Brief Description
Reporting to the Centre Executive, the incumbent for Administrative Executive position provides full administrative support for BCARE Active Ageing Centre.

Job Responsibilities - The job responsibilities for this position include:

I Administration

1. Maintain the database and attendance records of members and volunteers.

2. Coordinate on submission of reports to government agencies.

3. Set up an effective and efficient record-keeping and information-retrieval system.

4. Petty cash administration.

5. Prepare monthly bilingual Active Ageing Programme - Activity flyer and schedule. Simple translation work is needed.

6. Attend to the Alert Alarm System (AAS) when necessary and update AAS recording to government agencies.

7. Support and update seniors with Information & Referral resources when necessary.

8. Assist in minutes-taking for monthly staff meetings and obtain quotations when necessary.

II Operations and General Maintenance

9. Coordinate schedules and assist in liaising for general repair, maintenance and upkeep of the Centre e.g. air-cons, office and IT equipment, housekeeping and storerooms.

10. Assist in organizing storage space of the Centre, replenishing housecleaning items and office stationery.

11. Update and maintain Asset Register, ensure the safe-keeping of equipment and other important documents.

III Others

12. Participate in other BCARE events and projects when required.

Only shortlisted candidates will be notified.

Assist the manager to complete the sales administrative work of the company

. Prepare PO and ensure the stock arrive on time

· Provide general admin support

· Assist in accounts and paper works

· Other duties assigned by Manager

Position Overview:

We are seeking a motivated and organized individual to join our team as an Administrative and HR Services Coordinator. The successful candidate will be responsible for providing administrative support to various departments, assisting with human resources-related tasks, and coordinating company activities.

Key Responsibilities:

Administrative Support:

· Day-to-day administrative duties for office management.

· Organizing company activities, team-building activities, and corporate functions.

· Help to manage/maintain the company's properties.

· Assisting with logistics and performing other ad hoc duties as assigned.

· Undertaking any other ad-hoc administrative duties as assigned.

· Manage phone calls and correspondence (e-mail, letters, etc.)

HR Support:

· Schedule job interviews and assist in the interview process.

· Providing assistance on onboarding and offboarding administration of new hires and resignees.

· Coordinate new hire onboarding activities, including preparing offer letters, conducting orientations, and processing new hire paperwork.

· Ensure compliance with all relevant labour laws and regulations.

· Maintain accurate and up-to-date HR records and documentation.

· Provide HR support and guidance to employees and managers.

· Manage Leave and Personal Records.

· Assist with employee training and development programs.

· Oversee employee relations issues, including conflict resolution, disciplinary actions, and grievance handling.

Qualifications:

1. Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.

2. Previous experience in administrative support or human resources role preferred.

3. Excellent organizational and time management skills.

4. Strong attention to detail and accuracy.

5. Excellent written and verbal communication skills.

6. Proficient in Microsoft Office Suite and other relevant software applications.

7. Ability to handle sensitive and confidential information with discretion.

8. Strong interpersonal skills and ability to work effectively with individuals at all levels of the organization.

Benefits:

· Annual Leave: 15 days

· Medical Insurance Coverage

· Transport and Mobile Allowance

Job Description

• Responsible for general office administrative duties & support on invoicing, delivery order & deliveries
• Co-ordinate with HQ and customers on delivery schedule
• Assist in inventory management and logistic support
• Generate monthly, weekly & sales reports
• Perform any other ad-hoc duties assigned

Job Requirements

• Candidate must possess at least a Diploma/Advanced/Higher/Graduate Diploma in Logistics/Transportation or equivalent
• Preferably Executive specialized in Administrative/Logistics/Supply Chain or equivalent.
• At least 2 Year(s) of related working experience, with good interpersonal skills
• Required Skill(s): Administrative, Microsoft Office, Logistics, Inventory management
• Proficient in Microsoft Excel (eg vlookup, pivot table etc)
• Demonstrate the ability to handle work professionally, independently, and efficiently
• Proficiency in written Chinese and Mandarin speaking is preferred as the incumbent requires to liaise with China counterparts

Education Requirements

At Least 3 GCE 'N' Level passes or equivalent, with a pass in English Language

Able to work using MS Words and MS Excel

Candidate with Early Childhood Knowledge will be an advantage.

