This position will start off as about 10 months contract.

Location:
Seng Kang Secondary School

Responsibilities:

Reception

1. Greet persons entering organization,assisting walk-in stakeholders, including parents and students, with their enquiries and requests.

2. Handle telephone calls, screen, and direct calls, take and relay messages, provide information to callers.

3. Monitor visitor access and maintain security awareness.

4. Receive, sort and record mail, and deliveries.

5. Ensure knowledge of staff movements in and out of organization

Admin

1. Monitor and assist to maintain office equipment and assist to control and stock take of office inventory update Finance officer to ensure when stock is low.

2. Issue lockers and keys to staff. Keep proper records of keys and lockers issued.

3. Assist to schedule appointments when required.

4. Prepare correspondence and documents eg Filing and typing, prepare certificates for school events, arrange for collection of testimonials etc by graduated students etc etc.

5. Keep proper record in soft copy the title of letters issued out by school and ensure that a copy of the letters is filed.

6. Assist in sorting out of uniforms donated items.

7. Shredding of information.

8. Assist in checking the completeness of FAS documents submitted by the parents.

Others

1. Assist in attending to sick students and updating parents, teachers and with presence of mind to alert AM/AE/SL/HODs if he/she deems the condition is serious. Officer may be sent for first aid training.

2. Any other duties as assigned by Administration Manager (AM), Administrative Executive(AE) and School Leaders(SL).

Working Hour:
Mondays to Thursday, 7:30am to 4:00pm

Friday, 7.30am to 1.00pm

Salary:
$1800

Thank you!

Glendon Toh
Cornerstone Global Partners
EA: 19C9859
Reg no: R1982182

Job Description

• Contribute to HR Specialist Services team in ensuring the timely and accurate HR related payment / reimbursement / manpower billing / honorarium processing for all the institutions and departments in NUHS.
• Ensure that the assigned service level agreement (SLA) and key performance indicators (KPIs) are consistently met.
• Execute the HR processing and ensure the services are delivered in line with NUHS policies and relevant Legislation requirement.
• Develop and maintain good working relationships with stakeholders (e.g. internal Shared Services cross teams, department admin and various institutions business partners).
• Propose appropriate improvements for work processes to raise the overall employee experience and efficiency.
• Perform any other assigned duties/projects.

Job Requirements

• Preferably 1 years of HR experience, fresh polytechnic graduates are welcome.
• Past working experience / knowledge in finance / payroll administration in healthcare will be an added advantage.
• Competent in MS Office (Excel & Word).
• Meticulous, independent, initiative with problem-solving and critical thinking skills
• Team player who is able to thrive in a fast-paced environment.
• IT Savvy and comfortable with the use of Microsoft Excel to handle large amount of data.
• Organised, meticulous and team player.

You will be part of the HR shared services team that provides HR operational support to all NUHS institutions in accordance with our service level agreements (SLA) and key performance indicators (KPIs). The scope of HR operational support covers the entire end-to-end employee lifecycle administration ranging from onboarding through to employment contract management and offboarding.

Job Responsibilities

• Support HR-related inquiries received from employees via phone calls and email.
• Manage the inquiries using available system, this includes logging of the cases received, re-assigning to other teams where the inquiries cannot be answered by HR Support Centre, to closure within SLA.
• Create and maintain HR-related frequently-asked questions (FAQs) on the intranet and HR chatbot.
• Keep the HR Support Centre knowledge database updated.
• Prepare regular and adhoc reports for management analysis.
• Participate in activities to promote the services of HR Support Centre, such as the design of posters and roadshows.
• Assist with HR Operations work matters as assigned, such as follow up with vendor on background screening report for candidates, respond to reference check requests received for former employees, verify vendor invoices and prepare information for audit exercises.
• Identify potential areas of improvement and be part of the team to develop suitable solutions to improve productivity, enhance work quality or meet service delivery gaps.
• Any other duties deemed reasonable and necessary by the business.

