1.Handle and manage Accounts Receivables Function.

2.Update and maintain accounting journals.

3.Daily entry of receipts into the accounting system.

4.Process staff expense claims.

5.Ensure entries are charged to the correct account codes.

6.Handle customer's queries on the daily financial transactional activities.

7.Ensure timely and accurate report submission.

8.Generate monthly accounts receivables report.

9.Assist Finance Manager in other areas of accounting whenever necessary.

10.Perform analysis of accounts, preparation of audit schedules etc

11.Perform other ad-hoc duties when necessary.

Job Description

Responsibilities

• Provide administrative support to sales and engineering teams
• Prepare sales quotations and invoices promptly
• Handle customer feedback and able to offer service recovery (when required), while adhering to company policies
• Communicate with engineers, customers, suppliers, vendors, and relevant stakeholders
• Liaising with other Departments such as Purchase and Account Departments
• Deploy manpower by scheduling effectively and efficiently
• Updating of records i.e. sales records, track records, etc
• Other relevant ad-hoc duties

Requirements

• Having knowledge of air-conditioning materials, services and solutions is advantageous
• Competent in communicating effectively with customers, suppliers, vendors, and relevant stakeholders via email and phone calls
• MS Excel, MS Word and MS PowerPoint
• Well-organised, matured, commited, independent, and able to multi-task
• Able to start to work immediately or within short notice

Others:

• Fresh entry is welcomed
• Alternate Saturday work-week
• Location: Kaki Bukit
• Nearby to Ubi MRT and bus stops
• Opportunities for career advancement

Job scope

• General administrations & co-ordinations for smooth operations.
• Assist in planning and adjustment of manpower scheduling.
• Compile and consolidate manpower strength.
• Work with human resource on employee development and performance appraisal.
• Answer employee questions regarding operations.
• Perform other ad-hoc duties as and when required.
• Able to swim will be added advantage.

Job requirement

• Diploma or equivalent with 1 year experience in operations or administrative support within fast-paced environment.

• Strong organizational and time management skills with the ability to multitask and prioritize tasks effectively.

• Strong problem-solving skills and the ability to adapt to changing priorities.

• Able to communicate well with employees of different profile.

• Ability to work independently and as part of a team, demonstrating a proactive and collaborative approach.

Job Requirement

· Candidate must possess at least Diploma in Finance/Accountancy/Banking or equivalent.

· At least 1 Year(s) of working experience in the related field is required for this position.

· Required Skill(s): Good PC skills and familiar with Microsoft Office

· Preferably Junior Executive specialized in Finance - General/Cost Accounting or equivalent

· Knowledge of MYOB and QuickBooks accounting software

· Be Independent, meticulous and able to work under pressure

· Possess a willing to learn and proactive attitude

· Bilingual

Responsibilities:

· Handle full sets of accounts for clients

· Assist in timely and accurate monthly closing

· Preparation of payments

· Maintenance of proper accounting records and filing system

· Support operations and general day-to-day administrative duties (including payroll, CPF, EP admin, Tax admin etc)

· Assist in Secretarial work (Incorporation of Company, AGM, AR & etc)

· Provide secretarial support to Managing Director

· Able to handle confidential information in a professional manner

· Perform other ad-hoc duties as assigned

· Able to work independently and as a team

We provide on-the-job training
We provide opportunities for career advancement within company
Work-life balance working style

Working hours: Monday - Sat, 9.00am to 6.00pm

Responsibilities:

• Manage office supplies and equipment to keep the workplace functional.
• Manage monthly payroll processing and administration.
• Develop and implement HR policies, ensuring compliance with labour laws.
• Manage employee relations, including addressing grievances, conflict resolution and performance management.
• Maintain documentation of employee database and personnel files
• Perform office administrative duties, including reception duties and mail/courier handling, correspondence, scheduling meetings, and maintaining records.
• Manage all insurance matters (e.g. work injury compensation, public liability, etc.)
• Prepare and submit reports, government survey returns, etc.
• Perform general HR administrative functions, such as recruitment, processing work passes and preparing appointment/confirmation letters, leave management and payroll management.

