We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors

We are an established company in Singapore. We are hiring Admin Co-ordinators with the following requirements and job scopes;-

1. Knowledged with Microsoft Office; Words, Excel, Power Point.

2. Scdeduled rosters.

3. Payrolls.

4. Filings.

5. Admin duties.

6. Preferably staying in the East side.

7. No experience is required if you are willing to learn.

8. Be committed, willing to learn, positive mindset, hard working.

Kindly send your resume to [email protected]. Only shortlisted candidates will be notified for interview.

Location: Macpherson
Working hours: Mon to Fri, 8.30am to 5.30pm & Alternate Sat, 8.30am to 12.30pm
Salary: Up to $4,500

Job description:
• Oversee the productivity and ensure efficiency within the Admin Support team.
• Communicate with bank customers and internal production team on a daily basis.
• Prepare reports on card statuses and inventory levels to the banks as well as monthly billing reports.
• Attend monthly service level meetings with the banks and participate in project meetings with bank representatives.
• Engage in negotiation discussions with the banks.

Requirements:
• Minimum Diploma
• Minimum 3 to 5 years experience in admin support or customer service required
• Relevant experience in leading a team would be advantageous

To apply, kindly email [email protected] with your updated resume.

Sylvie Yong Ying Ying (R1769137)
The HR Ecology Pte Ltd (13C6391)

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

We are seeking a Logistics Admin to support our logistics team for a 1-2 month period. The role involves assisting with shipment coordination, inventory updates, and handling administrative tasks to ensure smooth logistics operations.

Key Responsibilities:

• Process orders and manage shipments.
• Coordinate with delivery partners and ensure timely deliveries.
• Update inventory records and handle shipping documents.
• Assist with basic administrative duties like data entry and filing.

Requirements:

• No prior experience needed.
• Able to start immediately
• Good organizational skills and attention to detail.
• Proficiency in Microsoft Excel is a plus.
• Able to commit for 1-2 months.
• Able to work 2-3 days a week.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Job Description & Requirements

• Multitask and manage time effectively.
• Respond to payment queries via phone and email.
• Responsible to receive and verify bills and requisitions for goods and services.
• Assist audit activities.
• Prepare, send and store the record of invoices on time.
• Contact clients to update them about balance payments.
• Prepare and submit tax forms and their filings.
• Process general administration functions.
• Update internal accounting databases and spreadsheets.
• Offer support to the finance team as needed.
• Assist all accountants and prepare all cash flow reports and data.
• Create and manage daily paperwork for mailing as well as invoicing.

Requirements

• Advanced knowledge of MS office
• Ability to work in a team as well as individually.
• Good organizational and time management abilities.
• Ability to handle confidential information.
• Trustworthy, respectful, honest and flexible.

Duties & Responsibilities:

• Responsible for day-to-day HR operational functions including payroll processing, compensation & benefits, training & development & employee relations functions
• Responsible for the full cycle of recruitment till the exit interview process within the company
• Coordinates with internal parties, recruitment agencies, schools and job portals about job requirements and hiring
• Maintain an accurate HR database and up-to-date employee records
• Handling employee on-boarding and off-boarding procedures
• Prepare, draft and review job offer letters, confirmation letters, increment letters and any other HR letters
• Liaise with the relevant authorities (i.e. MOM, CPF) on survey-related and compliance matters, including work pass applications(application, renewal, appeal & cancellation) for foreign employees
• Assist in conducting annual performance & appraisal review exercise
• Conduct market analysis on salary benchmarking
• Generating of HR related reports and assisting in insurance-related matters
• Source and make travel and hotel arrangements for staff and visitors
• Assist in organising company functions and staff welfare-related activities
• Provide secretarial and administrative support to HR & Admin department and Managing Director
• Ad hoc duties/ projects as assigned

Requirements:

• Degree/Diploma in Human Resources/Business or its other equivalent
• Min 3-4 years of relevant working experience
• 1-2 years of Compensation and Benefits experience and knowledge is an advantage
• Good knowledge of the Employment Act and HR practices and regulations
• Resourceful and self-driven with a high degree of professional integrity
• Proficient in Microsoft Office

SALE – ADMIN: - Salary $2000+ Allowance

No agent fee, direct employ

- English speaking writing ok, Chinese is preferred

- serve customers, quotations, invoices, schedules, and orders.

