Marketing Assistant Manager Job Description

Our company is looking to hire a marketing assistant who will be working closely with our marketing team to develop and implement marketing plans and strategies for our brands. As a successful hire, you will be tasked with helping identify marketing trends and opportunities for growth, as well as creating marketing materials such as white papers and case studies. You will be giving presentations about our ongoing campaigns and provide administrative support to our marketing and sales teams.

To be chosen for this role, you must have a bachelor's degree in marketing, business, or a related field. Prior work experience in administration, sales, or marketing is a plus. Effective written and verbal communication skills and a high level of attention to detail are both important keys to success in this role.

Marketing Assistant Manager Responsibilities:

• Collaborating with the marketing manager, internal teams, clients and partners on marketing strategy.
• Helping identify marketing trends and key opportunities for innovation.
• Learning and working with various types of software for digital marketing.
• Working closely with sales and marketing department.
• Creating marketing materials such as white papers, case studies, and presentations.
• Giving presentations.
• Maintaining a marketing database.
• Providing administrative support to the marketing and sales team.
• Preparing, formatting and editing a range of documents.
• Understanding company product and brand.
• General office duties.
• Creating and interpreting a variety of reports.
• Organizing market research.
• Analyzing questionnaires and other forms of feedback.
• Updating social media accounts.
• Perform any other duties assigned by the director.

Marketing Assistant Manager Requirements:

• Bachelor’s degree in marketing, business or related field.
• Administration or sales and marketing assistant experience.
• Effective written and verbal communication skills.
• A high level of attention to detail.
• Ability to work effectively within a team and independently.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good organization skills.
• Related job and internship experience.
• Digital marketing experience.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description

• Establish rapport with residents through active listening and engagement using verbal and non-verbal communication in a non-judgmental manner.
• Provide daily engagements and companionship to residents who are at higher risk of isolation due to residents’ inability to participate in group activities.
• Carry out meaningful and enjoyable activities for residents, taking into consideration their individual wishes and preferences.
• Provide timely documentation on the engagements and observations.
• Highlight residents’ concerns to the Medical Social Worker (MSW), where necessary.
• Any other ad-hoc duties as assigned.

Job Requirements

• NITEC in Community Care & Social Services / ITE / GCE ‘O’ Levels
• Able to communicate with seniors
• Love working with seniors
• Good interpersonal and communication skills
• On the job training will be provided

Client Administration

· Acts as a link between Victor Buck Services, the clients and the providers

· Communicates pro-actively towards the clients on production status and events

· Makes sure clients’ stock of stationary is sufficient and up to date when relevant

· Ensure jobs are closed for invoicing in a timely and accurately manner end of the month

· Ensures cover for colleagues when absent

· Keeps abreast of Victor Buck’ services and products

· Ensures that KPIs are followed on a daily basis

Procedures

· Writes and updates procedures regarding Client Services, Operations, Invoicing, Vendors, IT and other

work related matters

· Respects procedures & policies at all times

Reporting

· Performs reporting for several purposes (invoicing, KPI etc.)

· Ensures job docket’s accurate and timely information

· Raises tickets in relation to production matters and monitors progress

Production Related

· Ensure that all the correct print files are well received in SFTP

· Process the jobs and generate checklists

· Files and checklists to be send to Production timely within specific cutoff times

· Daily lodgment to tally with daily job confirmations

· Ensure sufficient stationery for processing the jobs through inventory and stamp management

· Retrieve the lodgment confirmation from Production for verifying all jobs are lodged

· Obtaining stationery quotations from vendors

· Arranging for couriers for deliveries and lodgments

· Required to do mail merge for processing ad hoc jobs

· Weekly review checklist with production supervisor

Invoicing

· Validating checklists against the jobs processed in ERP

· Preparation of monthly excels for month end invoicing

· Entering information/ data (such as print and barcodes) to be invoiced to clients

· Checking invoicing file for accuracies and highlight errors if any

· Generating Invoices to be send to clients

· Tabulating the invoices sent by vendors

· Reconciliations of payments at month end

· Creation of sales orders in ERP on a daily basis and compile for monthly invoicing

Miscellaneous

· Assist in office and pantry orders

· Place business cards order

· Handling return mail or rejected (uncontactable / undeliverable) shipments

Competencies required

· Client centric at all times

· Fluent in spoken and written English and Chinese/Malay, a 3rd language being an asset

