The Finance & Admin Executive assists with the administration of finance, accounts and HR related matters under the group.

Duties & Responsibilities:

• Consolidating month-end invoices and Coordinating payments to Suppliers (Accounts Payable)
• Keeping track of and ensuring timely payment from Wholesale Clients (Accounts Receivable)
• Consolidating and settling weekly POS returns from the outlets
• Assist with managing petty cash supply to the different outlets
• Preparing month end staff updates to the finance manager
• Checking through month end payroll for approval
• Analysis of management reports including P&L, Balance Sheets, etc.
• Maintaining all staff records ensuring they are updated, including staff probation salary, confirmation salary, annual leave, off-in-lieu, MC, etc.
• Approval of leave and claims of staff with final approval from the GM
• Adding new staff to the system and onboarding them to the system
• Maintaining compliance with MOM and SFA standards for all staff
• Ensuring timely renewal of permits for all foreign workers
• Assisting with finance manager and General Manager on all adhoc work.

Responsibilities :

• Order and maintain the inventory for office supplies such as stationery, and pantry items.
• Arrange and coordinate repairs, maintenance, and renovations for the office when necessary.
• Provide administrative support on postal and courier services.
• Provide support for corporate events.
• Collect and distribute mails & documents.
• Work on projects related to the Administration function.
• Provide administrative support relating to employees and staff movement such as logistics for new hires & resignations.
• Posting Job recruitment on websites, liaising with candidates for interview appointments.
• Handling or renewal of work passes for foreign employees.

Requirements :

• At least 1-2 years of working experience in administration.
• Proficient in English language.
• Proficient in MS Office (Words, Excel ).
• Possess good interpersonal and communication skills.
• Able to multi-task and work independently

Job Description: Warehouse Assistant

Salary: $1800 - $2000

Toyomi, a renowned household appliance brand in Singapore, is currently looking for a Warehouse Assistant to become an integral part of our dedicated team. As a Warehouse Assistant, you will play a crucial role in maintaining the smooth operation of our warehouse, ensuring timely and accurate handling of products. We welcome individuals with a strong work ethic, attention to detail, and a proactive approach to join our growing company.

Responsibilities:

• Inventory Management: Keep track of inventory levels and ensure accurate recording of received, stored, and shipped items.
• Order Processing: Pick, pack, and ship customer orders in a timely manner, ensuring accuracy and quality control.
• Loading and Unloading: Safely load and unload shipments, verifying the correctness of received items against invoices or other documents.
• Organization: Maintain a well-organized warehouse by arranging products in a systematic manner and optimizing space utilization.
• Equipment Operation: Operate warehouse equipment, such as forklifts and pallet jacks, adhering to safety guidelines.
• Adherence to Safety Standards: Follow safety protocols and guidelines to maintain a secure and hazard-free warehouse environment.

Requirements:

• Education and Experience: No specific education level or prior experience required.
• Physical Fitness: Ability to lift and move heavy objects, stand for extended periods, and perform physically demanding tasks.

职位描述: 仓库助理

薪水: $1800 - $2000

Toyomi，新加坡著名的家电品牌，目前正在寻找仓库助理，成为我们专业团队不可或缺的一部分。作为仓库助理，您将在维护我们仓库的顺畅运作方面发挥至关重要的作用，确保产品的及时准确处理。我们欢迎那些有强烈职业道德、注重细节并采取积极主动态度的个人加入我们不断壮大的公司。

职责:

库存管理: 跟踪库存水平，确保准确记录接收、存储和发货的物品。

订单处理: 及时拣选、包装和发运客户订单，确保准确性和质量控制。

装卸货: 安全地装载和卸载货物，核对接收的物品与发票或其他文件的正确性。

组织: 通过有序地摆放产品并优化空间利用，保持仓库的良好组织。

设备操作: 操作仓库设备，如叉车和托盘卡车，遵守安全准则。

遵守安全标准: 遵循安全协议和指南，保持安全无隐患的仓库环境。

要求:

