Administrative Executive (Renewable Contract)

Location: Central (Tanjong Pagar)

Working Hours: 5 Days Work Week (Mon-Fri), 9am to 6pm

Remuneration Package:

• Basic up to S$ 3100 MAX
• Transport Allowance
• AWS
• Performance Bonus
• Flexi Benefits

Job Responsibilities:

• Administer and conduct data entry on policies and schemes
• Managing of data including photos, relevant production schedule and resource management
• Prepare regular reports and conduct documentations
• Perform end-to-end reviews and ensuring smooth operational processes
• Involve in liaising with relevant internal and external parties on documentation matters
• Any ad-hoc additional duties as instructed if required

Requirements:

• At least a Diploma or Higher NITEC in relevant field
• Preferably possess at least 1 year of relevant documentation and administrative working experiences
• Proficient in Microsoft Office (Word and Excel)
• A team player, good interpersonal and communications skills
• Possess leadership skills (to manage and supervise a team size of 1)

Please be notified that only shortlisted candidates will be notified.

Ian Fong | R22106545

Recruit Now Singapore Pte Ltd | EA No: 21C0845

1. Oversee the daily office operations and procedure;

2. Manage vendor relationships and service contracts;

3. Review all new contracts for new awarded projects and new maintenance;

4. Oversee the management and organization of company records and documents;

5. Plan and coordinate administrative projects;

6. Updating track records for project and maintenance progress and ensure timely completion;

7. Identify opportunities for process improvement and implement changes;

8. Monitor costs and expenses to assist in budget preparation;

9. Daily report to Director;

10. Keep abreast with all organizational changes and business developments;

11. Assisting management on their business decision making by carrying out day-to-day administrative activities;

12. Submit yearly proposal to enhance and improve the office management systems;

13. Liaise with the operation managers about the target, budgets and etc of each new/existing contracts;

14. Control and monitor the approval of all the material request for daily business operation;

15. Perform any other duties assigned by the director.

1. Generate quotation for new enquiries.

2. Chase for payment.

3. Reply emails from insurer and client.

4. Manage renewal

Training will be provided. Work location at Midview City @ Sin Ming Lane.

Job Description:

1) Handle full spectrum of Finance and Accounting function.

2) Review and prepare monthly and annual financial reports.

3) Handle day to day accounting activities such as invoicing, payment preparation, monitor accounts receivable collections and etc.

4) Update and monitor project payment / billing status.

5) Prepare quarterly GST filing preparation, and other IRAS related matters.

6) Liaise with auditors, bankers, tax agent, company secretary and other professional advisors.

7) Prepare reconciliation on assets, accounts receivables, accounts payables and bank reconciliation.

8) Monitor and highlight long outstanding AP and AR.

9) Verification of employee’s expenses claims.

10) Any other ad-hoc duties as assigned.

Job Requirement:

1) Diploma in Accounting / Finance or equivalent professional qualification preferred

2) 2 years of experience in handling full sets of accounts preferred

3) Possess sound knowledge in Microsoft Office especially Excel

4) Previous hands on experience with accounting software preferred

5) Sense of responsibility and able to meet tight deadlines

6) Meticulous and Hardworking

7) Singaporean / PR only

Job Description:

• Managing data entry and agents claims.
• Perform office administrative works and support the team.
• Perform filing and sorting of documents.
• Assist in Inventory Management & Purchase Orders.
• Any other duties as assigned.

Requirements:

• Diploma/Degree in a related discipline.
• 2-3 years of administrative works experience is preferred
• Able to start immediately or within short notice period will be an added advantage.
• Proficient in Microsoft Office.
• Positive team player.

Responsibilities and Duties

• Receptionist (attend to Guest/Vendor)
• Handle admin duties
• Carry out stock, balance, performed inventory control
• Generating delivery order to customer
• Data entry, Filing Document’s preparation, Photocopying & etc
• Handle all incoming telephone call
• Collect mails from office letter box & mail out letters
• In-Charge of office Maintenance Stationeries, Office Supplies & Equipment, Refreshment, etc
• Assisting in ISO Audit preparation
• Adhoc duties assign by Superior

Requirements

• ITE Qualification, Diploma
• At least 2-3 years experiences
• Able to work independently
• Possess excellent communication and innovation problem-solving skills
• Have good work ethics and exhibit professionalism

• General Administrative task & support
• Prepare Invoices, PO, quotations. Delivery Orders and other paperwork
• Basic Office tasks like filling, data entry, answering phone call
• Prepare HR documents such as employment letter, contracts, warning letter, payslips,memos, etc
• Other assignments as allocated by Manager/superior

