Position available to fill: Receptionist, Administrative Officer

Job Purpose Summary:

The incumbent will be responsible for all organizational tasks covering Administration, Facilities Management and Reception.

Job Responsibilities:

• Act within the limits of the powers delegated to the Incumbent
• Conduct reconciliations of the inventories and stationeries
• Promotes cost consciousness and efficiency.
• Minimize costs, avoid wastage and optimize cost benefits for the Bank
• Ensure customer satisfaction all times and resolve internal customers’ requirements timely and effectively.
• Provide timely and accurate information to the external and internal auditors and Internal Control and Compliance functions as and when required.
• Build and maintain strong and effective relationship with Internal Customers and all other related units of the Group to achieve goals/objectives.
• Sort, record and distribute incoming mails
• Sort, record, distribute incoming and outgoing SWIFT and FAX messages
• Maintain and reconcile postage stamps, mail and record outgoing and registered mails.
• Prepare and receive local and overseas couriers and/or parcels
• Order office and pantry supplies as well as maintain and reconcile inventory of stock
• Issue building access cards and manage/reconcile its inventory
• Manage office expenses against budget on a monthly basis
• Coordinate with Building Management and Vendors over office maintenance
• Co-ordinate and ensure cleanliness of conference room and meeting rooms with Pantry/Cleaning Lady
• Co-ordinate and ensure cleanliness of the office and pantry with Pantry/Cleaning Lady
• Perform data collection and prepare annual sustainability report for submission
• Perform monthly checks and reports on quality assurance on Facilities
• Act as the first point of contact for Corporate visitors, couriers, vendors
• Greet and welcome Corporate visitors as they arrive at the office
• Direct visitors to the conference room and to appropriate person upon arrival
• Attend to the telephony. Answer, screen and forward incoming calls to the appropriate person.
• Booking of Conference and Meeting Rooms
• Schedule meetings and update calendars
• Carry out assigned tasks as and when assigned by Head of Centralized Operations

Job Requirements:

• Diploma or GCE ‘O’ Levels with relevant experience.
• Minimum of 5 years’ of working experience
• Good communication skills and proficient in English (both written and oral)
• Highly customer-oriented.
• Pleasant and with good interpersonal skills
• Knowledge of MS Office (Excel, Powerpoint, Word)
• Ability to multi-task and good organizational skills

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

About Us

LiquidX is an application layer-focused venture studio dedicated to pioneering innovation in the digital realm. Our approach involves building 5–6 transformative companies through a dual strategy: independent innovation and collaborative entrepreneurship.

Our Building Blocks:

• Independent Innovation: We take charge of the entire lifecycle, leading the conception, development, and realisation of ventures that align with our forward-thinking vision.
• Collaborative Entrepreneurship: We partner with exceptional founders, actively taking on tech and product roles within the founding team. This collaborative approach enables us to harness diverse talents for unparalleled success.

Our Current Portfolio:

• Pixelmon - Gaming-First IP Studio: Immerse yourself in the world of gaming with Pixelmon, our independent venture focusing on cutting-edge gaming-first intellectual properties.
• Kasagi Labo - Anime Publishing and Licensing: Unleash the power of storytelling with Kasagi Labo, our collaborative venture that brings captivating anime content to a global audience.
• Gvrn (“Govern”) - Web3 LegalTech Company: Navigate the intersection of law and technology with Gvrn, our pioneering legaltech venture in the Web3 landscape.

About the role:

• Efficiently sort and deliver communications
• Schedule and organize meetings and appointments
• Troubleshoot office-related issues and promptly respond to requests
• Maintain inventory of office supplies and order when necessary
• Coordinate the purchasing and delivery of pantry and office items for the Singapore office
• Cultivate and maintain trustworthy relationships with suppliers, customers, and colleagues
• Handle logistics matters, including assisting with hotel bookings and flight tickets
• Hybrid of HR Admin and Admin role
• Perform ad-hoc administrative tasks as required

• Seeking a part-time candidate to work 3 to 4 days per week, with availability to be in the office on working days.
• Must possess a strong command of the English language.
• Prior administrative or assistant experience is required.
• Familiarity with office management systems and procedures is a plus.
• Excellent time management skills and the ability to handle multiple tasks and prioritize work effectively.
• Immediate availability to begin work.
• Highly organized and detail-oriented.
• Strong communication and interpersonal skills, with the ability to collaborate effectively at all levels.
• Personable and able to interact with clients, such as for scheduling purposes.

