Job Title: Accounts Executive (ID5071)
Location: Tuas
Working Hours: Mon to Fri 8.30am - 5.15pm
Salary: Up to $3800


Job Description:
• Monthly full set of account closing, trial balance, profit & loss and balance sheet.
• Prepare monthly audit schedules.
• Prepare and submit GST on monthly basis.
• Process staff travelling and expenses claims reimbursements.
• Liaise with bankers for letter of credits, trust receipts, banker guarantee application, revolving loan drawdown, rollover and repayment matters.
• Review account receivable role including handling issuance of sales invoice for progressive project billing, debit note, credit note, receiving voucher, official receipts & etc.
• Preparation of monthly journal voucher, inter-company funds transfer/settlement.
• Review and handling daily cashflow movement.
• Review account payable role including handling supplier payment.
• Preparation of monthly journal voucher, inter-company.
• Assist in preparation of Annual budget and Annual forecast.
• Liaise with tax agent for tax computation and tax submission.
• Liaise with external auditor for all audit matters.
• Assist in preparation of monthly board meeting materials.
• Any ad-hoc jobs that assigned.

Requirement:
• Min Diploma in Accountancy or Degree in Accountancy or its equivalent.
• Min 3 years related work experience.
• Have full set of work experience especially familiar with revenue recognition with percentage of completion.
• Understanding of common accounting knowledge and procedures.
• Ability to work independently with minimum supervision.
• Action oriented, task focused, accuracy and meticulous.
• Team player, good interpersonal and communication skills.
• Analytical, innovative and self-motivated.
• Proficient with Microsoft Excel, Words and Power-Point.
• Experience/knowledge of Dynamic 365 ERP System.

Job Title: Corporate Secretary Executive (Senior/Assistant Manager) (ID1538)
Location: Telok Ayer, walking distance from MRT
Working Hours: Mon to Fri 9am to 6pm
Salary: $3200 - $3800

Benefits:
• Performance bonus will be considered (average: 2 months for past a few years)
• Company trip (year 2024 : trip to Japan) may conduct once in 2 to 3 years
• Team building has been conducted once every 2 months. (the company gave some budget and team can organize lunch or activity)


Job Responsibilities:
• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Manage a portfolio of clients in providing corporate secretarial services
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Provide advice on compliance requirements, corporate governance and corporate secretarial matters
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Liaise with statutory bodies, banks and other third-party business partners as and when required
• Handle work pass application for clients’ expatriate staff
• Review/Prepare financial statements in XBRL format.
• Any other corporate and ad-hoc jobs as required

Job Requirements:
• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
• A meticulous, organized and proactive individual who is able to work independently.
• Multi-task and work under tight timelines.
• At least 2 years’ relevant corporate secretarial experience is required
• Someone who is looking for long-term career growth prospect

We are looking for an individual with positive and outgoing personality who are willing to take up our Accounts and Admin Assistant position.

Your responsibilities include but not limited to the following:

• Reports directly to Group Financial Controller and Accountant

• Perform various accounting responsibilities related to AP, including keying in suppliers invoice, preparing payment vouchers and processing payments

• Perform various accounting responsibilities related to AR, including keying in customer invoice and processing receipts

• Prepares intercompany billings

• Perform data entry

• Provides weekly cashflow balances

• Maintain proper filling and documentation

• Provide admin supports

• Liaise with Company Secretary and auditor

• Any other ad-hoc duties as assigned

Requirements

• Minimum diploma in accounting, finance major or equivalent.

• Minimum 1 year of accounting or finance working experience.

• Proficient in Moneyworks accounting software, Numbers and Microsoft Office.

• Meticulous, Willing to learn, highly responsible, organized and able to multi-task and work independently.

• Successful applicant is expected to work either 3 half-days or 2 full days.

Key Responsibilities:

• Coordinate logistics operations for construction projects, including transportation, fleet management, and material handling.
• Plan and schedule deliveries of materials, equipment, and supplies to construction sites in a timely manner.
• Communicate effectively with suppliers, vendors, and internal teams to ensure smooth logistics operations.
• Monitor inventory levels and coordinate inventory management activities to avoid shortages and overstock.
• Evaluate logistics performance and implement improvements to optimize efficiency and reduce costs.
• Ensure compliance with health and safety regulations related to logistics operations.
• Prepare and maintain accurate documentation and reports related to logistics activities.

