• Tracking projects status and follow-up with team for the action items
• In-charge of project team timesheets and keep track of billing status
• Assist Project Manager in coordinating issued sales and purchase related documents (invoice）
• Responsible of general administration function
• Provide administrative support to teh accounting department
• Daily update in Google Spreadsheet
• Stock taking
• Administrative works about general workers
• Submission for project documents to related parties

Job description

• General administrative duties, including data entry
• Communicating with clients via phone calls or email
• Ensure that website page is kept up-to-date with the latest details regarding the vehicles
• Conduct research online and showroom visits
• Ad-hoc duties assigned by Reporting Officer/Management

Requirements

• Basic computer skills
• Knowledge of Microsoft Office
• Knowledge of automobile industry is an advantage
• Photography skill is an advantage
• Possession of a driving license is an advantage as well

• Tracking projects status and follow-up with team for the action items
• In-charge of project team timesheets and keep tarck of billing status
• Assist Project Manager in coordinating issued sales and purchase related documents (invoice)
• Responsible of general administration function
• Provide administrative support to the accounting department
• Daily update in Google Spreadsheet
• Stock taking
• Administrative works about general workers
• Submission for project documents to related parties

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily collection ledgers
• Maintain proper accounting records
• Assist in issuing sales invoices and official receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties as assigned

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily collection ledgers
• Maintai proper accounting records
• Assist in issuing sales invoices and official receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties as assigned

Key Responsibilities:

1. Budget Planning and Development:
   • Collaborate with project managers and stakeholders to develop detailed project budgets.
   • Align budget planning with the scope, timeline, and deliverables of the project.
2. Financial Monitoring and Reporting:
   • Track actual project expenses versus budgeted amounts regularly.
   • Analyze financial data to provide insights and reports on budget utilization.
   • Identify variances and recommend corrective actions to avoid budget overruns.
   • Prepare periodic financial reports for senior management, including budget forecast and expenditure.
   • Monitor project expenditure by ensuring timely goods receipt and payment to vendors.
3. Compliance and Audit:
   • Ensure compliance with internal regulations and legal requirements.
   • Support internal and external audits by providing necessary financial documentation and explanations.
   • Maintain accurate records of financial transactions and budgeting activities.
4. Stakeholder Communication:
   • Serve as the point of contact for all budget-related queries from project teams and internal and external stakeholders.
   • Conduct meetings with project leads to review financial performance and adjust plans as needed.
   • Communicate budgetary updates, changes, or risks to stakeholders in a clear and timely manner.
5. Process Improvement:
   • Continuously evaluate and improve budgeting and financial tracking processes.
   • Implement tools and technologies to enhance budget accuracy, reporting efficiency, and cost management.

Key Skills and Qualifications:

• Education: Mininum Diploma in Finance, Accounting, Business Administration, or any other related field with relevant subjects.
• Experience: Minimum of 2 years in budgeting and financial planning. Fresh graduates who are willing to learn can apply.
• Skills:
  • Strong understanding of financial principles and project management.
  • Excellent analytical and problem-solving skills.
  • Proficiency in Microsoft Excel, PowerPoint and SharePoint
  • Strong communication and interpersonal skills for collaboration with cross-functional teams.
  • Ability to manage multiple tasks simultaneously and adapt to changes quickly.
  • Fast Leaner with an inquisitive mind

Job description

The Facilities Administrative Assistant provides crucial support to the facilities management team by handling administrative tasks and ensuring efficient operations within the facilities department.

This role plays an essential part in maintaining a safe, functional, and comfortable environment for staff, clients, and visitors.

He/ She will perform administrative duties at the professional level while supporting more than one programme/ service.

The successful candidate is responsible for administrative support services and delivering comprehensive admin assistance, which include:

Job Responsibilities

• Build a strong working relationship with programme/ services
• Manage general Email account and respond to inquiries
• Perform data entry of maintenance schedules across various sites
• Provide status updates on files and track progress using in-house database, upload files onto SharePoint on an ongoing basis etc
• Update and maintain utility records across various sites
• Track and monitor expiry dates for contracts and licenses
• Consolidate facilities data and assist in preparation of reports
• Attend meetings and accurately record meeting minutes when required
• Administer and process of access card, onboarding process and season parking requests
• Assist with putting up festive decorations
• Lodge purchase requisition requests as needed
• Prepare invoices and billing documents for payment
• Support and assist the team in special and ad-hoc projects/matters
• Perform other administrative duties as assigned