Job Descriptions

Assist the Centre Principal and Director in the following areas:

Account Matters:

1. Verification and follow up with parents on the month fees collection and other adhoc incidental fees/charges such as insurance, mattresses, field trips etc.

2. Verification, consolidation of petty cash claim by staff.

3. Verification of invoices and create payment in company's OCBC/DBS accounts.

4. Other adhoc account matters

Admin Matters:

1. Manage enrolment of children in the ECDA CMS

2. Communication with parents via Little Lives

3. Other enrolment matters and following up with parents

4. To answer to phone calls and enquiries during the absence of the Principal

5. Assist Principal in the filing of documents

6. Check and verify students enrolment details, fees deposits, payments and follow up with parents if necessary

7. Assist Principal to consolidate documents for periodic audits.

8. Other Adhoc admin matters, such as creation of inventory of teaching resources, etc as required by the Principal

Hello!

We are Gaia Animal Hospital, a team of experienced veterinarians hunting down like-minded colleagues to join us.

We have established ourselves in our respective communities and pride ourselves in the evidence based veterinary medicine that we provide with compassion. Our team is expanding and we are looking to hire an Administrative Assistant to support our 2 clinics and e-commerce arm.

This is a position that will have 40 hours work week scheduled and we are flexible enough to help you have the family time you need.

Your responsibilities will include

- Managing company websites and ensure that they are updated

- Daily packing and preparation of external orders

- Support company external events

- Manage & organise company internal events (e.g. quarterly team bonding, CPE events, festivities)

- Inventory management

- Manage social media accounts

- Support Finance & HR Executive’s administrative duties that will involve data entry and preparation of contracts & other documents.

If you think you have the aptitude and interest in joining the pet health industry, please email your CV to Lynn at [email protected]

Hype Media Pte. Ltd., a prominent large format printing company, is actively seeking a Part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO). This presents an excellent opportunity for individuals who may not have prior administrative experience, as comprehensive on-the-job training will be provided. The successful candidate will play a pivotal role in ensuring the seamless operational and financial aspects of our office.

Responsibilities:

1. Payroll Management:Execute and oversee employee payroll, ensuring precision and timeliness.
   Maintain accurate records of employee working hours, overtime, and leave.
2. Government Permit Submissions:Prepare and submit various government permits as required.
   Stay abreast of regulatory requirements and ensure strict compliance.
3. Petty Cash Handling:Efficiently manage and reconcile petty cash transactions.
   Maintain meticulous records and receipts for petty cash expenses.
4. Delivery Orders (DO) and Purchase Orders (PO):Issue and process Delivery Orders for completed projects.
   Generate and manage Purchase Orders for necessary supplies and services.
5. General Administrative Tasks:Undertake general administrative duties as outlined in the previous job description.
   Assist with scheduling, communication, and data entry tasks.
6. General Administrative Tasks:Perform general administrative duties as outlined in the previous job description.
   Assist with scheduling, communication, and data entry tasks.

Requirements:

• No prior administrative experience is necessary; comprehensive on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Excellent organizational and multitasking skills.

Work Hours:

• Monday to Friday
• 2:30 pm to 7:00 pm
• No WFH
• Five day work week

How to Apply:Interested candidates are encouraged to submit their resume and cover letter to [email protected]. Please include "Administrative Assistant Application" in the subject line.

We eagerly anticipate welcoming a proactive and detail-oriented individual to our esteemed team at Hype Media Pte. Ltd.!

To provide timely administrative support to the HOD to facilitate operational efficiency and effectiveness for assigned administrative functions.

