Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job ID: 19354

• Location: Raffles Place
• Working hours: 8.45m - 5.30pm
• Salary: up to $4,000 (Depending on experiences)

Job Description

• Expense-related tasks
• General affairs and administrative support
• Distribution of overseas-related information
• Routine reporting (e.g., daily reports)
• Organizing meetings (preparation of materials, coordination with corporate secretaries, etc.)
• Audit support (coordination with auditors, etc.)
• Operational management

Job Requirement

• Experience in administrative and secretarial work
• Knowledge and practical experience in expense management, general affairs, and administrative support
• Strong communication and coordination skills, with the ability to work smoothly with other departments and external stakeholders
• High accuracy in administrative tasks and strong time management skills
• Experience in banking or the financial sector is a plus (not required)
• Japanese language skills is required to communicate with Japanese-speaking stakeholders.

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for "19354, General Affairs & Administrative Support".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Part Time Human Resource Administrative Assistants

Job Responsibilities:

Assist in Recruitment & Onboarding:

• Manage end-to-end recruitment process including job postings, screening resumes, conducting interviews, and making job offers.
• Coordinate and facilitate the onboarding process for new hires, ensuring a smooth transition into the company.

Administrative Support:

• Maintain employee records, process HR documentation, and handle confidential information with discretion.
• Assist in the preparation of HR reports and metrics.
• Any other HR Ad hoc duties

Requirements:

· Excellent communication, interpersonal, and organizational skills.

· Proficient in Microsoft Office Suite

Location: Airline Road

Working hours: Monday – Friday (flexible hours)

Salary: $19/hr

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Location: Penjuru rd - Company transport provided at Jurong East

Mon to Friday 8am to 5pm

Full time, permanent

Job Responsibilities

• Prepare correspondence emails, letters, statements, documents, and reports
• Draft company's policies, regulations, rules, and supervise the implementation.
• Manage filing and document control for company policies, regulations, SOPs, contracts & agreements, reports, and other administrative documents.
• Possess legal knowledge and liaise with lawyers when required.
• Fully in charges the administration department and manage administrative issues for the company.
• Process administrative work related to government authorities, associations, the company’s head office, customers, and visitors.
• Handle administrative and logistical arrangements for customers and visitors.
• Organize events by coordinating with relevant departments for planning and implementation.
• Collect training requirements from relevant departments, prepare the company training plan, and supervise its implementation.
• Collect and arrange daily and weekly activities for company management.
• Manage vehicles and drivers for the company.
• Provide backup support for colleagues in IT and HR positions.
• Undertake any other ad-hoc tasks and duties as assigned by superiors

Ho Ming Jie (Edmund) Reg No: R1987094

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Company Overview:

Kiwoom Asset Management Asia Pte. Ltd. is a fund management company licensed by the Monetary Authority of Singapore (MAS) and an affiliated company of Kiwoom Securities Co., Ltd., a leading financial firm in South Korea. We are currently seeking an organized and detail-oriented Administrative Staff member with knowledge of fund administration to join our team.

Position Summary:
The Administrative Staff member will support the operations of our team by leveraging their knowledge of fund administration processes. This role is essential in ensuring efficient office operations, maintaining accurate records, and facilitating communication between various stakeholders.

Key Responsibilities:

• Provide administrative support to the fund administration team, including managing schedules, organizing meetings, and preparing documentation.
• Maintain and update fund records, ensuring all documentation is accurate and compliant with regulatory requirements.
• Assist in the coordination of fund transactions and account management activities with banks, custodians, and other financial institutions.
• Respond to inquiries from clients, investors, and internal teams regarding fund-related matters and documentation.
• Support the preparation of financial reports, performance metrics, and regulatory filings as necessary.
• Help monitor and reconcile fund accounts and transactions to ensure accuracy and adherence to established procedures.
• Assist with onboarding processes for new clients and funds, including documentation and compliance checks.
• Perform general office duties, including data entry, filing, and maintaining office supplies.
• Other ad-hoc duties as required

Qualifications:

• Bachelor’s degree in finance, business administration, or a related field (preferred).
• Previous experience in an administrative role of 2-3 years, with a strong understanding of fund administration processes and terminology.
• Familiarity with investment products, fund structures, and relevant regulatory requirements.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with fund administration software or systems.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills, with the ability to interact professionally with clients and colleagues.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of integrity and professionalism in handling confidential information.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and growth within the company.
• A collaborative and supportive work environment.

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.

Job Descriptions

· Attend walk-in visitors

· Answering phone calls and direct to the PIC

· Data entry, scanning, photocopying, opening new files

· Physical filing of documents/paper in files

· Recording and organise the files

· Collect, sort and distribute the incoming letters to respective departments

· Coordination with clients for mail collection.

