We are looking for an Administrative Assistant to assist with field operations administrative support. Reporting to a project manager, a successful Administrative Assistant possess initiative and will be able to work with minimal supervision as a member of the QAQC/Commissioning team.

Responsibilities:

• Schedule timely meetings with all meeting attendees.
• Communicate with subcontractors on all office matters.
• Assist with procurement and maintenance of field supplies and equipment.
• Collect purchasing requests from team members and submit for approval.
• Liaise with the facility management team for office support.
• Manage, track, and submit permit approvals.
• Work with the overall team to prepare presentations and PowerPoints.
• Timely updates of departments' budgets.
• Assist with recognition and incentives program by procuring materials and publicising events.
• Manage user access and permissions for construction management software (BIM360).

We are looking for an experienced, energetic, and team-oriented administrative staff member to join our team. This position will perform clerical duties in the ship survey, plan approval or admin sections.

Duties and Responsibilities

· Maintain electronic and physical files.

· Maintain schedules of surveyors.

· Organize and provide documents, reports and information.

· Sort and distribute mail.

· Act as a liaison with clients and other departments.

Requirements and Qualifications

· At least 3 years’ experience as an administrative staff.

· Proficient in English-language speaking & writing skills. Bilingual in English (speaking & writing) and Mandarin (speaking) will be an advantage.

· Proficiency in MS Office, especially MS Excel, MS Word and MS Teams is a prerequisite.

· Experience with business software.

· Keen attention to detail and ability to keep records and files organized.

· Cooperative and good communication skills.

· Time management skills and the ability to prioritize work.

Job Description:

• Manage and coordinate the daily work schedules of the Installations Contract Services Team
• Ensure the timely and efficient execution of the daily work plans
• Liaise with engaged Qualified Person (QP) for the LPG Fire Safety and Shelter Department (FSSD) applications
• Monitor the progress of submission and approval processes
• Handle all operational communications, including schematic drawings, geographical location details
• Provide accurate and timely quotations for engineering projects
• Liaise with engineering vendors to facilitate project requirement
• Assist Team lead in scheduling the installation of LPG manifold systems and downpipes
• Ensure schedules are maintained and adhered to, facilitating smooth project operations
• Communicate and respond to the Singapore Civil Defence Force (SCDF) to address any enquiries
• Any ad-duties as request by HOD

Job Requirement:

• Minimum a Diploma in Mechanical Engineering or any equivalent discipline
• Candidates with SAP software knowledge will be added advantage
• Excellent organizational and multitasking skills;
• Strong verbal and written communication abilities;
• Proficiency in administrative and scheduling duties;
• Ability to effectively liaise with QP, vendors, customers and regulatory bodies;
• Candidate with familiarity to engineering processes, particularly related to LPG systems will be added advantages;
• Proficient in MS Office.

(A.) Administrative Duties

1. To manage all administrative work for company programmes and courses. Including to coordinate, plan, maintain course attendance sheet, collect course fee before commencement of new classes.

2. Maintain database for company members, volunteers, and students.

3 Assist in convey message or update information to members, volunteers, and students with instruction of management

4. Provide day to day general office administrative duties, including but not limited to :-

· Handle admin email, answers phone calls and supports visitors

· Order office stationery and mineral water;

· Coordinate of photocopier repairing.

. Keep track of Insurance renewal

. Create and maintain template of form /Assist in drafting letter

. Staff/Members Training Record

. Booking of air ticket

5. Meeting Minutes

· Coordinate, prepare materials and minutes for internal / external meetings

· Write minutes for committee meetings and perform the circulation

6. Other tasks and duties as assigned from time to time

(B.) Project Related Duties (Event and Performance)

. Admin support

. Preparation and collation of audience feedback form

. Preparation of service contract / agreement

. Other tasks and duties as assigned from time to time

Requirement:

** Candidates need a work passes do not need to apply (No Quota).

** Good Communication.

COMPANY INTRODUCTION

Alton Aviation Consultancy is a specialized management consulting firm focused on the aviation sector. Our global client base includes, among others, major private equity and institutional investors in aviation, airlines, airports, lessors, and aerospace manufacturers. As an independent advisory firm with no joint ventures, affiliations, or other business affiliations, we pride ourselves on offering our clients independent, objective counsel. At Alton, our purpose is to deliver the objective, data-driven guidance and insight our clients require to inform business strategies, allocate capital, prioritize resources, and manage risk.