Requirements:

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Proven experience as a Logistic Executive or in a similar role within the construction industry.
• Strong understanding of logistics processes, procedures, and best practices.
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Exceptional verbal and written communication skills.
• Proficiency in logistics software and MS Office (especially Excel and Word).
• Ability to work effectively in a fast-paced environment and under pressure.
• Problem-solving skills and attention to detail.
• Knowledge of safety and regulatory requirements for logistics operations.
• Flexibility to adapt to changing priorities and project needs.

About Charlotte Tilbury Beauty

Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionized the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.

Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.

Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fueled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the bran­d is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions.

About the role

Reporting

• Manage weekly and monthly sales reporting to internal teams, including SKU, SEA Sales Report, NPD, and Stock on Hand (SOH) reports.
• Track sales performance for sales team against targets on a weekly basis.
• Tabulate and update SOH to identify potential stock-outs for sales orders.
• Collect and summarize competitor reports from the sales team on a monthly basis.
• Perform market research and analyze marketing-related reports as required.
• Assist in preparing global and regional meeting decks and ad-hoc global reporting.
• Update the monthly CRM report for all 3 markets based on the provided template.
• Consolidate monthly and year-to-date marketing spend for all 3 markets.

Trade Marketing/Retail

• Track the sales performance and rostering of 2 Singapore-based Brand Ambassadors.
• Coordinate with all suppliers for Singapore trade events and retail seminars.
• Submit new launch information to retailer portals in a timely manner to ensure product readiness.
• Plan and consolidate trade and promotional event (including masterclasses) templates for all 3 markets.
• Consolidate post-event reports for trade and promotional events (including masterclasses) to be submitted to the team.
• Own and coordinate 2 Sephora Press Days.
• Coordinate the dissemination of all materials (deluxe, TOA, collaterals) to stores for Singapore trade events.

Administrative

• Raise purchase orders in NetSuite and update the retail staffing/marketing OPEX live tracker.
• Coordinate major meetings.
• Manage office administrative tasks such as repairs, maintenance, IT support, and supplies.
• Assist with team activities.
• Coordinate quarterly allowance for office staff and 2 Singapore-based Brand Ambassadors.

Who you will work with

• Reporting to the Head of Commercial SEA and Head of Marketing SEA

Alterpacks is a Singapore-based, fast-growing new materials start-up offering a revolutionary range of eco-friendly products made from 100% organic plant fibre, to replace plastics across diverse industries. We’re on a mission to reshape the packaging landscape and we're looking for a passionate Marketing & Business Development Executive to join our growing team in Singapore.

In this role, you'll be the driving force behind our sales growth. You'll spearhead client acquisition across a wide range of sectors, from food and beverage (F&B) and hospitality to manufacturing, supermarkets, and even the medical field. This is a hybrid role – you'll be out there meeting clients face-to-face, understanding their needs, and showcasing how Alterpacks can revolutionize their packaging strategy, helping them transition away from harmful plastics. Additionally, you'll leverage online channels to generate leads, nurture relationships, and build brand awareness for Alterpacks' solutions.

Who You Are:

· A go-getter with a Degree and 3+ years of proven sales experience, ideally within the F&B, manufacturing, supermarket, fulfillment, or healthcare space.

• A passionate advocate for sustainability with a deep understanding of the environmental impact of traditional packaging.
• A natural relationship builder with excellent written and spoken English communication skills, comfortable working with clients from diverse backgrounds and international markets.
• A self-starter who thrives in a dynamic environment, comfortable navigating uncertainties and taking initiative.
• A highly organized and detail-oriented individual with a dedication to follow-through and exceeding client expectations.
• A savvy online marketer with the ability to identify and capitalize on digital sales opportunities.
• A team player with a positive and patient approach.

What We Offer:

• Competitive fixed salary with a performance-based commission structure.
• The opportunity to be part of a passionate team that's making a real difference in the green space.
• A dynamic and fast-paced work environment where you can learn and grow.
• The chance to shape the future of sustainable packaging with a forward-thinking company.
• Flexibility to work in a hybrid model, with a blend of office and remote work, while also traveling to meet clients.

Say goodbye to the traditional 9-to-5! This role offers the flexibility to manage your time effectively and deliver outstanding results. We're looking for an out-going people person – someone who thrives on the challenge of marketing and problem solving and building strong client relationships with follow-through. If you're ready to take your career to the next level and make a positive impact on the planet, we want to hear from you!