A) Key Responsibilities & Duties

Office Administration

· Address queries and attend to requests for assistance at the reception area, in person, over the telephone or via e-mail and direct them when necessary to the appropriate staff member/ department

· Perform routine clerical duties including the daily recording of incoming and outgoing mails and faxes, filing, photocopying, faxing, data entry, preparing telephone listings and arranging courier service

· Coordinate, maintain and update records when necessary for office mobile phones and office keys

· Perform administrative work for meetings when required including presentation equipment, materials and refreshments

· Ensure correct inventory of all general office supplies (such as toiletries, stationery, stamps, and refreshment), and place orders when replenishment is required

· Attend meetings and record minutes at meeting when assigned

· Run official errands to bank, post office, office equipment supply store, other Allkin offices, and other organisations

· Undertake required office processes to ensure the timely repair and maintenance of office facilities and equipment

· Maintain the general tidiness and cleanliness of the office

· Update and maintain a comprehensive administrative filing system

· Organise annual emergency evacuation exercise e.g. Fire Drill exercise

Human Resource

· Update staff data (including personal and family details, leave, designations, telephone numbers, academic qualifications, and leave) in a timely manner and maintain these records

· Undertake staff training operational work (including course registration, training grant application after course approval by the relevant approval authority/ authorities, tracking training of staff, utilisation of training budget, and submit requested documents to Human Resource & Administration Department)

· Perform staff recruitment administration work (including scheduling interviews, collating and verifying relevant and required documents, and collecting job application forms)

· Update and maintain records of staff leave

· Update and maintain records of staff medical and dental claims

Finance

· Collect fees and issue receipts for fees for various company programmes.

· Assist the professional staff in getting the monies for the monthly financial assistance ready for distribution

· Ensure that all financial claim forms are duly signed by clients and are properly recorded and filed

· Maintain updated, proper and accurate data for the accounts for petty cash and financial assistance to clients

· Ensure the safe-keeping of monies (including petty cash, donations, programme fees, and financial assistance to clients)

· Issue reimbursements to staff from petty cash

· Update and maintain required records for programmes (such as data of children enrolled and respective fees and subsidies), and prepare relevant monthly reports (such as income, reconciliation, deposits from clients, and subsidies) for submission to Finance Department

· Track use of fund balance and beneficiaries of various external funds (such as Lee Foundation, COMCARE, School Pocket Money Fund and YMCA funds) and submit reports to Finance Department monthly, annually to Ministry of Social & Family Development (YMCA and COMCARE funds), and/ or when requested

· Collate staff transport claims and submit to Finance Department every month

· Submit list of claims to Finance Department fortnightly

· Assist Finance Department in all banking and financial matters

· Manage claims and procurement matters through Tenderboard

Review and Implementation of New Administrative Systems (Policies, Processes, Systems, and Forms) and Human Resource Matters

· Provide constructive feedback in a timely manner on new work processes, forms and systems from Corporate Services Departments

· Implement the new work systems in accordance and in consultation with the relevant Corporate Services staff and department when requested

B) Other Responsibilities & Duties

Handle social service administration work

· Update client’s data in the casework database in the government case management system

· Prepare casework monthly, quarterly and yearly reports for staff and submission to management and MSF

· Monitor and track relevant areas of casework monthly reports.

· Prepare and submit service standard requirements report, practice standards reports, audit reports and any other relevant reports to the MSF after approval.