Who We Are:

Alton delivers cutting-edge advisory services that help our aviation and aerospace sector clients conquer challenges and grow. We are a global team of seasoned management consultants and executives focused on the aviation industry who are renowned for thought leadership, quantitative analytics, and innovative solution development. Equipped with an unrivalled understanding of the global aviation value chain -- including airlines, aviation finance, aerospace, MRO and aftermarket, airports, mobility, and technology -- Alton is at the forefront of helping industry players navigate the ever-changing global aviation market and make strategic decisions that yield long-term value.

With respect to culture, Alton works collaboratively across offices as one global team, embracing a client-centric focus. We promote responsibility and accountability, with team members working to the highest standards given a shared sense of pride and purpose in meaningful work. Our organization is lean and flat, and we are committed to an open and transparent environment where learning thrives, and new ideas and perspectives are welcomed. Alton is keen to help team members develop their skills, expand their knowledge, and grow to be future leaders within the firm.

Our team members are supported with highly competitive compensation commensurate with the firm’s performance and individual contributions, and a full suite of comprehensive benefits. Social responsibility has been core to our business values since Alton’s founding, and we formalized our commitment to donating a portion of our revenue and time via the Pledge 1% corporate philanthropy movement. Please visit our careers page to learn more at, https://altonaviation.com/careers.

JOB DESCRIPTION SUMMARY

Job Overview:

To support our growing business, we are now looking for an Operations and Finance Executive (Administrative). The successful candidate will report to our global Operations and Finance Director to support a global team of consultants delivering professional advisory services across the aviation and aerospace value chain.

Job Responsibilities:

The Operations and Finance Executive (Administrative) is expected to:

• Support the company’s global Operations and Finance Director, and Operations Leader and Finance Leader in the administration and advancement of the company:
• Operations: preparation of routine reports; management of business, IT and other subscriptions and systems; employee visa matters; employee onboarding/offboarding; training; compliance; company processes; etc.
• Finance: invoice preparation and distribution; preparation of routine reports; record keeping and correspondence with outside accountants; accounts payable and accounts receivable; financial analysis and reporting; tax coordination; payroll; intercompany invoicing; etc.
• Leads and project management: Perform tasks to setup and close out consulting projects, including processes in our CRM system, SharePoint and other IT systems
• Assist in the execution of company strategic initiatives and other on-going company processes (e.g., marketing, recruitment, contracting, scheduling, etc.);
• Proactively anticipate and solve problems; and
• Perform other logistical, administrative, or other tasks, as directed by company management.

QUALIFICATIONS

Qualities:

• Superior organizational skills, flexibility managing multiple priorities, working to changing deadlines and attention to detail;
• Dynamic self-starter who shows initiative by seeking out and taking on responsibilities beyond the job description;
• Analytical mindset with strong problem-solving skills;
• High degree of proficiency in Microsoft Office suite;
• Familiarity with financial and bookkeeping concepts;
• Able to work precisely and productively under pressure and tight deadlines;
• Desire to work in a multicultural, diverse, and team-oriented environment;
• Excellent verbal and written English communication skills; professional level proficiency in Mandarin and/or Japanese are positive.

Educational Background:

Undergraduate degree in a relevant field is strongly preferred.

Working Experience:

Three (3)+ years of relevant working experience in a professional services office environment.

Job Location:

Singapore

Work Hours:

To support the global team and remote global Operations and Finance Director, flexibility to accommodate calls during certain evenings during the week is essential.

Responsibilities

• Adhere to the sanction check requirements and ensuring that all required checks are conducted with no breach.
• Working with the Head and own Team Leader to establish best practices and processes to ensure that the team meet the company’s service standards set.

Underwriting

• Assist the Head and work with own Team Leader and members to:
• Prepare underwriting / renewal information
• Ensure that sanction checks are conducted.
• Update and maintain the records, schedules, statistics, etc.
• Stay current on market conditions and to share findings and updates with all members of the team as appropriate.
• Channel / Relationship Management / Service Standards
• Maintain service standards by timely response to internal team requests in addition to meeting deadlines

Requirements

• Basic Degree/Diploma in Accountancy or Finance
• Some knowledge of General insurance / Financial Lines operations
• Some understanding of laws and legislation in relation to the General Insurance industry.

