Responsible For

• General administrative, accounts and HR support on a flexible basis

• You will be supporting the company’s Singapore HQ operations at the administration, accounts /

finance and employee facing levels. Supporting work for overseas subsidiaries may also form a part of your duties.

• Arrange, coordinate, and manage team calendars and prioritize schedules to support the business

• Procurement of general purchases, support corporate and staff meetings and events, maintenance of office supplies and equipment, organize any essential services as required to support the team effectively

• Organize team travel arrangements, travel itineraries and expense claims as required

• Assist in coordinating communication between the global team members, take notes at important meetings

• Organize files, correspondence, data as required to support our teams in Singapore and Australia

• Support general accounting and finance duties as required including assisting with bank reconciliations for parent company and subsidiaries

• Support HR service provider including any assistance required to prepare and administer employee benefits, payroll, coordinate immigration requirements, post job openings, on-boarding of employees, new hire announcements and other duties as required

• Work with translators or relevant software to ensure the company’s documentation and customer facing products are error-free in all relevant languages

• Help facilitate synergy within the team and support high-level project/people management duties as required

• Engage and support any other initiatives as demand arises

• Work towards your own personal long-term goals

Your Profile

• Minimum 5 years of experience as an Administrative Assistant or equivalent. Experience of working in a start-up is a plus

• Pro-active, self-starter, initiative-taker

• Meticulous, organized team player able to deal with and effectively juggle daily deadlines while balancing weekly and monthly priorities in terms of deliverables

• Unshakable integrity

• Excellent communication skills in English

• Strong command of Microsoft Office suite (Excel, Word, PowerPoint) & GSuite softwares

• Comfortable in a fast-paced environment and ability to work under pressure and meet tight deadlines

• High sense of confidentiality and discretion, awareness of data privacy management

• Passion for sustainability and cleantech (previous experience in this field is nice-to-have but not a

must)

You will be

• Competitive salary relative to experience

• Work location on site

To apply

• Send letter of interest and CV by email to [email protected] with the subject header “Administrative Assistant Application"

The Administrative Executive is responsible for providing personalized secretarial support to the COO as well as administrative support in a professional and timely manner. The Administrative Executive works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization.

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling, taking meeting minutes, scheduling meetings etc.

• Efficient document management such as printing and filing of the documents

• Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records

• Assist with day-to-day operations of the office

• Monitoring of office supplies

• Perform secretarial support to COO

• Ensure the cleanliness of the office

• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.

• Help to organize new employee orientation, on-boarding and working schedules.

• Attend to employee enquiry on HR related policies and practices.

• Other administrative duties, tasks as assigned by COO

Requirements

• 1-2 years of relevant experience

• Diploma or equivalent

• Proficient in MS Office and Excel Software

• Proficiency in English

• Ability to multitask and prioritize daily workload

• Good verbal and written communications skills

• Ability to manage multiple projects simultaneously with effective time management skills.

Hype Media Pte. Ltd., a prominent large format printing company, is actively seeking a Part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO). This presents an excellent opportunity for individuals who may not have prior administrative experience, as comprehensive on-the-job training will be provided. The successful candidate will play a pivotal role in ensuring the seamless operational and financial aspects of our office.

Responsibilities:

1. Payroll Management:Execute and oversee employee payroll, ensuring precision and timeliness.
   Maintain accurate records of employee working hours, overtime, and leave.
2. Government Permit Submissions:Prepare and submit various government permits as required.
   Stay abreast of regulatory requirements and ensure strict compliance.
3. Petty Cash Handling:Efficiently manage and reconcile petty cash transactions.
   Maintain meticulous records and receipts for petty cash expenses.
4. Delivery Orders (DO) and Purchase Orders (PO):Issue and process Delivery Orders for completed projects.
   Generate and manage Purchase Orders for necessary supplies and services.
5. General Administrative Tasks:Undertake general administrative duties as outlined in the previous job description.
   Assist with scheduling, communication, and data entry tasks.
6. General Administrative Tasks:Perform general administrative duties as outlined in the previous job description.
   Assist with scheduling, communication, and data entry tasks.

Requirements:

• No prior administrative experience is necessary; comprehensive on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Excellent organizational and multitasking skills.

Work Hours:

• Monday to Friday
• 2:30 pm to 7:00 pm

How to Apply:Interested candidates are encouraged to submit their resume and cover letter to [email protected]. Please include "Administrative Assistant Application" in the subject line.