学历和经验: 不需要特定的教育水平或先前经验。

体能: 能够举重和搬运重物，长时间站立，并执行需要体力的任务。

团队合作: 能够在团队环境中合作共事。

可靠性: 可靠并准时，具有强烈的责任感。

注重细节: 在处理库存和完成订单方面要准确无误。

适应性: 愿意适应快节奏环境中的变化任务和优先事项。

基本计算机技能: 对基本的计算机应用程序有一定了解。

加入Toyomi的仓库团队，为提高我们运营效率做出贡献，同时享受一个充满活力和支持的工作环境。立即申请，成为我们激动人心旅程的一部分！

Job Responsibilities

• Develop and execute comprehensive marketing strategies to promote our international cross-border logistics services, ensuring alignment with overall business objectives.
• Lead market research initiatives to identify emerging trends, customer needs, and competitive landscapes, providing insights for strategic decision-making.
• Collaborate with cross-functional teams to create and implement integrated marketing campaigns that enhance brand visibility and customer engagement.
• Analyze performance metrics and KPIs to measure the effectiveness of marketing initiatives, making data-driven recommendations for continuous improvement.
• Craft compelling messaging and value propositions to differentiate our offerings in the competitive logistics market.
• Build and maintain strong relationships with key stakeholders, including clients, partners, and industry influencers.
• Lead the development of strategic plans, working closely with the business leadership to define long-term goals and objectives for business growth.
• Stay abreast of industries trend, market dynamics, and technological advancements, adapting strategies accordingly.
• Collaborate with cross-functional departments and teams to align marketing efforts with sales objectives, driving lead generation and conversion.

Requirements

• Minimum of 8 years of progressive marketing and strategy experience in the logistics, cross-border industry with:
• o Extensive experience in the logistics or transportation industry
• o Proven track record of developing and implementing successful marketing strategies that have contributed to business growth
• o Strong analytical skills with the ability to interpret data and extract actionable insights
• o Exceptional communication and presentation skills, with the ability to articulate complex ideas clearly
• o Ability to thrive

"We are currently seeking a qualified sales assistant proficient in both spoken and written Japanese. As a Japanese food supplier, it is essential that the successful candidate can effectively communicate with our Japanese restaurant clients and retail customers.

[Application Lifecycle Management]

• Establish, implement and improve the mechanisms to monitor, manage and provide progress on all activities of application lifecyle and team member’s performance
• Identify opportunities for improvement on application lifecycle activities (development, performance, testing, configuration management, deployment, maintenance, retirement) through optimization & refactoring (design, code), process improvement, toolset adoption
• Providing application administrative support (installation, configuration, deployment, testing, training, monitoring) across applications as needed
• Build the process related to quality, data protection, and security standards; ensure the software development process follow operation standard as a foundation of robust product scalability.

[Project Management]

• Balance competing project constraints including but not limited to scope, quality, schedule, budget, resources and risks in order to accommodate the needs of each customer
• Address the various needs, concerns, expectations of stakeholder groups in planning and executing projects, meeting project requirements and creating project deliverables
• Manage multiple concurrent projects and accountable for the quality and on time delivery of the software component.

[Team Management]

• Lead and manage a Software Team (locally and overseas) in performing the entire software development life cycle (software development,) that meets the needs of users.
• Building a strong technical culture around our business systems that emphasizes technical excellence, rapid iteration, strong security, and frictionless user experiences
• Manage the collaboration with external consultants or vendors.

Requirements

• Degree in Information Technology, Computer Science, Computer Engineering or other relevant field of study
• More than 5 years relevant working experience, of which at least 3 years of experience leading software teams in the delivery of projects
• Extensive experience in software design and development, a working knowledge of various frameworks and languages such as .Net (core), Java Spring (boot), Javascript, Python, SQL, etc.
• Candidates will be subjected to a technical assessment)
• Strong technical, analytical and debugging/troubleshooting skills
• Familiarity with Application Lifecycle tools like Jira, Confluence, Microsoft DevOps and cloud-based systems (AWS, Azure, GCP) is an advantage
• Familiarity and experience in designing and creating operational dashboards and integrating multiple data sources is an advantage
• Strong budgeting, leadership, and managerial abilities, to lead the software team and manage the project stakeholders
• Excellent written and verbal communication skills are essential for engaging (customer) management, determining software requirements, and delivering of solutions
• Technology focused, self-motivated and proactive in keeping abreast of current technologies
• A Team player that can work with minimum supervision

