Roles & Responsibilities

1. Accountable for customer orders, liaison with mandarin speaking clients and inventory management in the operations function.
2. Distribution of clients information.
3. The role involves packing supplements picked by courier companies.
4. General administrative work.

Skills Required

• Good communication skills -spoken/written English
• Computer skills including Windows, MS Office and Photoshop.
• Good interpersonal skills.

Other Information

• 5 working days per week
• working schedule: 9.00 am to 06.00 pm.
• Salary: S$2,200/- – S$2,600/- per month with CPF
• No age limit.
• Location: Fortune Centre.
• Immediate commencement

* This location is close to 5 MRT stations and lots of eateries.

Interested candidates are requested to send us your resume by emailing info@biomeadows.com and mention in the subject Administrative Assistant. We regret to inform you that only shortlisted candidates will be notified.

Key Responsibilities:

Procurement - Vendor Management:

• Identify and establish relationships with key suppliers and vendors.
• Negotiate contracts, pricing, terms, and conditions with suppliers.
• Evaluate and monitor supplier performance to ensure compliance with contractual obligations and quality standards.

Procurement - Purchase Orders and Inventory:

• Prepare and process purchase orders and requisitions.
• Maintain accurate records of purchases, pricing, and other important data.
• Monitor inventory levels and conduct regular stock audits to ensure adequate supplies are available.

Procurement - Cost Control:

• Develop and implement procurement strategies to optimize spending and reduce costs.

Administration - Office Management:

• Coordinate maintenance and repairs of office equipment and facilities.
• Main contact person for managing our company driver and dispatch

Administrative - Support:

• Provide administrative support to various departments as needed
• Manage office supplies inventory and place orders when necessary
• Organize and schedule meetings, appointments, and travel arrangements if any
• Manage bookings for meeting room
• Assisting in company wide events, such as company dinners, award ceremonies etc
• Other ad-hoc tasks assigned

Qualifications:

• Diploma in business administration, or a related field
• Minimally 2+ years of experience in procurement and/or administrative roles
• Strong negotiation, communication, and interpersonal skills
• Excellent organizational and time-management abilities
• Proficiency in Microsoft Office Suite and procurement software/tools (E.g Oracle)
• Ability to work independently and as part of a team

Job Responsibilities:

• Handle clients with professionalism

• Direct visitors/clients to the appropriate staff

• Greet and welcome all clients/visitors courteously and professionally, and perform necessary registration safe entry and distancing, and other requirements

• Attend to phone calls, enquiries, courier services, mails processing, and distribution

• Ensure good housekeeping for the reception, customer waiting areas and meeting rooms, and report any damages

• Other ad-hoc office administration support as and when necessary

Job Requirements:

• Pleasant personality

• Fluent command of English and Mandarin in order to liaise with Mandarin speaking associates and clients.

• Professional presentation and excellent customer handling skills

• Pleasant demeanour, positive attitude with an eye for details and willingness to serve

• IT savvy

• Able to multi task and work in a fast paced

• People-oriented team player with excellent interpersonal and communication skills

Interested applicant, please email your detail resume which includes your expected salary to Lili at [email protected]

Only shortlisted candidate will be notified.

Work location: 47 Hill Street

Description:

• Provide front desk reception duties
• Handle incoming phone calls and email correspondences
• Sort and coordinate mails and courier services
• Provide general administrative support such as routing of mails to staff
• Administrative support for Standing Committee and Council Meetings
• Data entry and record keeping of databases
• Disseminate chamber’s eDMs
• Assist in chamber events and activities
• Assist with procurement duties
• Assist to update staff telephone extension & seating arrangement
• Perform any ad-hoc duties when required

Requirements:

• At least 3 years of relevant working experience
• Excellent interpersonal and customer service skills
• Knowledge in MS Office applications
• Responsible and positive attitude with an eye for detail
• Enthusiasm to learn and ability to work independently and in a team

About the Company:

Global Angle Pte. Ltd. is a rapidly growing market research start-up company that offers companies world-wide connection to build new knowledge and make informed decisions through a team of expertise. We are presently sourcing for a vibrant HR/Administrative Assistant to join us.

