Job Summary:

We are seeking a dedicated Corporate Affairs Executive to manage and grow our corporate client relationships. This role involves sourcing and recruiting potential clients, overseeing corporate accounts, responding to inquiries, handling tenders, and ensuring efficient administration of ongoing classes. The ideal candidate will have a strong background in client account management and experience with invoicing, purchase orders, and billing processes to ensure smooth payment cycles for our corporate clients.

Key Responsibilities:

Account and Relationship Management

• Serve as the primary point of contact for corporate clients, responding to inquiries, identifying, negotiating, and closing business deals.
• Build strong rapport with new and existing clients, maintaining positive, professional relationships and achieving high customer service standards.
• Propose, customise, package, and present courses, programmes, and services that meet clients’ needs.
• Prepare budgets and develop quotations based on project/ course requirements, ensuring accuracy and alignment with client expectations and profit margins.
• Support academic development in ensuring the design and development of courses, materials, assessments etc meet clients’ needs.
• Support business development by identifying client needs and promoting additional services that align with inlingua’s offerings.

Class Administration and Coordination

• Manage the setup and coordination of ongoing classes for corporate clients, including scheduling, assigning teachers, and ensuring all logistical needs are met.
• Prepare and update class schedules, materials, and necessary documents (e.g., Certificates, reports) for the course duration.
• Engage and coordinate with external vendors for necessary logistical needs (e.g., venue booking, client reservations, catering if required)
• Monitor class progress, address any client or teacher concerns, and ensure client satisfaction throughout the course duration.

Invoicing and Billing

• Oversee end-to-end invoicing processes, including generating, reviewing, and sending invoices to corporate clients in a timely manner.
• Handle purchase orders (POs) and ensure alignment between invoicing and POs for accurate financial tracking and records.
• Coordinate with clients to resolve any billing discrepancies, follow up on outstanding payments, and ensure smooth payment collection.

Payment and Financial Records

• Prepare billing statements, track client payments, and update internal systems to reflect accurate financial data.
• Work closely with the finance department to manage payment schedules, reconcile payments received, and maintain organised records for auditing and reporting purposes.

Tender and Proposal Management

• Seek out and manage corporate tender processes, including reviewing RFPs, preparing and submitting proposals, and handling any related documentation.
• Coordinate with relevant departments to gather necessary information for proposals, ensuring that all submissions meet client and company standards.

Business Development

• Identify opportunities for client retention and upselling of additional services to meet corporate client needs and enhance service offerings.
• Contribute to team discussions and strategies aimed at expanding the corporate client base and improving service delivery.
• Seek out business opportunities and market the school’s courses, programmes, and services to potential markets, partners and clients.

Requirements:

• Bachelor’s degree in Business Administration, Accountancy, or a related field preferred.
• 2+ years of experience in account management, invoicing, and billing, ideally within an educational or service-based organisation.
• Strong organisational skills with the ability to prioritise tasks and manage multiple client accounts and projects simultaneously and efficiently.
• Demonstrated experience managing projects from start to finish, ensuring that deadlines, client expectations, and quality standards are consistently met.
• Excellent verbal and written communication skills with a customer-focused approach to building and maintaining professional relationships.
• Detail-oriented and proficient in handling financial records, invoicing, and billing to maintain accuracy and compliance in all transactions.
• Proficient in Microsoft Office Suite
• Experience with school management systems or financial systems is a plus.

December 2024 - March 2025 (4 months)

Job Duties and Responsibilities:

• Management of CEO's diary, appointment schedules and travel arrangements
• Co-ordinate investor road shows, meetings and telephone/video conferences
• Prepare documents/correspondences/reports that are sensitive and confidential in nature and ensure consistency in branding guidelines
• Prepare presentation materials and collate reports
• Update and maintain Customer Contacts database - Attend to guests and screen calls
• Maintain e-filing of documents on cloud for ease of reference and archival
• Maintain budget and expense records, financial records and confidential files
• Taking meeting minutes Board-Related Matters (work hand in hand with CFO)
• Travel management including visa application, price comparisons for flights and hotels and flight routes options and expense reimbursements
• Manage portal for board material
• Provide support as needed for coordination of personal matters
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf

Supervisory Responsibilities: None

Job Requirements:

Essential Qualifications

• Fluent English language speaker – written and spoken.
• Proficiency in Microsoft Applications such as Word, Powerpoint and excel skills required
• Experience in organising international travel
• Previous experience as an EA/ Secretarial in professional services
• Ability to work independently when CEO is away
• Client liason skills

Required skills

• Confidence and ability to deal with senior management across a global business
• Ability to liase across multiple time zones
• Proactive, solution finder
• Good attention to detail
• Highly organised and methodical with the ability to multi-task
• Excellent communication skills – being able to navigate well with a large team
• Ability to work well under pressure
• Excellent time management skills

Overall in charge of the company's HR & Accounts Work and general day-to-day office administrative duties.

Report directly to the Director.

Fresh graduates are welcome!

Accounting Responsibilities:

• Verifying suppliers invoice, intercompany transaction
• Preparation of invoices, Purchase Order, Payment Voucher and Cheque Payment to Supplier
• Checking, verifying and processing expenses claimed by staffs(Petty Cash)
• Monitoring cash flow, and aging report
• Daily bookkeeping
• Monitor A/R & A/P
• Profit Balance Loss
• Xero software knowledge would be advantage

HR Responsibilities:

• Assist with foreign employee related queries
• Assist with preparation and issuance of Appointment Letters
• Assist with Payroll
• Arrangement of Employee Team Bonding Event
• Infotech knowledge would be advantage

Administrative Responsibilities:

• Handle company confidential documents
• General administrative duties
• Assist with marketing tools such as Facebook, Instagram

Requirements:

• Proficient Microsoft Office(Word,Excel)
• Able to work independently and multi-task efficiently
• Positive work attitude and display initiative to resolve problems independently

Roles & Responsibilities

• Update records for accounts payable and petty cash processing.
• Review AP aging reports and highlight any exceptions.
• Reconcile vendor statements of account (SOA) with company records, focusing on major suppliers.
• Update accounts receivable records regularly.
• Prepare the general ledger according to assigned audit schedules.
• Manage monthly and yearly closings for small entities.
• Handle the full set of accounts for small entities.
• Assist in preparing GST returns, corporate income tax returns, and ECI filings.
• Support quarterly, half-yearly, and year-end stock takes led by the finance department.
• Prepare stock take variance reports for review by superiors.

Job Requirements

• Minimum Diploma in Finance, Accounting, or a related discipline.
• At least 2 years of experience handling a full set of accounts.
• Strong analytical and problem-solving skills.
• Detail-oriented with the ability to multitask and meet deadlines.
• Prior experience in the retail industry is preferred.

Interested candidates please apply online or send your latest CV to [email protected]

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use and/ or disclosure of personal data by AlwaysHired and its affiliates for the purpose of job application processing and administrative purpose, in compliance with the relevant provision of personal data protection act.

Tan Kian Boon (AJ)

Registration Number: R24123934

AlwaysHired Pte Ltd

EA Licence No: 24C2293

We are looking for a dedicated Project Management Executive to join our team. This position is open to local candidates and is crucial for supporting our Project Management and Engineering teams. The ideal candidate will have a keen interest in data analysis and project coordination, specifically focusing on data collection and analysis. This is an excellent opportunity for someone looking to make a meaningful impact in a dynamic environment.

Job Description

• Data Collection & Analysis: Support the project team by collecting, organizing, and analyzing PQCP data to ensure all project quality standards are met.
• Project Coordination: Assist project managers in tracking project timelines, deliverables, and milestones to ensure timely completion.
• Documentation & Reporting: Prepare, review, and manage documentation related to project quality and compliance, including reports, summaries, and status updates.
• Process Improvement: Identify areas for improvement in project workflows and support the team in implementing efficiency-enhancing strategies.