Job Requirements

• Minimum GCE O, Diploma in Business Management or equivalent
• Willing to learn in-house software
• Excellent interpersonal & communication skills
• Good command of English
• Good working knowledge of MS office applications
• Comfortable with the use of different software in day-to-day activities
• Knowledge of Microsoft Automation will be advantageous
• An eye for detail and ability to work in a fast-paced environment

JOB DESCRIPTIONS

• Support operations administrative tasks like p-file, prepare & verify attendance, issuance of PPE and etc.
• Process and responsible for full cycles of monthly payroll processing on time.
• Process employees' claims, IR8A, IR21 and all other related tax forms and filings.
• Assist in onboarding and offboarding processes, including orientation preparation and employee exit management.
• Assist in company certification/licence renewal.
• Any other ad-hoc duties as assigned.

JOB REQUIREMENTS

• Candidates without payroll experience are welcome to apply.
• Able to meet tight deadlines and is meticulous with an eye for detail.
• Proficient in Microsoft Office applications such as Excel and Word.

Job Description:

• Answer and transfer phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Maintain filing systems as assigned.
• Respond to and resolve administrative inquiries and questions.
• Maintain office supplies and coordinate maintenance of office equipment.
• Handle general administrative duties such as data entry, filing, photocopying, faxing, scanning.
• Assist in getting quotations from sub-contractors.
• Assist the Contracts team for tender submissions (knowledge in drawings is a bonus).
• Other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least GCE 'N' level or equivalent.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Prior experience in Construction contracts/tender team is a plus.
• Entry level candidates are welcome to apply.

Provide administrative support to the sales department

• Attend to incoming calls and emails
• Prepare quotations
• Prepare tender submission documents
• Maintain project contract files
• Marketing support
• Assist in day-to-day invoicing
• Assist in preparation of monthly sales reports

General office administration

• Liaise with vendors on office supplies and equipment maintenance
• Maintain Office & IT support
• Update Office assets inventory list
• Assist in meeting scheduling
• Event Management
• Ad hoc administrative duties

REQUIREMENTS

Work experience in building and construction firm is an added advantage

Good organizational skills

Attention to detail

Good team player

Basic bookkeeping skills

Interested candidates please submit updated resume via "APPLY NOW".

Please include your availability date and expected salary in your resume.

Only shortlisted candidates will be notified.

Position offered will depend on the qualification and experience of the candidate.

1. Budget Planning and Development:

• Collaborate with project managers and stakeholders to develop detailed project budgets.
• Align budget planning with the scope, timeline, and deliverables of the project.

2. Financial Monitoring and Reporting:

• Track actual project expenses versus budgeted amounts regularly.
• Analyze financial data to provide insights and reports on budget utilization.
• Identify variances and recommend corrective actions to avoid budget overruns.
• Prepare periodic financial reports for senior management, including budget forecast and expenditure.
• Monitor project expenditure by ensuring timely goods receipt and payment to vendors.

3. Compliance and Audit:

• Ensure compliance with internal regulations and legal requirements.
• Support internal and external audits by providing necessary financial documentation and explanations.
• Maintain accurate records of financial transactions and budgeting activities.

4. Stakeholder Communication:

• Serve as the point of contact for all budget-related queries from project teams and internal and external stakeholders.
• Conduct meetings with project leads to review financial performance and adjust plans as needed.
• Communicate budgetary updates, changes, or risks to stakeholders in a clear and timely manner.

5. Process Improvement:

• Continuously evaluate and improve budgeting and financial tracking processes.
• Implement tools and technologies to enhance budget accuracy, reporting efficiency, and cost management.

Key Skills and Qualifications:

• Education: Mininum Diploma in Finance, Accounting, Business Administration, or any other related field with relevant subjects.
• Experience: Minimum of 5 years in budgeting and financial planning.

Skills:

• Strong understanding of financial principles and project management.
• Excellent analytical and problem-solving skills.
• Strong communication and interpersonal skills for collaboration with cross-functional teams.
• Ability to manage multiple tasks simultaneously and adapt to changes quickly.

Technical Skillsets

• Good command of written English with minimum grade of B4 at GCE “O” Levels.
• Proficient in Microsoft Excel including Formula such as VLOOKUP, INDEX/MATCH, Pivot Table and/or macro programming knowledge (optional).
• Proficient in Microsoft SharePoint, such as creation of web pages, customization of SharePoint List and management of site permissions.
• Proficient in Microsoft PowerPoint for presentations and creation of dashboards.
• Knowledge of Power BI and Qliksense (optional).