Responsibilities:

• Support basic accounting tasks, processing invoices, payments and month-end closing processes.
• Conduct recruitment activities such as posting job openings,paperwork and scheduling interviews.
• Maintain, up-to-date and filing records and profiles and verify timesheets, attendance and leaves balance for all staff.
• Provide general administrative support to both the HR and Accounting including maintaining office supplies, scheduling meetings, coordinating calendars.
• Performing basic office tasks, such as filing, data entry and processing the mail.
• Assist with any ad-hoc duties.

Requirements:

• Relevant experience in administrative role.
• Proficiency with Microsoft Applications such as Word, PowerPoint, and Excel.
• Able to work independently in a fast-paced environment.
• Strong written and verbal communication skills in English.
• Highly motivated and proactive in task management.

k-ID is a trailblazing tech startup, specializing in providing advanced, privacy-centric tools designed to protect and empower kids and teens online. We have secured pivotal partnerships with key industry leaders in the gaming industry and are venture-backed by leading global VCs. We are poised for unprecedented growth and expansion in the coming year.

We are seeking an experienced and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will possess exceptional organizational and communication skills, with the ability to manage multiple priorities and provide strategic support. This role is crucial in ensuring the efficiency and effectiveness of our executives, contributing to the overall success of the organization.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Strategic Partnership: Act as a strategic partner to executives by anticipating needs, preparing relevant materials, and providing insights to support decision-making.
• Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and follow-ups.
• Meeting Coordination: Prepare agendas, materials, and minutes for meetings; assist in organizing executive meetings, board meetings, and other high-level events.
• Project Management: Lead and assist in the pre-planning and execution of special projects and initiatives as directed by executives.
• Information Management: Maintain confidential files, records, and documentation; ensure accurate and timely filing and retrieval of information.
• Relationship Management: Act as a liaison between executives and internal/external stakeholders, maintaining professional and positive relationships.
• Travel Arrangements: Organize and manage complex travel itineraries, including flights, accommodations, and transportation.
• Expense Reporting: Prepare and process expense reports, ensuring accuracy and compliance with company policies.
• Problem Solving: Anticipate potential issues and develop proactive solutions to enhance executive productivity and efficiency.

Minimum Requirements:

• Bachelor’s Degree in Business Administration, Communications, Human Resources or a related field
• 5 years of experience in operations, projects or related roles
• Proficiency in Microsoft Office & Google Suite
• Experience with calendar management over international timezones, travel scheduling and booking, and budgeting of events
• Excellent organizational skills, with attention to detail and ability to handle multiple priorities with minimal guidance

Preferred Requirements:

• Master’s Degree in Business Administration, Communications, Human Resources or a related field
• Proficient in collaboration tools such as Slack, Notion, Figma and meeting tools Zoom, Google Meets, etc
• Desire to work in an early-stage, fast-paced environment with a degree of ambiguity
• Excellent communication and collaboration abilities

Competitive Salary

• A competitive startup salary commensurate with experience and skills

Benefits Package

• Comprehensive benefits including health, dental, and vision insurance
• Employee Stock Ownership Plan (ESOP)

Professional Development

• Opportunities for ongoing learning and development.
• Exposure to multifaceted projects in a fast-growing industry

Innovative Culture

• A collaborative and inclusive work environment
• The opportunity to be a part of a company that’s making a positive impact on the online experiences of kids and teens

This is a temporary position attached to a non-profit, non-government organization.

Workplace: Galaxis, Fusionopolis (near One-North Station)

Duration: 6 months, subject to extension

Requirements

-GCE O Level and above

-Knowledge of Microsoft Office

-Has own mobile phone

-Physically fit as required to visit supermarkets within the proximity of your residential home or One North / Buona Vista area.