Interested candidates who wish to apply for the advertised position, please click on "Apply Now". We regret that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R23114347 (Pang Xue Ni)

Job Responsibilities:

· To assist in reception counter duties including attending to various requests from all walk-in and call-in external and internal customers including queries from parents on financial assistance.

· To receive goods procured by the school and maintain a daily record of all mail and deliveries received.

· To assist Relief Team in monitoring staff attendance and daily attendance of contract staff.

· To assist in printing services for all staff including printing / photocopy worksheets, circulars, notes, and other materials required by the school staff for school / students’ use.

· General administrative and front desk duties assigned by the Administration Managers.

Required Experience and Skills:-

· At least 2 years’ experience in customer service and office administration, preferably in a school.

· Able to communicate and write in English.

· Meticulous, able to work independently and have an eye for detail.

· Familiar with MS word and spreadsheet applications such as MS Word and Excel.

· Adept at handling office equipment eg laminating and binding machines, photocopier.

· A team player with a pleasant disposition and interpersonal skills

Responsibilities:

• Oversee daily operational activities to ensure smooth and efficient operations (stores)
• Regular store visits to review operations
• Prepare promotion mechanic to coordinate promotional activities
• Liaising effectively with the Departmental Store’s buyers
• Manage and supervise team to meet the targeted goals
• Prepare and submit operational reports and statistics in a timely manner to track performance
• Plan to deploy of manpower effectively to ensure adequate staff coverage
• Provide and maintain a good level of staff motivation and discipline
• Conduct interviews to recruit suitable candidates

Requirements:

• Minimum of 2 years relevant working experiences.
• Able to support OT during events (3-4 times a year).

Temporary Administrative Assistant (4 Months)

JOB DESCRIPTION

• Supporting the team with general administrative duties
• Provide quotations by following the Underwriting guides and procedures.
• To accept and process applications including premium charging base on the pre-underwritten terms of the various insurance schemes and within delegated authority.
• To ensure that the renewal review duties assigned is completed within Code of Practice standards.
• Attending to emails and assignments
• Any other adhoc duties as assigned

EDUCATION / PROFESSIONAL QUALIFICATION

• Diploma holder in any discipline or equivalent

• Responsible for generating reports (SAP system) periodically and when required;
• Involved in sales forecast and analysis process;
• Preparing presentation slides;
• Involved in sales order and credit management process;
• Involved in pricing and discount management process;
• Involved in compliance topics;
• Involved in month end reporting process;
• Involved in the year end stocktake process;
• Other ad hoc assignment.

Responsibilities will include:

• Managing a calendar for two principals, as well as joint management of a firmwide calendar along with an admin team.

• Providing administrative support to the executive team.

• Managing high volume inbox and shared inboxes.

• Planning travel arrangements, itineraries, and accommodations for the partners.

• Securing visas and passport updates for principals and tracking visa/passport expiration dates.

• Coordinating and organizing internal and external meetings and follow-up on action items.

• Overseeing the daily operations of our Singapore office, ensuring a well-organized and efficient work environment.

• Acting as the point of contact for office-related inquiries and issues.

• Greeting in-person guests.

• Coordinating dining reservations for investor and management meetings.

• Assisting with one-off and recurring projects and events as needed.

• Maintaining clear and accurate documentation of all administrative processes.

The full-time position will be based in Singapore, with a temporary contract running from 3-6 months. This role could be potentially converted to a full-time role.

Requirements/Qualifications:

• 2-3 years related experience.

• Superior communications skills, particularly in written communications.

• Keen attention to detail.

• Self-motivation, with demonstrated achievements in previous academic and work experience

• Comfort interacting with all levels of leadership.

• Ability to work both individually and collaboratively.

• Willingness to think critically, from first principles, and to change your mind based on evidence.

• Advanced knowledge of the Microsoft suite of products (Outlook, Word, Excel) and general technical acumen.

