JOB RESPONSIBILITIES
1) Facility Management
• Oversee the maintenance and cleanliness of the academy premises
• Coordinate repairs and maintenance work with vendors
• Ensure all equipment and facilities are in good working condition
2) Administrative Support
• Assist in organising and scheduling classes, workshops, and events
• Manage registration and enrolment processes
• Maintain accurate and updated student records
3) Inventory Management
• Monitor and replenish office and classroom supplies
• Keep track of equipment and materials, ensuring availability for classes and events
4) Finance
• Assist in managing the academy's expense tracking and reporting
• Process invoices, payments, and handle basic bookkeeping tasks
5) Communication and Correspondence
• Act as a liaison between the academy and students, trainers, staff, and external partners
• Handle incoming calls, emails, and inquiries
6) Event Coordination
• Assist in planning and executing academy events
• Coordinate logistics, including venue booking, catering, and participant registration
7) Compliance and Documentation
• Ensure compliance with relevant laws and regulations, including safety standards and licensing requirements
• Maintain accurate and up-to-date documentation related to operations and administration
8) Team Collaboration
• Collaborate with other departments (e.g., finance, marketing) to support overall academy goals and initiatives.
• Provide administrative support to other teams as needed
JOB REQUIREMENT
• Minimum Diploma in Business / Marketing / Logistics or equivalent;
• Experience in operations and administration roles, preferably in an educational or similar setting
• Proficiency in Microsoft Office Suite
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Attention to detail and problem-solving skills