Roles & Responsibilities

We are an established maid agency. We supply domestic helpers from Indonesia, Myanmar and India .

Seeking experience SALES ADMIN COORDINATOR to join our family orientated company. We believed in work life balance!

SALES ADMIN COORDINATOR Responsibilities:

To prepare necessary documents required for Arrival and deployment

To coordinate with overseas suppliers

To assist the sales team with admin work

Able to do simple accounting

Requirements:

With experience working in Maid agency/ Sales admin will be an advantage

Knowledge with social media simple marketing

Able to do simple artwork for posters

Good PC knowledge in Microsoft Words & Excel.

Good communication skills with good customer service

Responsible and meticulous at work

Able to multi-task & meet datelines

Friendly and willing to learn attitude!

We offer attractive package for the right candidate!

Job duties & Responsibilities:

• Opening & closing of the restaurant
• Take and schedule reservations.
• Greet and coordinate the seating of guests.
• Recognise the regular guests and highlight to the Restaurant Manager about the guest’s preferences.
• Staying attentive to the needs of guests in the dining area
• Serving of food & beverages to the guests
• Ensuring the food & beverage order is made correctly and looks presentable for guests.
• Promote the Restaurant by establishing a loyal and regular customer base, maintaining a regular customer database and personalising customer service.
• Following food & hygiene standards with regards to the handling of food & beverages
• Performing duties like delivering racks of cups to the service station, rolling silverware, pre-bussing tables, wiping tables and removing debris and more
• Perform billing and cashiering duties when required.
• Cleaning and washing of bar & kitchen equipment and utensil.
• Other job duties that may be delegated from time to time etc.

Job Requirements:

• Ability to communicate in English, good communication skills and interpersonal skills
• High initiative and energetic personality
• Possess good working attitude with a passion for service and strong team player
• Ability to work in a fast-paced environment
• Knowledge of food safety and sanitation procedures

Executive Chef Responsibilities:

• Ensuring promptness, freshness, and quality of dishes.
• Coordinating cooks' tasks.
• Implementing hygiene policies and examining equipment for cleanliness.
• Designing new recipes, planning menus, and selecting plate presentations.
• Reviewing staffing levels to meet service, operational, and financial objectives.
• Hiring and training kitchen staff, such as cooks, food preparation workers, and dishwashers.
• Performing administrative tasks, taking stock of food and equipment supplies, and doing purchase orders.
• Setting and monitoring performance standards for staff.
• Obtaining feedback on food and service quality, and handling customer problems and complaints.

Responsibilities and Duties:

· Undertake data management and verification in accordance to the requirements of COMIT.

· In-charge of timely data collation and quarterly report submission, as well as generate reports, in accordance to the requirements of COMIT programme.

· Assist in documentation and tracking of key performance indicators and targets.

· Provide administrative or logistical support to the team in running client-related support and/or other COMIT activities.

· Liaise with relevant organizations and healthcare providers to coordinate referrals for COMIT Programme.

· Organizes the logistics &/or resources to ensure the smooth running of COMIT activities and services.

· Provide secretariat support for workgroup meetings and presentations.

· Assist in coordinating and planning outreach and engagement events with other community partners and agencies.

Job Requirements:

· Bachelor’s degree in any discipline.

· Minimum 2-3 years of working experience in project management.

· Able to work independently and deliver in a timely manner.

· Demonstrate strong analytical and problem-solving skills.

· Task driven team player with strong interpersonal and communication skills (verbal and written).

· Proficient in Microsoft Office applications, in particular, Microsoft Excel.

Reporting to the Head, Business Development and you will work with Business Executives to fulfil the following job responsibilities:

Support and manage sales and marketing activities

· Coordinate, implement and support the promotion and marketing (through marketing collaterals) of the Centre’s training courses, programmes, seminars and workshops

· Prepare periodic sales, marketing, financial reports and any other reports as may be required

· Update clients’ records, including computer-based central database, and attend to sales enquiries

· Assist in the planning and preparation of RELC International Conferences, exhibitions, road-shows, meetings, and official functions, including physical arrangements, at the Centre or overseas

Manage Operations and Administration

· Provide general administrative support including attending to correspondences & queries pertaining to courses and monitoring class attendance

· Work with Head for new business proposals for courses, training programmes, seminars and workshops

· Lead the development of proposals and sales collateral based on evaluation of business opportunities