Requirements

• Diploma or Degree in Project Management, Engineering, Data Analysis, or a related field.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with data analysis tools is a plus.
• Strong communication and organizational skills.
• Ability to work both independently and as part of a team.
• Detail-oriented with a commitment to maintaining high-quality standards.

Responsibilities:

· End-user support for computers, mobile devices, software &applications

· User Account Management (Create Account/Email, etc.)

· Installation, Maintenance and troubleshooting of workstations, laptops, and printers in a Windows-based environment.

· Support on Video and Audio Conferencing

· Maintenance of IT stocks and asset lists

· All vendors co-ordination and IT management services

· Any ad-hoc service request by Management

Requirements:

· Diploma in Information Technology or IT-related experience

· Preferred experience in a desktop support role

· Proficient in Microsoft Windows 10,11

· Experience with Server and Active Directory services will be an advantage.

· MS365 Azure Administrator

· Willing to learn and work as a team.

Job Description

• Manage work pass applications, renewals, cancellations and all related matters.
• Monitor and arrange for worker training (core trade and other courses/licenses) and all related matters
• Handle insurance policy applications, renewals, cancellations, and all related matters.
• Maintain and update the employee records.
• Assist in month-end closing and financial reporting.
• Assist in tracking, monitoring, and reporting project budgets and expenditures.
• Any other administration, accounting and ad-hoc duties assigned by management.

Requirements:

• GCE “O” level, Diploma or degree holder in Accounting/Finance or equivalent.
• Min. of 2 years of related experience, candidates with more experience are welcome to apply.
• Good knowledge of MS Office and MS Excel.
• Reliable and self-motivated.
• Good communication and interpersonal skills.

Job Summary

We are seeking a motivated and customer-focused Retail Sale Executive to join our dynamic team.

The ideal candidate will have a passion for technology and sales, along with excellent communication skills.

Job Descriptions

Product Knowledge:

• Educate customers on the benefits of different products and help them make informed purchasing decisions.
• Stay updated on industry trends, new product launches, and competitor offerings.

Customer Service:

• Provide good services for customer in finding products.
• Listen to customer inquiries and concerns and provide knowledgeable responses.
• Offer product demonstrations and explain features, benefits, and pricing.

Merchandising and Stock Management:

• Ensure products are displayed attractively and shelves are well-stocked.
• Monitor inventory levels and communicate any restocking needs to management.
• Assist with inventory management tasks such as stock replenishment, stocktaking, and product ordering.

Team Collaboration:

• Work collaboratively with colleagues to achieve sales targets and maintain store standards.
• Participate in team meetings and training sessions to enhance product knowledge and sales skills.

Working schedule & Salary package

• 6 days working per week (11.00am – 9.00pm), 1 day off per week.
• You can choose your off day on special occasions.
• $2,600 - $2,800 SGD (During probation period)
• $2,900 - $3,300 SGD (After probation period)
• No sale KPI needed!!

What we offer

• Up to 35days Annual Leave
• Annual salary increment & Bonuses!
• Medical / TCM / Optical / Dental claims!
• Short period promotion!
• Career progression
• Job training

Requirements

• 1-2years retail sales background experience will be an advantage.
• Candidate with no relevant experience also welcome as trainee.
• Min Diploma and Degree in any field for foreigners’ applicants only due to insufficient quota.
• Singaporean / Singapore PR / LTVP are also welcome!

Application closing 10 Nov 2024

Work hours:

Monday to Friday 8am to 5pm

Location : CCK

Job Description:

Key Duties:

- Management and update of the school website

- School event photography and videography

- School event multimedia editor

Secondary Duties :

- Management and update of e-Broadcast materials

- Assist with management of ICT inventory

- Assist with PA and AVA management

- Assist with deployment of devices (for mass events, MCCA, etc.)