To undertake any other work responsibility assigned by supervisor

Candidate Requirements

Technical Requirements

· At least GCE “A” Level

· At least 8 years of work experience in office administration, human resource operations and/ or financial operations

Core Competencies

· Proficient in oral and written communication, especially in English

· Good interpersonal and teamwork skills

· Committed and responsible

· Keen on learning by accepting feedback on performance and making timely efforts to improve performance and proactively learning and putting into practice relevant new skills and knowledge at the workplace

· Demonstrate sound and updated job knowledge and skills

· Strong organisational and time management skills

· Good problem-solving skills

· Grasp concepts and instructions correctly and quickly

· Receptive and adapt to changes well including organisational and work changes

· Take initiative to and appropriately contribute to the department, division and organisation

· Demonstrate professional conduct in terms of displaying integrity, composure, timeliness, and respect

· Produce quality work (accurate facts, effective proposals/ decisions and proper work)

· Resourceful in getting and optimally using relevant resources to accomplish work targets cost-effectively and efficiently

· IT-savvy and proficient in using Microsoft Office (Word, Powerpoint and Excel) and preferably proficient in Access

· High level of integrity

· Able to do simple financial accounting (for staff handling financial accounting work)

Position: Administrative Officer

About Us

ATET Pte. Ltd. is a new start-up incorporated in 2019 and we are looking for passionate individuals to join our team. At ATET, we are committed to bringing companies and organisations accurate security recommendations and quality IT solutions across various services. We are a team of experienced professionals and consultants seeking like-minded persons to grow with the company.

Overall Objective

We are looking for an organised and self-motivated Administrative Officer who will be responsible for providing administrative support to the company and is able to start work in May 2024.

Key Responsibilities:

• Basic bookkeeping and accounting duties
• Prepare and issue quotations and invoices
• Obtain and receive vendor/supplier quotations and invoices
• Ensure all accounting, administrative and HR records are filed properly
• Ensure adherence to company procedures and policies
• Provide administrative and clerical support
• Provide administrative support when required
• Responsible for general administrative duties
• Ensure cleanliness of the premises
• Manage the pantry and other office supplies
• Any other ad-hoc projects or duties that may be assigned from time to time.

Requirements:

• Diploma, A levels, or ITE Nitec/Higher Nitec
• Preferably with relevant working experience
• Detail-oriented & meticulous
• Excellent verbal and written communication skills
• Good multitasking and time-management skills
• Must be reliable and responsible
• Able to work independently and as a team
• Proficient IT skills

Benefits

• Transportation allowance
• Marriage leave
• Childcare leave
• Medical Benefits

-----

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers for their consideration.

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you wish to be part of our DYNAMIC TEAM, click APPLY BUTTON NOW!

We regret that only shorlisted canndidates will be notified.

Thank you!

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you wish to be part of our DYNAMIC TEAM, click APPLY BUTTON NOW!

We regret that only shorlisted canndidates will be notified.

Thank you!

Job Scope:

The Administrative Operations Executive is required to support daily operations including timely and accurate scheduling of client services & their transport needs, processing of invoices, deliveries, servicing of facilities and ensure other operational workflows are efficiently executed.

Key Responsibilities:

Operations

· Maintain administrative workflow for the 4Rs - Rehabilitation, Re-Integration, Respite, Return-to-Work and related Transportation processes through administrative support including coordinating and booking client appointments and transport arrangements, and collection of payment for services.

· Resolve administrative issues by identifying and analyzing information and communicating suggested solutions.

· Maintain rapport with clients and family caregivers, providing excellent client experiences.

· Communicate professionally and knowledgeably with members of the public when an inquiry is made in person or via other channels (e.g. telephone, email), answering or referring inquiries to the relevant persons in the organization.

· Maintain continuity of work operations by documenting and communicating needed actions to management e.g. irregularities, continuing needs, opportunities for improvement.

· Compile data for the various services provided to enable management to make informed decisions i.e. to enhance client experiences, streamline processes, increase cross-functional collaboration.

· Handle clerical duties that involve the ordering of office supplies and other inventories that are required.

· Ensure the outgoing and incoming mail is allocated to the right department within the organization.

· Act as an Environmental Control Coordinator, i.e. to maintain a good environmental cleaning programme and manage the vendor’s cleaner.

Transport Administration

· Schedule the transportation needs for the clients and caregivers attending ABLE’s programmes and services.