Job Scope

-Verify price and product information based on photographs submitted by the public using the organisation’s mobile application

-Other administrative and ad hoc duties as assigned

Working Hours

Monday to Thursday 8.45am to 6.15pm

Friday 8.45am to 5.45pm, 5 day week

Hourly Pay $11.00

To Apply

WhatsApp resume: 8023-1992 or

Email resume: [email protected]

• Dealing with external service providers, suppliers and contractors
• Procurement of office & pantry supplies
• Management & maintenance of office environment & equipment
• Provide administrative support to CEO
• Assist in preparation of management accounts for financial reporting & analysis
• Assist in preparation of regulatory quarterly & annual returns with US and local statutory boards
• Clients’ account setup in accordance with Group’s Compliance and Tax Compliance’s guidelines and maintenance of clients’ accounts
• Coordinate with Business Development team on handling clients’ business requests
• Other ad-hoc projects

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments and meetings.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters and forms.
• Assist in the preparation of regularly scheduled reports.
• Receive documents, record and distribute to relevant department
• Deliver documents to client, ensure they sign accordingly and bring back to office.
• Inventory of office stationery and pantry items.

Remunerations:

Basic : S$2200 - S$2600

Working Hours: 9am - 7pm (Monday - Saturday)

1. Assist top management in devising strategies to improve restaurant sales and profitability and implement policies to meet Group goals.
2. Managing and supervising the day-to-day operations of Finance, HR, purchasing and marketing.
3. Managing budgets, hiring and contracting, preparation of agreements and business negoatiations including licensing and franchising
4. Compiling performance reports and reporting to the CEO and board of directors.
5. Ensuring prompt reporting to government agencies and compliance to SCDF, SFA, NEA and URA etc

About the Company:

Global Angle Pte. Ltd. is a rapidly growing market research start-up company that offers companies world-wide connection to build new knowledge and make informed decisions through a team of expertise. We are presently sourcing for a vibrant Administrative Assistant to join us.

Responsibilities:

• Support basic accounting tasks, processing invoices, payments and month-end closing processes.
• Conduct recruitment activities such as posting job openings,paperwork and scheduling interviews.
• Maintain, up-to-date and filing records and profiles and verify timesheets, attendance and leaves balance for all staff.
• Provide general administrative support to both the HR and Accounting including maintaining office supplies, scheduling meetings, coordinating calendars.
• Performing basic office tasks, such as filing, data entry and processing the mail.
• Assist with any ad-hoc duties.

Requirements:

• Relevant experience in administrative role.
• Proficiency with Microsoft Applications such as Word, PowerPoint, and Excel.
• Able to work independently in a fast-paced environment.
• Strong written and verbal communication skills in English.
• Highly motivated and proactive in task management.

Job Summary

The Administrative Assistant at our Recruitment and Remittance Agency will provide vital administrative support to ensure the smooth operation of the office. This role involves handling a variety of tasks related to recruitment, remittance processing, organization, communication, and logistics, supporting managers and employees alike. The ideal candidate is self-motivated, resourceful, and capable of managing multiple priorities with minimal supervision.

Key Responsibilities

General Administrative Duties:

• Answer and direct phone calls, emails, and other correspondence.
• Organize and schedule meetings, appointments, and travel arrangements.
• Maintain contact lists and calendars for team members.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain an organized filing system for both digital and physical documents.

Recruitment Support:

• Assist with the recruitment process by posting job ads, screening resumes, and scheduling interviews.
• Maintain and update employee records, including application forms, resumes, and reference checks.
• Coordinate with recruitment agencies and job boards.
• Prepare recruitment reports and track key recruitment metrics.

Remittance Processing:

• Assist with the processing of remittances, ensuring accuracy and timely delivery.
• Maintain accurate records of all transactions and provide reports as needed.
• Liaise with clients to resolve any issues or discrepancies related to remittance services.

Office Management:

• Order and manage office supplies and inventory.
• Coordinate office maintenance and repairs.
• Provide general support to visitors and act as the point of contact for internal and external clients.
• Submit and reconcile expense reports.

Documentation and Reporting:

• Prepare and monitor invoices and billing statements.
• Conduct research and create presentations as needed.
• Compile data and generate reports, handling multiple projects simultaneously.

Communication:

• Handle sensitive information in a confidential manner.
• Manage internal and external communications, including replying to email and phone inquiries.
• Develop and implement administrative systems to enhance efficiency.

Required Qualifications

Education and Experience:

• High school diploma or equivalent; an associate's or bachelor's degree is preferred.
• Proven experience as an administrative assistant, office admin assistant, or similar role.

Skills and Competencies:

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management skills and ability to prioritize tasks.
• Strong organizational skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and meet changing deadlines.