Job Responsibilities:

Enterprise Platforms Division, User Service Centre

Sitting within Information Technology Department, the Tech Support/ Admin will be part of the team responsible for driving the transformation initiatives in MAS’ end user computing environment, covering service, performance, quality and budget forecasting

Service Desk & Operations Support

You will play a key role as a service desk manager to drive service, performance and quality management in the end user environment necessary to support the organisation’s digital transformation. In this role, you are expected to:

Service Desk Management: •

- Oversight the team on desktop support, IT Service Desk and VIP support functions to Financial Institutions

- Maintain high performance levels for service-related processes and implement improvement activities wherever necessary

- Take ownership of critical incidents, coordinating with resolution parties and establishing effective communication between stakeholders for post event reviews

- Ensure that system procedures and methodologies are in place to support outstanding service delivery.

- Develop a deep understanding of projects to gain insights into scope of service delivery

- Take accountability for service delivery performance, meeting customer expectations, and driving future demands

- Analyse third-party and internal processes, and create strategies for service delivery optimisation

Performance and Quality Management:

- Recommend methods of improvements and manage the implementation of service delivery upgrades in a timely manner

- Provide accurate and regular report to management on performance of the service delivery

- Build strong relationships with teams and stakeholders to enable effective dialogue exchange between departments

- Collaborate with various technical teams to set standards for software, hardware, and security

Stock and Inventory Management

- Design and implement an inventory tracking system to accurately monitor stock levels

- Source suppliers and fostering good relationships with them

- Prepare reports and advising management on strategies to reduce cost and improve procedures • Maintain an accurate inventory database that includes detailed information on available stock .

- Purchase new stock and negotiating favourable contracts with suppliers

- Work closely with Service Desk and Imaging teams to organise the efficient flow of inventory

- Lead the annual stock taking and asset verification exercise

Budget, Procurement and Forecasting

- Manage and execute the procurement of ICT systems, goods and services in a timely manner

- Effectively engage and manage the project stakeholders to complete the procurement of goods and services on time

- Understand the government procurement policy, ICT management policy, quality management policy and security guidelines to ensure the procurement deliverables are designed to comply with these policies and guidelines

- Monitor spending patterns and implementing measures to promote adherence to budgets

What we are looking for

- Proficiency in leading both physical and virtual teams

- Experience with dealing with third party provided services

- Exceptional customer-facing skills

- In-depth knowledge of escalation procedures, incident management, and other disciplines related to

- Mastery of ITIL (Information Infrastructure Library) principles

- Expertise in people management and leadership • Strong organisation skills

- Can do attitude, ability to work in an environment of uncertainty and drive stakeholders towards the organisation wide objective.

- Self-driven, with good interpersonal and communication skills to be able to work independently as well as in a team.

Desired:

- ITIL certifications •

- Project Management certifications

- MUST- HAVE Good communication Skills and Tertiary education with focus on IT

Assistant Construction Manager Job Duties

An assistant construction manager typically has a wide range of responsibilities, which can include:

• Managing employees to ensure that they are performing well and following company policies and procedures
• Reviewing blueprints and drawings to determine if changes are needed
• Discussing project details with clients to understand their needs and expectations
• Overseeing the work of contractors to ensure that they are completing projects on time and within budget
• Inspecting work sites for safety hazards and ensuring that safety measures are being followed
• Managing the finances of a project by tracking expenditures and generating reports on spending patterns
• Working with architects to develop plans for building construction or renovation projects
• Maintaining contact with subcontractors to coordinate materials and supplies needed for construction
• Overseeing all aspects of construction projects from start to finish

Product Owner is a professional responsible for setting and prioritizing to ensure the most valuable and proper functionality of new product development.