· Work out pricing framework according to market trends and emerging market segments

· Collate and monitor the satisfaction and outcomes of business transaction from the clients and vendors

Key Requirements:

· Degree / Diploma in Business / Marketing or related discipline

· Minimum 3-4 years in a Business Development/Sales/Operations role, preferably in the education & training sector

· Detailed, meticulous and able to multitask

· Sales driven and result oriented

· Customer centric

· Good project management and presentation skills

· Proficient in Microsoft Office applications, especially Word, Excel and PowerPoint

• We provide on-the-job training
• Phone management system (transfer incoming calls)
• Basic data entry
• Simple admin work
• Ad-hoc tasks

Responsibilities include:

-Assist in daily operations

-Ensure that the workplace is properly maintained and clean -

-Oversee food preperations, presentation and storage to ensure food health and safety compliceny.

-Regular checks with customers to gather feedbacks

-resolving of conflicts in a professional way

Qualities we seek are:

· Positive attitude and commitment to excellence

· Respective skills in functions to be performed

· Excellent interpersonal and communications skills

· Team work

· Willing to learn and able to work under pressure

· Experience in F&B Operations

· Preferably 3 years of previous experience in food industry

· Must be able to work night shift and split shift

·· Must be able to work extra hours or weekend if needed

Wee Swee Teow LLP is one of Singapore's oldest law firms. We provide a broad spectrum of legal services relating to dispute resolution, real estate, corporate, construction, intellectual property, family, trust and probate matters. We are a medium-sized firm with a collegiate atmosphere.

We continue to grow our suite of services to serve the evolving needs of clients around the world. As such, we are seeking motivated individuals to join our team as:

Legal Executive (HDB / Private Conveyancing)

Requirements:

· At least 5 years’ working experience

· Liaising with Banks, CPF Board, Solicitors, clients and related parties on various conveyancing matters

· Assist in legal, development and enbloc matters

· Meticulous, well-organised and can work well under time constraints

· Able to work independently and a good team player with good attitude

· Familiarity with practice and document management systems (preferred)

Interested applicants may send their CV, photograph and university transcripts to [email protected]. Only candidates who have been shortlisted for interviews will be contacted via email.

Responsibilities:

• Attend to clients’ enquiries via walk-in and phone
• arrange and conduct interviews with employers and maids
• achieving sales target and after sales follow-up
• handle administrative work pertaining to clients
• comply with MOM rules and regulations

Requirements:

• possessed CEI (Basic) Certificate & computer knowledge
• teamwork and responsibility
• energetic and committed in providing excellent customer service
• able to cope with pressure at work
• willing to grow with the company to the higher expanding
• Other:
• 6 day off monthly (mon-fri 11am to 7.30pm; sat sun 11am to 6pm)
• Salary package with monthly basic salary + commission
• location: Bukit Timah

Job Types: Full-time, Permanent

Pay: up to $2,500.00 - $4,000.00 per month

Schedule: Day shift

Supplemental pay types: Commission pay

Experience: Sales (Maid Agency): 1 year (Preferred)

License/Certification: CEI (Basic) Certificate (Preferred)

Work Location: In person

Epworth Community Services is a Social Service Agency (SSA) that helps at-risk children and youths from needy and disadvantaged families. We want to create a better world for them so that they can develop their potential. Our work focuses on promoting the mental well-being of children and youths by building strong families and imparting skills for resilient living.

We are a registered charity, a full member of the National Council of Social Service (NCSS) and an Institution of a Public Character (IPC).

With a vision to enable Strong Families, Resilient Living, Beautiful Minds, our work focuses on promoting and supporting the mental well-being of children and youths through building strong families, and by imparting abilities and skills for resilient living.

In Epworth, the diversity of our services provides many opportunities to match your professional and personal aspiration in the social service sector. We believe that people are our greatest asset and every individual has talent and ability that can be developed to their fullest potential.

Job Responsibilities

This position reports directly to the Executive Director and works closely with the Senior Management in organisational development and compliance matters.