· Attention to details

· Time management and organization skills

· Listening skills

· High level communication and interpersonal skills between clients, staff and management

· Team player with ability to work with minimal supervision

· Knowledge of Excel and Word are required

Job Description:

· Provide facial and body wellness treatments

· Provide advice on skincare

· Provide body wellness massage and face spa massage

· Ensure the cleanliness and hygiene of equipment and salon

· Able to handle both Male and Female clients

Requirements

Good knowledge of beauty treatments and products (e.g. for skin care)

Ability to handle customers’ requests and complaints with grace

· Specialized in Facial / Body Treatment

· Have CIBTAC or CIDESCO or ITEC or NSRS or NITEC or WSQ cert will an advantage

· Good personality, hardworking & good teamwork

· Attractive commissions package

· Require to work on Sat and Sun

Basic Salary depending on qualifications and experience

Job Description

Volunteer Management

• Assist in the engagement of new/existing volunteers and external stakeholders (schools and corporate partners). Duties include providing volunteer events management support.
• Assist in the coordination of on-boarding process and training sessions for new volunteers, partnering schools and organisations.
• Maintain volunteer programme schedule and events calendar.
• Assist in matching volunteers’ skills with available roles, help volunteers understand their responsibilities and ensure compliance.
• Provide administrative support on volunteer related requests.
• Provide support and help to set-up for volunteer related activities and meetings including meetings on digital platforms.

In-Kind Donation Management

• Coordinate with donors and internal staff on the receipt of items.
• Prepare and issue acknowledgement letter to donors.

Administrative Support

• Assist in data collection, maintain proper filing system, including data management such as data entry.
• Work closely with Nursing department to coordinate the selection of residents for activity.
• Provide support to ensure the volunteer programme are conducted smoothly.
• Assist in any frontline service and management of volunteers as and when the need arises.
• Assist and support corporate events.
• Perform any other ad-hoc administrative tasks assigned.

REQUIREMENTS

• Minimum Diploma qualification in any discipline
• Able to work independently as well as in a team
• Relevant experience in working with volunteers will be an advantage
• Knowledge of other dialects will be an advantage to communicate with the residents
• Proficient in Microsoft Office application (e.g. Word, Excel, Outlook)
• Proficient in using Zoom and other virtual meeting application
• This is a Full-Time position, 5 working days per week. Candidate must be able to work on weekends with 2 rest days on weekdays.

ROLES & RESPONSIBILITIES

Provide personal assistance to the Founder and administrative support to the Director

• Manage calendar, travel arrangements and expense claims
• Organise internal and external meetings, taking minutes as required
• Assist in planning and coordination of events
• Handle correspondence with government agencies, partners and vendors
• Oversee office management duties
• Optimize electronic and paper-based filing systems
• Assist in record keeping legal and historical database
• Maintain policy and procedures for Corporate and Brand
• Assist in brand management, includes website and collateral update
• Maintain all requirements under CPE's Enhanced Registration Framework (ERF) and EduTrust certification to ensure regulatory compliance
• Be involved in special or other ad-hoc projects as required, as well as miscellaneous tasks

EDUCATIONAL QUALIFICATIONS

Possess a Diploma in Business or Personal Secretarial Certificate or equivalent is preferred

WORKING EXPERIENCE

Minimum 2 years secretarial experience serving management

JOB REQUIREMENTS

· Ability to handle sensitive and confidential information with discretion

· Excellent command of both spoken and written English; similar grasp of Mandarin would be advantageous

· Ability to multitask and be flexible to changes

· Work independently

· Improve productivity and wellness

· Appreciate finding, analysing and comparing data

· Strong personal commitment and accountability

· Able to work under pressure and meet strict deadlines

Proficient in Microsoft Office applications

Job Description:

· Provide facial and body wellness treatments

· Provide advice on skincare

· Provide body wellness massage and face spa massage

· Ensure the cleanliness and hygiene of equipment and salon

· Able to handle both Male and Female clients

Requirements

Good knowledge of beauty treatments and products (e.g. for skin care)