We eagerly anticipate welcoming a proactive and detail-oriented individual to our esteemed team at Hype Media Pte. Ltd.!

JOB RESPONSIBILITIES:

• Handling high volume of administrative work including filing, data entry, generating reports;
• Maintain high volume of filing including packing of files and documents;
• Distributing hardcopy mails and/or softcopy information to designated recipients;
• Preparation for meetings;
• Attending to guests and visitors;
• Perform any ad-hoc duties as assigned by supervisor.

JOB REQUIREMENTS:

• IT savvy;
• A good team player with positive working attitude;
• Good interpersonal and communication skills;
• Resourceful, independent and well-organised;
• Meticulous and able to multi-task;
• Able to meet tight datelines;
• Working Hours: Mondays to Fridays: 8am to 530pm.

Established since 2005, CMA International, a Global Leader In Mental Arithmetic is amongst one of the world's fastest growing mental arithmetic training institutes. Today, we have presence in Taiwan, China, Hong Kong, India, Malaysia, New Zealand, Singapore, Australia, Egypt, Sudan, USA, The Philippines, Indonesia, Turkey, Nigeria, United Arab Emirates, Cambodia, Canada and Thailand, and is continuing to expand to new territories. We have more than 20 centres in Singapore.

CMA’s Vision

To be the leader in the field of Abacus Mental Arithmetic in Singapore

CMA’s Mission

To create great minds by fostering a passionate learning environment for our students

CMA’s Teaching Philosophy

To increase a child's level of intelligenceTo induce a child's potentialTo train a child's concentrationTo build up a child's flexibility

Responsibilities

• Meet and greet parents, students and visitors at the school
• Attending to phone, messages, and e-mail enquiries
• Provide proper information about school fees and programs
• Collect school fees and issue receipts
• Maintain orderliness of Centre
• General administrative duties
  

Requirements

• Proficient in Mandarin and English
• Able to work on weekdays evening & Saturdays
• Good interpersonal skills, able to relate to people from different culture and languages
• Able to work independently
• Proficient in MS Office

• Monitor, update foreign workers’ deployment including handling of recruitment, renewal of foreign workers work pass application and cancellation.
• Maintain and update training records for all employees.
• Arrange regulatory training eg. Safety Orientation Course (SOC) and related skill tests.
• Administer insurance related issues covering reporting, submission and settlement of claims.
• Assist to manage and maintain all administration-related works in the office.
• Liaise and co-ordinate with site personnel on administration issues.
• Update the Project List Records and assist to set-up project files for new project.
• Assist on the demobilization for projects nearing completion.
• Assist in performing various duties carried out by the Senior Admin Manager.

Hybrid Work Arrangement for Confirmed Employees

5 days work week

Performance Bonus

The Challenges:

• Manage company social media and create content to promote company outreach
• Update job orders and assist recruiters to work on potential candidates profiles
• Assist to post jobs on social medias platforms
• Perform administrative duties as assigned

What It Takes

• Minimum Dioloma in any discipline
• Experience in video editing and marketing is an added advantage
• Ability to work in a fast paced
• environment

Interested candidates please contact me via WhatsApp 90270083 for more information.

Talents@Work Pte Ltd (21C0501)

Telvin (R1113142)

• To support the Manager for administrative procedures and documentations necessary for site operations.
• To do data entry of purchasing data and update information system
• To perform accordingly to purchasing procedures and policies
• To support the operations in administration matters such as submission of overtime claims, leave applications and invoices
• Raise purchase orders and work orders via in-house CMMS system
• Responsible for Office administration and maintenance of telephone systems, copier machines etc.
• Responsible for sourcing & receiving general office stationeries & other materials
• Filing of documents and maintain proper record of document correspondence
• Any other ad-hoc duties as required

Job Requirements:

• Minimum GCE ‘O’ Levels / NITEC in office skills
• At least 2 – 3 years of relevant experience
• Familiar with the Employment Act
• Support overtime claims administration
• Good written and spoken skills
• Able to multi-task
• Responsible and a good team player

1) CUSTOMER SERVICE SUPPORT

2) ASSIST IN ORDER ENTRY / QUOTATION

3) SUPPORT SALES TEAM

4) FOLLOW UP ON CUSTOMER'S ORDER / BACKORDERS

5) HANDLE EMAILS

Job Description

• Providing comprehensive administrative support to the team.
• Monitoring tax compliance workstream for the group of companies to ensure timely compliance.
• Monitoring and updating status of the correspondences with external stakeholders.
• Advising stakeholders on the timelines to response.
• Organizing and maintaining tax documents.
• Other administrative support as required.

