Key Duties & Responsibilities

1. Review/verify freight invoices, submit the accurate invoices for approval and payment
2. Coordinate with Carriers/Freight Forwarders to resolve any issues regarding invoice errors/discrepancies
3. Enter accurate freight data including freight invoice and freight booking note into Non-Commodity Trading System (NCTS) on timely basis
4. Generate reports from NCTS to assess and evaluate the freight hedging and forecasting process
5. Participate in shipment booking/liner nomination works as and when assigned by Supervisor
6. Assist with shipping related traffic issues as and when needed/directed
7. Perform shipping related work (covering duties for other shipping executives) as and when directed, with a view to progress to higher end related shipping/logistics responsibilities

Job Requirements

1. GCE ‘O’ level/Diploma in Logistics and Supply Chains
2. Minimum 3 years’ working experience in pail oil/commodity logistics industry
3. Good knowledge/experience in container shipping invoicing/AR/AP/common terminology used in container shipping environment e.g. Inco-terns and import and export regulation
4. Able to work independently under tight schedule
5. Must have initiative and proactive in problem solving

· Book keeping, keeping track and managing of accounts payable and receivables

· Managing and generating billings and invoices in a timely manner

· Monitor and ensure payment within time frame, general book entry and coordinate with accountants in ensuring accurate and on time filing where necessary

· Managing claims and reimbursement

· Ensuring accounting operations are carried out according to internal SOP

· Perform other financial and accounting duties as required

Requirements:

· Diploma/Degree in Accountancy/ACCA or equivalent

· Hands on experience with accounting software

· Hands on, meticulous and organised

· Hard working and a good team player

*Only looking for Singaporeans/ Permanent Residents

About us

This is a dancing school doing Ballet and Modern Dance. You will be working with teachers, parents as well as children.

Qualifications & experience

• NITEC/ Higher NITEC
• Diploma
• IT Knowledge

Tasks & responsibilities

• Checking of email & answering to daily enquires from parents
• Issuing of invoices
• Managing of social media (creating & posting posts, etc)
• Assist Teachers to take photos/ videos during classes when required
• Ensuring tidiness and cleanliness of office
• Keep track of merchandise inventory and office supplies
• Other ad-hoc duties

Benefits

• Standard medical benefit
• Annual leave

Our client is an established shipping conglomerate looking to recruit and ex seafarer with relevant shore based experience in HSEQ within the shipping industry.

Tasks and Responsibilities
1. Draft Group HSSEQ Fleet Circular/Alerts – Action Tracker & Filing
2. Update and monitor Incident/NM record tracker in “KPI monitoring”
3. Update, file and trending of Monthly SOS report
4. ECP - Monitor audits, LTIF, TRCF – Tracking - KPI Monitoring – by month end
5. Monthly, Qtly and annual reports of HSSEQ & ECP reports
6. Track and follow up on all “ORS” reports until closeout actions are recorded.
7. Tracking the vessel’s schedule for TPA audits
8. Assisting the fleet team with new takeovers and handover MOCs.
9. Track the CA-PA implementation for NCR, Defects, Incidents closeout actions.
10. Record and file Quarterly Meeting Review, Crew/Vessel Feedback, Customer Feedback
11. ECP – IA report draft & closeout tracking and collate from different dept TS/MS & DPA.
12. Facilitate Group HSSEQ briefings for shore employees and attachments
13. Record & file HSE Fleet Statistic, SIRE FSC PSC, Incident Tracker
14. Assist the Marine teams as back up during emergency, crisis, drills and holidays.
15. Maintain & update the Group HSSEQ incident dashboard
16. Maintain and update the ECP observations & NCR dashboard
Non-PO Invoices (send to Esker directly) & New vendor creation in SAP MDG


Preferred Experience
• A similar work experience or sailing experience with basic knowledge of ships & operations onboard
• A similar work experience or adequate sailing experience with basic knowledge of ships and safety operations onboard.
• Good computer skills of MS Office Suite including Excel, Power Point Etc
• Good communication skills.
• Knowledge on administrative duties including tracking invoicing, logistics, courier and parcel bookings.