Requirements:

• Min. Diploma in Business Administration, HR Management or relevant fields
• Min. 2-3 years’ experience in HR duties and/or administrative functions
• Ability to effectively communicate with managers and employees of the organizations
• Possess strong analytical skills and prepared to work hands-on with HR functions/ systems
• Meticulous and independent worker who is able to carry out responsibilities with minimum supervision

Sales Admin Coordinator

Key Responsibilities

• Maintaining supplies of sales presentation materials, samples, including slides and brochures
• Supporting sales efforts including during tenders, projects
• Tracking the activities and performance of each member of the sales team
• Entering order information into the company database
• Working with staff members from other departments such as design and finance to optimize sales
• Support in daily operations & customer service
• Prepare monthly sales report
• Any other ad-hoc admin duties assigned by superior

Who We Are Looking For

i. Competencies & Personality Traits

• Self-starter that is able to work independently and in teams
• Pleasing personality, mature and with customer service mindset
• Excellent communication skills in managing stakeholders (Internal and External)
• Strong strategic thinker, results oriented and great team player
• Ability to manage timelines and deadlines
• Able to analyse market trends, data to gather useful insights

ii. Skills

• Experience as coordinator in an office setting preferred
• Ability to communicate fluently (speaking and written) in English
• Comfortable with the use of computer and general IT software

Project Admin Assistant

Job Description:

- Prepare tender/quotation submissions.

- Prepare claims and photo report submissions.

- Coordinate with site supervisors for photos & final quantity needed for claim submissions.

- Source and obtain quotations from subcontractors/suppliers for tenders & projects.

- 5.5 days work week (Mon - Sat)

Requirement:

- Good communication skills.

- Proficient in Microsoft Word/Excel.

- Willing to learn.

- Able to work independently, be meticulous, a good team player.

- Attention to detail to ensure accuracy in cost calculations and reporting.

Job Responsibilities

• Provide L1 to L2 support for infrastructure, network, and internal systems.
• Provide Install Move Add Change (lMAC), Break-Fix and end user support activities as required.
• Provide on call, 24x7 supports for systems on a rotating basis. Implement corrective procedures to resolve production problems and minimize unplanned system outages.
• Suitable candidate will support IT server patching administration and change manangement coordination

Job Summary:

The Admin Account Assistant will provide comprehensive administrative and accounting support to ensure efficient operation of the office. This role involves handling daily administrative tasks, maintaining financial records, and assisting with various accounting functions. The ideal candidate should be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

1. Administrative Support:

• Manage office supplies and equipment inventory.
• Handle incoming calls, emails, and other communications.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain organized filing systems for documents and records.
• Other ad-hoc administrative duties

2. Accounting Support:

• Assist with accounts payable and receivable processes.
• Prepare and process invoices, expense reports, and purchase orders.
• Reconcile bank statements and track financial transactions.
• Assist in the preparation of financial reports and budgets.
• Other ad-hoc accounting duties

3. Record Keeping:

• Maintain accurate and up-to-date financial and administrative records.
• Ensure compliance with company policies and procedures.
• Handle sensitive and confidential information with discretion.

4. Communication:

• Liaise with vendors, clients, and internal staff to address inquiries and resolve issues.
• Provide excellent customer service and support to internal and external stakeholders.

5. Other Duties:

• Assist in special projects and other tasks as assigned by the supervisor.
• Participate in team meetings and contribute to continuous improvement initiatives.
• Logistic related

Qualifications:

• Min. GCE 'O' Level or equivalent
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with accounting software.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Physical Requirements:

• Ability to sit for extended periods and perform repetitive tasks.
• May require occasional lifting of office supplies and equipment.

