Total 18 Senior Executive events manager job vacancies in Ngee Ann Polytechnic, Clementi Campus

Established in 1973 with headquarters in Seoul, South Korea, Cheil Worldwide is one of the world’s leading integrated marketing communications networks, with more than 7,200 employees globally in more than 54 offices in 46 countries.

For more information, visit us at: www.cheil.com.

We are inviting candidates for the position of:

Freelance Senior Producer (Events)

Responsibilities:

• Managing the development, production and delivery of event projects from proposal right up to delivery
• Delivering events in a timely fashion within a set budget, with the mission to exceed expectations
• Setting, communicating and maintaining timelines and priorities on multiple projects concurrently
• Managing vendor relationship in terms of both monetary budget and quality
• Ensure all activities follow the working processes of other internal teams /clients/ vendors
• Travelling to onsite execution for actual event support
• Manage all aspects of video production, including shooting, editing, and post-production
• Responsible for adapting videos for local use
• Sourcing, screening and selecting of vendors
• Serve as main point of contact, handle queries and provide advice to stakeholders

Requirements:

• Freelance for 3 months, able to start in early december
• Able to commit to being onsite (Fully onsite role)
• A diploma/degree in Art/Communications/Design or other discipline
• Minimum 1-3 years of working experience, with proven operational excellence in an event company or communications agency, is a must
• Experience in handling B2B/ B2C events on a large scale regionally is required
• Experience in event management and project management is required
• Familiar with video production and video adaptions
• Good working knowledge of tourism in the South-East Asia regionally is a must
• Good written and spoken English is a must; additional language such as Mandarin or Bahasa Melayu/Indonesia or Korean will be an added advantage
• An excellent team player with excellent organization skills, high attention to details and ability to multi-task
• Strong sense of responsibility
• Demonstrated time management, problem-solving and negotiating ability

Introduction

ETH Zurich is one of the leading universities in the world with a strong focus on Science and Engineering. In 2010, it established the Singapore-ETH Centre (SEC) in collaboration with the National Research Foundation (NRF) of Singapore to conduct interdisciplinary research on pressing problems.

The Singapore-ETH Centre is home to a community of doctoral, postdoctoral and professorial researchers working in three main programmes: Future Cities Laboratory, Future Resilient Systems, and Future Health Technologies, and multiple research projects. The centre provides a multicultural and interdisciplinary environment to researchers working on diverse themes, with the shared vision of translating research to practical solutions for more sustainable and livable cities, resilient physical and social urban systems, and patient-centric healthcare systems.

Job Description

As an Executive, Events & Communications, you will be joining the SEC Corporate Communications team. We are looking for a committed team player responsible for implementing the communications strategy of the SEC as developed by the Corporate Communications Manager. You will be interacting with multiple stakeholders across the organisation and will be expected to form a solid understanding of the different research programmes and projects to be able to fully support their needs, as directed by your supervisor.

Your responsibilities will include the following tasks:

Events Management

• Organise and facilitate Singapore-ETH Centre events and support other events where the centre is a partner (e.g., CREATE Symposium, ETH Global events)
• Provide publicity support for events organised by the Singapore-ETH Centre’s research programmes via social media posts & photography
• Support colleagues in creating professional and successful ground-up events (e.g. project launch, project showcase, book launch etc.) through consultation on event management etc.
• Manage speaking engagement requests by screening the requests, scoping the topics, identifying potential speakers, and briefing the speakers in collaboration with the Corporate Communications Manager

Social Media Content Management (Development & Campaign Support)

• Implement social media content strategy that will increase engagement with existing audience and gain new audience
• Conduct research analysis on industry trends and target audience needs to inform content development.
• Create and schedule visual and multimedia content for social media platforms including LinkedIn, Facebook, X (Twitter), Instagram & TikTok
• Responsible for ensuring timely updates on all owned social media channels
• Monitor and analyse the performance of content and make recommendations for improvement.
• Stay up to date with content marketing trends and best practices and provide recommendations for improvements to content strategies.
• Able to prioritize work to quickly create content for high-priority delegation visits on short notice
• Develop campaign strategies for research programmes in close collaboration with the SEC Corp Comms Manager and Science Communications Coordinator
• Prepare monthly social media metrics reporting to be delivered to SEC Corp Comms Manager
• Develop strong relationships across research programmes to ensure efficient execution of deliverables