• Handle phone call enquiries from patients, guests and vendors
• Schedule of patients dialysis sessions between inpatient and outpatient
• Maintain cleanliness and infection control in the dialysis center
• Control access to the center and monitor visitor logs
• Work with various departments for claims, payment, referral and admission
• Work closely together with respective hospital and laboratory for blood investigation and follow-up with blood results and water sample results
• Submit monthly reports on patient and treatment statistics
• Manage dialysis equipment and arrange preventive maintenance
• Tracking of statistics and data for quality indicators such as clinical quality indicators, hospitalization, adequacy of dialysis and vascular access complications.
• Maintain stocks records of Dialysis consumables, non-dialysis consumables, sundry purchases, refreshment items
• Provide financial counselling to new patients
• Assist with Medisave/MediShield claims applications
• Refer patient psychosocial and financial issues to Medical Social Workers
• Perform other duties as assigned by Nurse Manager / Staff Nurse

Requirement

• Diploma in any discipline with at least 2 years of work experience in a dialysis centre and / or preferably healthcare.
• Proficient in Microsoft Office applications.
• Proactive with a positive learning attitude
• Organized and able to multi-task

The Boat Shop Asia is one of Singapore's largest boating training schools with a variety of courses ranging from PPCDL to Boating Competency Courses and IYT courses.

We are looking for an administrative assistant to manage the marketing, enrolment, and administrative aspects of training. This will involve commuincation with students, scheduling, marketing, updating records, managing systems. Other responsibilities may include coordination for charters and adhoc purchasing of supplies etc.

Having experience in digital marketing will be a plus

Company’s Profile

Established for over 100 years in the Construction industry, they are a Japanese MNC leading in the design, installation and construction of electrical, air-conditioning and water hygiene systems. They are now looking for an Admin Assistant to assist their operations.

Location: Havelock (Close walking distance to and from MRT)

Working Hours: Mon – Fri, 8.30am – 5.15pm

Responsibilities:

• Provide administrative support to project team and/or executive group in field or office as designated by management.
• Transcribe and distribute project documents and correspondence like the subcontract base, subcontracts, purchase orders and various letters
• Create and maintain paper and electronic project flies according to company’s guidelines.
• Maintain and track project information for project team as directed.
• Follow up with subcontractors regarding project paperwork e.g. claim, certificate, delivery order etc as needed.
• Assist project team with closeout coordination and preparation of O & M manuals.
• Assist Executive Director / project managers to prepare project documentation e.g. cashflow, progress claim to client, project insurance, schedules etc
• Order supplies for project team/office.
• Maintain personal, office and jobsite space and filing in a neat and organized manner.
• Set up project binders and order project drawings from local printing resources.
• Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.
• Archive all project documentation according to company and/or client requirement.
• Assist with daily planning of managers schedules, meetings, interviews and travel arrangements
• Assist in the implementation of new procedures as designated by company.

Requirements:

• Min. Diploma in Business Administration or any related field
• Min. 1-2 years of Administrative / Data Entry work experience
• Candidates with M&E industry background will be a good bonus, but not necessary.
• Respect for confidential information; good judgement.
• Flexible, detail-oriented
• Ability to work in a fast-paced environment and prioritize effectively.

Your recruiter for this job: WhatsApp Celine @ 84940873 for a quicker response.

Connect with me on LinkedIn: www.linkedin.com/in/your-recruiter-celine-chan

Interested candidates may apply directly as well. For more job opportunities, follow SnatchJobs on Telegram: https://t.me/sgfulltimers

Celine Chan | R21103433

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Company’s Profile

Established for over 100 years in the Construction industry, they are a Japanese MNC leading in the design, installation and construction of electrical, air-conditioning and water hygiene systems. They are now looking for an Admin Assistant to assist their operations.

Location: Havelock (Close walking distance to and from MRT)

Working Hours: Mon – Fri, 8.30am – 5.15pm

Responsibilities:

• Provide administrative support to project team and/or executive group in field or office as designated by management.
• Transcribe and distribute project documents and correspondence like the subcontract base, subcontracts, purchase orders and various letters
• Create and maintain paper and electronic project flies according to company’s guidelines.
• Maintain and track project information for project team as directed.
• Follow up with subcontractors regarding project paperwork e.g. claim, certificate, delivery order etc as needed.
• Assist project team with closeout coordination and preparation of O & M manuals.
• Assist Executive Director / project managers to prepare project documentation e.g. cashflow, progress claim to client, project insurance, schedules etc
• Order supplies for project team/office.
• Maintain personal, office and jobsite space and filing in a neat and organized manner.
• Set up project binders and order project drawings from local printing resources.
• Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.
• Archive all project documentation according to company and/or client requirement.
• Assist with daily planning of managers schedules, meetings, interviews and travel arrangements
• Assist in the implementation of new procedures as designated by company.