Job Description & Requirements

Roles & Responsibilities

• General administrative work, including data entry, filing.
• Assist in preparing incoming and outgoing letters, mail, and sorting out mailers, bills, etc.
• Admin cum Accounts Assistant is responsible for maintaining the financial records and providing administration support for the smooth flow of the company.
• Able to liaise with English and Mandarin-speaking clients.
• Undertake ad-hoc duties whenever assigned.
• Record transactions and events relating to inventory, accruals, prepayments, capital structure and finance costs.
• Record transactions and events relating to sales, purchases, receivables, payables and cash.
• Managing incoming shipment

Job Requirements

• Proficient in Microsoft Office
• Min 1-2years of relevant working experience
• Educational qualification in Accounting or relevant
• Fresh accounting graduates welcome to apply. Work experience or internship in accounts field will be an added advantage

WORK EXPERIENCE

• Responsible for day-to-day admin and account work.
• Reply and follow up customer required.
• Handle incoming email & prepare quotation.
• Prepare and generate invoices, delivery order and sales order using MYOB
• Ensure and keeping proper filing of documentations

• Attend to customers on motor insurance accident claims reporting
• Liaise with respective insurance companies’ Motor Claims Department for the accurate and timely submission of accident reports and all matters relating to motor accident claims
• Follow–up with customers and insurance companies for payment of Excess on own damage claims and repair costs on third-party claims
• Manage and monitor aging reports to update management on the status of difficult cases on loss of use or settlements issues, etc.
• Administer documentation for costs, claims, and vehicle history files
• Ensure all customer issues or complaints reported are resolved and addressed promptly to ensure customer satisfaction
• As and when required, attend to all daily intakes of customers’ cars for repair and servicing professionally and quickly diagnose and provide professional advice for appropriate repairs or servicing or technical assistance
• Perform other duties as assigned by the After-sales Manager
• Company in the east ubi

Ref.: 2024B074

Job Responsibilities

• Work on 24x7 rotating shift (each shift 9 hours).
• Perform basic IT adminstrative work following standard operation procedures
• Work closely with the application owner/IT users to confirm requirements and execute work instructions

Job Requirement

• At least 1-2 years of IT experience working on system updates and patching.
• Applicant with good technical experience may be assigned to team lead role
• Able to work individually as well as in a team
• Able to communicate well with the team as well as with the system users

We regret that only shortlisted applicants will be notified.

EA License: 18C9079

Responsibilities:

-Handle recruitment process, posting job advertisement, shortlisting, arranging interviews

- Manage on-boarding and departure of employees

- Administer Work Pass (EP/SP/WP) application for new hires, renewal and cancellation

- Update and maintain employee records including employment contracts.

- Manage annual leave, sick leave and attendance.

- Ensure monthly payroll are executed on a timely basis.

- Office admin duties

Requirements:

- Polytechnic Diploma in any discipline, preferably in Human Resources Management, Finance or Business Administration or O level, ITE.

- Well organized & with good interpersonal skills

Job Responsibilities:

• Handle quotation, renewal, endorsements and other general administrative duties as assigned.
• Support team on renewal review activities such as generating monthly listing, input of renewal terms.
• Support team on underwriting matters.
• Attend to phone calls, dispatching of documents, arranging courier, collection and distribution of department mail.

Skills and Qualifications:

• Min 'O' Level
• Minimum 1 year of working experience in General Insurance industry.
• Candidates who possess the Certificate of General Insurance are preferred.
• MS office skills such as excel is a need as this position needs to generate and filter reports.
• Required language(s): English, Mandarin (Able to handle queries from English and Mandarin speaking associates