Deployment:

• Mon to Fri- 7.15 Amo 4.30 Pm
• Service is not required on Saturdays, Sundays and gazetted public holidays

Scope of Works:

1. Counter Service to manage stakeholders’ needs

• Front desk duties include attending to the needs of walk-in customers (such as parents, visitors, partners, teachers, staff, and students) in a professional, prompt and friendly manner. This also includes assisting students according to the school’s guidelines such as issuing graduation certificates and other documents.
• Accept goods on behalf of staff and coordinate with them to ensure receipt of the items.
• Handle incoming calls professionally and ensure they are answered within 3 rings.
• Issue stationery and loan items and provide guidance to users on the appropriate forms to use.
• Notify the General Office when stationery and first aid supplies in the Sick Bay need replenishment.
• Administer basic first aid to injured or ill students in the Sick Bay and issue excuse chits for students who need to leave school early.
• Manage lost and found items, ensuring they are promptly recorded, labeled, and organized in a timely manner.

2. Students’ Support

• Handle administrative duties such as data entry, verify and check on completeness of forms and documents submission such as MOE FAS application forms and leave application forms.
• Handle the latecomers by updating the latecoming details at the google form, issuing latecomer’s slip, daily updating of students’ attendance and notifying OM on students issued with Corrective Work Order.
• Manage parents’ appointments for key personnel during Parents-Teachers Meetings.
• Support Discipline Master in the safekeeping of Ezlink cards/ handphone for latecomers/students.

3. Other Administrative Support

• Provide administrative support for fund raising events.
• Maintain the orderliness and cleanliness of reception counter.
• Handle adhoc duties and projects assigned by the School.

Deployment:

Mon to Fri- 6.45 AM to 3.45 PM

Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Works:

1. Handle calls, walk-in enquiries, delivery, school mails, parcels dispatch.
2. Attending to pupils who are unwell in the General Office (GO) and ensuring that the school’s early dismissal procedure is adhered.
3. Coordinate with Teacher in charge to update weekly school activities in the GO
4. Pack and prepare materials to be distributed to all classes
5. Compilation of simple information and statistics using MS Office
6. Filing and distribution of school correspondences and materials
7. Provide administrative support during major school events e.g P1 orientation etc
8. Any other duties as assigned by School

We are currently seeking a confident, team-oriented Admin Assistant with exceptional document management skills and multimedia operational experience. If you have a passion for organizing files, excel in creating and editing reports, and possess strong communication skills for client interaction, we welcome you to join our team!

Responsibilities:

1. Organize daily files, including but not limited to invoices, receipts, quotations, ensuring a systematic and easily accessible filing system.
2. Format and organize reports according to specified guidelines, ensuring accuracy, clarity, and adherence to standards.
3. Assist managers in organizing daily required documents to enhance workflow efficiency.
4. Take responsibility for a portion of client communication tasks, establishing and maintaining positive client relationships.
5. Participate in multimedia operational tasks as needed, assisting the team in promoting brand image.

Requirements:

1. Strong team collaboration skills, with the ability to work harmoniously towards team goals.
2. Extensive experience in document creation, editing, and organization, ensuring efficient task completion.
3. Priority consideration for candidates with relevant experience in multimedia operations.
4. Excellent communication and coordination skills to build and maintain positive relationships with team members and clients.

If you meet the above requirements and aspire to develop your career in a positive and dynamic work environment, please send your resume to [Your Contact Email]. We look forward to your joining us in creating an even more rewarding work experience together!

Location: East

*Project to commence in Jan 2025

Responsibilities:

Assist in organizing various events and initiatives, including but not limited to:

• Fundraising events/initiatives such as charity golf/dinners, musicals, movie screenings, newsletters, online campaigns, and merchandise sales.
• Support coordination and collaboration with partners or individuals for events and initiatives.
• Provide logistical assistance for events and activities when needed.
• Design and create Electronic Digital Mailers (EDMs) for outreach or event invitations, based on the Authority's requirements.
• Manage queries from corporate partners or donors regarding fundraising events and initiatives.
• Track fundraising targets and receivables for each event/initiative and provide weekly updates on funds received.
• Support engagement with individuals or corporations interested in donating or supporting the organisation.
• Collaborate with social service agencies (SSAs) to feature beneficiaries in newsletters as needed.