Candidate Requirements

• Diploma in Human Resource or Business-related discipline.
• IT savvy and comfortable with the use of Microsoft Office applications.
• Minimum 1 year of relevant experience.
• Able to manage high-volume activities and handle data confidentiality.
• Able to work under tight timeline and respond to changing priorities.
• Able to work effectively in a performance-driven environment and collaborate well with stakeholders.
• Proactively look out for opportunities to enhance work efficiency and effectiveness.
• Able to think on your feet, problem solve effectively and respond positively to changing priorities.
• Organised, meticulous and proactive.
• Independent yet a team player with good interpersonal skills.
• Open to changes in job portfolio within HR shared service team due to re-organisation, resource allocation re-prioritisation and demonstrated strengths and growth potential.

Full and Part Time Position available

1. Monitor and support company’s operation, outlets and delivery functions.

2. Assist company’s operation and internal control procedures.

3. Advice on the operation and management of the outlets with required analysis and proposal on the operation’s efficiency

4. Assist the Operations Manager to perform duties to execute marketing, and operational plans with goods’ sales promotion packages.

5. Attend to customer queries whenever necessary via email or text

6. Able to handle guest feedback/complaints concerning food quality and service

7. Ensuring compliance with licensing, hygiene and health and safety legislation/guidelinethrough systematic filing

8. Communicate internally important feedback from customers

9. Preparing delivery note & arrange drivers for delivery.

10. Manage and oversee e-commerce platform

11. Provide feedback to management with regards to the supplier management and product quality issues.

12. Responsible and monitor delivery functions by coordinating with the relevant parties

13. Assist in executing and processing daily sales report

14. Compile weekly sales reports and information to management, obtain sales target and KPIs given by the management

15. Handle other ad hoc duties, as and when required.

Job purpose:

You are part of the Device Connectors Sales team to identify business opportunities and generate profitable sales with the full range of Phoenix Contact products in both new and existing customers.

Creating a long-term business partnership and achievement of Regional DC Sales goals are ensured through a professional customer approach.

RESPONSIBILITIES:

• Achieving the overall Sales target with positive contribution margin in the assigned set of customers
• Maintaining a collaborative and aligned relationship as an integral part of the BA DC SEA Sales & Marketing Team
• Develop new customers and manage existing accounts.
• Regular customer engagement to foster a positive relationship.
• Maintaining a collaborative relationship with supporting departments with SEA Finance & Controlling, Supply Chain Management, Marketing Communication, Quality & Assurance.
• Assist Regional Sales Manager in timely report submission, other sales-related matters and ad hoc tasks or projects as assigned
• Updated with recent industrial and market business knowledge on area of responsibility:

1. By representing the company in attending industrial events and fairs, roadshows and formal business functions
2. Knowledge transfer within the BA DC SEA Sales & Marketing Team

REQUIREMENTS:

• Degree/Diploma in any discipline with at least 2 years in Indoor Sales experience.
• Proficient in Microsoft office application especially in MS Excel and MS Words
• Good communication, analytical and problem solving skills.
• Fluent in English in both written and spoken.
• Pleasant personality with initiative and customer-oriented.
• Disciplined, hardworking and able to perform under pressure.
• Detail oriented, resourceful and ability to work independently.

About the Company:

We are an established Tech company based in Singapore, specializing in providing cutting-edge technology solutions to our clients from government to MNCs to in-house projects.

About the Role:

As a rapidly growing company, we are seeking a Finance Executive to join our finance team and play a crucial role in supporting investments and sales.

We are seeking a dedicated, proactive and organised Finance Executive. You will play a crucial role in supporting the accounting and finance management function for investments and sales, including liaison with management and internal staff. If you are proactive with a positive attitude, we are inviting you to join our organisation.

Key Responsibilities:

· Design and maintain complex financial models and templates to support revenue planning, forecasting and budgeting for geographies in AP. Focus on optimizing level of detail, accuracy and clarity of calculations

· Perform revenue and revenue drivers analysis, leveraging relevant analytical techniques, AI and machine learning models

· Provide insights from data and present results to stakeholders through a combination of reports, dashboards and innovative technologies

· Proactively identify and communicate business implications of analysis and ability to simplify and present complex issues to stakeholders

· Perform systems maintenance and enhancements of revenue analytics database to ensure data relevance and accuracy

· Create beautiful engaging professional business powerpoint slides and decks for investment presentations and pitches.