· Overseeing the maintenance and working status of ABLE vans.

· Supervising the daily activities of the drivers, including reviewing transport routes, problem solving on route or timing issues, and planning of allocation of drivers for weekend duties/leave coverage.

· Evaluate and make recommendations on transport processes and systems.

· Maintain transportation records for reporting, review of utilisation of vehicles including driver logs, number of transport trips, number of transport clients, overtime, and fuel consumption.

· Gather regular feedback from transport clients on services provided.

· Identify, establish, and maintain relationships and links with external agencies to generate clients for private hire where appropriate e.g. Nursing Homes, Hospitals, VWOs, Hotels.

Any other duties as assigned by the Finance & Admin Manager.

Requirements:

· Preferably a Diploma holder with a minimum of 2 years of experience.

· Proficiency in Microsoft Office. Familiarity with Microsoft Dynamics will be an advantage.

· Able to speak English and Mandarin (dialects is a plus).

· People-oriented and keen to work with people with physical disabilities and their family caregivers.

· Responsive, initiative, and good customer service.

· Integrity, self-discipline, and self-motivation.

· Good interpersonal and communication skills.

· Able to work independently and in a team.

· Experience in transport management / resource planning in the social service industry is an advantage.

Job Summary:

• Salary Range: Up $5,500 + AWS + Average 2.5 Months VB
• Working Location: Central
• 5 days working day

Job Responsibilities:

• Prepare Letter of Offers for new and renewal of Leases and Licences
• Prepare documents for Variation to Letter of Offers / Agreements, Novation, Pre-Termination etc
• Preparation of letters for lease related matters, including letters to tenants for application of utilities,letters to remind tenants of lease obligations
• Conduct Business Profile Search for prospects and tenants
• Update Standard Operating Procedure (SOP) & maintain an efficient and effective document system to meet documentation standards
• Responsible for all internal/external audit check compliance for the Department
• Keep track and process all lease related matters.
• Maintain and update in-house system with lease information for billing purposes.
• Handle POS integration related matters
• Keep track and process all lease management related matters.
• Process security deposit refund to tenants
• Handle GTO related matters
• iaison works with appointed lawyers for preparation of agreement.
• Perform other administrative support to department (i.e. sort, scan, process, file/efile documents, process payments that is relating to the department, assist in stationery and office supplies to department etc.

Requirements:

• Possess comprehensive knowledge of Landlord/Tenant obligations in commercial terms

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration Number: R22108956

EA Licence No: 20C0426 (Elitez & Associates Pte Ltd)

Hype Media Pte. Ltd., a prominent large format printing company, is actively seeking a Part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO). This presents an excellent opportunity for individuals who may not have prior administrative experience, as comprehensive on-the-job training will be provided. The successful candidate will play a pivotal role in ensuring the seamless operational and financial aspects of our office.

Responsibilities:

1. Payroll Management:Execute and oversee employee payroll, ensuring precision and timeliness.
   Maintain accurate records of employee working hours, overtime, and leave.
2. Government Permit Submissions:Prepare and submit various government permits as required.
   Stay abreast of regulatory requirements and ensure strict compliance.
3. Petty Cash Handling:Efficiently manage and reconcile petty cash transactions.
   Maintain meticulous records and receipts for petty cash expenses.
4. Delivery Orders (DO) and Purchase Orders (PO):Issue and process Delivery Orders for completed projects.
   Generate and manage Purchase Orders for necessary supplies and services.
5. General Administrative Tasks:Undertake general administrative duties as outlined in the previous job description.
   Assist with scheduling, communication, and data entry tasks.
6. General Administrative Tasks:Perform general administrative duties as outlined in the previous job description.
   Assist with scheduling, communication, and data entry tasks.

Requirements:

• No prior administrative experience is necessary; comprehensive on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Excellent organizational and multitasking skills.