Administrative Assistant

Salary: Up $15/hr

3-6 months contract

5 days work week ACROSS MON - SUN (9am – 6.30pm)

Location: AMK/ YCK

Job Description:

• - Answer and direct phone calls, emails, and inquiries
• - Prepare and organize documents, presentations, and reports
• - Assist with data entry and record keeping
• - Provide general administrative support to staff as needed

Qualifications:

• - High school diploma or equivalent required
• - Minimum 1 year of administrative experience
• - Proficient in Microsoft Office Suite
• - Strong written and verbal communication skills
• - Excellent organizational and time management skills
• - Ability to prioritize and multitask in a fast-paced environment
• - Strong attention to detail and accuracy
• - Ability to maintain confidentiality and professionalism

Interested candidate please click on the following link to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. Reg No: R23117785 (Lok Ding Hann)

The Events Administrative Executive is responsible for all administrative matters and provision of sale support to the events team. Observes and adheres to the Values of Accor, i.e. Guest Passion, Respect, Innovation, Trust, Sustainable Performance and Spirit of Conquest.

Primary Responsibilities

Delivers Friendly and Efficient Events Service

• Advises on availability and offering alternatives when applicable.
• Preparation and sending of sales proposals and contracts (corporate and wedding).
• Makes a good first impression through first enquiry.

Focuses on Meeting Planner / Guest Experience

• Ensures the accuracy of bookings and internal BEO.
• Familiarises with the house system to assist managers in making booking. (Opera, Table Management System & Social Tables).
• Timeliness in responding to enquiries from various platforms.

Works as a Team and Facilitate Processes

• Keeps the workplace functional.
• Generates relevant reports timely and accurately.  
• Ensures that the department meet timelines required by other department.
• Effective communication among inter departments.
• Promotes team cohesiveness.

Involvement in Wider Job Function Actions / Relationships

• Participates in training activities to improve knowledge and skills.
• Follows guidelines provided in employee handbook.
• Understands emergency procedures, health and safety requirements.
• Maintains collaborative working relationships with colleagues, supervisors and managers.
• Upholds the Accor Values in the work nature, increasing stakeholders’ interest.
• Performs any other duties and responsibilities that may be assigned.

1. Experience in performing searches, preparing and filing of legal documents.

2. Knowledge of the e-Litigation system and procedures.

3. Able to provide full secretarial and administrative support to lawyers.

4. Good command of written and spoken English.

5. Able to work independently.

6. ⁠General competency with Microsoft Word and basic-to-moderate competency with Microsoft Excel.

7. Singapore Citizen or Permanent Resident only.

We are seeking a highly organized and detail-oriented Administrative Associate to join our dynamic wealth management team. The successful candidate will play a crucial role in providing comprehensive administrative support to our team of wealth managers, ensuring smooth operations and exceptional client service delivery.

How you can add value:

· Assist wealth managers in executing trades and managing documentation for account opening, onboarding, KYC, and other regulatory tasks, ensuring compliance with industry standards and company policies.

· Review and reconcile quarterly revenue reports meticulously to identify and rectify discrepancies.

· Conduct data entry tasks efficiently to record trades and other relevant activities, maintaining precise and up-to-date records.

· Provide support in client marketing initiatives, including the preparation of presentation decks.

· Organize appointments and meetings.

· Perform other administrative tasks such as record-keeping, coordinating couriers, and other ad-hoc duties as assigned.

What you bring:

· A Diploma in Banking and Finance and/or 2-3 years of relevant experience in the financial industry or within a MAS-regulated company is preferred.

· Strong desire to learn, exceptional communication, organizational, and administrative support skills.

· Proficiency in office application software, particularly Microsoft Excel and Google Sheets.

· Familiarity with private banks’ e-Banking platforms and reports is advantageous.

· Fluency in both Mandarin and English is essential for effectively communicating with Chinese-speaking clients and wealth managers.

If the above describes you, please send your CV [email protected].

Start Date: July 2024

Salary: $2,800 - $4,500/month

• Transform and enhance service delivery to the public and exhibit a keen interest in publicity and digitalization projects.
• Heavily involved in other admin and logistical workstreams, including managing in-house digital systems.

Requirements:

• Degree holder and equivalent;
• Prior knowledge and background in managing of projects, review and propose changes to improve existing e-service portal, with some admin roles are preferred;
• Possess strong analytical and research skills;
• Meticulous and independent worker who can carry out your responsibilities with minimum supervision;
• Possess effective interpersonal and communication skills;
• Good time management and be able to meet tight deadlines;
• Knowledge of Microsoft Office suite (e.g. Microsoft Excel, Work and PowerPoint)

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Duration: 1 year

Location: Novena

We are looking for highly motivated individuals with a passion to transform and enhance service delivery to the public and exhibit a keen interest in publicity and digitalization projects.