Preferred Qualifications

• Familiarity with office equipment, such as printers and fax machines.
• Experience with scheduling tools and office management software.
• Basic knowledge of bookkeeping and accounting principles.
• Experience in creating and maintaining databases.

Kenyon provides multi-trade services to the Bio-pharmaceutical industry, semiconductor plants, ultra-high purity gas industry and for high-end corporation fitting-out projects.

Our annual gross revenue is in excess of S$200 million and we have more than 500 staff in Singapore.

Kenyon Pte Ltd is located at the Kenyon Building, No. 8 Loyang Crescent,Singapore 509016.

Website : www.kenyon.com.sg

Job Highlights:

Immediate hiring

Group medical (hospitalization) insurance

Training will be provided

Job Description:

1. Document preparation using SAP ERP;

· Attend to Administration emails from Persons in Charge (PIC);

· Prepare project quotations to clients;

· Generate purchase orders to suppliers;

· Issue Invoices to clients;

2. Document preparation using MS Word and Excel

· Respond to emails from PICs or senior accounts staff

· Prepare letters relating to tender submissions and progress claim

· Prepare and update monthly Project Quotation status for management

· Create any other required documents

3 Ad hoc duties may include:

· Arrange import and export shipping with Fed-EX or appointed shipping companies

· Prepare supplier evaluation form for PICs to evaluate on half-yearly basis

· Handle vehicle related matters such as update of company drivers list, purchase of new vehicles, renewing of vehicles’ insurance and road tax.

· Handle company drivers matter such as road accidents or traffic offences from our drivers.

Job Title: Academy Head of Administrative

Job Summary:

An Academy Head of Administrative is responsible for managing the administrative aspects of an educational institution or academy. This role involves overseeing day-to-day operations, coordinating academic activities, and ensuring the efficient functioning of the academy to support students, faculty, and staff.

Key Responsibilities:

1. Administrative Management:

• Supervise administrative staff, ensuring efficient office operations.
• Oversee the allocation of administrative tasks and responsibilities.
• Implement and improve administrative policies and procedures.

2. Student Services:

• Manage student admissions, registrations, and enrolment processes via TMS system.
• Address student inquiries and concerns, providing guidance and support.
• Coordinate student orientation and other related activities.

3. Academic Support:

• Assist in course scheduling, ensuring proper allocation of classrooms and resources.
• Ensure textbooks, course materials, and academic resources are printed out by academy admin assistant

4. Trainer/Assessor and Staff Support:

• Manage trainer schedules and classroom assignments.

5. Facilities and Equipment:

• Oversee facility maintenance and repairs, including classrooms, labs, and common areas.
• Ensure the availability and functionality of necessary equipment and technology.
• Coordinate facility bookings for events and meetings.

6. Financial Management:

• Assist in budget planning and monitoring of financial resources.
• Process financial transactions, including tuition fees and vendor payments.
• Maintain simple and accurate financial records and reports to Finance department.

7. Communication and Outreach:

• Act as a liaison between students, trainers/ assessors, and administration.
• Communicate important information to students and trainer through various channels.
• Assist in organizing and promoting academic events and programs.

8. Compliance and Regulations:

• Ensure compliance with educational regulations, policies, and accreditation standards.
• Assist in the preparation of reports and documentation required for compliance reviews and audits.

9. Data Management:

• Maintain databases and student records accurately and securely.
• Generate reports and statistics related to student enrolment and course evaluation.

10. Academic Committees:

• Assist in the planning and execution of committee initiatives and projects.

· Any other duties / works as assigned by your reporting superiors.

Qualifications:

• Bachelor's degree in education, business administration, or a related field (preferred).
• Proven experience in educational administration or a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using office software (e.g., Microsoft Office Suite).
• Knowledge of educational systems, policies, and regulations.
• Attention to detail and accuracy in record-keeping.
• Problem-solving skills and the ability to handle student and faculty concerns effectively.
• Familiarity with educational technology and administrative software is a plus.

Job Title: Academy Administrative Assistant

Job Summary: The Academy Administrative Assistant will play a crucial role in supporting the daily operations of the academy. This position involves a variety of administrative tasks to ensure the smooth functioning of the academy's programs and activities. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.