Work Hours:

• Monday to Friday
• 2:30 pm to 7:00 pm

How to Apply:Interested candidates are encouraged to submit their resume and cover letter to [email protected]. Please include "Administrative Assistant Application" in the subject line.

We eagerly anticipate welcoming a proactive and detail-oriented individual to our esteemed team at Hype Media Pte. Ltd.!

JOB RESPONSIBILITIES:

• Handling high volume of administrative work including filing, data entry, generating reports;
• Maintain high volume of filing including packing of files and documents;
• Distributing hardcopy mails and/or softcopy information to designated recipients;
• Preparation for meetings;
• Attending to guests and visitors;
• Perform any ad-hoc duties as assigned by supervisor.

JOB REQUIREMENTS:

• IT savvy;
• A good team player with positive working attitude;
• Good interpersonal and communication skills;
• Resourceful, independent and well-organised;
• Meticulous and able to multi-task;
• Able to meet tight datelines;
• Working Hours: Mondays to Fridays: 8am to 530pm.

Hybrid Work Arrangement for Confirmed Employees

5 days work week

Performance Bonus

The Challenges:

• Manage company social media and create content to promote company outreach
• Update job orders and assist recruiters to work on potential candidates profiles
• Assist to post jobs on social medias platforms
• Perform administrative duties as assigned

What It Takes

• Minimum Dioloma in any discipline
• Experience in video editing and marketing is an added advantage
• Ability to work in a fast paced
• environment

Interested candidates please contact me via WhatsApp 90270083 for more information.

Talents@Work Pte Ltd (21C0501)

Telvin (R1113142)

1) CUSTOMER SERVICE SUPPORT

2) ASSIST IN ORDER ENTRY / QUOTATION

3) SUPPORT SALES TEAM

4) FOLLOW UP ON CUSTOMER'S ORDER / BACKORDERS

5) HANDLE EMAILS

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily collection ledgers
• Maintain proper accounting records
• Assist in issuing sales invocies and receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties assigned

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily collection ledgers
• Maintain proper accounting records
• Assist inissuing sales invoices and official receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties as assigned

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you would like to be part of our Dynamic Team you may click the APPLY BUTTON NOW!

We regret that only shortlisted candidates would be notified.

Thank you!

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Including supporting to sales and procurement department for administration work.

• Provide administrative support to the daily operations and coordination of activities with cross functional department to ensure database are accurate and updated;
• Assist in verifying daily stock & transaction and highlight irregularities
• Data-entry of sales order;
• Assist in the consolidation of reports ;
• Any other ad-hoc duties assigned by the superior

Requirements:

• Detail oriented and meticulous;
• Able to work in a fast-paced environment
• Effective team player and fast learner

Please drop us your resume and we can contact you for further discussion.

We are on the lookout for an experienced Admin Executive to join us

Job Responsibilities:

• Attending to phone and email enquiries
• Maintain proper filing and disposal of confidential documents
• Communicating and following up with clients
• Following up with clients on invoicing, billing and payment matters
• Data entry and ensuring data integrity

Requirements:

• Proficient in MS Office applications
• Strong interpersonal and communication skills
• Team player and fosters a cooperative work environment

Traits to thrive in this role:

• Excellent time management and communication skills
• High attention to detail
• Highly Organised
• Experienced in a service-oriented environment, resolving customer questions, issues and enquiries

A competitive remuneration package commensurate with relevant experience and qualifications will be offered to the successful candidates.

Other Benefits & Perks

• 2 days of wellness leave
• Birthday leave and Birthday Token $100
• Medical, Dental, and Insurance Benefits
• Career Progression and Training & Development opportunities

Please state your current or last drawn salary, expected salary, and availability in your CV. We regret that only shortlisted candidates will be notified.

Bonjour! We are MERCI MARCEL, a relaxed French social destination bringing dining & shopping experience in unique design spaces. As we grow, so do our people. Today we have 6 outlets and we are looking for passionate individuals to join in on Marcel's adventure!