• Electrical System Maintenance: Regular inspections, preventive maintenance, and emergency repairs for electrical systems (lighting, HVAC, medical equipment power).
• System Installation & Upgrades: Oversee installation and upgrades of electrical infrastructure, ensuring compliance with healthcare standards.
• Compliance & Safety: Ensure all systems meet safety standards (NFPA, IEC), manage risk, and enforce safety protocols.
• Power Backup: Maintain generators, UPS, and ensure reliable backup power for critical areas.
• Energy Management: Optimize energy usage and implement efficiency initiatives.
• Medical Equipment Support: Ensure stable power for medical devices, working with biomedical teams.
• Project Management: Plan and execute electrical projects, coordinating with vendors and staff.
• Documentation & Reporting: Keep detailed maintenance logs, compliance records, and provide regular performance reports.

Requirement

• Degree in Electrical Engineering / Facilities Management with preferably 2 years’ relevant experience

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button or email me at [email protected]

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

* *JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams. **

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Hoh Mei Ling

EA Personnel Reg No: R21103150

Responsibilities include:
-Assist in daily operations
-Ensure that the cafe and kitchen is properly maintained and clean
-Oversee food preperations, presentation and storage to ensure food health and safety compliceny.
-Regular checks with customers to gather feedbacks
-resolving of conflicts in a professional way

Qualities we seek are:

· Positive attitude and commitment to excellence

· Respective skills in functions to be performed

· Excellent interpersonal and communications skills

· Team work

· Willing to learn and able to work under pressure

· Experience in F&B Operations

· Preferably 3 years of previous experience in serving in cafes

· Must be able to work night shift or split shift
. Must be able to work extra hours or weekend if needed

Job Summary

The job holder (2-year contract) is part of the roving team that provides support to the departments that he/she is assigned to in its efforts to achieve their work plan targets. He/She is expected to work from 8:30 a.m. to 6:00 p.m. on weekdays and may be required to work on some weekends, after office hours, and public holidays to support organisation events as required.

Key Responsibility Areas

Strategic and Partnership Management

• Seek collaborations and partnerships with internal and external stakeholders.
• Identify platforms/ opportunities for the engagement of partners.
• Work with partners in implementing key programmes for the organisation.

Programme Development and Management

• Curate content in support of programme design.
• Adhere to the timeline for prompt programme delivery.
• Evaluate the effectiveness of programmes through the collection and analysis of feedback.
• Conduct reviews of programmes and recommend areas of improvement.

Event Management

• Plan and manage the organisation of resources, manpower and collaterals for the successful delivery of events.

Financial Planning and Management

• Implement budget plans to manage resource allocations to the department’s programmes.
• Monitor budget outcomes to ensure proper utilisation and accounting of resources.

Outreach

• Work with the team and team lead to reach out to different segments of the community, including identifying and establishing contact with under-served segments.
• Support the planning, deployment and assessment of outreach efforts.
• Recommend suitable interventions to meet the needs of clients, which may not be limited to Yayasan MENDAKI’s programmes or national programmes, but all other solutions, such as enlisting the help of volunteers.
• Connect clients to resources and facilitate them in tapping on these resources.

Requirements

• 2 – 3 years of experience in programme management preferred.
• A degree in relevant fields is preferred.
• Good understanding of youth, education, and employment landscapes.
• Strong interpersonal skills and ability to manage stakeholders across different evels.
• Strong project management and time management skills
• Possesses strong leadership skills.
• Sound decision-making and problem-solving skills.
• Resourceful and takes initiative to effect change.
• Able to work under pressure to meet deadlines.
• Proficient in Microsoft Office applications

Responsibilities:

• Attending to the customer enquiries promptly and follow up with them in a friendly and professional manner
• Actively seeking out new sales opportunities through cold calling, networking and social media.
• Addressing customer service issues expeditiously
• Understanding and analyzing the market trends and changes in customers demands
• Liaise with internal department to ensure proper lease management documentation and administration.
• Deliver sales presentations & conduct viewings and site tours with potential clients.
• Accountable for occupancy rate for all sales projects.
• Responsible for lease negotiations and follow up on terms of lease with tenants.
• Build & maintain strong relationships with tenants to generate referrals & to obtain repeated business.
• Work closely with operations team to ensure delivery of high level of customer satisfaction.
• Monitoring performance data and KPIs on a daily basis.
• Perform other duties as assigned.

Requirements:

• Diploma / Degree in Sales & Marketing / Real Estate or equivalent
• Minimum 3 year(s) of related working experience
• Excellent command of written & spoken English & Mandarin (to be able to liaise with Chinese speaking clients).
• Strong lease management documentation and administration skills.
• Able to work under pressure in a fast-paced environment.