JOB DESCRIPTION

• Establish, implements and maintains processes and systems to support strategic HR initiatives
• Recruit new employees according to demand, handle employee resignation or dismissal
• Develop and review HR policies in compliance with legislative, ethical and regulatory standards
• Drive the adoption of the Skills Frameworks through HR activities to develop capabilities
• Advise on HR matters, with an understanding of the impact to business in mind
• Maintain integrity and objectivity when dealing with sensitive and confidential information - Exhibit traits of a forward-thinker, dealing with current issues while maintaining an eye on the future
• Support different teams to bring about success at the workplace
• Develop and manage the company's annual budget, ensuring that financial goals are aligned with overall company objectives.
• Provide financial analysis and recommendations to support strategic decision-making
• Conduct financial modeling and forecasting to support business planning and budgeting.
• Manage the company's financial reporting and analysis, ensuring that financial statements are accurate, timely, and in compliance with GAAP and other regulatory requirements.
• Collaborate with other members of the executive team to develop and implement financial policies and procedures.
• Oversee the company's cash flow management, including forecasting, reporting, and analysis.
• Manage the company's relationships with banks, auditors, and other financial institutions.
• Lead and mentor a finance team

REQUIREMENTS

• Bachelor's degree in Finance, Accounting, or a related field.
• 5+ years of experience in financial management or a related field.
• Strong analytical and financial modeling skills, with the ability to provide recommendations and insights to support strategic decision-making.
• Solid understanding of GAAP and other regulatory requirements related to financial reporting and analysis.
• Experience managing budgets and financial forecasting.
• Excellent communication and interpersonal skills, with the ability to effectively communicate financial information to non-financial stakeholders.
• Strong leadership and management skills, with the ability to lead and mentor a team.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Able to work with technical systems and data, deploy statistical and analytical techniques and tools to generate HR-related insights and projections to support the business
• Able to develop and review HR policies in compliance with legislative, ethical and regulatory standards
• Able to drive the adoption of the Skills Frameworks through HR activities to develop capabilities
• Able to integrate new and emerging technology products, services and developments to enhance HR operations and service delivery
• Able to develop positive working relationships with people through strong inter-personal skills
• Experience in using QuickHR and Quickbook Online is a plus

The role involves overseeing the daily operations of the Service Admin team, ensuring the efficient processing of RMAs and claims while upholding high standards of customer satisfaction. This role requires team leadership, process improvement, and coordination with internal and external stakeholders to enhance service quality.

Key Responsibilities:

• Oversee daily operations and delegate tasks within the Service Admin team.
• Provide coaching and guidance to team members to achieve performance goals.
• Ensure accurate and timely processing of RMAs and claims, maintaining up-to-date logs.
• Manage escalated customer issues and supervise team interactions.
• Oversee returned materials and conduct regular inventory checks.
• Collaborate with vendors for claims resolution and timely credit or replacement.
• Prepare performance reports and coordinate with other teams to enhance service delivery.

Job Requirements:

• Diploma or Bachelor's degree in Business Administration, Customer Service, or a related field preferred.
• At least 2 years of experience in customer service admin roles and leadership experience is an advantage.
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented, with the ability to multitask and manage time effectively.

We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities.

Job Highlight:

• Working Days: Monday to Friday
• Working Hours: 9am to 6pm (1 Hour Lunch Break)
• A supportive and collaborative work environment.

Responsibilities:

• Attending to all guests and visitors in a friendly and professional manner
• Notify appropriate personnel of visitor arrival.
• Prepare and serve beverages to management and guests
• Handle all telephone calls and messages in a timely and professional manner and direct them to the respective department
• Provide accurate information to callers and take messages when necessary.
• Maintaining tidiness of Reception area, holding area, meeting rooms and etc
• Manage appointments and schedules for meetings and visitors.
• Coordinate meeting room bookings and prepare rooms as needed.
• To assist with the marketing, organisation, and co-ordination of special activities and events such as talks, events, workshops etc. for small or large groups.
• Perform administrative and clerical duties such as sorting documents, filing, data entry, binding, scanning, and handling courier services, etc
• Any other ad-hoc administrative duties assigned by the company

Requirements:

• Prior experience as a Receptionist and Admin Assistant would be an advantage (administrative and clerical procedures)
• Self-motivated, pro-active, positive can-do attitude, independent, organized, and a good team player
• Able to work in a fast-paced working environment
• Proficiency in MS Office Applications (Excel, Word & PowerPoint)
• Professional appearance and attitude.
• Handle sensitive information with discretion and confidentiality.