- Computer skills: Microsoft Office,

- Working hour: Mon - Sat, 9am - 6 pm

PLEASE CONTACT:

Rachel Whatapp +65 9787 8223

Email: [email protected]

Company name: BEST INDUSTRIAL PTE LTD

WALK IN INTERVIEW: 1079 EUNOS AVE 7, #01- 169 S 409582

销售 - 管理员： - 工资 $2000 + 佣金（最高 5000 美元）

职位描述

免中介费，直接聘用

- 英文写作要好，中文优先

- 为客户、报价、发票、时间表和订单提供服务。

- 电脑技能：Microsoft Office，

- 工作时间：周一至周六，上午 9 点至下午 6 点

请联系：

Rachel whatapp +65 9787 8223

电邮：[email protected]

公司名称：BEST INDUSTRIAL PTE LTD

走访：1079 EUNOS AVE 7, #01- 169 S 409582

This is a full-time on-site role for an Admin & Events Assistant located in Singapore. You will be the first full time office hire in the Singapore office, as part of a growing team of 30 globally.

The Admin Assistant will be responsible for undertaking daily administrative tasks, assisting in event planning and management, and utilising strong organisational and communication skills to support the team. The role will involve coordinating with various stakeholders, managing event logistics, and ensuring smooth execution of events.

Qualifications

• Keen interest in Kbeauty and Korean related pop culture
• Diploma Holder preferred
• Independently manage all administrative matters for the office, receiving office deliveries, office records management
• Managing Singapore entity related administrative tasks
• Liaise with external teams overseas
• Help out with stocktake where required
• Other ad-hoc administrative task

Offline Management

• Liaising and managing upcoming vendor events - Watsons, Guardian, Department Stores, Pop Ups
• Independently manage all administrative matters for the office, receiving office deliveries, office records management, including receiving, merchandisers schedule and store restocking
• Managing print and fabrication of items
• Managing delivery and coordinating setup of the fabrications
• Manage onsite setup of fabrications where required
• Attending events where required

Travel to Korea may be incentive, depending on business needs and budget

Qualification: Diploma

Visa sponsorship is not possible, only SG/PR quota is available.

Job Description

• Perform accounting duties, including receivables and payables processing, general ledger maintenance and bank reconciliation
• Assist on monthly closing and reporting processes.
• Preparation of GST schedules and submission
• Maintain internal records and documentation.
• Assist in administrative and ad hoc duties.

Job Requirements: -

• Minimum ’N’ Level
• Knowledge of handling a full set of accounts will be an added advantage.
• Able to multi-task and pay attention to details
• 3 full working days a week

Job Highlights

· Answer and direct phone calls, reply to email

· Assist in the preparation of regularly scheduled reports

• Check workers timesheet, track mobilisation and demobilisation of employees to site.
• Provide admin support to visitors and answer any inquiries from visitors
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc
• Supporting internal and external inquiries and requests related to the HR department
• Assist in payroll preparation by providing relevant data (overtime, absences, leaves, etc)
• Coordinate with team members to ensure smooth flow of documents
• Assist in other ad-hoc duties when required

Requirements

• Min GCE ‘O’ level with at least 2 years of relevant experience
• Proficient in MS office application
• Able to work independently with min supervision
• 5 days work a week
• Pay attention to detail
• Good team player
• Positive attitude

Interested candidates please submit updated resume via APPLY NOW.

Please include your availability date and expected salary in your resume.

We regret only shortlisted candidates will be notified.

N7 Global Group has head offices in Singapore & South Korea and is also the winner of the SME500 award for 2024. We are the main distributor in Singapore for these brands, but also distribute over 1500 SKUs and > 50 other brands.

• Beauty of Joseon
• TIRTIR
• Needly, Round Lab
• Many other K-Beauty brands

Qualifications

• Keen interest in Kbeauty and Korean related pop culture
• Diploma Holder preferred

Job Description

• Incentive travel to Korea is possible depending on business needs and budget
• Monitor paid ads on ecommerce platforms, as well as Meta
• Plan social media and marketing efforts - paid campaigns on Meta, Tiktok
• Plan and liaise with influencers for seeding of products, as well as livestreams
• Planning marketing events for pop-ups and trade events (Watson/Guardian), where required
• Liaise with brand owners via chat and deliver project requirements
• Liase with marketplace account managers
• Manage mega livestreams period where required
• Basic design skills on Canva + Video Editing will be huge plus
• Other general marketing coordination requirements

Qualification: Diploma or Degree

Visa sponsorship is not possible, only SG/PR quota is available.