Responsibilities:

• Coordinate the implementation of technology-related projects.
• Overseeing the on-going publicity efforts to boost up our online e-services.
• Work with different stakeholders within and outside the organization and be exposed to many major workstreams and other digital functionalities.

Requirements:

• Possess strong analytical and research skills;
• Degree holder and equivalent;
• Meticulous and independent worker who can carry out your responsibilities with minimum supervision;
• Possess effective interpersonal and communication skills;
• Good time management and be able to meet tight deadlines;
• Prior knowledge and background in managing of projects, review and propose changes to improve existing e-service portal, with some admin roles are preferred; and
• Knowledge of Microsoft Office suite (e.g. Microsoft Excel, Work and PowerPoint)

Should you be interested in this position, please contact Mandy at 9640 2934 (https://wa.me/6596402934) your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives of $3000 per successful placement (subject to terms and conditions)

1. purchase and manage servers and related issues.

2. To track issues and follow-up with the necessary departments. Ensure issues are closed within timelines.

3. providing first line support to users

4. work alongside the executive operations team and partner with business leads to help organize and facilitate daily function and operations of the team

5. General admin duties

6. Carries out all responsibilities in an honest, ethical and professional manner

Requirements:

• Proficient in MS Office applications
• Strong interpersonal & communication skills
• Experience in IT Industry is added advantage，
• No relevant experience is required, we will provide training.
• Able to communicate well (English and Mandarin）
• Able to work independently as well as an effective team player

Do you have an eye for detail and thrive in providing excellent service? For this role, we are looking for an Administrative Assistant who is collaborative, organized and has excellent communication skills.

Working closely with our Office Manager, you will provide administrative support to senior leaders and multi-functional teams to ensure our office, meetings, events and activities are executed at a high quality with accuracy and efficiency.

The Job

Core Responsibilities include:

• Calendar scheduling and secretarial support for leadership team members and/or senior leaders.
• Support travel and visa arrangements and manage expense reports
• Manage invoices and billings to process in the internal online systems
• Coordinate team meetings and processes (e.g. schedule team meetings, updating organization charts, budget tracking)
• Perform efficient documentation and filing
• Liaise with external parties (e.g. candidates, suppliers, visitors, etc)
• Provide professional office hospitality to visitors and guests.
• Assist in logistic support and organisation of corporate events, conferences, business lunches/dinners, and regional/management meetings.
• Requisite and purchase of office and pantry supplies
• Co-ordinates daily administrative functions for the team and performs other ad hoc duties as and when required eg. assistance with presentations, managing business contact database
• Organise and handle regional meetings and senior management visits

• Minimum Diploma Holder
• At least 5 years secretarial/office administration experience serving Executives in multi-national environments
• Excellent communication skills and strong proficiency in English (both written and spoken)
• Teamplayer and collaborative
• Strong organization and follow through skills
• Meticulous and organized; Able to meet multiple deadlines with excellence
• Pro-active and able to deliver tasks with a sense of urgency
• Should be experienced in administrative support, and comfortable working with Microsoft Outlook and Office applications
• Ability to work across cultures and with diverse range of people
• Able to work well under pressure and multi-task with frequent interruptions and changing priorities
• Proven ability to maintain confidentiality and discretion
• Detail oriented, willing to learn, self-driven, highly motivated individual with positive energy

Working at Novo Holdings

Novo Holdings is a holding and investment company that is responsible for managing the assets and the wealth of the Novo Nordisk Foundation, one of the world’s largest philanthropic enterprise foundations. We are the controlling shareholder of Novo Nordisk A/S and Novozymes A/S, and manages an investment portfolio with a long-term return perspective.

Novo Holdings is a world-leading life sciences investor. Through its Seeds, Venture, Growth and Principal Investments teams, Novo Holdings invests in life science companies at all stages of development. As of year-end 2023, Novo Holdings had Total Assets under Management of DKK 1,114 bn (€149 bn).

We are a team of 180 professionals from various nationalities and diverse backgrounds, all sharing the same mission: to invest for the benefit people and the planet. Our company culture is characterized by collaboration, respect and inclusion.

We are headquartered north of Copenhagen in Hellerup, alongside the Novo Nordisk Foundation, and have offices in London, Boston, San Francisco, Shanghai and Singapore.