· Coordinate office supplies and repairs to office equipment

· Courier arrangement

· Provide other ad-hoc administration support for the office as required

Job Requirements

· Fresh graduates and working mothers are welcome to apply

· 1 year of prior experience in clerical/administrative support or equivalent;

· Must have basic computer skills

· Meticulous, well-organized, deadline-driven, and adaptive

· Well-spoken and presentable

· Positive working attitude, good communication, and interpersonal skills

· Monday – Friday; 9 am to 6 pm

Benefits

· Professional Institutional Member

· Positive working environment

· Career advancement; Opportunities to learn with career progression

· Training Development

· Long Service Awards

We regret to inform that only shortlisted candidates will be notified

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF ADMINISTRATION PTE LTD and its affiliates to collect, use and disclose your personal data for the purpose of recruitment

JOB RESPONSIBILITIES: -

• Assist Reporting Officer in administrative duties and procedures relating to clinic operations
• Handle clinic billing, invoicing, and assist with processing of claims, including follow up, liaison, troubleshooting and rectification of issues encountered
• Ensure proper filing and storage of medical forms, reports, and legal documents
• Monitor and maintain clinic inventory of medical supplies and equipment
• Work with external partners / clients / vendors (e.g. laboratory services) in ensuring accurate billing, and troubleshooting associated disputes
• Ensure preparation of Health Screening reports, including binding, tracking, filing, record-keeping and documentation.
• Compilation and sorting of lab and radiology results
• Coordinate and schedule appointments, follow-ups, and other administrative tasks
• Direct communication with patients and corporates through phone calls, messaging, emails etc as needed.
• Any other duties as assigned from time to time by your immediate supervisor and/or management

Qualification & Experience: -

• Min GCE “N”/”O” Level and above
• Strong attention to detail and ability to handle large amounts of data with accuracy
• Previous experience in an administrative or operations support role, preferably in a healthcare setting
• Excellent organizational and time-management skills
• High Proficiency in Microsoft Office and familiarity with clinic management software
• Strong communication skills, both written and verbal
• Ability to work independently and maintain confidentiality of sensitive information
• High level of professionalism and reliability
• Work Schedules: Mondays to Fridays: 0830hrs to 1730hrs or 0900hrs to 1800hrs (based on roster), Saturdays: 0830 hrs to 1230 hrs

Job Responsibilities

1. Maintain accurate records of company-owned vehicles, including registration, insurance, and maintenance.

2. Coordinate vehicle assignments, usage, and scheduling for employees.

3. Monitor vehicle maintenance schedules and ensure timely servicing.

4. Maintain vehicle inventory and ensure compliance with company policies.

5. Administer company insurance policies (liability, property, auto, workers' compensation).

6. Coordinate insurance renewals, cancellations, and changes.

7. Process insurance claims and communicate with insurance providers.

8. Ensure compliance with insurance regulatory requirements.

9. Maintain accurate insurance records and documentation.

10. Provide support for risk management initiatives.

11. Perform special projects as assigned by supervisor.

12. Provide backup support for other administrative tasks as needed.

Requirements:

- High school diploma or equivalent required; associate's or bachelor's degree preferred.

- 2+ years of administrative experience, preferably in vehicle and insurance management.

- Proficient in Microsoft Office and Google Suite.

This advertisement is recruiting for the position of Administrative Assistant.

If successfully selected, you will be seconded to MOE primary school located in Serangoon Ave 4.

Contract Period: From 1 January 2025 – 31 December 2025

Option to Extend: From 1 January 2026 – 30 November 2026

Personnel to be deployed at the following hours:

• Mondays to Fridays: 7:30am to 2.00pm, inclusive of 0.5hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

The service required are set out as follows :

Provide administrative support to the teachers/school, assist teachers in projects and liaising with pupils/parents/guardians. Administrative duties will generally include:-

1. To assist the teachers in preparation of teaching and learning resources and maintenance of equipment to support students’ learning, on a daily basis work (e.g.prepare/ verify/ manage information/ documents, scan/ fax/ photocopy/ laminate documents).
2. To record the usage of science labs, resources and activities to be completed;
3. To assist teachers in maintaining and conducting inventory check on equipment and organize their store termly (e.g. in Science and PAM departments);
4. To report faulty equipment and depleting materials and resources for timely replacement to the relevant departments; and
5. To assist in ensuring safety checks and procedures e.g. for all lab users

The personnel shall minimally have the following qualifications, skills and experience:

1. GCE “O” level certification;
2. Must be proficient in spoken English;
3. Proficient in word-processing and spreadsheet software, eg Microsoft Word and Excel;
4. A team-player who is organized, meticulous and with the ability to multi-task;