ROLE & RESPONSIBILITIES

• Research and analyse market, users’ trend, and the roadmap for the product.
• Collaborate with stakeholders during the visioning and concept development of a product.
• Develop appropriately detailed specifications for the product features so they are clearly understood by the development teams.
• Works with cross-functional teams and various stakeholders, including sales, marketing, analytics, design, user experience, engineering, user enablement and factory to ensure product release delivery.
• Solve product-related problems, make decisions, complete trade-off analysis to stay on track towards business deliverable commitments.

REQUIREMENTS & QUALIFICATIONS

• Degree/Diploma in Engineering or similar relevant field.
• 3 Years of Experience in technology industry, handling Product Innovation, Product Owner or similar role.
• Sharp analytical & problem-solving skills
• Outstanding communication, presentation and leadership skills.
• A creative thinker with a vision, attention to details, excellent organizational & time management skills.
• Experience in design and exposure to manufacturing environment will be an advantage.
• Bilingual in English and Mandarin (Read/Write) to communicate with Mandarin-speaking partners.
• Able to travel overseas on a short-notice is essential.

Warehouse Assistant Duties

• Assist in stock such as picking and packing of stocks
• Organise and pack stocks according to delivery schedules, organise documentation
• Learn to operate warehouse manage of warehouse management system (EPB)
• Ensure accurate input of in/out stock in the company's system.
• Able to operate a handheld device
• Verify and ensure the accuracy of all incoming and outgoing shipments
• Responsible for the security of inventory in the assigned warehouse area
• Ensure assigned warehouse area are clean, neat and organised
• Physically Fit - must have the physical strength to carry loads up to 20kg

· Able to work in a warehouse environment (non-aircon environment)

Warehouse Admin Duties

· Process daily ecom orders and ecom returns

· Document posting & printing

· Prepare Commercial Invoice & Packing List

· Data entry (pick rate calculation , daily delivery summary, attendance, daily job allocation etc)

· Processing of documentation - inbound GR, stock return, inventory transfer etc

· Prepare delivery schedules

· Filling & documentation

Duties/Scope of work

1) Purchasing

Perform purchasing duties for the company

Sourcing for new vendors that offer better price/quality/services

2) Admin

Record daily outgoing mails for posting & prepare monthly postage usage report

Collect incoming mails and distribute accordingly

Liaise with courier company; verify daily incoming documents from courier company & distribute accordingly

Provide receptionist duties; including answer company's main line, serve drinks to visitors, reservation of meeting room

Other job duties as assigned by manager

3) Claims Processing

Responsible for receiving, recording, and processing incoming insurance claims.

Settle claims within the specified timeframe.

Respond to client / insurer inquiries in accordance with service standards.

Ensure all claims are filed with relevant insurers in a timely manner & follow up on reimbursements from insurers / liable parties immediately upon settlement and fully execute recourse actions, if any.

Qualifications

Minimum GCE ‘O’ level & above

Independent, analytical, meticulous and have a pleasant disposition

Able to interact effectively at all levels and show positive attitude

Proficient in MS Office

Job functions

• Monitor funds deployed for marketing/trading and optimize the cost of funding by working closely with front office;
• Advance and manage relationships with financial institutions and alternative capital providers;
• Negotiate facilities and terms of funding, supporting structured financing needs of physical commodity trading;
• Troubleshoot all trade finance related transactional issues, identify opportunities to increase automation while maintaining controls;
• Propose and implement short-term action plans in cases of over/under-utilization;
• Assist with budget preparation, and prepare weekly forecasts;
• Lead KYC processes and assist with the development of appropriate risk metrics;
• Perform ad hoc financial analysis and production cost analysis of equity and non-equity production assets;
• Work closely with operations/accounts/sales, reports to MD of marketing and trading.

Qualifications

• Degree in finance or accounting or related, familiarity with bulk commodity transactions and trade finance;
• Working knowledge of UCP, incoterms, accounting standards, various structures (import/export DA/DP/LC);
• Metals and dry bulk commodity experience an advantage;
• Minimal 5 years of experience in a related field, able to lead and manage complex transactions;
• Analytical and strong logical thinker, results oriented;
• Self-driven team player, a good listener and good communicator;
• Systematic and organized, able to thrive under pressure and situational ambiguity;
• Strong communication skills with ability to drive the team positively;
• Excellent written and spoken communication in English and Chinese to liaise with counterparts;
• Ad-hoc traveling as and when required.