· Make clear concise presentations of financial information during meetings

· Clear and detailed understanding of financial models and numbers provided by finance department.

· Work cross-functional departments and teams to generate financial modelling for Management

· Work closely and align with goals and expectations with CEO

· Any other work as assigned.

The ideal candidate should have the following qualifications:

• Diploma or above in Finance (Accountancy / Business) or equivalent with at least 2 years in financial analysis/accounting background. Fresh graduate is welcome.
• Demonstrates well-developed analytical, interpersonal, organizational, and communication skills
• Collaborates well with different teams from finance, systems, analytics and able to work through the matrix organization structure
• Ability to connect the dots and grasp conceptual models
• Good in data visualization and has superior analytical and problem-solving skills and strong attention to detail
• Ability to multi-task and prioritize in a fast-paced environment with a high degree of commitment to meeting timelines
• Excellent written and oral communication skills
• Expertise in Microsoft Excel, Powerpoint required. Conceptual knowledge of Power BI and financial database is beneficial.
• Positive attitude and proactive to independently think of problem solving and taking ownership
• Timeliness in all matter especially for meetings

Job Responsibilities :

• Administer the accounts payable function and maintain appropriate records
• Check to ensure online bank account numbers of suppliers are set up accurately and all payments are properly authorised.
• Reconcile bank statements.
• Invoicing
• Petty Cash Reimbursement
• Month End closing
• Data entry, administration duty and any other task as assigned.

Job requirements

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.
• At least 3 years of working experience in the related field is required for this position.
• Preferably Junior Executive specialized in Banking/Financial Services or equivalent.
• Accounting certificates is a must.
• Knowledgeable with Accounts Receivable, Accounts Payable, Banking/Payment, Month End closing, Project Costing and Petty Cash Reimbursement.
• Data entry, admin duty and any other task as assigned.
• Experience in Accpac Accounting system

Additional Info :

• 5 day's work week.
• Able to commence work immediately is an advantage.

Who We Are

At Inchcape Singapore, we operate a multi-brand vertically integrated business model, distributing and retailing world leading marques. We pride ourselves on the amazing team, products and services that we have built and represent. The driver behind our growth and reliable brand is OUR PEOPLE.

If you believe in delivering great performance, building lifelong relationships and enjoy leading and paving the way through innovation and continuous improvement, we want you!

Job Responsibilities

• Provide executive administrative support (e.g. filing, printing and data entry) to key management leaders (e.g. Managing Director & Directors)
• Manage and coordinate calendar and schedule of key management leaders. Provide timely updates to key management leaders on changes to their schedule and any key information
• Liaise with internal and external stakeholders on arrangement of business meetings
• Provide support and coverage in terms of receptionist duties when needed
• Manage and coordinate travel arrangements, meals and accommodation for key management leaders for their overseas business trips
• Collate, submit and track expenses on portals
• Participate and support internal company or employee related projects or initiatives.
• Provide coverage for Executive Assistant when on leave
• Undertake ad-hoc tasks/administrative support when the need arises

Job Requirements

• Preferably with Diploma in Business Administration or relevant discipline
• Someone with at least 2 years of proven executive assistant experience, preferably in a fast moving environment
• Someone with strong communication, organizational and interpersonal skills
• Someone who is agile, versatile in handling various stakeholders, and has a ‘can-do’ attitude
• Independent, resourceful, and has a pro-active personality
• Work well under pressure and tight deadlines

Responsibilities:

• Responsible for obtaining market research such as current trends in their niche and the needs and desires of consumers

• Building campaigns and promotions and conduct performance analysis

• Planning and implementing marketing strategies, may include creating or altering brand images to global market

• Assist creative department, and organize appropriate teams to perform each duty

• Creating engaging and informative content for the website, blog, social media, and any other content marketing channels that the business might leverage

• Participate in brainstorming sessions/discussions within team on how to improve in delivery of content on all social platforms

• Building sustainable relationships and partnerships with other key players such as vendors, advertising agencies, and creative artists as per the need

Requirements:

• Diploma/Degree in Marketing or related field

• Knowledge of market research practices and techniques

• Search Engine Optimization (SEO) certified (Preffered)

• Knowledge of E-commerce and social media platforms

• Experience analyzing data and proficient computer skills

• Minimum 3 years of working experience as a senior marketing manager

Interested candidates may drop us an email with your resume and portfolio at [email protected]. We regret only shortlisted candidates will be contacted.