1) Organisational Development

• Work on proposals for organisational development, transformation, change and improvements: including research, and developing new ideas, concepts and structures for change to improve organisation effectiveness and efficiency
• Manage the implementation of approved proposals to effect organisational development, transformation, changes, and improvements, including related processes
• Establish documentations with regards to changes in operations, structure and work processes resulting from organisational development, transformation, changes and improvements

2) Compliance matters

• Management of governance compliance issues within the organisation
• Management, follow-up and co-ordination of matters related to internal and/or external audit
• Management of internal and external communications of the organisation
• To assist in various management issues as directed by the Executive Director
• To provide secretarial support at key corporate meetings, including Board Meetings and various Board Committee Meetings

Job Requirements

• Degree in Business
• Minimum 5 years working experience, preferably in Social Services industry
• Meticulous, analytical and with excellent business writing skills
• Good stakeholder management and organisational skills, strong problem solving and follow up skills
• Proficient in Microsoft office applications
• Highly proficient in spoken and written English
• Experience in change management and / or compliance matters will be advantageous

Job Title: Customer Service Executive (Wholesale Electronic) ID9044
Location: Bedok
Working Hours:
Working Hour: Monday to Friday, 8.30am to 530pm
Salary: $2500 to $3500
Benefit:
12 days AL with AWS & bonus given

Job Description:
-May need to travel occasionally to customers and suppliers' sites in India and Thailand (2 times a year)
- Provide Sales and Customer Service Support.
- Follow up from Purchase Orders to delivery.
- Develops and builds strong customer relationships at all levels.

Requirement:
Min 3-year exp in Customer Service

Facilitation of day-to-day studio operations:

• Ensure smooth daily studio operations, customers coordination, and facility maintenance.
• Conduct daily housekeeping of premises and disinfect equipment.
• Monitor and manage studio inventory, supplies, and equipment.
• Interview, recruit and supervise studio staff, including instructors.
• Provide exceptional customer service, addressing inquiries, resolving issues, and fostering positive relationships.
• Gather and address client feedback and concerns promptly and professionally for continuous improvement.
• Collaborate with marketing teams on promotional activities to attract new clients.
• Maintain a deep understanding of studio offerings to effectively communicate value to potential customers.
• Ensure compliance with health and safety regulations and enforce studio policies and procedures.

Requirements:

• Passionate about wellness and holistic health.
• Previous experience in a gym or yoga studio is a plus.
• Familiarity with online booking platforms is beneficial.
• Enjoy working with people and as part of a team.
• Good communication skills.
• Detail-oriented and organized.
• Flexible and adaptable, able to work split shifts. 8am to 12pm, 4.30pm to 8.30pm (Off on weekdays)
• Committed to promoting inclusivity and wellness.
• Willing to learn and grow professionally.

Responsibilities

Teaching related hardware AV and IT products to customers and answering any of their questions regarding the products

Responsible for the sales and marketing of AV products (eg. Projectors, Audio Systems, Visualiser, etc.) to customers

Maintaining and expanding new and existing customer base

Requirements

Min 2 years experience in local AV/ Electronic / IT related products

Basic IT knowledge

Good Presentation, analytical, communication and interpersonal skills

Possess Driving license and own vehicle is a must

Entry-level candidates are welcome to apply

Attractive remuneration package with high commission

Responsibilities:

· Teaching related hardware AV and IT products to customers and answering any

of their questions regarding the products

· Responsible for the sales and marketing of AV products (eg. Projectors, Audio

Systems, Visualiser, etc.) to customers

· Maintaining and expanding new and existing customer base

Requirements :

· Min 2 years experience in local AV/ Electronic / IT related products

· Basic IT knowledge

· Good Presentation, analytical, communication and interpersonal skills

· Possess Driving license and own vehicle is a must

· Entry-level candidates are welcome to apply

· Attractive remuneration package with high commission

Reporting to the Operations Lead on Front desk parents connections at the front desk and centre operations matters, this is a dedicated internal and external client service role.

This job involves paperwork documentation and filing, engagement with parents, interactions with the children and working co-operatively with all team members.

This job also involves daily review and ensure accuracy in student pick up by bus and teachers.