We regret that only shortlisted candidates will be notified.

Job Scope

· Handle day-to-day finance operations (AP, AR & fixed asset)

· Assist in month-end closing and reconciliations.

· Assist to prepare journals and audit schedule for month closing & year end closing booking fee refund weekly.

· Assist to prepare presentation slide and report for management reporting.

· Liaise with internal and external stakeholders on finance queries.

Requirement

• Diploma in Accounting & Finance or equivalent

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button

*We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities. *

“JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties, please be aware of scams impersonating JobStudio and our employees. We will not be liable for loss arising from scams.”

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Hoh Mei Ling

EA Personnel Reg No: R21103150

Job Description

- handle full set accounts for accounts department.

- submission of monthly reports to HQ.

- ensure documents are filed properly and archived for future reference.

- support HR matters such as payroll processing.

- handle monthly GST submission, CPF submission.

- liaise with auditor and tax agent for audit and tax matters.

- handle employee's monthly travel reimbursements.

- administrative work such as ordering stationeries, liaise with IT.

- perform ad-hoc tasks assigned by management.

Requirements

- minimum 3 years working experience in full sets accounts.

- self-motivated, able to work in fast paced environment, persistent, organizer.

- good time management and keeping track of important deadlines.

- 5 days week from 8:30am to 5pm

- due to work pass quota, only SC & SPR

Job description:

• Administrative duties for clients’ management. (EG. Sending letters / gifts / cards / following up on queries and requests.)
• Administrative duties for organization matters. (EG. Taking minutes / managing campaigns and schedules / Filing / Scanning.)
• Handling phone calls
• Data-Entry in preparation of clients’ meetings and organization’s meetings
• Posting advertisements, Screening candidates and scheduling Interviews.
• Assisting to manage Social Media Account and content generation such as simple editing.

Job requirements:

• Computer literate
• Proficient in Microsoft Office (Word, Excel, Powerpoint) and Social media
• Able to do simple editing on Capcut
• Fluent in English
• Good attitude, Has initiative, Meticulous and a Team player

We are a pest control company with stable development and growing team. We are committed to serving the public with sincerity and are looking for two administrative service personnel with the same philosophy.

Job scope:

Follow up with customer queries and provide excellent customer service(whatapp and email)

Liaise with the relevant department /staff arrording to resolve the customer's requests/feeback in a timely and professional manner

Proactively handle the customers feedbacks and recovery channel and customer satisfaction

Prepare and manage invoices,ensuring accuracy and timely processing

Organize customer contacts and sales date efficiently

Daily administrative duties as per assigned

Requirements:

Having a positive attitude and take pride in your work

self motivated and meticulous

willing to learn and adapt

Good interpersonal and communication skills

5.5 days work week

13th month annual bonus

Responsibilities:

• Responsible for the day-to-day operations and maintenance of the property, as well as creating a hospitable experience for our guests.
• Establish a professional communication and provide tip-top hospitality services to our guests, including managing check-ins / check-outs, enquiries and maintenance requests.
• Conduct room viewings for guests who request for a room change, and follow-up with the necessary proper documentations in our property management system.
• Roll out housekeeping rosters and coordinate in-room / external maintenance work with contractors.
• Support the daily maintenance of the property, including assisting with basic fixes, conducting regular property inspections, and supervising scheduled maintenance works such as air-con servicing, electronic door lock reprogramming and landscaping works.
• Manage incident reporting actively and take remedial actions to resolve the problems. Maintain good records of all incidents and maintenance tickets raised.
• Ensure compliance of Safety & Building regulations and all other statutory requirements, including Fire Safety & CERT regulations.
• Provide support for community events held within the property.

Requirements:

• Minimum Diploma in Hospitality or relevant field.
• At least 2 year(s) of experience in student hostel / serviced office operations management.
• Experience in property / facilities management or front desk would be advantageous.
• Good team player with interpersonal, analytical, presentation skills.
• Service-orientated with pleasant disposition.
• Experience in using MS Office.
• Candidates who is able to start work immediately or on short notice would be preferred.

We regret that only shortlisted candidates will be notified.