Key Responsibilities:

• Administrative Support:
  • Assist the Academy Manger and other staff with daily administrative tasks.
  • Manage and maintain office supplies and inventory.
  • Handle correspondence, including emails, phone calls, and mail.
  • Prepare and distribute communications such as memos, emails, and other notices.

· Student Services:

o Manage student admissions, registrations, and enrolment processes via TMS system.

o Address student inquiries and concerns, providing guidance and support.

o Coordinate student orientation and other related activities.

· Academic Support:

o Ensuring classrooms and resources are in place before course start

o Manage academic records, including transcripts, grades, and course brochures.

o Coordinate the distribution of textbooks, course materials, and academic resources.

• Event Coordination:

o Oversee facility maintenance and repairs, including classrooms, labs, and common areas.

• Assist in the planning and execution of academy events, workshops, and meetings.
• Coordinate logistics for events, including booking venues, arranging catering, and preparing materials.

· Communication and Outreach:

o Act as a liaison between students, trainers/ assessors, and administration.

o Communicate important information to students and trainer through various channels.

o Assist in organizing and promoting academic events and programs.

• Data Management:
  • Maintain and update databases, spreadsheets, and other records.

· Academic Committees:

o Support academic committees by scheduling meetings, recording minutes, and following up on action items.

o Assist in execution of committee initiatives and projects.

o Any other duties / works as assigned by your reporting superiors.

• General Office Management:
  • Ensure the office environment is clean, organized, and welcoming.
  • Coordinate with maintenance and IT support as needed.
  • Perform other related duties as assigned to support the academy's operations.

Qualifications:

• Diploma or equivalent; an associate's or bachelor’s degree in a related field is preferred.
• Experience as an administrative assistant or in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Friendly and professional demeanor.

We are looking for an Administrative Assistant to assist with field operations administrative support. Reporting to a project manager, a successful Administrative Assistant possess initiative and will be able to work with minimal supervision as a member of the QAQC/Commissioning team.

Responsibilities:

• Schedule timely meetings with all meeting attendees.
• Communicate with subcontractors on all office matters.
• Assist with procurement and maintenance of field supplies and equipment.
• Collect purchasing requests from team members and submit for approval.
• Liaise with the facility management team for office support.
• Manage, track, and submit permit approvals.
• Work with the overall team to prepare presentations and PowerPoints.
• Timely updates of departments' budgets.
• Assist with recognition and incentives program by procuring materials and publicising events.
• Manage user access and permissions for construction management software (BIM360).

Job Description:

• Manage and coordinate the daily work schedules of the Installations Contract Services Team
• Ensure the timely and efficient execution of the daily work plans
• Liaise with engaged Qualified Person (QP) for the LPG Fire Safety and Shelter Department (FSSD) applications
• Monitor the progress of submission and approval processes
• Handle all operational communications, including schematic drawings, geographical location details
• Provide accurate and timely quotations for engineering projects
• Liaise with engineering vendors to facilitate project requirement
• Assist Team lead in scheduling the installation of LPG manifold systems and downpipes
• Ensure schedules are maintained and adhered to, facilitating smooth project operations
• Communicate and respond to the Singapore Civil Defence Force (SCDF) to address any enquiries
• Any ad-duties as request by HOD

Job Requirement:

• Minimum a Diploma in Mechanical Engineering or any equivalent discipline
• Candidates with SAP software knowledge will be added advantage
• Excellent organizational and multitasking skills;
• Strong verbal and written communication abilities;
• Proficiency in administrative and scheduling duties;
• Ability to effectively liaise with QP, vendors, customers and regulatory bodies;
• Candidate with familiarity to engineering processes, particularly related to LPG systems will be added advantages;
• Proficient in MS Office.

• Responsible for generating reports (SAP system) periodically and when required;
• Involved in sales forecast and analysis process;
• Preparing presentation slides;
• Involved in sales order and credit management process;
• Involved in pricing and discount management process;
• Involved in compliance topics;
• Involved in month end reporting process;
• Involved in the year end stocktake process;
• Other ad hoc assignment.

At Baker Tilly Singapore, we welcome highly motivated and committed individuals who share our core values to join us. We are committed to our values of leading by example, delivering quality services with integrity, communicating openly, acting ethically, and fostering a community built around civic responsibility and teamwork.