Job Responsibilities:

• Daily engagement with Parents and Students
• Daily connection with Parents during Student drop off and pick up
• Prepare financial and centre reports (e.g. petty cash, daily collections, centre enrolment report, etc)
• Prepare monthly forms such as teachers and students’ attendance form, sign in/out forms, school bus
• attendance forms, etc.
• Conduct daily health checks on the children upon arrival when necessary
• Assist parents in the purchase of merchandise such as uniforms, caps, books, etc
• Administrative work (sales, collection of fees, and collection of forms) and upkeep of centre premises.
• Conduct stock-taking and restocking of supplies such as merchandise and stationery
• Ensure safety and timely transfer of students from school to centre
• Ensure safety of children within the premises
• Handle other ad-hoc duties as assigned

Requirements

• Friendly and Cheerful, customer oriented
• Good communication and interpersonal skills - Able to communicate well with Students and also parents
• Proficient in MS Office (Word, Excel and PowerPoint)
• Meticulous, organised and able to multi-task
• Need to have a sense of urgency.
• Need to be careful, detail and understand the importance of students pick and sign in/out accuracy

Job Title: Executive Assistant (ID4594)
Location: Penjuru Lane
Working Hours: Mon to Fri 8.30am-6.00pm
Salary: $3000-$4500

Executive Assistant
Job Description:
• Provide full range of secretarial support to BOD included office-management duties, travel arrangements, handling calendar events, organizing reports and documents, setting up meetings.
• Support sales and marketing projects.
• Assist in ISO standards preparation, filing and compliance.
• Assist in Grant/ Trademarks application.
• Participate in liaison with Government agencies/ Associations.
• Co-ordinate and conduct meetings, briefings, or trainings to staffs when necessary.
• Organize and maintain confidential information, files, and records.
• Able to take Minutes of Meeting/ Provide summaries.

Job Requirements:
• Candidate must possess at least Degree in any field.
• Relevant experience in sales / marketing / administrative roles.
• Good disposition, hardworking individuals with good interpersonal relationship.
• Good verbal and communications skills and attention to detail.
• Good time management, has initiative and is reliable.
• Maintain confidentiality of private information.
• Knowledge of MS.

k-ID is a trailblazing tech startup, specializing in providing advanced, privacy-centric tools designed to protect and empower kids and teens online. We have secured pivotal partnerships with key industry leaders in the gaming industry and are venture-backed by leading global VCs. We are poised for unprecedented growth and expansion in the coming year.

We are seeking an experienced and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will possess exceptional organizational and communication skills, with the ability to manage multiple priorities and provide strategic support. This role is crucial in ensuring the efficiency and effectiveness of our executives, contributing to the overall success of the organization.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Strategic Partnership: Act as a strategic partner to executives by anticipating needs, preparing relevant materials, and providing insights to support decision-making.
• Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and follow-ups.
• Meeting Coordination: Prepare agendas, materials, and minutes for meetings; assist in organizing executive meetings, board meetings, and other high-level events.
• Project Management: Lead and assist in the pre-planning and execution of special projects and initiatives as directed by executives.
• Information Management: Maintain confidential files, records, and documentation; ensure accurate and timely filing and retrieval of information.
• Relationship Management: Act as a liaison between executives and internal/external stakeholders, maintaining professional and positive relationships.
• Travel Arrangements: Organize and manage complex travel itineraries, including flights, accommodations, and transportation.
• Expense Reporting: Prepare and process expense reports, ensuring accuracy and compliance with company policies.
• Problem Solving: Anticipate potential issues and develop proactive solutions to enhance executive productivity and efficiency.

Minimum Requirements:

• Bachelor’s Degree in Business Administration, Communications, Human Resources or a related field
• 5 years of experience in operations, projects or related roles
• Proficiency in Microsoft Office & Google Suite
• Experience with calendar management over international timezones, travel scheduling and booking, and budgeting of events
• Excellent organizational skills, with attention to detail and ability to handle multiple priorities with minimal guidance

Preferred Requirements:

• Master’s Degree in Business Administration, Communications, Human Resources or a related field
• Proficient in collaboration tools such as Slack, Notion, Figma and meeting tools Zoom, Google Meets, etc
• Desire to work in an early-stage, fast-paced environment with a degree of ambiguity
• Excellent communication and collaboration abilities

Competitive Salary

• A competitive startup salary commensurate with experience and skills

Benefits Package

• Comprehensive benefits including health, dental, and vision insurance
• Employee Stock Ownership Plan (ESOP)

Professional Development

• Opportunities for ongoing learning and development.
• Exposure to multifaceted projects in a fast-growing industry

Innovative Culture

• A collaborative and inclusive work environment
• The opportunity to be a part of a company that’s making a positive impact on the online experiences of kids and teens

Responsibilities

• Leading and managing a team of planners for the day-to-day operations

• Resolve day to day operational issues with the staff

• Oversee the daily operations to ensure smooth functioning in the process

• Keep track of daily/weekly/monthly schedule, attendance, leave schedule and duty schedule