Job Description:

• Manage work processes and workflow to make sure operational efficiency
• Planning doctors' roster and coordinating doctor's leave to ensure adequate medical manpower at all times
• Identify training needs and sraw up individual learning plans for the staff
• Assist in drawing up department workplans and budgeting exercises
• Assist in handling patients' feedback and investigations
• Any ad-hoc duties as per assigned

Requirements:

• Bachelor Degree in Business Administration, Project Management or equivalent
• Minimum 2-3 years experience in operations and administrative work

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click Apply Now button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

**JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams. **

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828

Publicis Groupe is not just a company you work for; it’s a platform for you to take your talent to the world.

If you want to help change the world, ideas alone are not enough. Real impact can only come from having meaningful access to a world of knowledge, people and resources. At Publicis Groupe, you are connected to our global network, intelligence, tools, clients, brands and 80,000 brilliant minds with expertise in data, technology, media, strategy, creativity and business transformation, all literally at your fingertips.

Go ahead, the world is waiting.

Publicis Groupe is the third largest communications group in the world. Founded in Paris in 1926, we are present in more than 100 countries as leaders in marketing, communication, and digital business transformation. Two of its biggest solution hubs in Singapore - Publicis Communications and Publicis Media & Digital.

Publicis Communications, the creative communications hub of the Publicis Groupe, is a collective of the most passionate, purposeful, and progressive creative agencies in Singapore. They are Publicis Worldwide, Leo Burnett, Saatchi & Saatchi, Prodigious, and MSL.

Publicis Media & Digital, which is comprised of global media agency brands Starcom, Zenith, Spark Foundry, and Performics, is powered by digital-first, data-driven global practices that together, help our clients navigate the modern media landscape.

Our two other solution hubs, Publicis Sapient and Publicis Commerce, empower businesses to embrace digital transformation and equip them with a total commerce experience.

The Director acts as the day-to-day liaison between the client and business, providing leadership, strategic direction and input for media plans. The Director effectively leverages experience, knowledge and skills to drive innovative thinking while balancing client, company, and team needs.

Key Responsibilities:

• Lead and manage the day-to-day strategic integrated media planning activities for assigned account(s).
• Help develop planning objectives and strategies that coincide with client’s marketing direction.
• Establish and grow client relationships by demonstrating an understanding of industry and client business issues
• Achieve the financial goals of the account by managing costs, revenue, and scope of work in accordance with client contract
• Oversee budget allocation process for all media based on client initiatives and direction; accurately project costs and anticipate the financial results of plan revisions
• Oversee and guide content development
• Cross team collaboration to work with the division leads in Strategy, Programmatic, Content, Analytics & Insights and Ad Ops team.
• Work with teams to evaluate media performance and KPIs to determine the extent to which the original objectives and strategies were met.
• Scope of work management, manage and optimise working process to ensure seamless implementation of projects is essential.
• Run and mentor a mid-size team and promotes a healthy team building and collaboration
• Participate in the recruitment and selection of junior staff
• Establish and maintain effective relationships within and outside the immediate team

Qualifications

• Min 12 to 15 years of strong media experience, prior experience in managing large client accounts preferred.
• Ability to develop POVs on various media in the marketplace is essential to this role
• Excellent presenter and strong in client & stakeholders management
• Is sound in online and offline strategic planning. Experience in planning and implementing in market such as SEA, China, US and EU is a benefit but optional.
• Detailed awareness of media landscape, trends, challenges and competition.
• Good understanding of research tools
• Ability to translate data into well-articulated ideas looking outside the box
• Creative ability to partner and develop innovation and first to market opportunities
• Superior organizational, interpersonal and managerial skills with attention to detail

Position: HR/Account Executive

Duties:

• Perform daily accounting & finance duties including receivables and payables processes, general ledger, tax and bank reconciliation, etc.

• Preparation of monthly financial and management reports

• Support audit and tax queries

• Liaise with banks on banking transactions

• Manage timely closing process and reconciliations, including for intercompany transactions

• Inventory stock checking report from 2 outlets and office. (Important items and liquor), internal stock transfer record.

• HR duties such as preparation of payslip, CPF filing, annual IR8A filing, employee contract (included Annual, Slick, PH leave), foreign workers permit application • Support and liaise on marketing events

Nature of Job:

• 5.5 days’ work week

• Leave, medical & insurance coverage

• Able to travel to different outlet branch and office

• East Coast area

Requirement:

• Minimum Diploma in Accountancy or equivalent qualification in the accounting fields.