Job Requirements

• Diploma/degree in Business Administration or any related discipline.
• Minimum 5 years of relevant working experience.
• Demonstrate strong interpersonal and communication skills.
• Independent worker who is able to work well with minimal supervision.

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily collection ledgers
• Maintain proper accounting records
• Assist in issuing sales invocies and receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties assigned

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily collection ledgers
• Maintain proper accounting records
• Assist inissuing sales invoices and official receipt
• Track vouchers and maintain voucher tracking list
• Any other ad-hoc duties as assigned

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you would like to be part of our Dynamic Team you may click the APPLY BUTTON NOW!

We regret that only shortlisted candidates would be notified.

Thank you!

• Support the Manager for administrative procedures and documentations necessary for site operations.
• Do data entry of purchasing data and update information system
• Perform accordingly to purchasing procedures and policies
• Support the operations in administration matters such as submission of overtime claims, leave applications and invoices
• Raise purchase orders and work orders via in-house CMMS system
• Responsible for Office administration and maintenance of telephone systems, copier machines etc.
• Responsible for sourcing & receiving general office stationeries & other materials
• Filing of documents and maintain proper record of document correspondence.
• Any other ad-hoc duties as and when required

Job Requirement:

• GCE ‘O’ Levels / NITEC in office skills
• At least 2 – 3 years of relevant experience
• Good written and spoken skills
• Able to multi-task
• Proficient in Microsoft Office
• Responsible and a good team player
• Able to work 5.5 days work week
• Has a good safety mindset and displays good WSH behaviour

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Including supporting to sales and procurement department for administration work.

• Provide administrative support to the daily operations and coordination of activities with cross functional department to ensure database are accurate and updated;
• Assist in verifying daily stock & transaction and highlight irregularities
• Data-entry of sales order;
• Assist in the consolidation of reports ;
• Any other ad-hoc duties assigned by the superior

Requirements:

• Detail oriented and meticulous;
• Able to work in a fast-paced environment
• Effective team player and fast learner

Please drop us your resume and we can contact you for further discussion.

We are on the lookout for an experienced Admin Executive to join us

Job Responsibilities:

• Attending to phone and email enquiries
• Maintain proper filing and disposal of confidential documents
• Communicating and following up with clients
• Following up with clients on invoicing, billing and payment matters
• Data entry and ensuring data integrity

Requirements:

• Proficient in MS Office applications
• Strong interpersonal and communication skills
• Team player and fosters a cooperative work environment

Traits to thrive in this role:

• Excellent time management and communication skills
• High attention to detail
• Highly Organised
• Experienced in a service-oriented environment, resolving customer questions, issues and enquiries

A competitive remuneration package commensurate with relevant experience and qualifications will be offered to the successful candidates.

Other Benefits & Perks

• 2 days of wellness leave
• Birthday leave and Birthday Token $100
• Medical, Dental, and Insurance Benefits
• Career Progression and Training & Development opportunities

Please state your current or last drawn salary, expected salary, and availability in your CV. We regret that only shortlisted candidates will be notified.

• Must have a diploma or bachelor degree with more than 5 years of experience.
• Must have knowledge in ms office and other basic computer skills.
• Willing to work on weekends and public holidays.
• Need to prepare the invoice nd project proposals for the new projects.
• Will be liasing wth the clients and coordinate with the authorities for the necessary paper work.
• Will ne scheduling the daily work process and will be incharge for the deployment of the team.
• Assist project manager to liaise with main con site personnel to solve problem on site for ongoing projects.
• Attend site meeting on behalf of the project manager when necessary
• Lead a team of installers on site to ensure the timely handover and the safety protocols
• Conduct training on the fabrication and installation works for the new workers
• Attend site survey for the new projects

Bonjour! We are MERCI MARCEL, a relaxed French social destination bringing dining & shopping experience in unique design spaces. As we grow, so do our people. Today we have 6 outlets and we are looking for passionate individuals to join in on Marcel's adventure!