• We Listen. Your voice, ideas, and suggestions matters to us, as we continuously evolve
• Our People. You’ll be working with a diverse, multicultural, international, talented, fun, supportive, and innovative people and teams. We are people you can be proud to work with
• On The Edge of Innovation. Working on the latest technological, social and financial trends that is web3 and blockchain
• Flat Organisation. our team is a community, we work together as a team from all levels in true decentralised spirit

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Description:

• Doing daily admission jobs such as preparing documents, filling out forms, arranging meetings, and replying to emails.

Requirements:

• No experience or degree requirement. Any interested candidates are welcomed
• Strong communication and interpersonal skills
• Dynamic and energetic in the delivery of lessons
• Meticulous
• Fluent Chinese and holding a driving license have privileges.

• Supervise mailroom operations, including but not limited to mail, courier, fleet of photocopier machines, and records management.
• Responsible for office management including building management coordination, arrangements for office maintenance and repairs, rooms configuration/movement for events, meetings, etc
• Vendor management to ensure the work carried out by outsource provider is up to the standard. Provide regular feedback / guidance if necessary.

Requirements

• At least a "N"/"O" Level qualification or equivalent
• At least 3 years of experiences in office management / facilities management in large and established organization.
• Ability to work independently, problem solve and drive decision making in a rapidly expanding and fast paced environment.

Kindly forward your detailed resume in MS Word/ PDF format, stating full details of qualifications, experience, current and expected salaries.

(Only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.)

155

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Administrative Associate

We are searching for a highly organized and detail-oriented Administrative Associate to join our wealth management team. You will be reporting to one of our wealth management teams and be responsible for providing administrative support to a team of wealth managers, which includes managing documents, scheduling calendars, data entry, and general administration. If you possess the necessary skills and qualifications, and are committed to providing exceptional administrative support, we would love to hear from you.

How you can add value:

• Assist a team of wealth managers in managing documents for account opening, onboarding, KYC, and other tasks
• Review quarterly revenue reports and identify discrepancies
• Perform accurate data entry to record trades and other activities
• Collect, organize, and prepare expense claims
• Organize and schedule appointments and meetings
• Carry out other administrative support duties such as record keeping, arranging couriers, and other tasks as assigned

What you bring:

• A Diploma in Banking and Finance and/or 1 year of relevant experience in the financial industry or a MAS-regulated company is preferred
• A strong desire to learn, exceptional communication, organizational, and administrative support skills
• Preferred skills in office application software, particularly Microsoft Excel and Google Sheets, and familiarity with private banks’ e-Banking platforms and reports
• Fluency in Mandarin is an advantage

Business management and consultancy firm.

Admin. Assistant

Responsibilities

Perform office administration and reception duties

Attend to visitors and vendors

Data entries and general personnel matters

Manage office equipment and replenish stationery and pantry supply

Oversee office cleanliness and maintenance by service provider

Ad-hoc duties as and when required

Qualification

Minimum N/O level

Proficient in Microsoft office

On job training will be provided for the right candidate

Good spoken English and willingness to learn

9am to 6pm Monday to Friday with 2-3 hours duty one Saturday morning per month to monitor office cleaning

Salary $1,600 to $2,200

Location : Telok Ayer Street

Interested job seekers are welcome to submit MS word format resume, expected salary

and availability to email:- [email protected]

Karin Leng R1103490

C-Connect Consultants Pte Ltd

18 Robinson Road #15-01

Singapore 048547

Tel: 69557787 HP: 98435711

MOM EA Licence no. 18C9211

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We, at Tay Dental Surgery, seek an administrative assistant to join our fast-moving, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.

Tay Dental Surgery is located within Bukit Timah Plaza. We have been at this location for 27 years. We have 7 dentists, 3 of whom are specialists.

The job description of the administrative assistant are as follows:

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains clinic and office equipment, including digital scanner, imaging machines, compressors, autoclaves, dental units, airconditioners, printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure clinic and office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

BASICS:

Monthly

Respond and resolve Tenant requests / feedback /adhoc issues

Liaise with service providers/contractors / property agents

Organise the quarterly and bi-monthly AC service, lift maintenance, electrical license, water tank cleaning etc

Managing a Master sheet of Property Maintenance Schedule on each properties

Updating Rental Schedule for Properties

Monitoring Receivables (rentals) and Payable (expenses) for property company

Compile the receivables and payables to Accountant

Prepare and or check Tenant’s monthly invoices

Communication through Emails/WhatsApp / Phone calls / meetings

Compiling/Filings emails and bills on a daily/weekly/monthly basis

Prepare Tenancy agreements new and renewal leases

Adhoc - Renew Workers Work Permit, road tax renewal

• Provide support in fundraising event planning
• Provide admin support relating to fundraising matters
• Assist in maintenance of fundraising donor management system
• Ad-hoc duties as assigned

• GCE "A" Levels and above
• Possess experience in administration
• Proactive and independent worker
• Able to commit immediately till end July 2024

We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognises your achievements.