- Assist with loan of ICT equipment

Assist with provision of ICT services

Job Requirement

1 year relevant work experience in school ICT - related environment

Qualifications:

At least an ‘A’ level graduate; or 

At least a diploma holder in one of the local polytechnics; or 

At least an ITE graduate (or that of Higher Nitec)

Skills:

Basic video editing (any suitable tool / software) 

Well-versed in MS Office 

Well-versed in Google 

Well-versed in Gmail 

Able to take videos using a video camera 

Able to take photographs using a DSLR

We are looking for individuals with positive and outgoing personality willing to take up our front line customer service position. You will be working in the front line providing quality service to customers, handling their transactions and responding to their queries. Your responsibilities will include:

• Attend to customers’ requirements, feedback and complaints in an efficient and service-oriented manner via front desk service, phone and internet enquiries
• Effectively explaining company policies and services to customers
• Handle day-to-day operational duties of the school, which includes but are not limited to fees transactions
• Perform basic accounting and reporting duties
• Perform general administrative duties
• Perform the above duties as part of the customer service team

Requisites

• Strong interest in customer service and relationship-building
• Team player with good communication and interpersonal skills with good command of spoken and written English
• Highly responsible, organized and able to multi-task and work independently
• Preferred applicant with diploma in customer service but any diploma holder may apply
• Fresh graduates may apply but customer service experience will be an added advantage
• Able to work under pressure and in a fast-paced environment
• MUST work weekday evenings
• MUST work shift and weekends (BOTH Saturdays and Sundays)
• Actual monthly remuneration will depend on the actual designation and background of applicant

MNC Oil & Gas company.

• 5 working days
• Location: Tuas, shuttle and trasnport allowance provided
• Bonus, Extra Annual leave, Medical and Dental Benefits

Job Scopes:

• Oversee HR functions: recruitment, payroll, training, and performance management.
• Manage work pass applications, visa renewals, cancellations, and repatriation.
• Handle Workman’s Compensation, Group Hospital & Surgical Claims, and medical benefits.
• Maintain accurate personnel records.
• Manage recruitment from job postings to hiring decisions.
• Administer compensation claims, healthcare, and welfare programs.
• Resolve staff queries on medical claims and benefits.
• Plan company events: annual D&D, Seventh Month Prayers, and team activities.
• Serve as primary contact for HR queries, providing policy guidance.
• Provide secretarial support to the Managing Director and department heads.

Requirements:

• At least 3-4 years of experience in HR roles
• Proficient in MS Office software
• Knowledge of HRMS system will be an added advantage
• Good understanding of local employment laws and work pass regulations.

Aurora Asia Pacific (21C0671)|Ying Kee (R21103783)

One of the oldest nurseries in Singapore, Prince’s has 50 years’ experience in the industry. Started out humbly as a flower shop, Prince’s has evolved into a full-fledged landscape design and installation specialist. At the international front, our global connections ensure that Prince’s meets the needs of our customers. Strategic alliances with Europe, Australasia, and Asia have been a boon to our service-oriented culture.

Position: Procurement Coordinator/Executive

Role Duties:

• Work closely with operations department to handle materials delivery.
• Coordinating with Suppliers and Operations and Finance in purchasing process and procedures.
• Prepare Price Comparison Reports.
• Generate Purchase Orders.
• Do assessment of vendor performance evaluation.
• Provide mentorship and training to fellow employees.

Candidate Profile:

• Minimum GCE ‘O’ levels with at least 5 years relevant experience.
• Related certificates in Procurement / Purchasing / Supply Chain will be advantageous.
• Experience in landscaping industry.
• Some knowledge in shipping practice such as import and export documentation i.e. packing list, Certificate of Origin, Letter of Credit, permit declaration and other relevant documents, Import Clearance and terms like FOB, CIF and etc.
• Excellent business network and supplier contacts from landscaping and construction industry is highly desirable.
• Good command of both spoken and written English, similar grasp of Mandarin would be advantageous as the applicant will have to deal with Chinese speaking suppliers.
• A good team player able to interact with people from all levels.
• An independent individual who works well under pressure.

We regret to inform only shortlisted candidates will be contacted. Thank you for your interest to join the Prince’s family.