Videography

• Supplement social media and internal communication efforts with bite-sized video packages
• Develop and maintain a repository of b-roll across all research programmes and projects for media use
• Proactively propose visual content creation to showcase research programmes & projects
• Work with research programmes on content creation needs & advise accordingly

Design Work

• Create visually appealing fact sheets, PowerPoint design, brochures (print & digital), posters (print & digital)
• Responsible for updating the company’s digital screens with relevant information for employees and visitors to view
• Design electronic direct mailer (EDM) templates for research programmes & projects
• Ad hoc duties as assigned by SEC Corp Comms Manager

Web Content

• Responsible for keeping the company’s website up to date with relevant information in coordination with research programmes & projects
• Write, edit and proofread event posts for website
• Proactively propose relevant refresh to content and appearance of website
• Generate monthly reports on reader & viewership metrics with detailed analysis and actionable insights to inform strategic decisions

Qualifications

• Minimum Diploma in: Graphic Design, Multimedia Arts, Visual Communications, Marketing, or a related field with a minimum 2 years of relevant work experience
• Proven experience in graphic design, videography, social media, and multimedia content creation
• Proficient in Adobe Creative Suite (Photoshop, Illustrator, Premiere Pro, Davinci Resolve, After Effects) or similar software
• Strong understanding of social media platforms and their content requirements
• Excellent creativity, storytelling, and visual communication skills
• Ability to manage multiple projects and meet deadlines in a fast-paced environment
• Candidates with portfolios will be preferred
• Experience working in Agile or other iterative project management methodologies
• Knowledge of procurement processes and contract management
• Familiarity with compliance and security requirements in digital projects
• Previous experience in vendor selection and evaluation processes a bonus

We look forward to receiving your online application including a comprehensive CV, cover letter and contact information of at least two references.

Applications via email or postal services will not be considered.

Work location: 1 Create Way, CREATE Tower, Singapore 138602 (NUS University Town)

Further information about The Singapore-ETH Centre can be found on our website: https://sec.ethz.ch/

The Singapore-ETH-Centre is an equal opportunity and family-friendly employer. All candidates will be evaluated on their merits and qualifications, without regards to gender, race, age or religion.

Established in 1973 with headquarters in Seoul, South Korea, Cheil Worldwide is one of the world’s leading integrated marketing communications networks, with more than 7,200 employees globally in more than 54 offices in 46 countries.

For more information, visit us at: www.cheil.com.

We are inviting candidates for the position of:

Freelance Senior Producer (Events)

Responsibilities:

• Managing the development, production and delivery of event projects from proposal right up to delivery
• Delivering events in a timely fashion within a set budget, with the mission to exceed expectations
• Setting, communicating and maintaining timelines and priorities on multiple projects concurrently
• Managing vendor relationship in terms of both monetary budget and quality
• Ensure all activities follow the working processes of other internal teams /clients/ vendors
• Travelling to onsite execution for actual event support
• Manage all aspects of video production, including shooting, editing, and post-production
• Responsible for adapting videos for local use
• Sourcing, screening and selecting of vendors
• Serve as main point of contact, handle queries and provide advice to stakeholders

Requirements:

• Freelance till the end of December 2024, able to start early November
• Able to commit to being onsite (Fully onsite role)
• A diploma/degree in Art/Communications/Design or other discipline
• Minimum 1-3 years of working experience, with proven operational excellence in an event company or communications agency, is a must
• Experience in handling B2B/ B2C events on a large scale regionally is required
• Experience in event management and project management is required
• Familiar with video production and video adaptions
• Good working knowledge of tourism in the South-East Asia regionally is a must
• Good written and spoken English is a must; additional language such as Mandarin or Bahasa Melayu/Indonesia or Korean will be an added advantage
• An excellent team player with excellent organization skills, high attention to details and ability to multi-task
• Strong sense of responsibility
• Demonstrated time management, problem-solving and negotiating ability

About Us

Wine Connection owns and operates the largest chain of wine retail shops and full-service wine-themed restaurants in Thailand and Singapore. We are the exclusive importer of over 400+ labels of wines from around the world, craft beers, glassware and related accessories, as well as selected delicatessen products.