• At least 2 to 3 years of relevant working experience in an accounting environment, preferably in F&B

• Use company Xero systems

• Proficiency in Microsoft Excel other Microsoft Office skills.

•Take care of the sales administration,including quotations, invoices, DOs, etc.

• Receive and process online orders - website and WhatsApp

• Record all returns, waive, exchanges, refunds orders and report to director

• Collect daily Sales cash and check in and out pretty cash each week.

• Coordinate with contractors to fix any emergency or urgent matters

• Communicate with clients on requirements

• Able to start work immediately or short notice period is preferred

Personal Attributes:

• Excellent interpersonal and communication skills, driving licence will be better

• Strong initiative and problem-solving skills.

• Agility to change, mature, independent, hands-on, able to work under stress and have a strong sense of responsibility.

Scope of work

• Handle calls, walk-in enquiries, delivery, school mails, parcels dispatch.
• Attending to pupils who are unwell in the General Office (GO) and ensuring that the school’s early dismissal procedure is adhered.
• Coordinate with Teacher in charge to update weekly school activities in the GO
• Pack and prepare materials to be distributed to all classes
• Compilation of simple information and statistics using MS Office
• Filing and distribution of school correspondences and materials
• Provide administrative support during major school events e.g P1 orientation etc
• Any other duties as assigned by School

Qualifications, skills and experience:

(a) At least an GCE ‘O’ Level (or equivalent)

(b) Preferably well conversant in both English and Mandarin

(c) At least 3 years of experience providing admin support

(d) Proficient in MS Office

(e) Basic First Aid knowledge

(f) Good communication and inter-personal skills

(g) Good team player with high level of initiative

(h) Good customer service skills

(i) High level of initiative and able to work independently

(j) Mature individual with a pleasant disposition

We are looking for a meticulous individual to help with administrative work and exercise due dilligence in the Financial Industry.

Job Responsibilities

• Manage administrative tasks related to representatives, including transfer administration and representative code management.
• Assist in organizing and supporting company events.
• Conduct fit and proper due diligence assessments for candidates.
• Perform periodic assessments of existing representatives to ensure compliance.
• Perform any other general administrative and clerical duties as assigned.
• Undertake ad-hoc projects and activities as assigned
• Excellent interpersonal and communication skills
• Proficient in Microsoft Excel and Word.
• Resourceful, with strong teamwork and collaboration skills.
• Meticulous with excellent attention to detail.
• Able to multitask, work well under pressure, and stay agile in a fast-paced environment

Qualifications & Employment Type

Diploma & Full-Time

Years of Experience

At least 2 years, preferably in Financial Industry

The Executive Officer (District Officer) performs strategic and operational academic support intervention activities. He/she facilitates the daily operations of the organisation's educational programmes, interventions and services by liaising with all relevant stakeholders, managing learner records and updating learning management systems. He/she consolidates the data collected and conducts data analysis for the compilation of data reporting. He/she assists with the creation of the desired learning environment and the management of logistics and equipment. He/she assists in the execution of marketing and promotional activities to support and enhance outreach and engagement.

He/she enjoys working in a team environment and interacts proactively with various internal and external stakeholders. He/she is eager to serve others, has excellent organisation and administrative skills and can adapt to using various systems and forms of technology. He/she typically works in an office environment, often interacts with digital systems, but can also be required to provide support at specific learning venues either on-site or online.

Key Responsibility Areas

Partnership Management

• Assists in identifying and networking with potential and existing partners for collaboration on the provision of resources as well as the delivery of products and initiatives
• Frequent contact with individuals/organisations outside of YM
• Provides advice to external partners
• Ensures quality and customer service
• Liaises at the appropriate level to ensure all products and initiatives are run at their optimal level and all issues rectified with the client and stakeholders to ensure continuity
• Maintains regular communication with partners in terms of providing feedback and status updates on products or initiatives being conducted in collaboration with them or the use of their premises