Ability to handle customers’ requests and complaints with grace

· Specialized in Facial / Body Treatment

· Have CIBTAC or CIDESCO or ITEC or NSRS or NITEC or WSQ cert will an advantage

· Good personality, hardworking & good teamwork

· Attractive commissions package

· Require to work on Sat and Sun

Basic Salary depending on qualifications and experience

Job Description

• Supervise the accounts team in daily operations
• Responsible for accurate monthly financial reporting, closing and analysis for the company and jobsites.
• Prepare and review all audited financial reports of the company and able to be hands-on for closing of accounts and GST reporting.
• Responsible for yearend audit, tax filing and statutory reporting
• Liaison with auditors, tax agents, company secretary, bankers, statutory board and the authorities and ensure compliance of financial record with Corporate policy, all statutory and tax requirements
• Management of Cash Flow and Involve in budget and forecast preparation
• Undertake any other ad-hoc projects .

Requirements:

• Diploma / Accounting certification
• 3 years of work experience
• Experience in GP will be preferred.
• Well versed with local financial tax regulations
• Independent, hardworking, responsible and meticulous
• Good interpersonal and negotiation skills
• Able to start work on short notice

** Working Location: Tai Seng

** 5 day work week

Responsibilities:

• Organize and maintain records of inventories.
• Update logs and documentation for inventory processing
• Move inventory and materials across facilities.
• Sort, label, organize and store inventory in the proper location.
• Report damaged or missing inventory to supervisors.
• Process inventory for delivery
• Scan delivered items and ensured quality.
• Remove inventory from trucks or shipping and delivery to proper location.
• Move materials from facilities to workstations, pick-up locations or other locations.
• Operate heavy machinery like forklifts to move or store inventory.

Knowledge, Skills and Experience:

• High school degree or equivalent
• Minimum 2 years of experience in logistics or relevant field
• License or certification as dictated by the state to operate heavy machinery as needed.
• Excellent verbal and written communication skills
• Familiarity with inventory software, and able to upload data into the company system.
• Pays attention to detail and monitors the quality of inventory.
• Highly organized and able to store items efficiently.
• Able to work independently in a fast-paced environment.

Job Summary :

You will be responsible for providing support in accounts,admins, and HR-related work.

Job Responsibilities:

• Prepare monthly reconciliation of various transactions for accounting reporting purposes.
• Assist in month-end closing and reconciliation of daily, monthly and yearly transactions
• Manage accounts receivables and accounts payables functions
• Prepare bank reconciliation on weekly basis
• Support all audit-related matters including preparation of audit schedules, attend to audit queries, and provide information required.
• Handling monthly staff expenses claim for Singapore and India office.
• Assist in HR matters (Work pass application process, employee hiring, conduct interview, advertising, air ticket booking and etc)
• Assist on any ad-hoc accounts or administration duties

Job Requirements:

• Bachelor Degree / Diploma in Finance, Accountancy or other equivalents, or professional degrees
• Minimum 1 years of accounting/finance working experience.
• Resourceful individual and able to handle multiple tasks.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Ability to work independently and take initiative with strong time management skills.

Job Summary:

• Salary Range: Up $7,300 + AWS + VB
• Working Location: Central
• 5 days working day

Job Responsibilities:

• Revise, enhance, implement, and sustain the inter-company transfer pricing policies, protocols, and framework for the group.
• Aggregate and compile data and information to facilitate the creation of transfer pricing documentation reports.
• Collaborate with external parties to oversee and formulate transfer pricing documentation for bolstering inter-company transactions in alignment with local regulations within the region.
• Evaluate and establish arm's length prices as per the findings of transfer pricing documentation reports.
• Conduct routine internal assessments of transfer pricing policies to align with the most recent developments in tax regulations and oversee transfer pricing audits if deemed necessary.
• Analyze and devise business strategies pertaining to taxation.
• Provide support for the tax components of Group direct and indirect taxes, ensuring adherence to local country tax mandates.
• Serve as an internal business consultant for all tax-related matters within the region, encompassing both direct and indirect taxes for the Group.
• Participate in projects as assigned.
• Assist the Group Tax Manager with occasional group tax matters, serving as a key point of contact to facilitate all tax compliance and advisory issues.

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration Number: R22108956

EA Licence No: 20C0426 (Elitez & Associates Pte Ltd)

Profile Summary:

As part of the Rewards & Benefits team, you will be involved in functions relating to compensation, benefits, welfare, recognition and payroll administration, with a higher focus in compensation and benefits. This role will report to the Deputy Director, Rewards and Benefits.