Responsibilities:

• Conduct research on food trends, consumer preferences, and industry developments to enhance existing product quality and processes.
• Develop and test new product formulations considering taste, texture, nutrition, and shelf stability.
• Conduct R&D trials to produce samples for evaluation.
• Work closely with sales, production, and quality control teams to ensure product success.
• Stay current with food safety, labeling, and packaging regulations and standards.
• Document research findings, procedures, and product specifications.
• Occasionally travel on business trips to provide technical support and training to customers.
• Perform ad-hoc duties as assigned.

Requirements:

• Diploma/Degree in Food Science or a related field.
• Minimum of 1 year of relevant experience and/or training; or an equivalent combination of education and experience.
• Strong team player with a proactive approach and a positive attitude.
• Demonstrated creativity and innovative problem-solving skills.
• Willingness to travel overseas when necessary.
• Location: Pandan Loop (West)

1. Adminstrative duties - register book, update student particulars etc

2. Customer service - attend to parents emails and enquiries

3. able to work weekends and evenings

4. patient and able to work well with parents and young children

5. IT savvy

6. Minimum O levels or equivalent

7. Able to speak ,read and write Chinese as we are a Chinese Enrichment Cenre

Office located at Kovan

Job Description and Responsibilities:

Admin:

• Attend to customers’ enquiries on our services and requirements through various channels such as phone calls, emails and text messages
• Address any complaints or issues faced by customers and resolve them in an effective and timely manner
• Establish good rapport and support to customers
• Work closely with the Operations Team
• Data Entries
• Support daily admin and operations when necessary
• Front desk and administration duties as and when required
• Ad hoc administrative duties assigned

Requirements

Able to start work immediately

Positive working attitude

Able to wok independently and take up new challenges

Proficient in English and Mandarin or other dialects

Working hours: 0900 - 1800 (Mondays-Fridays)

Job Summary:

• Salary up to $4,300 + AWS + Average 2.5 Months VB
• Working Location: Central
• 5 days working day

Job Responsibilities:

• Assist the managers in overseeing the daily operations for Office Towers
• Attend to feedback and manage relation of occupants
• Investigate and follow up with appropriate methodology and effective defect rectification works
• Attend and manage fitting-out works to ensure house rules, authorities’ requirement and prescribed safety standards are complied
• Liaise and co-ordinate with contractors / vendors to ensure that their works/service delivery are completed on time and as per contract requirements and agreed KPIs
• Ensure timely implementation and completion in renewal of term contracts and statutory licenses
• Raise PO and certify job completion / delivery undertaken by contractors / vendors
• Manage and update online systems including occupant portal, digital directory, access control and online PTW

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration Number: R22108956

EA Licence No: 20C0426 (Elitez & Associates Pte Ltd)

Account/Admin

Full/Part time

Work Hours: Monday & Saturday (10am to 6pm

Roles and Responsibilities:

1,Manage and oversee all company accounts efficiently.

2,Handle CPF (Central Provident Fund) matters and ensure compliance.

3,Manage payroll processes accurately and in a timely manner.

4,Oversee and manage all aspects related to bank account operations.

5,Prepare financial documents and ensure readiness for accounting purposes.

6,Address and handle all government-related issues, ensuring compliance and timely submissions.

7,Handle staff salary disbursements accurately and in adherence to policies.

8,Manage staff leave records and prepare necessary documents for Profit and Loss statements.

9,Compile and organize end-of-year documents for submission to accounting, ensuring compliance with necessary regulations.