• Oversee the scheduling regular maintenance on all vehicle

• Shifting of scheduling based on day-to-day requirements

• Handle calls from drivers pertaining to any accidents or vehicle breakdown

• Verification of all ad hoc bus driver timesheet submission

• Assignment of subcontracts for outsourcing jobs

• Perform miscellaneous duties as assigned

Requirements

• Bachelor’s degree/Diploma in a relevant discipline

• Has relevant experience related to transport or bus operations

• Independent, focused and driven

• A team player with a strong sense of responsibility

• Ability to work independently with minimum supervision, multitask and work well in a fast pace environment

• Able to work under pressure

• Proficient in Microsoft Office

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it’s with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

The Senior/F&B Operation Executive is concerned with the efficient and professional service of food and beverages, while ensuring guests receive optimum service in accordance with the standards, policies and procedures of the Conrad hotel and Hilton Group.

What will I be doing?

As the Senior/F&B Operation Executive, you will be responsible for performing all the floor service supervisor duties to the highest standards:

The position will also have the chance of being provided with additional bar training as well as Hostess training on how to handle events and bookings.

• Maintain a high customer service focus by approaching your job with the customers always in mind.
• Have a positive impact, taking personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues.
• Contribute ideas and suggestions to enhance operational / environmental procedures in the hotel.
• Actively promote the services and facilities of Hilton hotels to guests and suppliers of the hotel.
• Perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace.
• Confidently know the food and beverage menu contents and explain them in detail to guests.
• Understand dietary requirements and offer appropriate suggestions.
• In consultation with the Manager, agree and implement actions to make improvements to customer service.
• Complete the checklist in product knowledge.
• Make suggestions on the menu that might suit guests of different nationalities.
• Familiarize with menu items of all other outlets to recommend guests to other outlets.
• Confidently know the opening hours of all restaurants and hotel outlets.
• Able to recommend other restaurants and city attractions to hotel guests.
• Actively check team members’ product knowledge on each shift.
• Undertake steps / processes to ensure that all areas of the restaurant are set to the standards required for breakfast, lunch and dinner, including the checking of the cashier desk set-up and communicating with the Chefs on any details for the shift and number of reservations for the day.
• Check reservations for the day, ensuring that the restaurant and team members have tables ready and large bookings have been confirmed by phone.
• Assist bartenders and kitchen team members where required and carry out any reasonable duties requested by the Manager.
• Ensure that all team members are briefed for the details of the shift ahead.
• Complete the checklist on preparing the restaurant for service.
• Greet guests with a smile, offer assistance with coats, bags, etc., and introduce yourself.
• Escort guests to a table and ask if they would prefer a smoking or non-smoking table.
• Follow-up on any guest questions or queries immediately and if you don’t have the answer, check with your Manager.
• Ensure that all service procedures are carried out to the standards required.
• Make sure that all areas are cleaned and maintained in accordance with operating procedure.
• Supervise the restaurant roster on a daily basis and ensure it is in line with the changing business levels, making any changes in order to achieve the F&B team service standards and budget goals.
• Control the allocated labour for each shift to ensure that customer expectations are met whilst achieving the desired labour cost.
• Assist restaurant managers with training all team members for the ‘induction training’ and ‘on the job training’.
• Offer team members constructive feedback about their performance after every shift in an aim to develop their skills and confidence.
• Provide leadership and direction for all team members while on duty by offering professional skills and leading by example.
• Ensure that the shift is reviewed, handovers and briefings are carried out.
• Carry out any other reasonable duties and responsibilities as assigned.
• The Management reserves the right to make changes to this job description at its sole discretion and without advance notice.

What are we looking for?

A Senior/F&B Operation Executive serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• 2-4 years’ experience as Captain / Supervisor in world class bar with high level of quality and standards
• Senior High School education or specialty in Hospitality.
• Good English skills to meet business needs.
• Motivated and committed, approaching all tasks with enthusiasm and seize opportunities to learn new skills or knowledge in order to improve personal performance.
• Flexible and responds quickly and positively to changing requirements including the performance of any tasks requested of you.
• Maintain high team focus by showing cooperation and support to colleagues in the pursuit of team goals.
• Must have basic knowledge of food and beverage preparation and service of various alcohol.
• Able to remember, recite and promote the variety of menu items.
• Open minded and outgoing personality.
• Willing to work for long hours.
• Positive attitude.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!