Hiring Company: CHIN YUE SERVICES (S) PTE LTD

Position: Account clerk

Job Scope: Bookkeeping and other related work

Full Time: 5.5 days during peak period, 5 days during off peak period.

Abilities: basic account knowledge, responsible, detailed driven, able to liaise with Chinese clients.

Working Hours: 9am – 6pm (lunch time 1 hour)

Location: Oxley Bizhub S408732

Probation Period: 3 months

Salary: To be discussed

Interested candidates pls email CV to: [email protected]

Basic Salary $2,000 - $2400 per month + Attractive commissions

Responsibilities:

-Able to have good communication skills and initiating actions

-Sending quotation to customers

-Actively seek out new sales opportunities through cold calling, networking and social media

-Constant follow up with existing customers via call or whatsapp

-Collaborate with team members to achieve better results

-Able to use Microsoft Office (Excel, Word, Outlook)

Requirements:

-Min. GCE ‘N’ Level

-Singaporean/PR welcome

-Positive attitude

-Result Driven

-Ability to multi-task, prioritize, and manage time effectively

-Exceptional customer service skills

-Able to work independently

-No Experience needed

-Customer service / sales admin experience welcome

What we can offer & benefits:

-Basic + Commission + Performance bonus + AWS (Offered Salary is just Basic, Commission will be an additional on top of the basic)

-5.5 Days work week (preferred mandarin speaking).

-Working hours 9.30am - 6.30pm

-Location: Kaki Bukit

We are seeking a highly organized and experienced Administration Executive to oversee our administrative operations and ensure efficiency and effectiveness across all departments. The Administration Executive will be responsible for loan submission, insurance quotation, liaising with customer, maintaining daily sales and stock balance records, issue invoice, data Entry & data Cleaning to ensure data integrity to support the organization's overall operations.

Responsibilities

• Assist in preparing sales agreements, invoices, billings, and documentation for sales and financing transactions.
• Support the sales and accounting departments to ensure the success of sales and financing transactions.
• Update administrative data in systems and maintain records, including general record-keeping and filing duties.
• Any other duties as assigned by Manager

Skills Required

• Preferably with relevant working experience in Automotive/Garage industry.
• Proficient in MS Office and computerized accounting systems.

Other Requirements

• Strong interpersonal and communication skills.
• Team player with a positive work attitude.
• Meticulous and able to multitask.

• Generate invoices.
• Prepare and process of car commission.
• Update of new car inventory.
• Process new cars registration.
• Month end journals.
• Adhoc duties as and when assigned.
• 80% Admin duties and 20% Accounts duties.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

1) Do filling

2) Prepare service report

3) Prepare stock

4) Answering phone call

5) Prepare simple quotation

6) Arrange for the servicing schedule

All the above scope of work will be guided

Position Summary:

The Administrative Executive is responsible for providing comprehensive administrative support to ensure the smooth operation of the office. This includes managing daily clerical tasks, coordinating meetings, handling correspondence, and assisting with documentation and office coordination.

Key Responsibilities:

1. Administrative Support:Handle incoming and outgoing correspondence (emails, letters, packages).
   Prepare reports, presentations, and data entry tasks as required.
   Manage office supplies and coordinate with vendors for procurement.
   
2. Meeting Coordination:Schedule and organize meetings, including booking meeting rooms, preparing agendas, and taking minutes.
   Coordinate travel arrangements for staff and prepare related documentation.
   
3. Documentation & Filing:Maintain and update filing systems (both physical and digital).
   Ensure records and documents are stored securely and are easily accessible when needed.
   
4. Office Management:Assist in managing office maintenance, ensuring the work environment is clean and functional.
   Liaise with service providers and contractors as needed for office-related tasks.
   
5. Customer Service:Serve as the primary point of contact for visitors and inquiries.
   Provide assistance to employees and clients, ensuring efficient internal communication.
   