Product and Process Management

• Oversees the delivery and operations of the Perform in School team products and initiatives, namely the MENDAKI TuitionScheme and other academic support interventions
• Evaluates the effectiveness of the Performing School team programmes and initiatives through the collection and analysis of feedback
• Conducts reviews of products and recommends areas of improvement or adaptation to suit the needs of school-going children
• Implements initiatives and processes to drive the Education business
• Ensures prompt delivery of data, reports analysis
• Maintains the effective delivery of lessons by organising appropriate training sessions for deployed tutors or coaches
• Supports the analysis of the quality and outcomes of all products and initiatives conducted and recommends enhancements through accurate and timely reporting
• Delivers developmental programmes where necessary to enhance the quality of outcomes for products and initiatives delivered by the Perform in School team
• Practises sound financial prudence in procurement of items and services for all products and initiatives in the Perform in School team
• Adheres to processes and financial policies
• Checks for the legality of all actions related to day-to-day policies

People Management

• Identifies, shortlists, interviews and selects tutors from a certified pool
• Plans and executes deployment of tutors to various centres, according to pre-set guidelines
• Supervises a team of Head Tutors, Tutors and Centre Personnel (including Centre Supervisors, Liaison Officers and Caretakers)
• Demonstrates and role models a high-performance service culture amongst the tutors that nurtures and encourages service excellence, quality and empowerment
• Manages the allocation of appropriate resources and commitment of the personnel deployed to each centre to achieve the key outcomes for the team
• Makes efforts to ensure achievement of KPIs with team members

Requirements

• 1 – 3 years of relevant experience
• Experience in education operations settings will be an advantage
• Degree in Education, Business Administration or other related disciplines
• Good communication in English and Malay (verbal and written) with excellent interpersonal skills
• Must be strong in operations and motivated by such nature of work
• Driven, resourceful and proactive individual who is able to work independently, but a strong team player
• Sound decision-making and keen problem-solving skills
• Task-driven individual, with a strong sense of ownership
• Has a good ability to multi-task
• Proficient in Microsoft Office applications (Word, Excel, etc)
• Prior experience in teaching or in Education programme operations role is an advantage

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

The jobholder will work closely with the Team to support the administration and operations of a graduate programme in the School of Accountancy.

Academic Matters

• To be responsible for the administrative management of the Programme, including maintaining course outlines, materials, and the student portal for seamless access to academic resources.
• To manage course scheduling, enrollment registration, and course evaluations.
• To provide classroom support whenever necessary; this may include weekday evenings and Saturdays.

Students and Alumni

• To support activities for students and alumni such as industry talks, team building, networking, community service, and social activities.
• To work with other departments in SMU to support student activities to promote internship and employment opportunities.
• To provide support in the handling of student disciplinary matters.

Programme Directors' Support

• To support Programme Directors in meetings including setting up meeting venue and preparing meeting materials.
• To support travel arrangements for Programme Directors.

Admission

• To support the marketing team on student recruitment.
• To work closely with Programme Manager in maintaining clear communication with incoming students regarding important deadlines, documentation requirements, and programme expectations to facilitate their onboarding experience.
• To manage student onboarding which includes student pass application, pre-matriculation engagement, matriculation, orientation and other activities.

Others

• To support the School in key events and activities

• Polytechnic Diploma or University Degree.
• At least 1 year of substantial administrative experience in educational or public service setting.
• Self-motivated with strong inter-personal and problem-solving skills.
• Hardworking and possess excellent organising, multi-tasking, and administrative capabilities.
• Meticulous and able to work independently.
• Excellent communication skills and ability to work with a broad range of stakeholders.

#LI-EH1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Program enquiry stage:

· Responding to the queries of customer enquiring on the course.

· Answer phone enquiries about the course.

· Creating standard email templates in conjunction with marketing teams.

· Follow up with leads that comes to training webpage but did not register.

· Work with marketing team to follow-up on the leads generated through various marketing channels.

Registration and enrolment:

· Post customer filling registration form, to send them email for due diligence (request ACRA cert, UEN number, declaration form) (before confirming the subsidy).

· After due diligence send the payment link/ details.

· Confirmation with finance team on receipt of payment.

· Create class grouping based on the registrations (work with industry team for grouping).

· Sent class groupings to participants.

· Sent the standard welcome pack to the participants (work with product team).

· Send reminders of the course commencement to participants – 2 weeks before, 1 week before etc.

· Create and track the participant repository.

· Process request for changing participant name or any other details

· Process refunds and postponements.

· Create SOP’s for all above with project owner.

ESG Training and post engagement:

· Sending post survey forms and collecting feed backs.

· Send pre-reading and other require material after each module (work with product team).

· Engage participants post training with other suite of services (work with sales).