Job Title

Sr Executive / Deputy Manager

Department

Finance

II. JOB PURPOSE

The role holder is responsible for assisting Secretarial and accounting matters

III. KEY RESPONSIBILITIES

Will coordinate with external Company Secretary (advisors) to

maintain the company statutory registers and records

arrange for shareholder and director meetings

lodge and file in time all necessary documents required by law

incorporate new legal entities

provide administrative support in preparation of meetings

provide comprehensive legal and administrative support to the board

assist in the implementation of corporate strategies by ensuring that the board’s decisions are properly carried out and communicated

ensure that the company meets all its legal obligations

stay updated on relevant developments and changes in statutory and regulatory obligations

Assist Accounting/Finance department for accounting and banking/treasury related activities.

Assist other sr. finance team members to manage day to day finance/legal operation

communicate adequately with all stake holders.

Duties of a Singapore Company Secretary

Minimum Qualifications

Degree in Law/CS/ACA/MBA

Experience in Financial planning and reporting.

Experience in working on accounting software along with excellent working knowledge in MS Office.

Analytical approach.

Experience

1-5 years of p experience.

Work days

5.5 days a week – ONSITE

Job Descriptions

• Full spectrum of Human Resource functions and good understanding of Singapore Employment Laws
• Handling Adjunct Lecturer recruitment and CPE registration, negotiation of rate, contract for service and renewal and obtain documentation
• Handling of full-time staff appraisal and coordinate with Academic Department for Adjunct Lecturer Appraisal
• Maintain P-files of full-time staff & Adjunct Lecturers
• Manage staff leave and claims through HRIS
• Manage Work Pass applications, renewals, cancellations, and levy waiver Requests
• Administer staff training, including the collation and compilation of the company's training needs for implementation, applying for training grants, and submitting training claims.
• Submission of government and related claims, e.g. childcare leave, parental leave, NS claims, income tax (IR8A & IR21) matters etc.
• Arrange events / activities manpower support and duty roster
• Update employee’s handbook, staff benefit & compensation
• Organise team bond activities and birthday celebration
• Conduct HR related survey and report

Requirements

• Diploma or above in Human Resources Management or related discipline
• 3 - 4 years of relevant experience
• Independent, flexible, good stress management and able to respond to changing priorities
• Organized, meticulous and proactive
• Good IT literacy and knowledge of HRIS

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

As a Senior Executive, you will be responsible for the provision of end-to-end administration of at least 1 postgraduate medical programmes leading to NUS certifications. Your role encompasses project management and coordination with internal and external stakeholders. You are also expected to provide secretariat support to Committees and Faculty staff, as well as collate data and statistics when necessary.

• Manage and administer the assigned postgraduate programme(s) including liaisons with all stakeholders.
• Perform secretarial duties support to Exam/Course Committee(s) as well as to all stakeholders
• Responsible for the handling of all post-Exam /Course events and logistics including (where applicable) marks data-entry via Microsoft Excel, Board of Examiners’ meeting and reports.

Qualifications

• A Bachelor Degree in any discipline
• Experience in healthcare industry is advantageous
• Effective communication (written and verbal)
• Problem solving, and thinking on your feet skills
• A meticulous individual with strong customer orientation and multi-tasking abilities
• Microsoft Excel (able to write excel formulae with respect to marks algorithm)
• Working around 25 weekends in a year and occasionally after office hours are to be expected

The Assistant Accounts Manager will oversee the full set of accounts, General Ledger (GL) and financial. The individual will collaborate with cross-functional teams, provide financial insights for decision-making, and support the company's business.

The successful candidate will be proactive, detail-oriented, and able to handle multiple responsibilities effectively.