Roles and Responsibilities:

• Review and develop progressive and competitive compensation and benefits policies and initiatives that meet the organisation needs to attract, motivate and retain talent in a Tech industry.
• Project manage and administer various compensation and performance exercises such as annual salary review, performance bonus, performance appraisal, promotion and job evaluation exercises.
• Participate in C&B benchmarking surveys and analyse survey results to maintain market competitiveness.
• Involve in C&B improvement projects such as process improvement for greater efficiency, leveraging on technology to enhance employee experience such as requirement gatherings, system testing and implementation.
• Support the annual manpower budgeting and costing exercises.
• Provide consultative support and advice on C&B related matters and staff queries.
• May assist in some aspect of payroll administration and submission of payroll manpower costings for the purpose of billing to other organisations.
• Involve in other activities such as recognition programs, mental wellbeing, staff welfare, recreational activities and reporting.

Requirements/ Qualifications:

• Degree in Human Resource or Business-related discipline with at least 4 years of experience in HR of which 2 years in C&B
• Meticulous and possess strong analytical and organisation skills
• Self-motivated, adaptable and able to multi-task in a fast-paced environment
• Good interpersonal and communication skills
• Mature and discrete in handling confidential information
• Good in administrative skills
• High level of proficiency in Microsoft applications especially MS Excel and MS PowerPoint
• Working knowledge of SAP HCM and SAP SuccessFactors systems will be added advantage

What the role is

The Hawker Centres Group (HCG) of NEA plays a lead role in managing and enhancing our hawker centres, so that they continue to be places where people from all walks of life can enjoy affordable food in a clean and hygienic environment. HCG also reviews and implements hawker-related policies that benefit both hawkers and the public. As a Asst Mgr/ Manager (Operations and Engagement) in HCG, you will be carrying out the following duties:

What you will be working on

1. Tenancy Management

• End-to-end management of stall tenancies, from ensuring stalls are in tenantable condition, onboarding of new stallholders to processing applications of transfers, assignments, joint operators and termination as well as appeals for rental waivers, rebates and remissions etc.

• Conducting tenancy inspections and enforcements to ensure compliance to relevant statutory and tenancy requirements.

• Managing arrears such as stall visits, serving of Notice-To-Quits, executing Writ of Seizure & Sales/Writ of Possession etc.

• Operationalising new policies and programs e.g. ensuring compliance of stallholders to Productive Hawker Centre initiative, management of Incubation Stall Program, Hawkers Development Program etc.

• Encouraging digitalisation and other programs/initiatives such as supply chain contingency to support and sustain Hawker Trade and maintaining Hawker Culture in the inscription on UNESCO Representative List of the Intangible Cultural Heritage of Humanity etc.

2. Cleaning & Facilities Management

• Ensuring high cleanliness and post-COVID hygiene standard, good maintenance and safe operation of the centres.

• Managing the facilities in MSE-owned Hawker Centres through centre level checks, covering facilities maintenance (preventive and routine maintenance), cyclical repairs and redecorations, ad-hoc improvement works to enhance patrons’ experience, incident management, general and toilet cleaning, table-cleaning management, and pest control.

• Conducting centre surveillance in HDB-owned Hawker Centres to flesh out areas of concerns to stakeholders such as Regional Offices, Town Councils and Hawkers Associations.

• Appointed by Designated Person (DP) as the Environmental Control Coordinator (ECC) for each hawker centre / wet market, to develop the ES programme in accordance with the ES standards and monitor its implementation on-site.

3. Feedback/Appeals Management & Stakeholders’ Engagement

• Managing feedback providers professionally to ensure that their feedback are being addressed or resolved promptly in accordance to NEA’s service standard.

• Regular engagement with stakeholders including stallholders, Merchants/Hawkers Association (MA/HA), Town Councils, other Agencies etc to implement initiatives and resolve operational issues related to Hawker Centres.

• Planning and implementing activities and programmes in Hawker Centres, such as fire drills & safety training and spring cleaning, and liaise closely with relevant authorities and stakeholders.

4. Emergency Preparedness and Contingency Management/Workplace Safety and Health (WSH)

• Implementation of safety measures and future proof markets/hawker centres to safeguard against extreme weather and/ or civil or national emergency.