• Handle Customer Service Calls
• Process payroll and other related matters and expenses.
• Create and maintain proper documentation to support other business operations.
• Collect and file information using computers and filing systems.
• Provide assistance to the sales department on billing and other ad hoc tasks.
• General admin support for the accounts team

Qualifications:

• At least a diploma in Accounting, Business Administration or other relevant courses.
• Prior administrative experience
• Excellent organisation skills to keep up with multiple tasks and deadlines.
• Good knowledge and competency in MS Office applications
• Meticulous and have the ability to pay attention to details

• MNC
• 5-day work week
• Up to S$3,000

Our client, a leading company in precission machinery and processing, is looking for suitable talents to join their growing business as Legal Assistant.

RESPONSIBILITIES:

• Proofread and revise drafts of legal documents, based on advice from Japan legal team.
• Research, analyse and interpret laws and regulations in legal documents.
• Record keeping of electronic and hard copy filing of legal documents.
• Prepare legal and management reports.
• Respond to all law-related queries from internal stakeholders.
• Cooperate with Japan legal team on various projects, legal research and enforcement of company rules.
• Ensure adherence to company rules with regards to legal documents.

REQUIREMENTS:

• Minimum Diploma in Law, Legal Executive
• Efficient administrative and organisational skills
• Ability to grasp and intepret legal documents
• Outstanding written and verbal communication skills
• Proficient in Microsoft Office

OTHER INFORMATION:

• Location: East
• Working hours: Monday to Friday, Office Hours
• Salary: Up to S$3,000 (Salary will commensurate according to experience & qualifications).
• The Company strives to achieve employee satisfaction and provides a conducive working environment, attractive incentives, and remuneration to all staff.

HOW TO APPLY:

Interested candidate, please submit your updated resume in MS WORD Format to Florence Pang Rou Jing (R23118044) :

Email – [email protected]

or call your Friendly Consultant, Florence at 6590 9906 or WhatsApp 8655 6810 for a confidential discussion.

Please click “Apply Now” button to submit.

Please indicate the below information in your resume:

• Current & Expected salary

• Reason(s) for leaving

• Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!

Notice:

We regret that only short-listed candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt out by unsubscribing in the mailer. You may refer and access our website at www.achievegroup.asia/privacy-policy/ for more information.

Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process.

Kindly ensure your resumes provided to us does not contain your full NRIC number and full home address during your job application.

We are currently seeking a dedicated Human Resources (HR) and Administrative (Admin) Officer / Executive to play a critical role in supporting the human resource, finance, IT, and operational administration of our Council.

Human Resource Responsibilities:

● Plan and coordinate recruitment, on-boarding and off-boarding materials and processes, appraisal exercises and training for employees and interns

● Work with stakeholders to provide manpower administration, including preparation of Job Descriptions, selection of potential candidates, scheduling of interviews, negotiation of compensation packages, and offer letter preparation.

● Handle work pass and corporate credit card applications, issuance, renewals and cancellations,

● Maintain and organise staff personnel records

● Process claims of government grants and subsidies, such as maternity leave and childcare leave applications, training subsidies, as and when needed

● Plan and organise staff events and welfare programmes

● Serve as the primary contact for employee HR inquiries.

● Take ownership of monthly payroll processing and reporting, and actively contribute to the review, enhancement, and maintenance of HR policies and procedures.

Administration Responsibilities:

● Manage office mail, facilities, equipment (including IT and software) and supplies.

● Handle all documentation matters, including the issuance of appointment letters, coordination of annual Conflict of Interest declarations, safekeeping and organisation of compliance and policy documents.

● Monitor and facilitate applications and renewals for essential corporate administration tools, including but not limited to broadband, telephone services, and insurance coverage.

● Support meetings and events, and governance matters as and when required

● Act as a fire warden for the Council.

Payment Processing:

● Process bank payments and staff claims.

● Prepare payment and claim reports.

Other Corporate Services:

● Perform additional duties and responsibilities as assigned.