Job Responsibilities

• To work with a group of sales team in arranging and managing shipment schedules, filling all documents and communicating relevant information.
• To perform order fulfilment tasks and handle all shipping documentation.
• To handle certificate of origin, bill of lading, invoicing, preparation of packing list and L/C documentation.
• To maintain office filling, updating, and keeping of records
• Warehouse and Inventory management.
• Responsible for end to end supply chain management.
• Coordinate with our logistic vendors for quotes, negotiation, and billings.
• Analyze and submit quotations in vendors’ online portals
• Work together in a closely knitted sales team reporting to the Sales Manager
• Any ad-hoc responsibility as given.

Job Requirements

• Focused & results driven.
• Good team player with strong communication, listening & organizational skills.
• Minimum 1.5 to 2 year of working experience in the related field is preferred.
• Energetic and have a dynamic logistic personality Preferred skill.
• Knowledge of Supply chain, cargo handling, Cargo Insurance will have added advantage.
• Excellent time-management and organisational skills in managing multiple priorities
• Able to commence work immediately or with short notice will be an added advantage.

Be part of a rapidly growing, exciting and progressive thinking organization with people centric approach. We are looking for a dynamic, ambitious & driven individual to grow together with us.

We would like to build up a win-win mutually beneficial relationship with the right candidate.

• Yearly Performance/Variable Bonus & Allowance.
• Friendly and Flexible Environment.
• We are not looking for bench warmers.
• 5 Day Work-Week.
• Medical Benefits.

To issue invoices to clients

To prepare delivery orders

To chase for outstanding payment

To process payment to suppliers

Filing of documents

Any other administraive work assigned

Job Overview:
We are seeking a proactive, organized, and detail-oriented Administrative Assistant to support our day-to-day operations. You will be an essential part of the club’s administration team, helping ensure smooth operations across various departments. This role requires an individual with excellent communication skills, strong organizational abilities, and a passion for football.

Key Responsibilities:

• Administrative Support: Assist the Club Operations Manager and other staff with daily administrative tasks, including scheduling meetings, managing emails, and preparing documents.
• Office Management: Oversee the general management of the office, including ordering supplies, handling correspondence, and maintaining records.
• Player & Staff Coordination: Help coordinate player logistics, including travel arrangements, training schedules, and accommodation.
• Event Support: Assist in organizing club events such as match days, press conferences, sponsor activities, and community outreach programs.
• Document Preparation: Draft, edit, and format documents such as match reports, sponsorship agreements, meeting minutes, and correspondence.
• Database Management: Maintain up-to-date records of players, staff, sponsors, and partners. Ensure all files and databases are organized and easily accessible.
• Fan Engagement & Customer Service: Act as a point of contact for fan inquiries, addressing ticketing questions, event queries, and general club-related matters.
• Financial Assistance: Process invoices, expense claims, and assist with budget tracking for club activities.
• Compliance Support: Ensure the club’s adherence to league and regulatory requirements by helping with filing reports and maintaining compliance documentation.

About this work

We are looking for a detail-oriented and experienced Administrative Procurement with a background in construction materials procurement. The ideal candidate will assist with purchasing essential materials, including nails, wood, steel, and other construction supplies, while also providing administrative support to the procurement and construction teams.

Key Responsibilities：

• Reviews Purchase Request (PR) and ensures timely Purchase Order (PO) execution in the ERP system
• To address inquiries or requests from customers/suppliers and prioritise on outstanding order
• Ensure timely and accurate data entry into ERP systems, maintaining up-to-date procurement records.
• Coordinate shipments with both local and international vendors, including coordinating with freight and courier services based on delivery guidelines
• Responsible for sourcing materials, spare parts, tools, and equipment in line with specifications.
• Maintain an organized procurement workflow, ensuring all procurement requests comply with company policies and procedures.
• Support procurement-related reporting and analysis, including spend tracking and budget monitoring.
• Manages vendors to meet objectives in the area of quality, safety and environmental aspects
• Maintains good vendors’ relationships to develop long-term relationship across the supply chain。

Qualification：

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Strong understanding of the Purchase Requisition Process (PRP) and procurement workflows.
• Proven experience in an administrative role with a focus on procurement.
• Experience working with ERP systems (ERP).
• Proficiency in procurement software and MS Office (Word, Excel, PowerPoint).
• Ability to think strategically and execute creatively.
• Excellent communication, interpersonal, and organizational skills.