We prefer personnel who has the following experience (but not necessary):

1. At least one (1) year experience working in a school environment.

• Manage timesheet application requests and data modifications for internal staff globally.
• Perform data reconciliation and follow-ups to ensure data completeness.
• Coordinate with various parties to keep information updated.
• Verify leave application documents and maintain the leave database.
• Assist with leave queries promptly.
• Ensure smooth global onboarding and offboarding processes.
• Welcome new external staff and update related applications.
• Complete all processing and paperwork during offboarding.
• Comply with all legal, regulatory, and internal compliance requirements, including financial security and fraud prevention.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Administrative Executive(1 Year Renewable Contract)

• Provide support for administrative tasks such as printing, scanning, filing, data entry, reception/mailroom.
• Working Hours: 9am to 6pm(Monday to Friday).
• Work location: CBD area.
• Contract is rewable depending on performance.
• Working experience in Financial/Banking instituition or MNC is preferred.

If you have meet the job requirements that we are looking for or wish to find out more on this role, please contact us or apply in-confidence to us with you updated MS Word Resume to : [email protected]

Kelvin (Reg. No. R1872625)

STAR CAREER CONSULTING PTE LTD (EA License: 20C0353)

Senior Department Administrative Executive, OSS

In a new era of work, Knight Frank’s Occupier Strategy and Solutions (OSS) service line undertakes Workplace Consulting, Transactions and Project Management. Our clients consist of world-class corporates who occupy office and / or industrial real estate.

Join our Occupier Strategy & Solutions service line and be part of Knight Frank’s family of Exceptional People!

Senior Department Administrative Executive, OSS

Responsibilities

• Provide administrative support to the Head of Department e.g. manage appointments, organise meetings, submission of expenses claims and regular revenue reporting
• Provide administrative support to the department in organizing team meetings, recording minutes, administering e-case filing, billings, monitoring of payments, reports generation etc
• Provide administrative support to department’s marketing communications, client events and gifts
• Serve as a point of contact for internal and external stakeholders and enquiries.
• Covering of Front Office Duties as rostered

Requirements

• Administration, Business and / or Management Certificate or Diploma qualifications
• Preferably 5 years' of relevant experience in similar capacity
• Keen and able to work with systems including accounting & CRM systems
• Meticulous and enjoy working with numbers
• Good interpersonal and communication skills
• Proficient in Microsoft Office 365

We regret that only shortlisted applicants will be notified.

Position: Administrative Assistant

Industry: Engineering Consultancy

Location: Vision Exchange, 2 Venture Drive, Singapore 608526

Salary: $3,200 - $3,400 per month

Employment Type: Full-Time

Experience Required: 2+ years in a relevant role

Minimum Qualification: Advanced Diploma/Post-Diploma or equivalent in Business Administration or related fields

Overview
At BTE Consultants, we are dedicated to excellence and committed to delivering top-tier service to our clients. As an Administrative Assistant, you will play a pivotal role in ensuring client satisfaction by addressing inquiries, managing communications, and supporting project teams. This is a fast-paced, dynamic position ideal for someone who thrives under pressure and is willing to go above and beyond to meet client needs.

Key Responsibilities:

• Serve as the main point of contact for client inquiries, concerns, and feedback.
• Resolve client issues efficiently, collaborating with internal departments as necessary.
• Schedule and coordinate meetings, consultations, and site visits between clients and engineering teams.
• Collect and relay client feedback to the appropriate teams to enhance services and deliverables.
• Maintain organized and accurate records of all client interactions, tracking communications for follow-up.
• Work closely with sales, engineering, and project management teams to ensure smooth service delivery.
• Stay informed on the latest trends and best practices in engineering consultancy to provide up-to-date and relevant information to clients.
• Commit to ongoing learning and development, even outside of regular work hours.

Qualifications:

• A Bachelor’s degree or diploma in Business Administration, Communications, or a related field.
• Previous experience in customer service or client-facing roles.
• Strong communication and interpersonal skills.
• Proficiency with CRM software and other relevant tools.
• Ability to handle multiple tasks and manage several client accounts simultaneously.
• Strong problem-solving skills and a proactive approach to resolving issues.
• Ability to work well under pressure and in a dynamic, fast-changing environment.

Skills:

• Multitasking and time management
• Microsoft Office Suite (Excel, Word, etc.)
• Invoicing and administrative support
• Sales and engineering knowledge
• Project management support
• Customer satisfaction and service delivery
• Teamwork and communication

Additional Information:

• Job Duration: 30 days (auto-closes on November 15, 2024)
• Job Function: Administration, Consulting, Customer Service, Hospitality, General
• Position Level: Entry-Level/Fresh Graduates
• Work Schedule: Full-time (No flexible working arrangement available)

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

Key Responsibilities:

General Administrative Duties

· Carry out daily administrative tasks to ensure efficient office operations.