Since our inception in 1998, Wine Connection has steadily grown the number of wine retail shops and diversified into the full-service restaurant business by introducing the integrated retail wine shop – restaurant concept, becoming the leader in Thailand and Singapore.

About the Role

We are seeking a driven and enthusiastic Sales & Events Executive to join our dynamic team. The ideal candidate will have a passion for sales, an eye for detail, and the ability to plan and execute successful events that align with our brand and engage our target audience. In this role, you will work closely with the operations teams to develop and deliver high-quality events while driving sales growth and client satisfaction.

Key Responsibilities

• Manage existing key B2B & private customer accounts
• Develop client portfolio and new listings
• Manage and plan activities / activations with key accounts
• Achieve monthly sales target and manage sales orders
• Promote & upsell wine and other alcohol products
• Manage and assist branded and wine related events (tastings, wine dinners, trade fairs, corporate activations etc)

Qualifications and Requirements

• Product knowledge in wines and/or spirits (WSET level 2 or equivalent is a plus)
• Minimum 1 year sales experience
• Self-starter attitude and able to work independently
• Positive attitude that enjoys interacting with people
• Good speaking and writing skills in English, fluent in Mandarin or European languages is a plus
• Excellent organizational and time-management skills
• Assisting with events on weekends and evenings, on ad-hoc basis

Role Overview:

We are seeking an energetic and highly motivated Events Executive to join our dynamic team. As an Events Executive, you will play a crucial role in coordinating and executing various events, ensuring seamless delivery and exceeding clients’ expectations.

Key Responsibilities:

• Maintain effective client relationships, ensuring that all clients’ needs are listened to, understood and responded to in a timely manner.
• Clear communication to the client regarding roles and responsibilities, scope, budget, schedules and project status.
• Management of budget, schedules and project status.
• End-to-end event operations, including venue sourcing, securing third party costs, onsite event management, etc.
• Manage event registration and attendee communication, including tracking RSVPs, managing ticket sales, and responding to inquiries.
• Develop detailed event plans, timelines and budgets to ensure all aspects of the event are planned and executed seamlessly.
• Guide the development, writing and presentation of project proposals, schedules and plans.
• Collaborate with creative and projection teammates to ensure the integrity of work.
• Support Account Managers to build the agency’s account portfolio through new business pitches.

Requirements：

• Minimum 1 year of relevant experiences in an events, marketing or creative agency.
• Curious, with a deep interest in culture and an appreciation for the experiential.
• Excellent command of English, with the ability to convey thoughts in a succinct, thorough manner.
• A team player who thrives in a fast-paced environment with the ability to adapt to last minute’s changes.
• Good organizational techniques with meticulous attention to details.
• Proficient in basic Outlook, Microsoft Word, Excel, PowerPoint and Keynote.
• Able to work flexible hours and travel as needed for events.

Why Join Procon? At Procon, you'll be part of a team that's dedicated to breaking the mold and creating unforgetable experiences. If you're passionate about connecting brands with their audiences in innovative ways and have the skills to manage and grow client relationships, we'd love to hear from you.

Nearest MRT: Pasir Panjang Station

Working Hours: Monday to Friday; 10am-6pm

Benefits: Variable bonus, dental & medical benefits

Role Overview:

We are seeking an energetic and highly motivated Events Executive to join our dynamic team. As an Events Executive, you will play a crucial role in coordinating and executing various events, ensuring seamless delivery and exceeding clients’ expectations.

Key Responsibilities:

• Maintain effective client relationships, ensuring that all clients’ needs are listened to, understood and responded to in a timely manner.
• Clear communication to the client regarding roles and responsibilities, scope, budget, schedules and project status.
• Management of budget, schedules and project status.
• End-to-end event operations, including venue sourcing, securing third party costs, onsite event management, etc.
• Manage event registration and attendee communication, including tracking RSVPs, managing ticket sales, and responding to inquiries.
• Develop detailed event plans, timelines and budgets to ensure all aspects of the event are planned and executed seamlessly.
• Guide the development, writing and presentation of project proposals, schedules and plans.
• Collaborate with creative and projection teammates to ensure the integrity of work.
• Support Account Managers to build the agency’s account portfolio through new business pitches.