Requirements:

● Positive, approachable, and problem-solver with excellent communication skills

● Degree/Diploma in any field.

● Proficiency in MS Office. Comfortable working with IT and software, when required.

● Proven experience in an HR and Admin or similar role.

● Meticulous, highly organized, and adept at multitasking.

● Able to work independently and collaboratively in a fast-paced environment.

Join us in this challenging and rewarding role where your skills will contribute to the success and growth of our mission to transform the lives of persons with disabilities through sport. If you are ready for a new and exciting opportunity, apply now and become an integral part of our dedicated team!

Job Responsibilities :

- Develop monthly, quarterly, and annual sales plans;

- Develop and implement strategies to bring in new business;

- Pursue new sales opportunities, gather inbound leads, and follow-up calls/meetings;

- Work effectively with internal stakeholders & external vendor to achieve business goals;

- To understand the material costing for printing, carpentery and signages;

- To understand the operation of printers, summa cutter, CCD CNC & Oscillating machine and CCD Laser cutter;

- To understand the labour cost for production;

- To attend briefing/meeting and site measurements for production for the projects undertaking;

- To ensure the production of the projects undertaking;

- To ensure the installation and delivery of the projects undertaking.

Requirements :

- Diploma or Degree in any field;

- At least 2 or 3 years of corporate sales experience/ project management;
- Proficient in MS Office (Excel, Word, PowerPoint);
- Strong time management skills;
- Passion for relationship building and selling;
- Strong presentation and negotiation skills;
- Customer service- orientated attitude;
- Ambitious and driven personality with a hunger for success.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Key Responsibilities

• Ensure timely billing and payment collection, keep correct billing and invoicing records, and update all received payments and corresponding bills daily.
• Filing of documents and accounts.
• Perform administrative tasks such processing invoices, organizing files, scanning, and making photocopies of papers, among others.
• Complete daily sales reconciliation with payment gateways and banks.
• Carry out any additional tasks that management assigns you.

Summary of role requirements

• 1-2 years of relevant work experience required for this role. Min LCCI / ACCA / Diploma in Accounting.
• Proficiency in English and Chinese (Mandarin), reading and written.
• Passionate about work and willingness to learn.
• Expected start date for role: 01 March 2024

• Support various SCM functions including demand management, S&OP process, warehouse and distribution operation.
• Handle Order to Cash process
• Perform daily operation activities in purchase order, sales order and delivery management
• Handle shipping documents, work with agents, forwarders, Shipping lines and Authorities, to ensure goods are properly cleared the Custom and stock in Company’s warehouse
• Any other ad-hoc duties as assigned

Requirements:

• Diploma in Supply Chain/ Business Administration
• Min 1 year work experience
• Working hours: Mon - Fri, 9am – 5.45pm
• Location: Bugis
• Salary: up to $3000
• Able to start work immediate or on short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Wong See Yun

EA Reg ID: R21100918

EA Licence No.:19C9603

Job Description:

• Plan, execute and manage various events & live production projects.
• Engage in end-to-end customer support from acquiring new clients to on-boarding to providing timely customer support.
• Craft and develop creative event proposals for potential clients.
• Liaise with multiple different stakeholders and vendors to ensure smooth event delivery.
• Service and advise clients on their requirements prior to each event project.
• Be responsible for project development and coordination with relevant parties.
• Liaise, communicate and collaborate with various vendors regarding different aspects of event production.
• Set-up and operate audio visual lighting and broadcast equipment.
• Operate and maintain camera equipment, audio and video recorders, and other production equipment.
• Putting together both a budget plan and production schedule for relevant projects.
• Manage project timeline and ensure timelines are met from brief reception to assets delivery.
• Planning of production crew and equipment specifications.
• Provide professional consultation and handle sales strategies for potential leads.