• Adhering and identifying potential WSH risks and working with stakeholders to mitigate the risks.

• Facilitate Safety Walkabouts at markets/ hawker centres to drill the importance of safety into staff, stallholders and outsourced contractors.

5. Any other tasks as assigned.

What we are looking for

The job might be for you if possess the following qualities:

1. Organised and able to multi-task

2. Strong stakeholder management skills with outgoing and pleasant personality.

3. Independent, resourceful, meticulous and able to multi-task.

4. Proficient in Microsoft Office applications.

5. Team player with possession of leadership qualities.

6. Able to work after office hours and on weekends when required.

7. As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

To apply, please proceed to https://sggovterp.wd102.myworkdayjobs.com/PublicServiceCareers/job/NEA-HBD-HUB/Assistant-Manager-Manager--Operations-and-Engagement-_JR-10000026693-1

· To assist teachers in conducing class activities.

· To assist teachers in setting up various learning corners in the centre.

· Builds a secure and good learning environment for the children by forming meaningful and trusting relationships with them.

· Responsible for the constant supervision, safety, and well-being of the children

· Shares in the responsibility for implementing stimulating, developmentally appropriate activities that encourage children’s creativity and learning and promote each child’s social, emotional, cognitive and physical development

· Participates fully and consistently as a conscientious team member in caring for the children and in the overall operation of the centre; maintains regular and open communication with centre’s team members and all other co-workers

· Must know and implement Centre routines and practices; Childcare Centres Act regulations (MSF Singapore); Code of Ethics (AECES) and the licensing guidelines as stipulated by the Early Childhood Development Agency (ECDA Singapore).

· Attends and participates actively in all centres’ programme, parental or other meetings as required

· Shares responsibility for maintaining programme’s equipment in good repair; assists with toy/equipment disinfecting

· Shares responsibility for maintaining the play environments and storage areas in an organized and clutter-free condition

· Assists the centre management in maintaining a safe and healthy work environment by promptly reporting any existing and/or potential workplace hazards

Join KeyQuest Mortgage as we expand our team! We are looking for passionate individuals who can take the initiative and are looking to grow with us. Our team needs someone who can offer reliable support to improve efficiency. We will provide the training and mentorship so even if you have little experience, but are quick and willing to learn, we want you!

Some of your responsibilities will include:

1. Assist the manager/executive as needed with all projects and duties.

2. Ensure smooth running of an office (such as paper & stationery supply maintenance/ cleaner arrangement)

3. Engage and liaise closely with other teams to ensure a smooth flow of operations.

4. Help with daily time management

5. Process and follow up on Virtual Requests

6. Performs other duties and functions as assigned

Qualification Requirements:

• Self-driven and adaptable

• Proficient in both written and spoken English and Chinese

• Strong organizational and multitasking skills

• Thorough, good attention to detail

• Energetic and hardworking, client-focused and able to work as a team or individually

• Ability to prioritize, meet deadlines and effectively manage time

• Excellent knowledge of Microsoft (including Outlook, Word, Excel and PowerPoint)

• Min. Possess Diploma or equivalent

Come join our team. Take that leap of faith and send us your resume. Entry-level or no experience are welcome. Only shortlisted candidates will be contacted.

Job Responsibilities:

• In charge of overseeing the coordination of tasks related to Pre-Delivery Inspections (PDI)
• Maintain proper organisation of all PDI documentation, including Job cards, Invoices, warranty claims, creation of purchase orders, and Good Return Notes (GRNs)
• Assign and supervise PDI work carried out by mechanics/technicians in the workshop
• Collaborate with external contractors to ensure necessary PDI work is completed
• Conduct thorough quality checks on PDI work conducted by technicians and contractors
• Ensure that new or pre-owned car finishes meet the highest standards of quality, meeting customer expectations and ensuring customer satisfaction is achieved upon delivery of the car to the customer
• Offer administrative and technical assistance to sales staff during the delivery process
• Address any outstanding PDI work that may be required after delivery
• Deliver exceptional customer service by promptly and professionally handling inquiries and resolving issues for clients
• Assist when required with the day-to-day operations, including scheduling and coordinating motor vehicle maintenance and repairs
• Maintain a clean and organised work environment, ensuring compliance with safety and maintenance standards
• Ensure timely and accurate completion of administrative tasks, such as data entry, filing, and record-keeping
• Collaborate with team members to achieve operational goals and targets