What you get:

• Salary range: S$2,600 - S$3,000
• Benefits: Health & Dental insurance, Staff discount, Referral Incentive Program (up to $400), Welcome & Birthday Vouchers, Increment upon confirmation & Long Service Incentive
• Training: Training & Development and Individualised Career Plan provided
• A dynamic & innovative French Company with audacious ideas to bring new French concepts in Singapore.
• A company with values: meritocracy, innovation, responsibility & sincerity
• Opportunities to progress internally

What you will do:

• Do Sales Reconciliations, Handles Accounts Receivable and Accounts Payable.
• Procurement system – compare purchase orders against supplier invoices and accept the invoices in the system.
• Reconcile Suppliers SOA against Accounting Software Records
• Prepare AP and AR List
• Reconcile Intercompany Invoices
• Review and process employee expense claims to ensure they are in accordance with the company’s internal control regulations
• Assist in month end accounting reporting requirements
• Support Financial Accounting roles
• Do weekly collection of documents from outlets.
• Manage accounting/Finance Documents.
• Any other tasks as deemed appropriate

Join us if you are:

• Energetic, passionate and able to work in a face paced environment
• Excited to be part of a team that is supportive, communicates and has fun

Roles & Responsibilities

Job Description

• Payroll function
• Issue customer account statements.
• Perform AP/AR function.
• Calculate workers' wages
• Work Pass Application, Renewal and Cancellation.
• Handles matters related to general worker such as dormitory arrangement, update residential address via MOM OFWAS system, CSOC, Coretrade, levy waiver, medical checkup for new hire and monthly renewal workers.
• Matters related to Permit application.
• Conduct and complete market surveys from MOM, IRAS, CPF, WDA and various HR related surveys.
• Other ad-hoc duties as assigned by the Management.
• Compiling, maintaining and updating company records
• Managing office inventory and working with vendors to ensure the regular supply of office materials
• Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
• Compiling and maintaining records of office business transactions
• Training, onboarding and supervising junior clerks
• Operating office equipment including printers, copiers, fax machines and multimedia instruments

Job Requirements

• Professional in Human Resource or Accountancy or equivalent
• Min. 1 years of relevant experience
• Proficient in MS Office
• Able to work independently and as a team player

Hype Media Pte. Ltd., a prominent large format printing company, is actively seeking a Part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO). This presents an excellent opportunity for individuals who may not have prior administrative experience, as comprehensive on-the-job training will be provided. The successful candidate will play a pivotal role in ensuring the seamless operational and financial aspects of our office.

Responsibilities:

1. Payroll Management:Execute and oversee employee payroll, ensuring precision and timeliness.
   Maintain accurate records of employee working hours, overtime, and leave.
   
2. Government Permit Submissions:Prepare and submit various government permits as required.
   Stay abreast of regulatory requirements and ensure strict compliance.
   
3. Petty Cash Handling:Efficiently manage and reconcile petty cash transactions.
   Maintain meticulous records and receipts for petty cash expenses.
   
4. Delivery Orders (DO) and Purchase Orders (PO):Issue and process Delivery Orders for completed projects.
   Generate and manage Purchase Orders for necessary supplies and services.
   
5. General Administrative Tasks:Undertake general administrative duties as outlined in the previous job description.
   Assist with scheduling, communication, and data entry tasks.
   
6. General Administrative Tasks:Perform general administrative duties as outlined in the previous job description.
   Assist with scheduling, communication, and data entry tasks.

Requirements:

• No prior administrative experience is necessary; comprehensive on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Excellent organizational and multitasking skills.

Work Hours:

• Monday to Friday
• 2:30 pm to 7:00 pm

How to Apply:Interested candidates are encouraged to submit their resume and cover letter to [email protected]. Please include "Administrative Assistant Application" in the subject line.

We eagerly anticipate welcoming a proactive and detail-oriented individual to our esteemed team at Hype Media Pte. Ltd.!