For further information visit www.novoholdings.dk

Application and Information

We encourage you to send your application as soon as possible and before 16 June 2024.

To apply, please send in your CV by clicking on the "Apply" button. 

Job Descriptions:

• Procure, source, and purchase vessels' spare parts, supplies, and services, including preparing relevant purchase orders and job orders to ensure proper supply for vessels.
• Compare prices, specifications, and delivery dates to assist Superintendents in determining the best offer among potential suppliers.
• Verify suppliers’ invoices against quotations and track vessels’ total expenditure against approved budgets. Resolve any discrepancies with suppliers.
• Monitor vessels’ movements, liaise with suppliers, masters, and agents to ensure timely delivery of supplies on board.
• Maintain accurate records of all purchased stores and spares for vessels, including follow-up and filing.
• Actively follow up on vessels’ defect reports, arrange third-party service vendors, and manage docking issues.
• Coordinate closely with Technical Superintendents and shipboard officers on various technical matters.
• Maintain and update vessels’ technical certificates and arrange renewals as required.
• Perform any ad-hoc duties assigned by Technical Superintendents or Technical Manager.

Job Requirements:

• Diploma holders with 2-3 years of purchasing experience, preferably in the Shipping industry.
• Familiarity with vessel records and certificates.
• Meticulous, IT savvy, good team player, and able to communicate effectively.
• Self-motivated and capable of working independently with minimal supervision.

We’re Civica and we make software that helps deliver critical services for citizens all around the World. From local government to central (federal) government, to education, to health and care, over 5000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.

Our aspiration is to be a GovTech champion everywhere we work across the globe supporting the needs of citizens and those that service them every day. Building on 21 years of continuous growth and success, we’re at a pivotal point on our journey to realise that aspiration.

As a company, we’re passionate about what we do and the citizens we help to serve. If you too would like to champion the use of technology in public services, to improve outcomes for citizens and public sectors organisations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.

What does it take to become a Civican?

Civica is looking for Administrative Executives to be part of the Project Team for a 1-month contract to perform administrative and data entry duties. As an Administrative Executive, you will be providing support in compiling data analytics reports for customers and you should also be able to provide administrative project support as required. Contractual period is strictly from 3rd July 2024 – 31st July 2024.

We welcome your unique talents

Please apply for this role if it would make you excited to come into work every day.

There is no such thing as the perfect candidate, so if you think you have what it takes, but don't necessarily meet every single point on the job description, please still get in touch. We'd love to have a chat and see if you could be a great fit.

• Basic IT skills and computer literacy is a must.
• Proficient in MS Office, able to use Vlookup function and conditional formatting in Excel.
• Highly organised, driven and proactive in approach.
• Excellent time management skills and self-motivation.
• Ability to work as part of a team and independently.

Duties and responsibilities of your role may change from time to time to meet the needs and requirements of the business. This is a temporary role that allows you to work from home as well.

Interns, diploma undergrads or students with A 'Levels who are waiting for results to go university can also apply.

Why you'll love working with us.

We know that when our people are happy, they will work better and have greater work satisfaction. Here's what you can expect:

We're all different - and we love this about us.

We provide an inclusive, safe, and welcoming environment to all Civicans, new and old Focus on learning- there are heaps of opportunities to enable you to grow and be your best.

Giving culture - we encourage you to "give back" with benefits such as our Days of Difference leave where you can volunteer for a charity of your choice.

Flexible Work - Flexible work – we have the technology and tools to support you to work from home and come into our offices now and then to catch up and socialise with colleagues.

Apply for this job - Become part of something special Do you see yourself in this role? If so, then we would love to hear from you.

We are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In fact, we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes. We are working hard to increase the diversity of our team wherever we can, and we actively encourage everyone to consider becoming a part of it. We are especially keen to receive applications from Aboriginal and Torres Strait Islander peoples of Australia.

The Company:

Aramco Trading was established as Saudi Aramco’s trading arm in 2011 under the approval of Saudi Aramco’s Board of Directors. It established its headquarters in Al-Midra Tower in Dhahran, Saudi Arabia and have 4 other global offices in London, Singapore, Dubai and America. With five offices currently operating worldwide, Aramco Trading has broader access to markets, a wider client base, a more talented and diversified workforce, and a more sophisticated and integrated global business model.