We are looking for an Administrative Executive, who will provide administrative support to Partners and various practices.

In this role, you will:

· Provide secretarial and administrative support to Partners, including but not limited to:

• Managing meeting schedules and appointments
• Sorting of mails, preparing, and disseminating of correspondences, memos, reports, and forms, etc.
• Other secretarial and admin duties as necessary or assigned by Partners

· Provide department and office administration support to the practice teams, including but not limited to:

• Assist in client's portfolio management and take on/engagement processes
• Provide service proposal and billing/invoicing support to the practice teams
• Manage email, regular mail, dispatch/courier, correspondence, reports and forms etc.
• Assist in data entry records
• Cover reception duties on an ad-hoc basis
• Assist in administrative and office support duties as necessary or assigned and oversee office equipment and supplies, initiate maintenance/repairs, purchase requisitions etc

We are looking for people with the following:

· Preferably more than 2 years’ experience in secretarial and administrative duties in a fast-paced professional firms or commercial environment

· Good organisation and time management skills

· Proven ability to handle confidential information with discretion

· Self-motivated, confident, and positive attitude

· Good communication and interpersonal skills

We regret that only shortlisted candidates will be notified.

The Events Administrative Executive is responsible for all administrative matters and provision of sale support to the events team. Observes and adheres to the Values of Accor, i.e. Guest Passion, Respect, Innovation, Trust, Sustainable Performance and Spirit of Conquest.

Primary Responsibilities

Delivers Friendly and Efficient Events Service

• Advises on availability and offering alternatives when applicable.
• Preparation and sending of sales proposals and contracts (corporate and wedding).
• Makes a good first impression through first enquiry.

Focuses on Meeting Planner / Guest Experience

• Ensures the accuracy of bookings and internal BEO.
• Familiarises with the house system to assist managers in making booking. (Opera, Table Management System & Social Tables).
• Timeliness in responding to enquiries from various platforms.

Works as a Team and Facilitate Processes

• Keeps the workplace functional.
• Generates relevant reports timely and accurately.  
• Ensures that the department meet timelines required by other department.
• Effective communication among inter departments.
• Promotes team cohesiveness.

Involvement in Wider Job Function Actions / Relationships

• Participates in training activities to improve knowledge and skills.
• Follows guidelines provided in employee handbook.
• Understands emergency procedures, health and safety requirements.
• Maintains collaborative working relationships with colleagues, supervisors and managers.
• Upholds the Accor Values in the work nature, increasing stakeholders’ interest.
• Performs any other duties and responsibilities that may be assigned.

Administrative and Operations Executive

Job Description:

• Responsible for submitting monthly promotional forms to distributors
• Data preparation, market research
• Compile wholesaler / importer / distributor information
• Collate sales report and data
• Create monthly promotions for each channel based on what have been planned
• Submit promotions for each channel
• Check Credit Notes
• Prepare listing forms and images
• Update product list

Requirements:

• Diploma or Bachelor’s degree
• Goal-oriented, reliable and organized team player.
• Able to analyze data and sales statistics and translate results into better solutions.
• Self-motivated and self-directed.
• Creative problem solver who thrives when presented with a challenge.
• Proficient computer skills, Microsoft Office Suite (Pivot Table, Word, PowerPoint, Outlook, and Excel)
• Ability to maintain customer satisfaction and relations
• Can work independently once trained.
• Having a positive mindset is required in this fun-loving organization

Job Description

• Handling and drafting of email correspondences.
• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Book meeting rooms. Coordinate monthly meetings and online conferences.
• Preparation of meeting slides and minutes.
• Procurement of office supplies, stationery.
• Payroll and CPF contribution for employees.
• Monthly compilation and filing of Company expenses, accounts.
• Organise travel plans for Director such as flight and hotel arrangements.
• Assist in coordinating for events, trainings when needed.
• General administrative support for Associate Directors and Managers when required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.

Requirements

• Minimum GCE ‘A’ Levels or local polytechnic diploma.
• Meticulous and well-organised, able to work independently.
• Proficient in Microsoft Word, Excel, Powerpoint and Outlook.
• Maintain confidentiality of clients' personal information.