Job Requirements:

• Minimum Nitec in Automotive Technology or its equivalent
• Proven experience in customer service and operations, preferably in the automotive industry
• Strong time management skills, with the ability to prioritise tasks and meet deadlines
• Excellent teamwork and communication skills, with the ability to work effectively with colleagues and clients
• Knowledge of motor vehicle maintenance and repair procedures
• Working knowledge of vehicle diagnostic systems and methods
• Ability to handle various tools and equipment
• Ability to adapt to a fast-paced and dynamic work environment
• Singapore Class 3 Driving Licence

Location - Centre

Contract - 6months (Investment Banking)

Working Hour – 9am to 6pm /5days

Salary - $4000 - $6000

Responsibilities:

• Directly supports the Level Manager and Visiting Directors and generally supports an entire department.
• Coordinates all aspects of executive-level manager appointments, meetings, receptions, and conference calls
• Coordinates travel arrangements; prepares and distributes schedules/agendas for travel, and tracks expense reports
• Handle confidential company and employee information
• Assists in ad-hoc reports on special projects as needed

Requirements:

• Bachelor’s/University degree
• 5 Years of experience from EA or Administrator in a Banking environment
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills

Send your resume to [email protected]

Duties and Responsibilities

• Manage day-to-day operations independently within budgeted guidelines
• Delivering high quality food and beverage products at all times
• Responding efficiently and accurately to feedback and complaints
• Prepare employee schedules and ensure sufficient staffing for all shifts.
• Generating sales and meet target through proper execution of marketing strategies
• Hire, train and retain team members
• Maintain Standards and Standard Operating Procedures for store operations
• Responsible for inventories and stock taking activities
• Regularly inspect equipment to ensure they are maintained well and in good working order
• Comply with F&B safety and hygiene policies and procedures

Skills and Qualification

• Min NITEC with 2 years of supervisory working experience in F&B/Retail or hospitality industry.
• Diligent team player passionate in F&B operation
• Good communication and leadership skills
• Able to multi task in fast pace environment
• Those with no experience will be considered for trainee manager position

Job Description

Accounts Payable

• Matching PO/DO/supplier invoice
• Key in AP invoices
• Prepare Payment
• Perform Bank Reconciliation
• Any other ad hoc duties as assigned

Job Requirements

• Fresh graduate is welcome to apply
• Diploma/Degree in relevant field
• Efficient in Microsoft Excel, Word etc

Requirements:

· Candidate must possess at least Diploma in Quantity Survey/Building or equivalent

· Minimum 1-2 years of relevant working experience in Quantity Estimating/ Surveying Works in construction firm

· PC Literate (MS word / Excel)

· 5 day week

Responsibilities:

· Report to Contracts Manager

· Responsible for all works related to Quantity Surveyor duties

· Liaise and establish rapport with consultants, quantity surveyors, architects, developers and sub-contractors

Requirements:

• Singaporean
• Valid Class 3 driving license
• Minimum qualification SEC 3
• Fair command of English & Mandarin (read, write & speak to handle Chinese-speaking clients)
• 1-2 years store-keepers experience or installation of niches plaques
• Physically fit & pleasant personality
• Work on rotating shifts (including Sun/PH)
• Possess basic computer skills in emails. word, excel, etc., is a plus

Eye specialist clinic at Royal Square@ Novena (near MRT).

Established eye specialist clinic looking for Clinic Assistant to join the team. No experience is required. Training and supervision will be provided.

Roles & Responsibilities

• Job scope includes:

- (At Clinic's admin office at United Square) Handle phone calls and messages from patients, appointment taking, confirming appointments.-

- Administrative and secretarial duties as assigned, including data entry, scanning and uploading of documents, filing, placing order.

- Ability to act as a personal assistant to the Directors will be a plus.

- When necessary, help out in the clinic (registration, dispensing of patients)

• Working hours: 5 - 5.5 days
• Cosy working environment. Friendly and supportive colleagues. Family friendly work culture.
• Attractive benefits and performance bonus.
• Fresh diploma/ university graduates (in any discipline) are welcomed to apply.