Requirements：

• Minimum 2 years of relevant experiences in an events, marketing or creative agency.
• Curious, with a deep interest in culture and an appreciation for the experiential.
• Excellent command of English, with the ability to convey thoughts in a succinct, thorough manner.
• A team player who thrives in a fast-paced environment with the ability to adapt to last minute’s changes.
• Good organizational techniques with meticulous attention to details.
• Proficient in basic Outlook, Microsoft Word, Excel, PowerPoint and Keynote.
• Able to work flexible hours and travel as needed for events.

Why Join Procon? At Procon, you'll be part of a team that's dedicated to breaking the mold and creating unforgetable experiences. If you're passionate about connecting brands with their audiences in innovative ways and have the skills to manage and grow client relationships, we'd love to hear from you.

Company Description

Our client is an edtech company founded in 2013 from the idea that through personalised

education, we can transform students into the world’s leaders of tomorrow. Since then, they

have rapidly grown a mission-driven team who are dedicated to building the education

system for the 22nd century. Their network includes 2,400 tutors and consultants worldwide

who work with over 20,000 students. Their tech platform connects tutors and mentors to high

school students aiming to achieve admission and scholarships to top universities in the US,

UK and beyond.

Job Description

The purpose of this role is to drive and increase revenue generated from events, through

increasing local awareness and targeted lead generation. This is a full-time position based in

the Singapore office. Please note we are unable to provide visa sponsorship for this role.

Responsibilities:

• Generating event marketing ideas and owning marketing initiatives. Driving quality leads into consultations with the local sales team.
• Responsible for achieving events’ KPI targets including sales revenue within assigned marketing budgets.
• Plan and execute webinars & in-person marketing events, seminars and public relations activities based on timeliness and sales forecasts.
• Develop experiential marketing strategies and channels.
• Liaise with the local sales team to track the sales funnel and receive feedback to ensure that the ongoing marketing activities are bringing in sales opportunities.
• Work with the regional and global marketing & product teams in providing feedback on market trends and initiatives to improve revenue.
• Responsible for organizing events or camps at partner schools.
• Work closely with the sales team to create effective pitching.
• Analyze market trends and relevant data on the key competitors' marketing activities.
• Track results from events and summarize relevant KPIs.
• Oversee the production of all event marketing materials, including print, digital, and social media.
• Coordinate with suppliers for event logistics.

Requirements:

• 3+ years of marketing and/or industry experience
• Creative thinking and project management skills - You love exploring new ideas and can see a project through from start to finish on time
• Impeccable communications and storytelling skills
• Deep understanding of the Singapore market and local marketing scene
• High learning agility and growth mindset – comfort in a fast-paced, high-growth environment
• Knowledge of the US/UK university admission process will be an advantage

Provide event logistic and secretariat support; assist in the planning and execution of events.

Key Responsibilities:

• Secretariat and admin support
• Source, evaluate and negotiate with third party vendors
• Manage registration to create a streamlined experience for invitees
• Manage flight and hotel bookings
• Manage transfer and transportation requirements
• Manage F&B and dietary requirements and setup
• Manage event collateral design and production
• Responsible for successful delivery of the event, ensure smooth communication with partners, vendors, manage registration desk and the onsite team

Dynamic Adaptation:

• Digital event setup and co-ordination
• General admin support for the team
• Team-bonding and/or activities organisation

Qualification:

• General University Degree or Polytechnic Diploma

Knowledge & Experience:

• 1-2 years’ of work or event management experience
• Candidates without experience will be considered
• Good Microsoft Office Skills

Personal Attributes:

• Meticulous
• Good interpersonal and communication skills
• Good team player
• Adaptable and can react to changes readily
• Able to work independently
• Driven, confident and well-groomed