Essential Duties and Responsibilities:

• Develop and execute financial plans, budgets, and forecasts aligned with company objectives

• Conduct in-depth financial analysis to identify areas for improvement and provide regular reports and presentations to senior management

• Ensure timely and accurate preparation of financial statements, including balance sheets, income statements, and cash flow statements at group and company level

• Handle the full set of accounts and GL

• Manage GST/tax calculations and submission

• Establish and implement effective internal controls to mitigate financial risks and protect company assets

• Apply knowledge of internal controls and best practices to ensure compliance

• Forecast and manage cash flow to ensure adequate funds for daily operations and strategic initiatives

• At least 7 years of experience in the finance field

• Accounting or finance Diploma / Degree preferred • ACA/ACCA/CPA qualified or equivalent

• Excellent knowledge of internal controls and best practices

• Excellent written and verbal communication skills

• Excellent time management skills

• Strong knowledge of planning and performance processes, including annual budget, monthly forecast and periodic business reviews

• Team orientated, a “can do” attitude and flexible approach

• Superior analysis skills

• Enthusiasm for solving problems and working collaboratively

• Work experience in industrial background preferred

• Independent/Self-starter with high attention to detail

This position is under the MARKETING & DEVELOPMENT Team. Together with the Marketing, they drive new businesses and form the heartbeat of the company's growth potential.

Responsibility

• Part of a team to launch and develop new products and businesses.
• Make viability studies.
• Able to provide customize solutions to key accounts.
• Formulate business strategies to reach out to new markets.
• Specification work to influencers like consultants, architects, interior designers, and developers.
• Develop key accounts and markets.
• Responsible for sales performance of new products

Requirements

• Min 5 years of working experience in sales and /or marketing
• Degree in Business, Marketing, Interior Design or Architectural
• Good business acumen to identify opportunities.
• Good communication and presentation skills
• Resourcefulness whereby to be able to work with partners to find solutions
• Experience in Built Environment, Facility Management, Interior Design and Architectural preferred

Benefits

• Attractive basic, AWS and motivating quarterly incentives
• Transport Allowance for own vehicle
• Medical Insurance benefits
• Annual overseas incentive trips
• Good work life balance and positive work environment

Candidates with lesser experience could be considered for assistant executive position.

Roles and Responsibilities:

1. Ability to manage full Accounts Payable duties.
2. To perform GRN/ bank reconciliation
3. Effective control & plan day-to-day cash operation balances.
4. Upload documents / match invoices and PO/WO, check content matches order and contacts into the accounting system.
5. Process invoice & petty claim payment and to upload bank Giro payment & remittance application.
6. Prepare repayment, advance payment, retention & rental lease schedules.
7. Prepare recurring journal entries.
8. Update Fixed Assets schedules.
9. Ability to prepare GST return (Form 5).
10. Check & review AP aging and vendor statement of accounts for missing or overdue payments
11. Addoc duties & MTI statistic survey.

Requirements:

1. Diploma in Finance & Accountancy or GEC “A” Level.
2. Good communication skills in English, good in Excel.
3. Meticulous and accuracy with figures to perform data entries.
4. Able to mutli-task & have strong sense of responsibility to meet tight deadline.

Interested parties, please send in your detailed resume.

Job Description

· Handle daily operations and procurement duties

· Arrange delivery schedule, follow up on delivery, check and tally quantity received against PO orders and DO.

· Attend incoming call and transfer the call to the respective person

· Meet and greet customer and visitor when required

· Responsible for cash sales of tiles

· Responsible for filing of documents

· Other ad-hoc duties assigned by management

Requirements

· GCE ‘O’ Level

· Computer literate

· Able to communicate with Chinese speaking clients

Responsibilities

• Assist in the timely, consistent and accurate preparation of the Company's consolidated management accounts
• Assist in ensuring accounting practices comply with local legislation and Hirata Japan’s accounting requirements
• Assist in preparing financial analytical data for consolidated results analysis report
• Monthly working sheet preparation of project status for WIP
• In-charge of Job Costing for all projects
• Making monthly GIRO/remittance payments to vendors
• General duties including filing, liaison with external parties and confirming accounts balances

Requirements

• Diploma in Finance or Accounting
• 2 years relevant experience in preparing BS/PL statements
• Positive work attitude, willing to put in extra effort during peak period
• Strong analytical skills with prior experience in Finance ERP system
• Excellent Ms Excel & Powerpoint skills

We regret that only shortlisted candidates will be notified.