Tecson Engineering is an electrical engineering firm established in 1986, specializing in reel engineering projects. With a rich history spanning over three decades, we have garnered extensive experience and expertise in delivering innovative solutions to our clients. Our commitment to excellence, coupled with a relentless pursuit of technological advancement, has positioned us as industry leaders in electrical engineering. At Tecson Engineering, we pride ourselves on our dedication to quality, integrity, and customer satisfaction, driving us to continually push the boundaries of what's possible in our field.

Location: On-site (1003 Toa Payoh Industrial Park)

Position Type: Part-time / Full-time

Singaproean / PR Only.

Job Description:

Tecson Engineering is seeking an ambitious and dedicated individual to join our team as a Personal and Admin Assistant. In this multifaceted role, you'll spearhead administrative initiatives while providing indispensable support across various departments including HR, Finance, and project-related endeavors. With an emphasis on on-site collaboration, you'll have the opportunity to accompany our directors to job sites, enriching your experience.

Responsibilities (inclusive but not limited to):

1. Administrative Excellence: Efficiently manage administrative duties encompassing appointment scheduling, file maintenance, correspondence handling, and meeting coordination.
   Uphold confidentiality protocols, ensuring the secure handling of sensitive information.
   Demonstrate proficiency in Microsoft Office applications, harnessing technology for streamlined workflows.
   
2. Departmental Support: Collaborate with HR personnel in recruitment efforts, onboarding processes, Payroll, and fostering positive employee relations.
   Assist the Finance department in tasks such as expense tracking, invoicing, and budget management, contributing to fiscal prudence.
   Facilitate project-related activities, aiding in documentation, data entry, and schedule coordination to ensure project success.
   
3. Proactive Engagement: Embrace ad hoc responsibilities including scheduling meetings, liaising for events, and updating social media accounts and website content, amplifying our online presence. You might be required to take up courses sent by Tecson Engineering and also you will be required to accompany our directors on visits to contruction job sites if necessary.
   Exhibit punctuality and reliability in completing assigned tasks promptly, demonstrating a commitment to organizational efficiency.
   

Requirements:

• Diploma in Business Administration or related fields.
• Singaporean/PR Only
• Experience or knowledge in HR (Payroll, Work Permit matters, IR8A, CPF etc..) and/or Accounting (Balance Sheet and P&L preparation, GST Submission etc..) is a plus.
• Exemplary organisational and time management skills, coupled with meticulous attention to detail.
• Exceptional communication and interpersonal abilities, fostering positive relationships across departments.
• Proven ability to work autonomously and collaboratively in a fast-paced environment, adapting seamlessly to evolving priorities.
• Enthusiastic and proactive demeanor, displaying eagerness to learn and assume new responsibilities.
• Proficiency in computer literacy, with a strong command of Microsoft Office applications.
• Previous experience in administrative roles or relevant fields.

Join Tecson Engineering in charting the course towards innovation and excellence. As a member of our dynamic team, you'll embark on a journey of professional growth and fulfillment, making a tangible impact every step of the way. If you're ready to unleash your potential and contribute to our legacy of success, we invite you to apply today.

To escalate your application, kindly email your resume directly to our HR Team at [email protected].

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

To perform the tasks of teaching, training, supervising, maintaining and developing the functioning level of the client to function adequately and independently in the areas of Activities of Daily Living, Community Living, Social and Recreational Skills.

Conduct programmes and activities for residents

• Implement social, recreational and educational activities to promote independence, health, wellness, and quality of life
• Provide input for the design of social, recreational and educational activities to promote independence, health, wellness, and quality of life
• Guide residents in the development of basic personal and social skills, simple academics or work skills
• Monitor the progress of residents in the area of independent living skills
• Identify areas of improvement in programmes, activities and training in consultation with other staff/AHPs.

Support Allied Health Professionals

• Monitor and implement programmes designed by Allied Health Professionals in the area of health fitness & wellness programme, motivational & behaviour management plans as well as sensory awareness
• Communicate critical information to the Social Worker and Centre Manager

Administrative & Operations

• Support unit operational and logistics management
• Ensure centre and residents' safety and security
• Record information in residents files
• Provide personal care assistance to residents in their daily living such as toileting and grooming.
• Ensure the residents' good personal hygiene at all times.
• Provide supervision or assistance to residents during meal times.
• Prepare residents for their various activities, mealtimes and bedtimes
• Attend staff meetings and training as required
• Maintain up-to-date documentation of clients' programs/activities
• Provide inputs during case review and liaise with healthcare professionals for the development and review of care plans