JOB DESCRIPTION

• Plan and execute corporate events, conferences, trade shows, product launches, and promotional activities from conception to completion
• Develop event concepts, themes, and agendas based on organizational objectives, target audience, and budget considerations
• Coordinate all aspects of event logistics, including venue selection, catering, audiovisual equipment, transportation, accommodations, and on-site staffing
• Collaborate with marketing and communications teams to develop promotional strategies and marketing materials to promote events and attract attendees
• Create event marketing collateral, including invitations, flyers, posters, email campaigns, and social media posts, to generate excitement and drive attendance
• Leverage digital marketing channels, such as social media, email marketing, and online advertising, to reach target audiences and increase event visibility
• Plan and organize networking activities, workshops, breakout sessions, and entertainment to enhance attendee engagement and satisfaction
• Develop event budgets, track expenses, and manage financial resources to ensure events are delivered within budgetary constraints
• Monitor and control costs, negotiate discounts, and identify cost-saving opportunities without compromising event quality or attendee experience
• Prepare post-event financial reports and analysis, documenting expenses, revenue, and return on investment (ROI) to assess event profitability and effectiveness

JOB REQUIREMENTS

• Diploma in any field
• Good project management skills, with the ability to plan, organize, and execute multiple events simultaneously while meeting deadlines and budget constraints
• Prior experience in the events industry will be an advantage
• 1-to-1 mentorship will be provided

EA Reg. Number: R21100629

EA License Number: 22C1278

Reporting to the Head, Administration, the incumbent will play a pivotal role in providing comprehensive administrative and logistical support for the Communication and Events (C&E) team. The primary aim of the role will be to facilitate smooth operations, ensuring the seamless and timely execution of events and communication strategies to deliver exceptional experiences to stakeholders.

Responsibilities

Work with the C&E team on related matters but not limited to:

Communication and Events

• Provide fresh insights and ideas to enhance the strategic workforce planning for events

• Liaise with both internal and external stakeholders on communication and events related matters

• Provide logistical support during preparations for events

• Process student assistant claims and assist in procurement related matters, assist in budget projection and managing budget utilisation for C&E

• Manage event inventory – procurement and distribution of event gifts, corporate gifts

• Support the maintenance of WKWSCI social media platforms, working closely with C&E managers and colleagues.

• Work with Communication Manager to design and create content for digital platforms 

• Maintain an editorial calendar for all digital platforms.

• Apply data analytical tools to track sentiment, media mentions. 

Administrative support

• Provide administrative support to the C&E team managers on the full spectrum of tasks and functions related to the team

• Provide administrative support to Assistant Chair (Student Life & Alumni) on matters relating to students and alumni.

• Follow up with students/alumni queries on events or activities.

School Visits

• Take charge of the planning and execution of outreach and admissions related school visits

• Liaise with Office of Admissions for potential school visits from JCs, Polys or IB schools, and the school coordinators in charge of the visits

• Coordinate with Tech team to set up demos as part of the school tour

• Identify and engage suitable students or faculty for the visits

Student and Alumni Engagement

• Provide support in terms of vetting submitted proposals for all student-initiated and/or alumni events, event execution, procurement, handling post-event claims and expenses, and tracking event budgets.

• Maintain and monitor AC-Students and Alumni role-based email account

• Assist with communication materials to students and/or alumni

• Follow up closely with students and/or alumni queries on events and/or activities.

• Work in partnership with the C&E team on student-led activities

Requirements

• Recognized Bachelor’s degree in any discipline. Higher learning institutional work experience will be advantageous.

• Strong administrative skills, particularly in planning and organising.

• Customer service oriented - possessing a positive attitude to approach each situation with a solution.

• Open minded team player who readily communicates and objectively keeps the team goals in view.

• Strong written and verbal communication skills to handle diverse levels of stakeholders.

• Ability to multi-task and adapt to changing priorities.

• Proficient in MS Office applications

• Experience in digital content production

• Proficiency in various social media tools and platforms, with some experience in supporting online marketing/community engagement campaigns.