What you get:

• Salary range: S$2,600 - S$3,000
• Benefits: Health & Dental insurance, Staff discount, Referral Incentive Program (up to $400), Welcome & Birthday Vouchers, Increment upon confirmation & Long Service Incentive
• Training: Training & Development and Individualised Career Plan provided
• A dynamic & innovative French Company with audacious ideas to bring new French concepts in Singapore.
• A company with values: meritocracy, innovation, responsibility & sincerity
• Opportunities to progress internally

What you will do:

• Do Sales Reconciliations, Handles Accounts Receivable and Accounts Payable.
• Procurement system – compare purchase orders against supplier invoices and accept the invoices in the system.
• Reconcile Suppliers SOA against Accounting Software Records
• Prepare AP and AR List
• Reconcile Intercompany Invoices
• Review and process employee expense claims to ensure they are in accordance with the company’s internal control regulations
• Assist in month end accounting reporting requirements
• Support Financial Accounting roles
• Do weekly collection of documents from outlets.
• Manage accounting/Finance Documents.
• Any other tasks as deemed appropriate

Join us if you are:

• Energetic, passionate and able to work in a face paced environment
• Excited to be part of a team that is supportive, communicates and has fun

Roles & Responsibilities

Job Description

• Payroll function
• Issue customer account statements.
• Perform AP/AR function.
• Calculate workers' wages
• Work Pass Application, Renewal and Cancellation.
• Handles matters related to general worker such as dormitory arrangement, update residential address via MOM OFWAS system, CSOC, Coretrade, levy waiver, medical checkup for new hire and monthly renewal workers.
• Matters related to Permit application.
• Conduct and complete market surveys from MOM, IRAS, CPF, WDA and various HR related surveys.
• Other ad-hoc duties as assigned by the Management.
• Compiling, maintaining and updating company records
• Managing office inventory and working with vendors to ensure the regular supply of office materials
• Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
• Compiling and maintaining records of office business transactions
• Training, onboarding and supervising junior clerks
• Operating office equipment including printers, copiers, fax machines and multimedia instruments

Job Requirements

• Professional in Human Resource or Accountancy or equivalent
• Min. 1 years of relevant experience
• Proficient in MS Office
• Able to work independently and as a team player

Hype Media Pte. Ltd., a prominent large format printing company, is actively seeking a Part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO). This presents an excellent opportunity for individuals who may not have prior administrative experience, as comprehensive on-the-job training will be provided. The successful candidate will play a pivotal role in ensuring the seamless operational and financial aspects of our office.

Responsibilities:

1. Payroll Management:Execute and oversee employee payroll, ensuring precision and timeliness.
   Maintain accurate records of employee working hours, overtime, and leave.
   
2. Government Permit Submissions:Prepare and submit various government permits as required.
   Stay abreast of regulatory requirements and ensure strict compliance.
   
3. Petty Cash Handling:Efficiently manage and reconcile petty cash transactions.
   Maintain meticulous records and receipts for petty cash expenses.
   
4. Delivery Orders (DO) and Purchase Orders (PO):Issue and process Delivery Orders for completed projects.
   Generate and manage Purchase Orders for necessary supplies and services.
   
5. General Administrative Tasks:Undertake general administrative duties as outlined in the previous job description.
   Assist with scheduling, communication, and data entry tasks.
   
6. General Administrative Tasks:Perform general administrative duties as outlined in the previous job description.
   Assist with scheduling, communication, and data entry tasks.

Requirements:

• No prior administrative experience is necessary; comprehensive on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Excellent organizational and multitasking skills.

Work Hours:

• Monday to Friday
• 2:30 pm to 7:00 pm

How to Apply:Interested candidates are encouraged to submit their resume and cover letter to [email protected]. Please include "Administrative Assistant Application" in the subject line.

We eagerly anticipate welcoming a proactive and detail-oriented individual to our esteemed team at Hype Media Pte. Ltd.!

Department : Broking Operations

Job Title : Administrative Assistant

Outline of Responsibilities and Authorities

Documentation

· Prepare and send covering letters, debit notes, cover notes, slips, premium closing

· Assist in registering and updating client information

· Create policy and correspondence files

· Photocopy, sort and file covering letters, debit notes, cover notes, slips, premium closing

· Check insurers’ policies and tax invoices

Claims Handling

· Prepare notification of claims to insurers

· Update claims register in Sharepoint

· Create and update claims files, claims activity reports

· Prepare documentation to engage surveyors, to forward reports / documents / cheques etc to insurers / clients

Tender Submissions

· Collect tender documents

· Type tender documents (e. g. tender forms, dividers, envelope, covering letters, etc)

· Deposit tenders where necessary

Others

· To assist on letter mailings and opening of mailbox and update letter register in Sharepoint on a rotational basis.