Requirements:

1. Diploma in any discipline
2. Good command of the English language
3. Ability to work independently or in a team setting
4. Able to coordinate and work with internal and externalstakeholders
5. Good command of Microsoft word, excel and powerpoint

Attention to: Hailey

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431

• Role: Support QA team with document management, vendor approvals, and reporting.
• Coordinate internal material transfers.
• Manage Return Merchandise Authorizations (RMAs) and arrange shipments.
• Requirements:
• Basic PC skills and proficiency in MS Office.
• Monday to Friday, 8:20 AM to 5:50 PM.
• This is a 4 Months contract

For interested applicant, click 'apply'

EA Reg no: R1328476

EA License No: 16C8443

EA Personnel Name: Melody

EA Personnel No: R2095899

General Admin Responsibilities:

• Answering incoming phone calls and attending to visitors
• Handling general admin duties including replenishments of stationery and office supplies, tools and equipment loans and calibrations, documentation control & etc
• Issuance of purchase orders and draft contract

HR Admin Responsibilities:

• Handling recruitment and selection activities including arrangement for interviews
• Assist in staff training and development activities
• Keeping, maintaining and updating of personal file / records of employees, job descriptions, increment and renewal of employment contract
• Drafting letters as and when requires

Other Duties as assigned by The Management

• Candidates should possess at least a Diploma in related field
• Minimum 1 years of experience required
• Able to multi task and work independently
• Knowledge in MS Office
• Good working attitude, good communication and interpersonal skills, team work, initiative and good time management

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Handling marketing campaigns/ client

- Any other simple adhoc admin duties

Work location: Near Tai Seng MRT (5 mins walk)

Work Period: 09 December 2024 - 31 December 2024 (Must commit all days)

Working Hours: Monday to Friday, 9am-6pm

Reporting to the team, you will assist and co-ordinate the team which includes:

• Provide administrative support to the department.
• Ensure documentation is accurate and filed correctly.
• Keying in of data into the system.
• Perform other duties as assigned.

Requirements:

• Only Singaporeans
• At least 6 months of relevant administration experience
• Proficiency in Microsoft Word and Excel
• Able to commit 5 days a week, office hours (9am to 6pm)
• Proficiency in SAP will be an advantage but not a must

Personal Attributes:

• Ability to work independently and complete assigned tasks within identified timeframe
• Positive working attitude
• Hands-on and an independent team player
• Strong design skills, keen eye for detail, visual literacy and meticulousness
• Good communication and organization skills

Only candidates who have been shortlisted will be contacted.

About Senserbot:

Since 2016, Senserbot has been a leader in robotic solutions, specializing in advanced technology for asset tracking, inventory control, anomaly detection, and recently, fully interactive robots for concierge services.

Our state-of-the-art robotic solutions are developed from scratch and are deployed in the different economic sectors such as the museums, columbarium, hospitals, oil & gas installations and the libraries where we are increasingly offering our products and solutions as Robot As A Service (RaaS) to our customers.

We are also expanding our library robots globally by working with established and reputable global RFID companies who are already quite entrenched selling to the libraries.

Job Overview:

We are seeking a dynamic and young executive to manage the office and support the operations of the company.

Key Responsibilities:

• Report to the CEO or a Senior Executive designated by the CEO;
• Manage the Office and liasie with external service providers such as the accounting firm, the office cleaner and delivery and transport companies
• Arrange meetings for the CEO and take minutes of weekly meeting
• Keep track of leave application of staff
• Support the Production and Tech Support to obtain quotations, produce and delivery of robots
• Arrange for travels of staff

Job Requirements:

• Diploma in Business or Office Management or a related field;
• At least 1 year of experience in office management and/or sales support role;
• Good communication and organisational skills;
• Willing to learn and work hard.

Job Responsibilities

1. Handling general admin paperworks & matters.

2. Preparing monthly reports.

3. Perform other duties as assigned.

Job Requirements

Min 2 years working experience

N level or equivalent

Other Requirements:

Working days per week: 5.5

Working Hours:

Mon-Fri : 0830hrs-1730hrs

Sat : 0830hrs-1230hrs

About STT GDC

Be part of a global leader in data centre solutions

ST Telemedia Global Data Centres (STT GDC) is a data centre provider headquartered in Singapore, with a global footprint in major business markets across Singapore, the United Kingdom, Germany, India, Thailand, South Korea, Indonesia, Japan, the Philippines, Malaysia and Vietnam. We harness cutting-edge technology to deliver a comprehensive suite of world-class, scalable and flexible data centre solutions, including connectivity and support services, designed to meet the evolving colocation needs of today and tomorrow. By joining our team, you’ll be part of a dynamic, fast-growing industry that forms the cornerstone of today’s digital world.