Sales Operation

· Prepare Sales Order Processing and follow up on order fulfilment. Including but not limited to address their queries, anticipate issues on a timely basis.

· Administration of documentation controls for order fulfilment.

· Monitor, track and advise clients on their applications status.

· Review and guide clients on the documents required for certification.

· Responsible for administrative matters in relation to pre and post sales activities.

· Identify, propose and implement improvements to the process to meet customer critical issues.

· Responsible for updating, maintaining, processing and analyzing the Green Label databases to provide usable data to support the SGLS & Eco Certification sales team.

· Ensure that all data are updated accurately and in a timely manner.

· Vendor invoice verification.

· Collaborate with Finance for bi-weekly Accounts receivable report, and follow through with clients.

· Support Sales on Accounts receivable handling.

· Liaise with Environment Engineers for constructive response to client’s queries.

· Monitor KPI (service turnaround timeline) and escalate for prompt resolution.

Operations/ Office Administration

· Maintain smooth & efficient office and facilities operation.

· Liaise with external vendors and monitor service maintenance contracts.

· Liaise with IT Vendor for IT-related matters such as technical support and IT related assets.

· All other Operations scope of work that may varies from time to time.

Others:

· Handle all customer enquiries pertaining to Sales, Eco-Office, SGLS and ESG training;

· Coordinate with external vendors (e.g. auditors)

· Support all Company event (SEAA and SGA)

· Any adhoc task as and when assigned by your direct supervisor or the Management.

This is a crticial position which needs to be filled out urgently. Candidates who are able to start work immediately will be an added advantage.

• Handle calls, walk-in enquiries, delivery, school mails, parcels dispatch.
• Attending to pupils who are unwell in the General Office (GO) and ensuring that the school’s early dismissal procedure is adhered.
• Coordinate with Teacher in charge to update weekly school activities in the GO
• Pack and prepare materials to be distributed to all classes
• Compilation of simple information and statistics using MS Office
• Filing and distribution of school correspondences and materials
• Provide administrative support during major school events e.g P1 orientation etc
• Any other duties as assigned by School

Qualification

• At least an GCE ‘O’ Level (or equivalent)
• Preferably well conversant in both English and Mandarin
• At least 3 years of experience providing admin support
• Proficient in MS Office
• Basic First Aid knowledge
• Good communication and inter-personal skills
• Good team player with high level of initiative
• Good customer service skills
• High level of initiative and able to work independently
• Mature individual with a pleasant disposition

The Marketing Executive research content and consumer trends, develop content strategies, and create content for a variety of businesses in digital media. They work closely with design and marketing teams to ensure that the content is engaging and consistent across all media platforms.

Requirements:

• Strong background in creating and customizing compelling content to reach out to targeted audiences

• Able to work in a fast-paced environment and to meet deadlines

• Proactive, self-motivated and a team player

• Possess good communication, management, and coordination skills

• Strong understanding of the Singapore marketing landscape will be a plus (e.g. consumer trends, media channels, etc.)

• Analyse impact of campaign strategy and digital media planning and optimization towards business goals

• In-depth knowledge of various social media platforms (i.e. Telegram, Instagram, TikTok, etc.)

• Knowledge of softwares such as Adobe After Effects, Adobe InDesign, Adobe Photoshop, Adobe Illustrator, Canva will be an advantage

Roles & Responsibilities:

• Identify social media marketing trends and develop monthly content strategy, produce content for the required platforms, and schedule content in a timely manner

• Tailor content to different platforms and formats (e.g. static image, infographics, animation/GIF, Facebook/Instagram Stories, microvideos, polls, podcasts, live streams and event coverage)

• Ideate new and creative growth strategies through digital platforms and/or any emerging technologies including growth of Company social media platforms and their online presence

• Keep abreast of new social media sites, web technologies and digital marketing trends, and adopt these for future campaigns

• Monitor and evaluate campaign performance, assess campaign trends, prepare data analysis, and identify growth opportunities for clients

• Continuous review and active management of the website and all digital assets

•Creation and execution of marketing campaigns including company branding, online content strategy, social media campaigns etc.