Details:

• General secretarial and clerical functions

• Must be proficient in Microsoft Office

• Maintenance of files and records

Requirements:

• Applicants without experience are welcome

• Conscientious and a team player

• Willing to work in a fast-paced environment

• The ability to work effectively independently

We are offering attractive salaries, good teams and good environment to work in.

Kindly write in your full resume and expected remuneration to HR at [email protected]

Only candidates who have been shortlisted for interviews will be contacted via email.

The Role

This position will be part of the Group Administration Department providing operational administrative services and support.

Job Responsibilities

• Support daily administrative activities such as providing professional front office services on receptionist duties.
• Attend to general enquiries/requests/feedback from both internal and external stakeholders, and where possible to direct to relevant depts/person in charge.
• Manage all main room and courier service activities.
• Ensure high standard of cleanliness of the reception area, meeting rooms and boardroom.
• Manage the tea lady service and catering requests from departments.
• Perform daily inspections on meeting room furniture/equipment, and coordinate with tea lady to ensure that the room is return to original setup at the end of each meeting. Report any defects to the Corporate Real Estate Team promptly for follow up.
• Assist in preparing of cards (eg. office security access cards, CEA cards, etc) including the managing the issuance and return of cards.
• Manage the issuance and return of office security access cards
• Ensure sufficient office supplies and ordering of inventory including staff name cards, stationeries and consumables.
• Assist the Procurement & Contract Management team in small value purchase activities.
• Any other tasks and ad hoc projects assigned from time to time.

Job Requirements

• At least GCE O, A Levels or Diploma from a local recognised Polytechnic.
• Familiar with Microsoft Office applications (Outlook, Word, Excel applications).
• Good written and interpersonal skill with courteous disposition.
• Proficient in reception and administration skills.
• Meticulous, multi-task, team oriented and able to work independently.
• Experience in customer service/front desks/concierge in fact-paced environment will be advantageous.

Please apply directly at this link: https://beex.breezy.hr/p/5e7313633ae1-administrative-and-procurement-executive

Are you a meticulous person looking for a meaningful job? We are looking to hire someone who can support us on the administrative duties as our company grows.

Job scope

• Support Engineering team with purchases, and follow up with suppliers
• Arrange for delivery and logistics
• Take care of inventory
• Support Business team with financial administrative documents

Requirement

Ability to communicate with chinese suppliers using Hanyu Pinyin, negotiating for the best pricing and lead time

Part-Time arrangement (flexible in terms of hours or days) is available for this position.

BeeX designs and operates the world's most advanced Hovering Autonomous Underwater Vehicles (HAUVs). We started the company because current methods of underwater work are dangerous, inefficient and expensive. As our world combats climate change, deal with expanding amount of aging marine infrastructure, and need to understand our waters more, we just cannot do things the same way.

We are currently seeking a confident, team-oriented Admin Assistant with exceptional document management skills and multimedia operational experience. If you have a passion for organizing files, excel in creating and editing reports, and possess strong communication skills for client interaction, we welcome you to join our team!

Responsibilities:

1. Organize daily files, including but not limited to invoices, receipts, quotations, ensuring a systematic and easily accessible filing system.
2. Format and organize reports according to specified guidelines, ensuring accuracy, clarity, and adherence to standards.
3. Assist managers in organizing daily required documents to enhance workflow efficiency.
4. Take responsibility for a portion of client communication tasks, establishing and maintaining positive client relationships.
5. Participate in multimedia operational tasks as needed, assisting the team in promoting brand image.

Requirements:

1. Strong team collaboration skills, with the ability to work harmoniously towards team goals.
2. Extensive experience in document creation, editing, and organization, ensuring efficient task completion.
3. Priority consideration for candidates with relevant experience in multimedia operations.
4. Excellent communication and coordination skills to build and maintain positive relationships with team members and clients.

If you meet the above requirements and aspire to develop your career in a positive and dynamic work environment, please send your resume to [Your Contact Email]. We look forward to your joining us in creating an even more rewarding work experience together!