Requirements:

• Min. Diploma in Business Administration or any related field
• Min. 1-2 years of Administrative / Data Entry work experience
• Candidates with M&E industry background will be a good bonus, but not necessary.
• Respect for confidential information; good judgement.
• Flexible, detail-oriented
• Ability to work in a fast-paced environment and prioritize effectively.

Your recruiter for this job: WhatsApp Celine @ 84940873 for a quicker response.

Connect with me on LinkedIn: www.linkedin.com/in/your-recruiter-celine-chan

Interested candidates may apply directly as well. For more job opportunities, follow SnatchJobs on Telegram: https://t.me/sgfulltimers

Celine Chan | R21103433

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Working Location: Bishan / Marymount area

Working Day: Mon - Fri | 10am - 7pm

Key Responsibilities:

• Manage administrative task within the department
• Key in and enter data into respective systems
• Provide support to staff and management
• Other ad hoc duties assigned by manager

Requirements:

• Min 1 year of administrative working experience required
• Confortable to work extra hours when needed

Your recruiter for this job: Stella

WhatsApp me @ 8772 4117 for a prompt response to your enquiry!

Stella Aw Yong See Hui | R24121552

Recruit Now Singapore Pte Ltd | EA No: 21C0845

We are currently seeking talented individuals to join our team as HR and Administration Executives. In these integral roles, you will be responsible for overseeing various aspects of human resources and administrative functions. As an HR and Administration Executive, you will play a pivotal role in facilitating employee onboarding, managing office inventory, and supporting the implementation of HR policies and procedures.

Responsibilities

Human Resource Scope

• Coordinate new employee onboarding, including offer letters, induction programs, and orientation sessions
• Manage employee offboarding processes
• Maintain and update employee records and documents, ensuring accuracy and confidentiality
• Support implementation and enforcement of policies and procedures
• Handle and resolve employee queries regarding HR policies and procedures
• Assist with organizing and coordinating employee engagement activities, such as trainings, workshops, and team building events
• Stay informed about employment laws, regulations, and industry best practices

Administration Scope

• Manage and maintain inventory of office stationery, fixtures and equipment.
• Process name card requisition for existing and new employees.
• Issuance of office properties and assets to new employees.
• Collection of assets from exiting employees.
• Work with vendors for office procurement and review vendor billings
• Answer all inquiries requests or complaints received from employees
• Establish and maintain a proper filing system for efficient documentation and administration

Requirements

• Minimum ITE certification
• Minimum 1 year in a similar role preferred
• Proficiency in MS Office Suite and HRIS software
• Ability to maintain confidentiality and handle sensitive information in a professional manner.
• Strong knowledge and understanding of HR policies and procedures
• Possess strong organizational skills
• Attention to detail

Responsibilities:

• Perform data entry and filling as well as administrative duties such as invoicing and processing orders etc

• Weekly submission of invoices via portal & follow-up duties

• Stocks take & logistics managment

• Arrange local & overseas courier and dispatch services as needed, ensuring timely delivery of packages and documents

• Liaising with vendors to ensure timely procurement of goods and services

• Undertake any other ad-hoc tasks assigned by management, contributing to the overall efficiency of the department

Key skills & Experiences:

• Relevant experience in similar capacity is preferred

• Able to work independently

• Responsible, excellent team player, independent, and a good level of Initiative

• Comfortable with IT applications including Excel, Ms Word, Google sheet etc

• Office located at Ang Mo Kio / Marymount

· Carry out end-to-end recruitment, on-boarding, employee exit management, performance management, implementation of HR policies and procedures, staff training & development

· HR administration such as data entry, filing, prepare employment contracts, letters and other documentation

· Conduct staff orientation and regular briefing on company policies and procedures

· Support in monthly payroll including attendance checking and Overtime processing

· Administration on Foreign workers work pass renewal & MYE matters, dormitory (staff housing) & others

· Administration on employee insurance, government paid claims, staff benefit claims, employee training and others

· Prepare and Deliver timely and accurate data, reports and office administration

· Participate in HR projects and provide any other HR support assigned

Requirements:

· Diploma or Degree in Human Resources or Administrative / Business Studies

· Minimum 1 year of full construction HR working experience as generalist including payroll processing.

· Familiar with MOM regulations and HR practices

· Prefer English and Mandarin speaker

working days: Monday - Friday (9am-6pm）Saturday (9am-1pm)

About NETS

The NETS Group is a leading payments services group, enabling digital payments for merchants, consumers and banks across the entire payments value chain.

The Group operates Singapore’s national debit scheme enabling customers of DBS Bank/POSB, HSBC, Maybank, OCBC Bank, Standard Chartered Bank and UOB to make payments using their ATM cards or mobile devices at more than 120,000 acceptance points in the country as well as online payments.

Overall Function

- To support NETS Resolution & Settlement team in -resolving consumers & merchants disputes.

- This position requires individual to meticulously investigate day-to-day Merchant or Consumer exceptions via internal NETS systems and resolving them.