Requirements:

1. Degree/Diploma in Audio Visual Production, Sound & Video or Events Management or equivalent
2. Streaming knowledge: Mastering of Zoom Meetings & Webinars capabilities and OBS/vMix. Other systems welcomed.
3. Good knowledge of audiovisual lighting aspects.
4. Basic knowledge of videography skills.
5. Have technical knowledge to operate, configure, set up, and fix video, audio, lighting, or other production equipment
6. Able to work in a fast-paced environment and handle stress.
7. Have a positive working attitude, self-motivated, and be independent.
8. Need to have strong attention to detail and deliver work of high standard.
9. Proficient knowledge in developing technical drawing, floor plan and event design.
10. Self-motivated, dedicated, hands-on and willing to go extra mile.
11. Strong work commitment and looking to progress into a leader.

HR Admin Assistant

Roles & Responsibilities

Our company is seeking a highly pro-active and self-motivated HR Admin Assistant (Recruitment centric) who can handle recruitment, training and development, compensation and benefits administration, and employee relations.

Major Responsibilities

1) Career-related programs / fundings / grants

Identify various grants, fundings, career development programs

Document each opportunity, including its purpose, eligibility criteria, contact person, application and fund disbursement process, key deadlines and other details

Compile details into structure format and make it accessible to all

Liaise with hiring managers to educate them on such programs, and collaborate with them on how to hire persons on such programs

Provide guidance to hiring managers on how to leverage the available grants and funding options to enhance their staff's skills and career prospects

2) Career Fairs and Events

Participate in career fairs, recruitment events and internship programs etc to network and build candidate pool

3) Job Posting and Recruitment

Do job postings across various platforms, including government job portals, career websites and social media channels

Understanding hiring needs and each roles' functions and craft job descriptions accurately to avoid job expectation mismatch

Create a job description library accessible to all

4) First-level Screening

Conduct initial screening of job applicants, reviewing resumes and applicants and shortlisting potential candidates

Arrange and conduct preliminary interviews to assess candidates' suitability and fit for specific roles

Arrange secondary interviews for hiring managers

5) Onboarding

Bring successful candidates through a smooth onboarding process, e.g. employment contracts, first day of work, where to report etc

Keeping track of and handle company’s HRMS system

6) Adhoc duties

Input data from HRMS into payroll excel file for payroll computation twice a month

Building and maintaining sales channel e.g. Tiktok, FB, IG, Xiaohongshu

Printing of receipts once weekly

Requirements

Excellent communication and interpersonal skills

MS Office competent and good knowledge of using social media platforms

Good working knowledge of employment law and MOM practices

Able to work fast and accurately

Focused, Organized and meticulous

Ability to work independently and initiate actions without instructions

Able to work under pressure and deadlines

Work location: Aljunied Road (near Mattar MRT)

Mon-Fri 9-6pm

Warehouse Assistant Duties

• Assist in stock such as picking and packing of stocks
• Organise and pack stocks according to delivery schedules, organise documentation
• Learn to operate warehouse manage of warehouse management system (EPB)
• Ensure accurate input of in/out stock in the company's system.
• Able to operate a handheld device
• Verify and ensure the accuracy of all incoming and outgoing shipments
• Responsible for the security of inventory in the assigned warehouse area
• Ensure assigned warehouse area are clean, neat and organised
• Physically Fit - must have the physical strength to carry loads up to 20kg

· Able to work in a warehouse environment (non-aircon environment)

Warehouse Admin Duties

· Process daily ecom orders and ecom returns

· Document posting & printing

· Prepare Commercial Invoice & Packing List

· Data entry (pick rate calculation , daily delivery summary, attendance, daily job allocation etc)

· Processing of documentation - inbound GR, stock return, inventory transfer etc

· Prepare delivery schedules

· Filling & documentation

-Answer Phone/Take Messages

-Mail, Parcel and Courier/Shipment - Collect mail, parcel courier and check mail every 2-3 days, arrange for courier or parcel

-Pantry, Stationery and Office equipment - Responsible for Pantry and Stationary Supplies, including all drinking water, snacks and disposable crockeries matters

-Printer - responsible for all company printing and printer issues, including but not limited to printing supplies, paper, maintanance and payment issues

-Season Parking and vehicle usage - Ensure monthly season parkings for all vehicle in the company are paid on time and the usage report is updated daily

-Attendance - Taking and accounting of all employee attendance in company on a daily basis, recording of all tardiness, MC and applicable Leaves