Maintain order, safety and cleanliness of the care environment

• Ensure client behaviours comply with house rules
• Respond to unusual or challenging behaviours of clients
• Recommend measures to mitigate risk to clients
• Support the intervention implementation for managing the challenging behaviours.
• Perform housekeeping duties
• Ensure that residents keep their living environment and laundry clean and tidy with support from attendants/general workers
• Ensure equipment is maintained in a clean and working condition

Event Management

Staff will be assigned to oversee at least one of the following duties and will assist the other staff when required:

Camp, Festive Celebrations, Sports Events, First Aid & Medicare, Evacuation & Emergency Planning Team, Transport Duties, Staff Welfare and others

• Organize internal/external events and activities for residents
• Support volunteer engagement events
• Support public education activities

• Minimum NITEC/O Levels/Diploma Holders
• Good interpersonal and communication skills
• Computer literacy skills MS Word, Excel, and PowerPoint
• Passion to work with people with intellectual disabilities

• NITEC Certificate in Community Care & Social Services (ITE)
• Certificate of Special Needs Education (MOE)
• Diploma of Special Education (MOE)
• Diploma in Disability Studies (SSI)
• Diploma of Community Services (SSI)

COMPANY DESCRIPTION

Who we are

If youre passionate about shaping ideas and communities that build the future, we have an exciting opportunity for you.

Constellar convenes businesses, curates ideas and creates opportunities for sustainable business growth. We are one of Singapores largest exhibition organisers and the venue manager for Singapore EXPO, based in Singapore with a regional footprint in China, India, Malaysia and Indonesia. We want to be a global leader headquartered in Asia, helping businesses scale ideas, communities and solutions for global business impact. We do this by curating and developing influential trade and consumer events for key industries and sectors, connecting people, global marketplaces and networks for sustainable growth.

Learn more about us at constellar.co.

What its like to work here

Meetings, Incentives, Conventions and Exhibitions, or MICE, is a vehicle for new businesses, partnerships and regional co-operation. Were privileged to have a front seat at the intersection of creativity, communities and collaboration, with a unique opportunity to connect a global eco-system of partners, businesses and consumers in the MICE industry daily. Our ambition is to become a global leader made in Asia, and Asias top MICE company: A vision shared by our shareholders Temasek and Cuscaden Peak Investments.

We recognise the immense opportunity we have to lead with purpose, demonstrate leadership and commitment to sustainable and responsible business practices, and activate impactful networks for sustainable growth.

With about 200 employees were a growing company with large aspirations to scale in the next five years. It can get intense and it will be messy at times. But few places can give you a seat at the table where you can contribute directly to the development of the business, the cultural DNA of an emerging MNC, and the building of a company proudly made and headquartered in Singapore with global business impact. And with two lines of businesses across events and venues, we provide opportunities for you to cross over from one to the other to build range in your career.

You dont need to have MICE experience to work with us. Were looking for ambitious, entrepreneurial self-starters with a strong sense of ownership, passion and curiosity, driven by our values of care, ownership, trust, passion and innovation.

RESPONSIBILITIES

• Assist in the execution of marketing campaigns, including activities related to exhibitors, delegates, and visitors.
• Develop engaging content for marketing materials, such as social media posts, email newsletters, and promotional collateral.
• Assist in analysing campaign data and providing insights to optimise marketing efforts.
• Work closely with the Marketing Lead and other team members to support the overall marketing strategy.
• Provide administrative support for marketing activities, including data segmentation and list management.
• Oversee paid campaigns with the support of the Digital Marketing Manager/Executive, reviewing results and making recommendations for improvement.
• Assist with onsite marketing activities to ensure the smooth running of events, such as registration support and material placement.

• Bachelor's degree in Marketing, Communications, or a related field.
• At least 5 years of experience in Marketing.
• Familiarity with marketing campaigns and strategies.
• Basic understanding of databases and data segmentation for marketing purposes.
• Proficiency in using common marketing tools and platforms, such as social media, email marketing, and content management systems.
• Strong knowledge of MS Office Suite, including Word, Excel, and PowerPoint.
• Experience with Salesforce CRM desirable.
• New office is set to relocate to Expo in Q2/Q3 2024.