Role Overview

Join our dynamic team as a Business Consultant specializing in B2B sales. You will focus on a comprehensive range of marketing services, including SEO, SEM, Paid Social (Facebook, Instagram, LinkedIn, WeChat), Content Creation, Website Development, and Government Grant Solutions. This role demands a proactive sales approach, involving cold calling and other strategic activities to drive business growth.

Location: 1 Grange Rd, Level 7 Orchard Building, Singapore 239693
Hours: Monday to Friday, 9am to 6pm
Salary: Basic + Incentives + Commission (Uncapped)
Benefits: Performance Bonus, Annual Flexi-Cash Benefits

Key Responsibilities

Prospecting and Cold Calling:

• Identify and reach out to potential clients via cold calling and lead generation.
• Educate prospects on our diverse services and solutions, emphasizing benefits and value propositions.

Appointment Setting:

• Arrange and coordinate appointments with prospects, ensuring smooth logistics.

Client Relationship Management:

• Build and maintain relationships with new clients, understanding their needs and proposing tailored solutions.
• Cross-sell and upsell additional services to meet evolving client requirements.

Market and Competitor Analysis:

• Stay updated on industry trends, market developments, and competitor activities.
• Leverage insights to identify growth opportunities.

Key Requirements

• Min. 1 year in B2B sales; cold-calling experience
• Strong negotiation and communication skills, both written and verbal.
• Proficiency in CRM software and MS Office Suite.

Interested and have no experience? Fret not!

Click APPLY NOW or text +65 9759 6862 for a confidential discussion with our HR team.

We look forward to having you on our team!

Job Description:

• Competent in reading and understanding drawings and perform measurements.
• Competent in preparing Bills of Quantities.
• Competent in understanding tender/contract/document/specifications/terms of contract
• Competent in analysing quotations/prices/rates, build-up rates and perform pricing
• Competent in performing contract administration including but not limiting to valuation of payments and variations claims in accordance to contract requirements
• Competent in performing all tender activities necessary for the procurement of new projects
• Competent in performing any other activities in connection with the businesses of the holding company
• Competent in working independently as well as with a team
• Participate in any activity ancillary to the company's other objectives e.g. charity events
• Competent in completing required obligations within stipulated timings and other constraints

Job Requirements:

• Bachelor's Degree in Quantity Surveying
• Minimum 3 years of working experience, preferably in the construction industry
• Proficient in Microsoft Office Tools

The incumbent is responsible for the management and reporting of financial data of an organization. Their main duties include preparing financial statements, examining and analyzing company’s accounts and ensuring compliance with financial reporting and other standard accounting procedures

Requirements

· Diploma in Accountancy

· At least 3 years’ experience in accounting

· Knowledge of MYOB accounting

Job Description:

- Handle full set of accounts, including Accounts Payable (AP), General Ledger (GL), and inventory.

- Assist in processing invoices, payments and receipts in a timely and accurate manner.

- Monthly bank reconciliations and general ledger adjustments

- Maintain accurate financial documentation and book-keeping.

- Prepare supporting documents for audits and GST returns.

- Assist with administering payroll, monthly CPF submission and maintaining employee records.

- Administer staff Leave and MC applications.

- Maintain and track office equipment inventory and renewal of subscriptions.

- Liaising with vendors on payment and delivery matters.

- Provide administrative support to the management team as needed.

Job Requirements:

- Minimum Diploma in Accounting, Finance, Business Administration or equivalent certificates.

- Experience in using accounting software e.g. XERO

- Strong understanding of basic accounting principles and practices.

- Proficient in Microsoft Office Suite, particularly Excel.

- Excellent attention to detail and organisational skills.

- Ability to work independently and as part of a team.

- Values honesty, integrity and confidentiality.

- Fluent in Mandarin (read and write) to communicate with overseas Finance department

- At least 3 years of working experience is preferred.

Overall Job Objectives:

The Assistant Manager / Senior Executive (Content Development) will play a key role in the operations of the Exhibition Programming and Content Development department, through assisting with content production, project management and the administration of exhibitions and other programmes.