-Electric, Phone and Internet Monthly Bills - Ensure phone bill of company and Directors are settled on monthly basis

-Government Grant - successfully apply and get grant from government when instructed

-Training - arrange and ensure selected employees are sent for training when instructed

-Office Access - Update access list and ensure access is given only to authorized employees

-Safe Entry - Enforce and ensure all company employers/es strictly follow the safe entry requirements as dictated by the government

-Filing - ensure filing system in company is strictly enforced

-Preparation and update of SOP - take time and effort to setup, maintain and update all Standard Operating Procedures for admin duties

-Setting up of company email, printing of name card for relevant employees

Office Location: 10 Kaki Bukit Rd 2, #01-18 First East Centre

Working Hours:Monday - Friday 9.30am to 6.00pm

Job Description:

General administrative duties

- Attend to walk-ins, handling mails and invoices(incoming and outgoing).

- Answer incoming calls.

- Attend to incoming customers

- Run errands - banks, etc.

- Able to come up with marketing /advertising stratergy

- Track manpower leaves / payment

REQUIREMENTS

• Basic knowledge of Microsoft word and sheets
• Fluent in English(Written and Spoken)
• Team player & able to work independently
• Good working attitude and willing to learn

About the role:

We are currently seeking a highly motivated individual in a renewable 1-year contract position. The potential for contract extensions based on performance is available.

In addition to the salary, this position offers various benefits, including:

• Annual wage supplement
• Performance bonus
• Merit increment

Location: Lifelong Learning Institute, 11 Eunos Road 8, Singapore 408601

Working hours: 8.30am to 6.00pm (Monday to Thursday), 8.30am to 5.30pm (Friday)

About the role

The Senior Executive/ Assistant Manager reports directly to the Senior Manager of CCE. The incumbent will assist the Senior Manager in administering managing certification conversion programme, including retention. CCE will be increasingly rolling out events to deepen the engagement of the certified community and this incumbent will manage and execute CCE’s events. The incumbent will need to ensure that department milestones/goals are met, adhere to approved budgets, and perform in line with the strategic plan, developmental plan and operational plan objectives of the organisation.

The scope of your role will cover:

(1) Certification Conversion and Operations

• Work with Marketing & Outreach department to co-develop monthly campaigns to drive leads for retention (recertification and upgrades)
• Plan series of outreach to the certified community to drive effective awareness and build a steady stream of monthly applications for retention
• Plan and execute monthly physical clinics to nudge conversion and prepare customers for assessment
• Provide regular conversion & assignments updates to the team and HoD
• Conduct document review of applications and follow up on missing documents
• Plan and conduct Onboarding Programs for newly certified HR professionals
• Work closely with other departments such as Assessment & Insights, Finance, M&O, CPD to ensure seamless execution of duties
• Manage Hotmail via Freshdesk and also ensure timely resolution of tickets

(2) Engagement and progression of certified community

• Plan, organize and execute a variety of events such as monthly Recertification & Upgrade clinics, Quarterly Recognition Day, outreach events, workshops, etc to engage the certified community
• Execute monthly sessions with certified IHRP-CA and IHRP-CP to share on progression journey
• Collaborate with M&O team to ensure effective promotion of events
• Coordinate with external vendors and service providers to secure necessary resources for successful event execution
• Constantly innovate and create new ideas to enhance value propositions to the certified community

(3) Others

• Support in managing the operations of IHRP-On-site and Remote assessments
• Support in managing the preparation for On-Site and Remote Assessment, such as
• sending Information pack to candidates, prepare and upload Attendance List to Assessment Systems, etc.
• Assist CCE team in creation and submission of procurement related documents in Tenderboard for HoD approval
• Support HOD in other duties and assignments when required

Requirements

• Experience in event management is an added advantage
• Fresh graduates are welcomed to apply
• Team player with high level of integrity, dependability, and strong sense of urgency
• Ability to multi-task while demonstrating attention to detail, prioritize, and manage time effectively
• Able to work under pressure and in a fast-paced environment
• Proficient in Microsoft Office, such as Excel (vlookup, pivot table)