(Minimum 2 years of relevant experience. Fresh Grads/Career Switch Candidates without experience may apply for our Graduate program)

Wanna be the Face of Confirm Good? Check us out:

TikTok:

https://www.tiktok.com/@confirmgoodsg

https://www.tiktok.com/@tastesoulsg

https://www.tiktok.com/@goodlobangsg

https://www.tiktok.com/@vanitysuitesg

https://www.tiktok.com/@goodtoflynews

Telegram:

Confirm Good: https://t.me/confirmgood

Good Lobang: https://t.me/goodlobang

Good-2-Go: https://t.me/good2gosg

TasteSoul: https://t.me/tastesoulsg

Vanity Suite: https://t.me/vanitysuite

Fitness Level Up: https://t.me/fitnesslevelup

Good To Fly: https://t.me/goodtofly

Parent Code: https://t.me/parentcode

Next In Tech: https://t.me/nextintech

Nightlife Collective: https://t.me/nightlifecollective

Student Perks: https://t.me/joinchat/TxqQuSdtT1fWlFFt

Marcom (Marketing Communications)

• Create effective marketing communications strategies for SEC products, services and events.

• Coordinate external & internal communications flow (memos, newsletters, etc.).

• Write statements, speeches, emcee scripts for events and video scripts.

• Write content for the website, social media, brochures & other communication collaterals.

• Plan events, seminar/ webinars & press conferences.

• Communicate with media regularly.

• Manage media inquiries & arrange interviews.

• Build long-term relationships with influencers and key stakeholders.

• Collaborate with other Business units on articles & blogs.

• Develop the Annual Report.

• Prepares & delivers presentations to external & internal stakeholders.

• Performs other related duties as assigned.

• Develop and manage digital marketing campaigns.

• Develop and Optimize content for the website and social networking channels such as Facebook, Twitter, Instagram, LinkedIn and timely and relevant updates about general environmental news and unfolding SEC events.

• Track the website traffic flow and provide internal reports regularly.

• Attend networking events and product launches.

• Identify new digital marketing trends and ensure that the brand is in front of the industry developments.

• Promote company’s services in the digital space.

• Execute social media efforts to improve KPIs, likes, shares, tweets, etc.

• Monitor and update the Council’s corporate image and information on the Council’s corporate websites.

• Responsible for management and maintenance of SEC Partners, Advertising Agencies and Customers’ databases.

• Develop and create communication collaterals such as sales kit, brochures or video.

Biodiversity & Outreach

Green Communities

• Assist to arrange and conduct training workshops for all green hope auditors to promote environmentally responsible living.

• Assist to liaise with IT vendor to enhance the green homes website.

• Support the collation of audit bookings from residents.

• Assist to administer and ascertain the distribution of home audits to the volunteers.

• Provide monthly data to the finance department monthly to ensure prompt billing to the green home auditors.

• Assist to facilitate biodiversity learning trails.

• Assist to develop contents for the biodiversity trails.

Earth Helpers’ Program

• Facilitate new recruitments sign-ups, garnering participation from schools, corporate and SEC’s clients.

• Provide support to execute on-going volunteer events.

• Assist to develop new volunteer events and activities.

• Garner participation from schools, corporate and SEC’s clients for SEC’s volunteer events.

• Assist to regularly update volunteer hours.

Others

• Help out at SEC Company events.

• Emcee at small scale Company events, where appropriate.

• Any other adhoc duties as and when assigned by your immediate supervisor or the Management.

Assists the HOD/Pupil Management and SH/Pupil Management in student discipline matters including

• Patrolling (in and out off school) during school and after school hours
• Disciplinary follow up and investigations
• Managing student late comers
• Detention/in-house suspension duties during and after school hours
• Overseeing Corrective Works Orders

Administration

• Key into School Cockpit mobile system and other school based systems
• Tracking and following up of late-comers
• Updating of late-comers files
• Updating of detention records

Supporting the Pupil Management Programmes for targeted students

• Smoking/Vaping Cessation Programme
• GEAR UP Programme (including accompanying students out of school)

Assist HOD/Pupil Management and PMT to analyze discipline data

• Analyse Discipline Offence Trends
• Maintain attendance and monitor late-coming

Qualification:

• At least 1 year experience working with youths and/or discipline matters.
• At least a diploma (qualifications in relevant disciplines such as Psychology, Early Childhood Education, Counselling, etc will be advantageous)
• An effective team player with good interpersonal and communication skills.
• A meticulous individual who can multi-task and works independently in a fast-paced environment.
• Proficiency in Microsoft office Applications and IT systems.