Benefits

• Monthly basic pay up to $2,800. Negotiable
• Medical benefits

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives of $3000 per successful placement (subject to terms and conditions)

About the Company:

Global Angle Pte. Ltd. is a rapidly growing market research start-up company that offers companies world-wide connection to build new knowledge and make informed decisions through a team of expertise. We are presently sourcing for a vibrant Administrative(Accounting and HR) Assistant to join us.

Responsibilities:

• Support basic accounting tasks, processing invoices, payments and month-end closing processes.
• Conduct recruitment activities such as posting job openings,paperwork and scheduling interviews.
• Maintain, up-to-date and filing records and profiles and verify timesheets, attendance and leaves balance for all staff.
• Provide general administrative support to both the HR and Accounting including maintaining office supplies, scheduling meetings, coordinating calendars.
• Performing basic office tasks, such as filing, data entry and processing the mail.
• Assist with any ad-hoc duties.

Requirements:

• Relevant experience in administrative role.
• Proficiency with Microsoft Applications such as Word, PowerPoint, and Excel.
• Able to work independently in a fast-paced environment.
• Strong written and verbal communication skills in English.
• Highly motivated and proactive in task management.

Do you have an eye for detail and thrive in providing excellent service? For this role, we are looking for an Administrative Assistant who is collaborative, organized and has excellent communication skills.

Working closely with our Office Manager, you will provide administrative support to senior leaders and multi-functional teams to ensure our office, meetings, events and activities are executed at a high quality with accuracy and efficiency.

The Job

Core Responsibilities include:

• Calendar scheduling and secretarial support for leadership team members and/or senior leaders.
• Support travel and visa arrangements and manage expense reports
• Manage invoices and billings to process in the internal online systems
• Coordinate team meetings and processes (e.g. schedule team meetings, updating organization charts, budget tracking)
• Perform efficient documentation and filing
• Liaise with external parties (e.g. candidates, suppliers, visitors, etc)
• Provide professional office hospitality to visitors and guests.
• Assist in logistic support and organisation of corporate events, conferences, business lunches/dinners, and regional/management meetings.
• Requisite and purchase of office and pantry supplies
• Co-ordinates daily administrative functions for the team and performs other ad hoc duties as and when required eg. assistance with presentations, managing business contact database
• Organise and handle regional meetings and senior management visits

• Minimum Diploma Holder
• At least 5 years secretarial/office administration experience serving Executives in multi-national environments
• Excellent communication skills and strong proficiency in English (both written and spoken)
• Teamplayer and collaborative
• Strong organization and follow through skills
• Meticulous and organized; Able to meet multiple deadlines with excellence
• Pro-active and able to deliver tasks with a sense of urgency
• Should be experienced in administrative support, and comfortable working with Microsoft Outlook and Office applications
• Ability to work across cultures and with diverse range of people
• Able to work well under pressure and multi-task with frequent interruptions and changing priorities
• Proven ability to maintain confidentiality and discretion
• Detail oriented, willing to learn, self-driven, highly motivated individual with positive energy

Working at Novo Holdings

Novo Holdings is a holding and investment company that is responsible for managing the assets and the wealth of the Novo Nordisk Foundation, one of the world’s largest philanthropic enterprise foundations. We are the controlling shareholder of Novo Nordisk A/S and Novozymes A/S, and manages an investment portfolio with a long-term return perspective.

Novo Holdings is a world-leading life sciences investor. Through its Seeds, Venture, Growth and Principal Investments teams, Novo Holdings invests in life science companies at all stages of development. As of year-end 2023, Novo Holdings had Total Assets under Management of DKK 1,114 bn (€149 bn).

We are a team of 180 professionals from various nationalities and diverse backgrounds, all sharing the same mission: to invest for the benefit people and the planet. Our company culture is characterized by collaboration, respect and inclusion.

We are headquartered north of Copenhagen in Hellerup, alongside the Novo Nordisk Foundation, and have offices in London, Boston, San Francisco, Shanghai and Singapore.

For further information visit www.novoholdings.dk

Application and Information

We encourage you to send your application as soon as possible and before 16 June 2024.

To apply, please send in your CV by clicking on the "Apply" button.