Responsibilities

1. Assist in planning and conceptualising sports/ social activities within budgeted funds

2. Organise activities and ensure smooth execution

3. Monitor and evaluate the success of the activities, investigate trends, recommend and implement modifications to improve effectiveness

4. Provide secretariat support to Sub-committees/ Sections

5. Prepare timely reports

Any other task as assigned by the Sports & Events Manager

Requirements

1. Minimum Diploma with at least 2 years’ relevant working experience

2. Meticulous and a team player with a positive working attitude, preferably with a keen interest in sports

3. Possess strong interpersonal and communication skills

4. Proficient in MS Office applications and minutes writing

P0002

Working location: Alexandra

Working hours: 10am to 6pm (Monday to Friday)

JOB DESCRIPTION

· Arranging and hiring manpower required to stage an event into their various departments

· Responsible for providing leadership, motivation, direction, and support to team members

· Travel on site to inspect ongoing arrangements, preparations, and changes needed to meet the needs of the client

· Ensuring compliance with insurance, legal, health and safety obligations

· Communicating with the Public Relations and Marketing department to promote and publicize event

· Engaging with vendors throughout the event planning process to learn requirements and goals

· Perform post-event tasks promptly such as measuring the success of the event, objectives that were set for the events as well as review for improvements

· Research market, identify event opportunities and interest generation

JOB REQUIREMENTS

· Diploma in any field

· Prior experience in the events industry will be an advantage

· Results-oriented, ambitious and positive working attitude

EA Reg. Number: R21100629

EA License Number: 22C1278

Responsibilities

1. Assist in planning and conceptualising sports/ social activities within budgeted funds

2. Organise activities and ensure smooth execution

3. Monitor and evaluate the success of the activities, investigate trends, recommend and implement modifications to improve effectiveness

4. Provide secretariat support to Sub-committees/ Sections

5. Prepare timely reports

Any other task as assigned by the Sports & Events Manager

Requirements

1. Minimum Diploma with at least 2 years’ relevant working experience

2. Meticulous and a team player with a positive working attitude, preferably with a keen interest in sports

3. Possess strong interpersonal and communication skills

4. Proficient in MS Office applications and minutes writing

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The incumbent will provide support to the Department of Chemistry, Faculty of Science. Duties and responsibilities include, but are not limited to the following -

1) Organise events and special programmes

• Plan, coordinate and execute the Department's initiative events.
• Organise public relations and marketing events, from planning to implementation, and increase the visibility of the Department.
• To engage internal and external stakeholders.
• Create event publicity materials for events.
• Source and implement ideas to improve publicity for the Department.
• Any other duties as assigned.

2) Provide administrative support for events and activities

• Be responsible for the budget and expenses.
• Review and process applications/registration.
• Attend to queries pertaining to the events and special programmes in a timely manner.
• Prepare the expenses and other necessary reports (if any) when the events and special programmes cycle ends.
• Draft event release timely for publicity.
• Update the alumni database, including regular clean-up and maintenance.
• To archive the documentation regularly.
• Any other duties as assigned.

Qualifications/Requirements/Other Info

• Possess a University degree/diploma
• Possess excellent communication skills and interpersonal skills.
• Creative and strong problem-solving skills.
• Positive work attitude, self-driven, team-oriented with a strong service mindset.
• Able to handle multiple projects/events on a tight timeline.
• Independent and a self-starter yet a team player with an eye for details.
• Meticulous and comfortable working with numbers.
• Proficient in Microsoft Office, web design and drafting for newsletters.
• Similar work experience in the same areas would be advantageous.

- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.

- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

P0002

Working location: Alexandra

Working hours: 10am to 6pm (Monday to Friday)

JOB DESCRIPTION

· Arranging and hiring manpower required to stage an event into their various departments

· Responsible for providing leadership, motivation, direction, and support to team members

· Travel on site to inspect ongoing arrangements, preparations, and changes needed to meet the needs of the client

· Ensuring compliance with insurance, legal, health and safety obligations

· Communicating with the Public Relations and Marketing department to promote and publicize event

· Engaging with vendors throughout the event planning process to learn requirements and goals

· Perform post-event tasks promptly such as measuring the success of the event, objectives that were set for the events as well as review for improvements

· Research market, identify event opportunities and interest generation

JOB REQUIREMENTS

· Diploma in any field

· Prior experience in the events industry will be an advantage

· Results-oriented, ambitious and positive working attitude

EA Reg. Number: R21100629

EA License Number: 22C1278

Responsibilities

1. Assist in planning and conceptualising sports/ social activities within budgeted funds

2. Organise activities and ensure smooth execution

3. Monitor and evaluate the success of the activities, investigate trends, recommend and implement modifications to improve effectiveness