They will support various other gallery departments to ensure the timely production and dissemination of content for platforms such as the website, publications and social media that upholds STPI’s content and communication standards.

Core Responsibilities:

Exhibition Research and Production

1. Support Manager (Content Development) in planning and executing exhibitions, and related content and programming, including but not limited to:

• Drafting curator’s agreements
• Coordinating collateral deadlines such as for exhibition catalogues and wall texts
• Copychecking collaterals such as artwork labels and building banners
• Administering procurements and payment matters
• Render exhibition layouts in SketchUp
• Collating slides for talks programmes
• Obtaining image permission for collaterals

Content Development

1. Collate, edit and/or organise project and artwork information pertaining to a Visiting Artist Programme (VAP)
2. Develop and maintain artist biographies for new VAP artists
3. Transcribe and edit audio materials for use in exhibition videos and the website
4. Research, update and maintain the list of VAP artists news
5. Develop and/or edit content for the Sales and VIP teams when necessary for art fair applications and patronsevents
6. Support the content development of STPI’s website, including:

• [During the pre-launch phase] Support Manager (Content Development) in preparing content for upload onto the new website interface, including but not limited to content clean-up and organisation
• Updating and maintaining the publication calendar for the website
• Supporting the Communications team with the timely upload of content materials onto STPI’s website
• Analysing website analytics in order to gain insights and make strategic suggestions

Other Departmental Tasks

• Upkeep of the STPI Library, including updating the database, ensuring the organisation of the physical library, and facilitating and tracking loans
• Upkeep and contribute to the institutional and arts professionals contact list
• Support all departments in copyediting, fact checking and copywriting duties
• Support talks, symposium and other programming administration work

Any other ad-hoc duties as assigned by Reporting Officer

Job Specifications:

• Degree in art history or other related subjects in the humanities, with at least 2-3 years of relevant work experience
• Curatorial experience preferred
• Possess excellent research, writing, communication and interpersonal skills
• Possess public speaking skills
• Creative and innovative mindset
• Keen interest in and knowledge of contemporary art and its practices
• Proactive, team player
• Good project management and organisational skills
• Ability to manage multiple projects simultaneously

Job Description- International Sales Executive

We are an internationally renowned glass manufacturer and seller in China. Now we are opening and expending for Singapore branch business.

Job Responsibilities

1. To identify and develop new markets for expansion of business.

2. Responsible for all commercial sales in the region.

3. To oversee and manage relationship with overseas customers.

4. To formulate product and pricing strategies for the growth of business.

5. Responsible for market analysis, sales planning and any other useful information for management review.

6. Basic + commission.

7. Any ad-hoc duty as given.

Job requirements

1. Minimum of 1-year experience of import and export.

2. Familiar with various processes of international trade sales, and has good communication skills.

3. Proficient in using various Internet tools to develop customers, with strong business awareness and Negotiation skills .

4. Traveling will be required (20% of time).

Purchaser Executive

Woodlands

$2400t o $2800

5 days Mon to Fri 830am to 530pm

Job Tasks:

1. Create a Purchase Order
2. Keep track of orders to ensure timely delivery
3. Coordinate with internal divisions to ensure the quantity and quality of received items
4. Verify vendor’s invoice with purchase order and delivery order
5. Discuss product quality concerns and any other inconsistencies with suppliers.
6. Monitor warehouse stock inventory level to ensure sufficient stock available
7. Maintain updated records of suppliers, goods, costs, and lead times.
8. Communicate with suppliers on documentation like (MSDS, product spec, etc.)
9. Conduct a weekly inventory check
10. Participate in the Annual Stocktake
11. Any ad hoc duties assigned by the Superior

Requirements:

1. Certificate in Logistics/Supply Chain Management or equivalent
2. Min 1 year in manufacturing environment

Interested personnel kindly contact WhatsApp: https://wa.me/6592994753 (Marcus)

OR

Email to : [email protected]

Tan Meng Liang Reg No: R23115923

The Supreme HR Advisory Pte Ltd EA No: 14C7279