We regret to inform that only shortlisted candidates would be notified of further update. Thanks for your understanding.

SINGAPOREANS AND MALAYSIANS ONLY

1. Data Entry into accounting software
2. Documents management - digital/physical
3. Process e-commerce sales and manage e-commerce platform
4. Prepare Sales Quotations, Sales Invoices and Delivery Orders and follow up
5. Assets maintenance scheduling and reports preparation
6. Data gathering and reporting
7. Tender follow up
8. Respond to phone and email enquiries and follow up
9. Stock check and inventory tracking

10. Payment processing

11. CRM Database management

12. Arrange meetings / calls

13. Coordinate customer orders of consumables and spare parts

14. Coordinate repairs and servicing of tools and machinery

Job Description & Requirements

Finance Duties

· Report to the Finance Executive.

· Handling all payroll related matters, ensuring fair and prompt release or freeze (by instruction of operations department and management, or freeze the salary if poor attendance) of salary payment to all employees.

· Make sure all the bank reports are printed and funds are credited into employees’ account.

· Attend to site officers enquiries with regards to payroll matters and complaints.

· Handling final payment for resigned staff.

· Filing IR21 for resigned staff (foreigners) and process final payment upon approval by IRAS.

· Submit CPF contribution for FTE & PTE only.

· Assist Finance Executive in any ad hoc reporting required by the management

· Liaise with Administrative & Operations Department on daily wages matters if necessary

· Ensure Accounts department’s file systems, data and etc is carried out and updated effectively

· Verify the discrepancies of attendance by time sheet & payment before deadline.

· Prepares summary of payment for daily rated officers.

· Prepares summary of payment for weekly officers.

· Prepares summary of payment for monthly officers.

· Prepare payslip for all FTE & PTE staff.

· Liaise with the vendors/ contractors/ suppliers for checking of quotations and purchase order as and when required

· Prepare invoices & delivery order for billing matters including GST & credit note submission,

· Ensure adequate cash flow by following up payment schedule by the client

· Manage all banking matters

· Ensure the accuracy for all payroll matters

· Prepare monthly reports for the management review and evaluation

· Ensure the adherence of all rules and regulations of the Company by all staff

Logistics Duties

• Ensure that new employees are issued with relevant logistics and ceased employees have returned all Company issued items
• Attend to all logistics requisitions from Sites and HQ Staff
• Sourcing and maintaining inventory management for all items in the office and all sites. Ensuring all inventory records are up to date
• Sourcing, engaging and liaising with vendors / suppliers / contractors as needed
• Resolve supply, quality, service, and delivery issues with supplier / vendor / contractor
• Responsible for daily operational purchasing needs such as planning, issuing and receiving
• Ensure all logistics records and logs are up to date
• Ensure all logistics reports are done and submitted on time

General Duties

• Attend to all incoming phone calls and transfer them accordingly to the respective personnel
• Ensure all daily routines such as collection, checking receiving of mails are done
• To attend to visitors and interviewees
• To perform data entry for logs and records
• Filing of records and documents in an organized manner
• Prepare meeting minutes and documentation required from time to time
• Provide and responsible for full spectrum of administrative support for various departments
• Overall responsibility to manage and execute a range of administrative functions for the smooth and safe operations in the office, making contingency plans to avoid disruption to office services
• Ensure appropriate follow-through on administrative and support actions, decisions and commitments made by Management by working with parties responsible for implementation
• Ensure all administrative records and logs are up to date
• Ensure all administrative reports are done and submitted on time

Key Requirements:

· Proven admin experience preferred, preferably in security or related industries.

· Candidates without prior experiences are welcome to apply.

· Knowledge of office management systems and procedures.

· Result and service-oriented individual who possesses initiative and good communication skills.

· A proactive team player but with the ability to work independently in challenging projects and timelines.