4. Provide secretariat support to Sub-committees/ Sections

5. Prepare timely reports

Any other task as assigned by the Sports & Events Manager

Requirements

1. Minimum Diploma with at least 2 years’ relevant working experience

2. Meticulous and a team player with a positive working attitude, preferably with a keen interest in sports

3. Possess strong interpersonal and communication skills

4. Proficient in MS Office applications and minutes writing

Events Executive [RSIS]

The S. Rajaratnam School of International Studies (RSIS), a Graduate School of Nanyang Technological University (NTU), is a leading professional school of international affairs and policy-oriented think tank. The School invites suitably qualified individuals for the position of:

EVENTS EXECUTIVE

The successful candidate will report to the Head of Events and assume the following responsibilities:

• Provide administrative support for RSIS’ Events Unit;
• Assume the role of Event Lead for events;
• Assist the Event Supervisor to organise and manage events with responsibilities for all administrative and logistical tasks including, where necessary, liaison with speakers and guests, flight and accommodation arrangements, vendors liaison, budget management, conducting of rehearsals and virtual test calls;
• Monitor the progress of event planning and execution;
• Ensure the event administrative and operational requirements are met; and
• Ensure compliance with RSIS and NTU policies and regulations.

Requirements:

• Degree/Diploma with minimum 3 years’ relevant experience.
• Strong communication, organisational and interpersonal skills.
• Proficiency in MS Office applications.
• Proficiency in virtual events software is preferred.
• Knowledge of ITQ/ITT process for procurement of goods and services is preferred.

All applicants should submit the following:

• A cover letter specifying how your qualifications match the job description; and
• A detailed curriculum vitae.

We regret that only shortlisted candidates will be notified.

For further information about RSIS, please visit our website: www.rsis.edu.sg.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

Primary Roles/Responsibilities

Events Management and General Administrative Support

Events Management
a) Assist in the logistic planning of upcoming events (workshops, seminars, dialogues)
b) Assist with sourcing vendors/getting quotes for the venue, catering and hotels.
c) Work with the lead of the event to manage the budget of the event.
d) Prepare all materials/signages/name tents needed for the event.
e) Put up signages and ensure venues are booked in advance.
f) Coordinate transport for transfer of participants to event venue.
g) Handle problems that may arise to ensure event goes on smoothly.

General Administrative Support
a) Organize interviews
b) Tracking of staff leave for IES Leadership’s overview of leave approval
c) Provide hospitality to funders/visitors to the institute
d) Support in IES development plans as advised by IES Leadership
e) Assist with the institute’s events on logistics/hospitality
f) Assist to follow up on needed actions from members of working committees
g) Distribution of postal mails/incoming books to staff
h) Any other ad-hoc duties as assigned by IES Leadership

Secondary Roles/Responsibilities
Secretarial support to the Director’s Office (Director & Leadership Team)
a) Provide the full spectrum of secretarial support to the Director’s Office
b) Scheduling of appointments/internal and external meetings
c) Making flight arrangements for the Director/IES Leadership Team
d) Preparation of Director’s/IES Leadership’s meeting materials
e) Coordination of Director’s/IES Leadership’s team’s research admin portfolio
f) Drafting of email correspondences as instructed by Director/IES Leadership
g) Submission of Director’s and IES Leadership’s Team’s travel and hospitality claims
h) Allocation of Director’s and IES Leadership’s Team’s corporate card expenses in CONCUR
i) Acting as the key liaison person for appointments for the Director’s Office
j) Gatekeeper to Director’s Office administration

Qualifications

• Bachelor's degree with at least 3 years of relevant experience in administrative work and events
• Independent worker who is well-organized, able to multi-task and work under tight deadlines
• Dynamic and resourceful person with good organizational skills, time management and interpersonal skills
• Excellent command of spoken and written English
• Proficient in Microsoft Office Applications, particularly MS Word, PowerPoint, and Excel
• Adaptable and proactive problem-solver
• Prior experience in working with Senior management will be advantageous.
• Prior experience in events management is desirable.

More Information

Location: Bukit Timah Campus

Organization: Lee Kuan Yew School of Public Policy

Department : Institute for Environment and Sustainability

Employee Referral Eligible:

Job requisition ID : 23077