Today, the company is recognized globally as a critical trading partner for refiners, shipping companies, financial institutions, end-users, and other product-trading companies. The company trades across the barrel including Crude, Middle distillates, Light distillates, bulk petrochemicals, polyolefin and recently clean energy like LNG, Emission and Biofuels.

Aramco Trading Singapore (ATS) is the largest subsidiary out of the kingdom and is actively trading within the region and globally across all products since 2018.

The Function:

To provide support in the administration department and in ensuring a smooth running of the office and contributes in driving sustainable growth.

Key Accountabilities:

To assist with general administration duties (90%) and procurement (10%):

•  Prepare materials as needed for Internal Board Meeting
•  Preparing, organising and storing information in paper and digital form
•  Update Incoming and Outgoing courier in the tracker
•  Assist with company’s external events
•  Update and Maintain Traveller’s List (Membership number)
•  Update and Check Procurement Tracker for expiring Contracts
•  Update and maintain Subscriptions Tracker
•  Assist with APPEC and F1 related internal events (30% of administration duties)

o Update and Maintain the APPEC Meeting Schedule

o During APPEC week to be stationed at Hotel to assist with daily meetings

o During Formula 1 week to assist on Executive Services Role and work closely with Office

Manager to plan VIP Event in the Office

•  Any other duties as assigned
•  Occasional need to work on weekends ‐ will be given off in lieu accordingly.

Requirements:

• High school diploma; BSc/BA in office administration or relevant field is preferred.
• Proven administration or assistant experience
• Knowledge of office management systems and procedures
• Attention to detail and problem solving skills
• Strong organizational and planning skills
• Proficient in MS Office
• Good time management, attention to details and adaptable
• The ability to start immediately will have a distinct advantage

• Location: Central, conveniently located near MRT Station
• Working Hours: 5 Days, Monday to Friday, 9:30 am to 6:30 pm
• Competitive Salary: Up to $2700, commensurate with experience
• Permanent Role with Variable Bonus
• Comfortable with coordinating and participating in office ceremonies and rituals, ensuring adherence to established procedures.

Key Responsibilities:

• Execute general administrative and clerical tasks efficiently, tailored for the interior design industry
• Manage phone calls, filing, and provide comprehensive administrative support, enhancing our design processes
• Oversee day-to-day office operations with precision and timeliness, ensuring seamless project execution
• Process invoices, payments, and maintain financial records, particularly in accounts payable, vital for project budgeting
• Ensure accurate and timely entry of all accounting transactions utilizing accounting software, supporting project financial management
• Participate in projects and coordinate company activities as needed, contributing to the realization of creative visions
• Monitor staff leave records including annual, sick, and hospitalization leave, ensuring project continuity
• Fulfill any ad-hoc duties assigned by the office manager, supporting the dynamic needs of our design studio

• Minimum O Level / SPM qualification
• Preferably 2-3 years of relevant experience in accounting administration support
• Proficiency in MS Office suite
• Strong interpersonal skills with a keen eye for detail and organization, essential for client interactions and project coordination
• Ability to work independently and meet deadlines effectively, fostering a collaborative and creative work environment

If you possess the requisite skills and are ready to embark on an enriching career journey within the dynamic world of design, we invite you to apply with us today. Be part of the vibrant team where your contributions shape spaces and inspire lives.

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1983718

Triton AI Pte Ltd

License no. 21C0661

Job Responsibilities:

• Assist in enrolling staff for training based on organisation/department needs and staff development plans. Follow through the whole registration process from registration to course confirmation to actual attendance to invoice processing and payment, and government grant application if applicable
• Coordinate with vendors to arrange catering services for training sessions.
• Communicate with vendors to arrange the printing of course handouts before the training.
• Provide on-site training support, including tasks such as taking attendance and setting up the training venue.
• Generate post-course evaluation reports following the completion of training sessions.
• Manage the preparation and distribution of training certification.
• Process invoice payment and staff claims.
• Maintain training supplies, tools and equipment.
• Maintain and update course catalogue and staff training records in the Learning Management System.
• Assist with other training administration and logistical matters as required or requested.

Job Requirements:

• Minimum Diploma or ITE Higher Nitec qualification.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and meticulous in work.
• Good interpersonal skills that enable you to work with people at all levels.
• Good written and spoken communication skills that allow you to inform and advise others clearly.