The Executive Education programs at ESSEC are highly valued, ranking #10 for Custom Programs, and #12 for Open Programs in the 2023 Financial Times ranking. The Senior/Executive Admin role (1-year contract) offers a challenging opportunity to grow and develop ESSEC Executive Education in the APAC region.

Key responsibility areas:

A) Preparation phase (Feb – Mar 2024):

- Set up SOP for the entire chain of admin and process requirements from learner enrolment, reporting to SG SkillsFuture (SSG) to claims, as per SSG audit and ESSEC requirements

- Set up required Training Management System (either using existing Moodle, or another appropriate platform, meeting SSG requirements)

- Work with ESSEC Finance Department colleagues to set up payment and credit note processes, meeting SSG audit and ESSEC requirements

B) Day-to-day responsibilities (From April 2024 onwards):

- Working with Executive Education broader team to confirm program activation and dates

- Participant enrolment/registration including but not restricted to collection of necessary participant’s documentation, payment billing oversight (Finance department), tracking of participation progress/assessment outcomes, and submiting all relevant outcomes to SSG Training Portal for claims approval

- Correct, accurate and timely filing and storage of all documentation in the Training Management System to meet SSG and ESSEC requirements

- Dealing with faculty and trainers to follow up on necessary documentation and training materials for the pre-, during and post-program phases

- Tracking of claims processes via the SSG Training Portal and to highlight/flag abnormalities and issues in a timely manner to assist with resolving them

- Regular reporting of performance of Institute for Continuing Education (ICE) using different metrics to be agreed with the Head of Executive Education and Senior Business Development Manager

- Oversee all other administrative and operational SSG-related matters in accordance with funding agencies and ESSEC requirements

- Assisting with SSG audits

- All other adhoc matters, if any, as assigned

JOB RESPONSIBILITIES

• Preparing pre-tender contract documentation including reviewing specifications, terms & conditions and securing data and information from various depts;
• Coordinating the Tender Process & responding on Tender queries and performing data extraction, tender evaluation and compliance checks;
• Check and verify contractors’ background and other information where needed;
• Attending tender interviews and preparing minutes and awards;
• Manage contract documentation, including addendums and variations and post tender documentation & management;
• Review all RFQs & contract information in the ERP system for compliance and verify for correctness & compliance;
• Facilitating RFQs on behalf of depts. and ensuring compliance to organizational rules;
• Providing support and advice on operational contractual, procurement and compliance matters including contractual terms and conditions;
• Updating of related Contracts information and database;
• Perform administration and filing of Contracts documentation;
• Communicate with Contractors and vendors including consultants and project teams on contract matters & resolve issues;
• Securing approvals and issuing letters to consultants and contractors on projects & contract related documents;
• Providing advice and support to various depts on contracts and procurement and provide regular guidance and training;
• Perform other duties such as conducting contractors/vendors performance assessments and complying to SOPs & Policies;
• Any other duties as prescribed by Manager/Supervisor.

JOB REQUIREMENTS

• Minimum 1 year of relevant experience in a contracts management team;
• Excellent communication and interpersonal skills both written and oral;
• Proficient in Microsoft Office;
• Highly etchical and able to maintain confidentiality;
• Able to multitask efficiently whilst maintaining strong quality of work and attention to details;
• Able to work independently and to meet deadlines;
• Positive attitudes and enthusiastic team player;
• Good follow up and time management skills.

Only shortlisted candidates will be notified.

Job Responsibilities

• Monitor executive day to day activities/events to team to ensure every required support & demand are delivered to all relevant parties (E.g.: internal and external customers). 
• To ensure the flow of the work go smoothly. 
• Identify and resolve related issue to maximize the efficiency in terms of time, resources as well as costs. 
• Implement operational plans to improve and track all the work processes in compliance with organisational requirements. 
• Reporting daily activities of team & department and highlighting issues that is considerably concern. 
• Liaise with & amend to enquiries from the partners, clients and teams. 
• Driving business growth within a company 
• Any other ad-hoc if required.