monthly Salary: $2390 per month

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

To meet its regional expansion plan, an established F&B Group is looking for suitable candidates to fill the following position:-

ADMINISTRATIVE ASSISTANT (Junior Level)

• Location: Bukit Merah (8 mins walk from Redhill MRT)

Job Summary:-

We are seeking a detail-oriented individual to join our team as an Administrative Assistant. The ideal candidate will possess excellent communication skills & strong organizational abilities.

Responsibilities:-

• Manage incoming calls, inquiries, emails, and correspondence, directing them to the appropriate departments or individuals in a professional and courteous manner.
• Process uniform orders and issue of delivery orders accurately and efficiently, ensuring timely resolution.
• Maintain and update data records with accuracy and attention to detail.
• Assist with administrative tasks not limited to, such as filing, data entry, and document preparation to support the smooth functioning of the Human Resource & Administrative department.
• Perform ad-hoc tasks as required.

Candidate Requirements:-

• Candidate must possess at least a Diploma or equivalent preferred.
• Excellent communication skills, both verbal and written, with the ability to interact professionally stakeholders.
• Strong organizational skills and attention to detail, capable of managing multiple tasks and priorities effectively.
• Proficiency in computer applications such as Microsoft Office (Word, Excel, Outlook).
• Meticulous and detail orientated and a team-player
• 5 days’ work week in office

Interested candidates are requested to send in their CVs in MS Word Format including the following:-

1. Current & Expected Salary
2. Date of Availability
3. Reason(s) for Leaving

(We regret that only shortlisted candidates will be notified)