We apologise that only shortlisted candidates will be notified.

Our organisation is committed to protecting children and young people from harm. We require all applicants to undergo an extensive screening process prior to hire.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Roles and Responsibilities

As an Administrative Officer, you will be responsible for administrative duties in the daily operations of the company. Key responsibilities will include the following:

• Keep close track of inventory and ensure timely purchase of goods when required.
• Process online orders daily and work with colleagues to ensure good are delivered.
• Manage data entry such as issue Purchase Order, Delivery Order, Invoice etc.
• Manage incoming phone calls and correspondences (i.e. e-mail, letters, packages etc.)
• Provide general administrative support, ensure good function of office facilities and equipment, and coordinate office activities to ensure the efficient operation of the company.
• Provide assistance and adhoc duties that may be assigned whenever necessary.

Skills & Qualifications

• Candidate must possess at least a Diploma in Business Administration or relevant. Entry level welcome to apply.
• Proficient in written and spoken English and Mandarin for liaising with Mandarin-speaking vendors.
• Proficient in Microsoft Excel and Microsoft Word.
• Excellent time management skills and ability to multi-task is a must.
• Team player with good communication, problem-solving and organisational skills.

about the company

My client is a reputable investment management firm that has been established for over 10 years in Singapore.

about the job

In this role, you will work closely with the Team Administrator to support the office in all general administrative duties, including answering phone calls, managing courier services, attending to visitors, maintenance of meeting rooms and taking care of office and pantry supplies. In addition, you will have the opportunity to take on administrative support for the team, such as arranging travel bookings for the team, collating and preparing meeting materials, processing expense claims and scheduling meetings for the team.

about the manager/team

You will be reporting to the Team Administrator and will work closely with internal and external stakeholders.

skills and experience required

The ideal candidate should come with at least 2 years of relevant experience in providing administrative support within a corporate environment. You will need to have a positive attitude towards learning and be open to managing different tasks concurrently. Being able to work independently (after the initial learning phase), coupled with good organisational skills, will contribute to your success in this role.

In return, you can look forward to working alongside a dynamic team with a close-knit culture, where employees have long staying power. The company also provides comprehensive medical benefits and insurance coverage, on top of competitive annual leave entitlements.

To apply online please use the 'apply' function. Consultant in-charge: Rebecca Koh

(EA: 94C3609/ R2198637 )

We are looking for a candidate to provide general administration, coordination and execution work for a variety of business functions of the Compliance Department.

Roles & Responsibilities

• To perform data entry of applications
• To process and administer Practising Certificates
• To support office administrative ad-hoc duties as assigned

Requirements

• Diploma holder from any discipline or GCE "A" Level
• MS Office (knowledge of basic MsWords and Excel)
• Fast learner in computer systems
• Detail-oriented
• Able to commence work immediately
• Duration: 2 to 6 months
• Working Hours: Monday to Friday, 9 am to 5.45 pm
• Students welcome to apply

Please note that only shortlisted candidates will be notified.

• Working Hours: 9.30am - 6.30pm
• Working Days: 5.5 days
• Address: Prosper House [Aljunied MRT]
• Salary: $2000 - $2400

Responsibilities:

• Answer and direct phone calls
• Assist colleagues whenever necessary
• Carrying out clerical duties such as answering phone calls, responding to emails, preparing documents for submission
• Greeting and assisting visitors and clients
• Handling administrative requests and queries
• Maintain, organize and order general office supplies, including paper, pens, ink/toner, etc.
• Performs other related duties as assigned.

Requirement:

• Relevant experience

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner
• Provide updated and organized data capture and management on centre information
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre
• Serve as a liaison to internal and external stakeholders
• Provide effective executive support to Centre Directors
• Continual review of work processes for improved efficiency and effectiveness in administration
• Any ad-hoc duties assigned by Centre Directors

Requirements:

• A good degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Excellent command of spoken and written English.
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task.
• Able to work independently
• Proficient in Microsoft Office applications

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

The incumbent is responsible to provide administrative/document support and ensure efficient day-to-day operations of all the functions of Office.

• Assist in providing all back end office related administrative support matters
• Perform data-entry and maintain efficient filing system for all documentations
• Recruitment processes
• Ensuring the performance and well-being of employees
• Assist in the writing of documents and letters
• Other general administrative ad hoc duties assigned

Working hours: Monday - Friday 9am-6pm

Nearest MRT to our office is Telok Ayer/Tanjong Pagar/Raffles Place MRT.

Whatsapp your resume to 9005 2966 (with your resume!!). Only shortlisted candidates will be replied.