Why STT GDC

STT GDC’s internal culture is built on creating a forward-thinking, socially responsible environment that ignites positive change. We empower our employees to thrive in a workplace defined by excellence, innovation and growth, where collaboration and creativity can flourish.

✨ Empathy-driven culture: We lead with compassion and understanding, fostering a supportive and inclusive environment that values your well-being and voice.

Job Description:
Secretary Support:

• Organize business and personal events, meetings, or gatherings, including booking venues and handling logistics.
• Provide day-to-day administrative support to Chairman and General Manager.
• Provide support with personal tasks, including managing errands, overseeing household matters, and conducting personal activities arrangement.
• Provide support for medical appointments and healthcare coordination for Chairman and General Manager
• Serve as a point of contact for internal and external communications.
• Liaise on and monitoring Chairman’s investment projects and maintain accurate financial records.
• Handle banking transactions and financial administration.
• Facilitate restaurant reservations and dining arrangements.
• Address last-minute changes, provide real-time support and execute additional assignments as delegated.

Administrative Support:

• Ensure the office environment is organized, tidy, and conducive to productivity.
• Maintain office supplies inventory and coordinate with vendors for office needs.
• Assist in planning and scheduling travel arrangements for team members.
• Assist in organizing company events, training sessions, or team-building activities.
• Distribute memos, announcements, and other communications within the team.
• Draft and edit professional emails, letters, and other communications.
• Handle phone calls and messages, screening and directing them appropriately.
• Coordinate travel arrangements, including flights, accommodations, and transportation and prepare travel expense reports and ensure all travel documents and tickets are in order
• Manage expenses, invoices, and payments as needed.
• Organize purchasing, packaging and distribution of corporate gifts.

Job Requirements:

• 5 years of Secretary experiences at Executive level and Office Administration work.
• Minimum Diploma in Business Administration or equivalent.
• Professional and positive attitude.
• Good hands-on knowledge of Microsoft Office (PowerPoint, Words, Excel).
• Able to work independently with initiative.
• Good written and verbal communication.
• Able to multi-task and communicate well with people of all level.
• Able to handle sensitive matters with a high level of confidentiality.

Accounting

1. Full sets of account including Accounts Payable/Receivable and reconciliation of reports.
2. Assist in Accounts Receivable collections and reconciliation promptly
3. Prepare customer invoices, and work closely with other project team members
4. Prepare payments for Singapore and Brussels office
5. Support preparation of monthly accounts closing, audit schedule & coordination of annual financial audit
6. Involve in project audit of documents and checking the accuracy of billings.
7. Support and assist in monthly closing such as balance sheet schedule and intercompany billing and statement.
8. Any ad hoc assignments or tasks assigned by the Head of the Department

Administrative and Other

1. Assisting office or Project administrative matters such as ordering or purchasing office supplies and etc.
2. Liaise with service vendors such as uploading invoices to the purchase order system
3. Assist in office administrative matters (such as IT) and requirements
4. Answering telephone or email enquiries
5. Any ad hoc assignments or tasks assigned by the Company

Qualifications and Experience

The ideal candidate should possess

• An accounting diploma with minimum 2 years of related experience especially in closing of full sets of accounts
• High computer literacy with a good understanding of system automation tools, especially in Microsoft Excel.
• Good interpersonal and communication skills and excellent proficiency in English, and a team player.
• Strong analytical skills in order to manage finance database/collections
• Able to work independently and as a team to meet deadlines under pressure
• Meticulous & accurate in his/her work
• Strong work ethic with a positive attitude

Responsibilities:-

• General office administration
• Redirect Mail distribution
• Maintain accurate record, files and databases.
• Respond to inquiries, phone calls, and emails in a professional manner
• Ad-hoc administration in other work areas as and when required/necessary

Requirements:-

• 'O' level, NiTEC, Diploma, Business Admin or equivalent
• Fresh graduates will be considered for junior position
• At least 3 years of relevant work experience
• Good oral and written communications in English are essentials
• Independent, multi-tasking, good personality with positive attitude