Data Management

· Accurately input and update information in company databases and filing systems.

· Organize, store, and retrieve documents systematically to ensure easy access for the team.

· Maintain data integrity by regularly reviewing and updating records.

Administrative Support to Teams

· Assist various departments with administrative tasks, including preparing documents, reports, and presentations.

· Handle mail administration, including sorting, distributing incoming mail, and managing outgoing correspondence.

· Provide support for data entry and information compilation as requested by team members.

Ad-hoc Duties

· Perform additional tasks and support projects assigned by management to contribute to the overall efficiency of the office.

Qualifications and Skills:

· Education: Minimum GCE ‘O’ Level or equivalent; a diploma in administration or related field is an advantage.

· Experience: 1–2 years of experience in an administrative role is preferred but not required.

· Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data management systems.

· Communication Skills: Good verbal and written communication skills to facilitate effective team support.

· Organizational Skills: Ability to multitask, prioritize, and maintain an orderly and efficient workspace.

· Work Environment: office-based role, working 5 days a week.

Responsibilities

· Collate best practices/common errors

· Maintain FAQ on Sharepoint

· Run Power Query & Macro to generate daily SPI

· Assist sales staff to access client info (might need to work on weekends based on requirement)

· Other ad-hoc duties as assigned by supervisor

Skills/Requirement

· Minimum Diploma Holder

· At least 1 year’s experiences is preferable but not a must

· Independent, self-motivated and a good team player

· Proficient in MS Office Applications especially MS Excel

· Excellent time management skills and prioritize workloads within tight deadlines

· Good communication and interpersonal skills

Position title : Preschool Administrative Assistant

Working Location: Telok Blangah or Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Interested applicants may choose to apply / Contact me your updated resume for our consultant to find you a suitable oppurtunities

Contact Number : +65 90839650

LIM JUN SHENG Reg No: R22104301

The Supreme HR Advisory Pte Ltd EA No: 14c7279

We are hiring Administrative Staff to be outsourced to our clients from reputable healthcare organizations.

Apply now!

Job Scope

· Assist in sourcing and gathering data for GMP materials and specifications.

· Draft and update SOPs and work instructions for GMP compliance.

· Liaise with vendors to handle user requests and resolve issues.

· Support material planning, purchase, and delivery based on user requirements.

· Maintain trackers for materials and equipment, and obtain vendor quotes.

· Support warehouse operations: receiving, shipping, material issuance, and inventory control.

· Operate material handling equipment (e.g., pallet trucks, stackers).

· Assist in Commissioning & Qualifications (C&Q) activities and review qualification documents.

· Help with ERP system implementation and warehouse process setup.

Job Requirements

· Min A Level

· Pursuing a Diploma or Degree in Engineering, Science, or Business.

· Knowledge of GMP and warehouse operations preferred.

All Interested candidates are invited to email your resume in MS Word format to:

[email protected]

Please include your full working experience, education background, notice period, expected salary.

Sheryl Tan

Outsourcing Team
Recruit Express Pte Ltd
Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview.

Requirement:

• Minimum 2 years of experience in a marketing or administrative role
• Strong written and verbal communication skills in English
• Proficiency in using Microsoft Office suite and various marketing tools
• Excellent organizational and multitasking abilities
• Proactive and detail-oriented approach to work
• Ability to work well in a team and adapt to a dynamic work environment

Job Description:

• Assisting in the development and implementation of new system
• Analysis booking and sales trend
• Set up and maintain pricing structure
• Handling administrative tasks such as managing schedules, preparing reports, and maintaining records
• Providing customer service support and responding to inquiries
• Collaborating with cross-functional teams to ensure efficient operations

Responsibilities:

• Conduct ACRA and Bankruptcy searches for new leases and renewals
• Process lease documents (e.g., signed Tenancy Agreements (TA), side letters, cheques payment) accurately and timely
• Track new Leases and renewals secured by leasing team
• Update Commercial Listing and send to External Agents monthly
• Print SAP-interfaced Cover Letters, TAs and Notices to Proceed (NTPs) from SAP
• Process expenses claims / SAP‐MM Procurement
• E-file all Lease documents and correspondences
• Attend to queries from Retail Leasing hotline and emails
• Prepare paperwork for refund of Security Deposit

Requirements:

• Diploma in Real Estate, Business or any other relevant disciplines
• At least 3 years of leasing / tenancy administration experience
• Strong interpersonal skills, coordination and communication skills
• Detail-oriented, able to work independently and collaboratively within a team