· Enthusiastic with a “can-do” attitude

1. PROVIDE ADMINISTRATIVE SUPPORT
2. HANDLES SHIPMENTS DOCUMENTATIONS
3. LIAISE WITH OVERSEAS CUSTOMERS
4. CO-ORDINATES ON SHIPMENTS

ADMINISTRATIVE

RESPONSIBILITIES AND DUTIES：

• Provide site office administration.
• Maintains records documenting of stock and data entry.
• Other ad-hor administrative activities as required.
• With good proficiency in MS Office Excel and Word.
• Service-oriented and good interpersonal skills.
• Organized and with multi-task capability.

Job Requirements:

• Basic admin experience , able to handle clients request.
• Sometime needs to go site to collect document.
• Experience in relevant experience is better, freshman is also welcome.

whatsapp: 83990655

Accounting

We are a Corporate Service provider. We are working hard on automating all aspects of corporate secretarial and accounting work for our clients.

We are on an exponential growth path and are looking for passionate, client-centric individuals to join us.

Roles & Responsibilities:

· Manage full sets of account books of a given portfolio of client companies

· Managing client deliverables to ensure that agreed timelines are met

· Managing all financial and accounting transactions ensuring that they meet with Singapore’s Financial Reporting Standards (SFRS) requirements and utilizing all the tools that we have at your disposal

· Coordinating and liaising with clients on day-to-day accounting matters and queries

· Provide analysis of cash flow, operating costs and variances to help our clients make better decisions

· Prepare XBRL/unaudited report/individual income tax/GST returns preparation and filing/payroll

· Constantly updated with new regulations and accounting standards.

Requirements:

· Diploma in Finance/Accountancy

· At least 1 years of relevant work experience

· Working experience with outsourced accounting

· Experience with cloud accounting software such as Quickbooks

· Proficiency with Excel or Google Sheets

· Excellent verbal/written communication skills

· A team player with excellent interpersonal skills

· Independent in managing own workload, ability to work under pressure and to keep things moving

whatsapp: 83990655

Job Description & Requirements

Roles & Responsibilities

• General administrative work, including data entry, filing.
• Assist in preparing incoming and outgoing letters, mail, and sorting out mailers, bills, etc.
• Admin cum Accounts Assistant is responsible for maintaining the financial records and providing administration support for the smooth flow of the company.
• Able to liaise with English and Mandarin-speaking clients.
• Undertake ad-hoc duties whenever assigned.
• Record transactions and events relating to inventory, accruals, prepayments, capital structure and finance costs.
• Record transactions and events relating to sales, purchases, receivables, payables and cash.
• Managing incoming shipment

Job Requirements

• Proficient in Microsoft Office
• Min 1-2years of relevant working experience
• Educational qualification in Accounting or relevant
• Fresh accounting graduates welcome to apply. Work experience or internship in accounts field will be an added advantage

Roles & Responsibilities

HR cum Admin Responsibilities:

· Advertise, search and schedule candidates for interview

· Handling of administration and record-keeping documentation.

· Prepare employment contract

· Support daily administration / operations matters

· Prepare weekly Staff Attendance (Infotech system) for Monthly payroll and report

· Process MOM Work Passes (WP, S Pass, EP)

· Leave & Attendance records admin

· Other admin duties assigned by the Manager

Requirements:

· Minimum of 2 years’ experience in HR cum Admin.

· Good interpersonal & communication skills.

· Team player

· MS Office

• Work with the manager to deal with daily administrative affairs, including document organisation, filing, meeting arrangement and record, etc
• To act as customer liaison officer to ensure that clients' queries and requirements are met
• Coordinate with client on collection and delivery services via emails and phone calls
• Work with the technical department on scheduling and allotting of manpower for work orders
• To maintain and update projects database.
• To follow up on workflow processes in the administration department. Generate delivery orders, invoices, forms, reports and efficiently send out documents.
• Able to handle ambiguity and confidentiality
• Back-up for team members
• Any other ad hoc duties as assigned by the manager

Requirements:

• Min. NITEC
• One Saturday (half day) Every three weeks
• Computer literate