- To prepare and provide evidence to approver for resolution of such cases.

Key Responsibilities

To monitor daily reports.

To monitor daily ServiceNow tickets.

To investigate and process QR claims upon request from banks or consumers.

To investigate and monitor unconfirmed transactions and perform adjustments via internal systems.

Requirements

Diploma / Degree in any discipline.

Minimum 1 year of experience in Dispute Handling field.

Proficiency in Microsoft Excel and Outlook.

Team player and effective communicator.

Support in the day-to-day general admin, sales, account functions

Administer leave records, insurance and medical claims

Assist in reconciliation, prepare journal and record in system

Issue manual invoices and follow up with sales and payment collections

Any other ad-hoc duties assigned

Singaporean and Malaysian only

Email [email protected]

Responsibilities

• Coordinate and assist in day-to-day general administration in an office enviroment
• Provide administrative support such as data entry, filing, printing, answering phone calls, and scheduling meetings and appointments.
• Any other ad-hoc duties as assigned.

Requirements

• Candidate must possess at least "O" Level certification or or completed a Certificate education from a recognized educational institution.
• Proficient in Microsoft Office suite of applications.
• Highly organized and able to handle multiple tasks efficiently.
• Detail-oriented and problem-solving skills
• Good communication and interpersonal skills.

Responsibilities:

· Manage phone calls, emails, letters, packages, etc

· Maintaining contact directory list

· Assist in Company engagement activities and event coordination

· Handle agendas, travel arrangements for the Management

· Inform departments of meeting schedules via calendar invites

· Manage correspondences and reply on behalf for the Management

· Coordinate and ensure meetings schedule are up to date

· Attend Management meetings and minutes to follow up

· Assist in Business Development related Tenancy Agreement with outlets Management (includes new and renewal)

· Manage leasing, contracts, renovation and coordination with operations team

· Perform general administrative duty with focus on outlet operations team

· Facilitate communications between operations team and HQ departments

· Organize filing systems for document retrieval

· Manage utilities and merchant account processes for HQ and outlets

Qualification/ Experience:

· Diploma or relevant certifications in administration / secretarial studies

· Min. 2 years of relevant experience

· Good coordination skills

· Excellent organization and communication skills

· Ability to work independently, Bilingual in Mandarin and English

· Experience with Zoom, Outlook, Leasing Coordination, Minutes Taking and Calendar Management

· Working location: Northstar @ AMK

Benefits:

· Bonus

· Annual Leave 14days, capped at 21days

· Birthday Leave

· Medical Claim

· Healthy Award

· Long Service Award

· Staff discount on services & products

We regret to inform that only shortlisted candidates will be notified.

ou report directly to the Principal and so you are required to be a highly condential person.

Your Primary role is to create and maintain a clean and pleasant work environment ensuring high levels of organisational effectiveness, communication and safety.

Responsible for planning, coordinating the school office services and other related office activities to achieve efficient utilization of available resources.

Coordinate the daily activities and operations of the administrative office.

Schedule and prioritise office activities to meet operating requirements.

Ensure adherence to quality standards.

Perform administrative support functions such as data entry and management, generating reports, drafting correspondences, preparation and distribution of minutes of meetings.

Handle incoming emails, mail and other materials.

Maintain security, integrity and confidentiality of data.

Coordinate the flow of information both internally and externally.

Operate, maintain all office equipment and manage office supplies.

Assist to plan in-house or off-site activities, parties, celebrations, and conferences.

Create content including text posts, videos and images for use on social media.

Work with cross-functional classrooms to develop communication strategies and build awareness for various internal and external information.

Plan, edit, write, and post content for internal communication channels, such as employee intranet, staff announcements, and weekly email newsletters.

Plan, edit, write, and publish content over social media platforms, such as Facebook, Twitter, LinkedIn, Instagram, and various other digital marketing tools.

Design and develop content for a social media calendar if necessary.

All other assignments given by your Superior

Must be a highly organised and meticulous person.

Take pride in completing each task professional and on time.

Multi-tasking and a team player.

Able to work in a team and individually and independently.

Highly confidential person.

• Handle daily internal and external communication, including email and mail.
• Manage inventory of office supplies and placed orders when necessary.
• Provide support in maintaining company records, ensuring accuracy and confidentiality.
• Assist with the planning and execution of company-wide events and meetings.
• Develop new office procedures, increasing efficiency, and reducing administrative costs by 15%.

• Perform administrative duties such as sorting of documents, filing, data entry, binding and scanning, etc
• Manage phone calls and email queries.
• Calling customer for following up outstanding documents and payments.
• Answer customer's enquiries and to arrange schedules
• Other ad hoc duties/projects assigned by G.M
• Ensuring accuracy in receiving and releasing of goods
• Provide administrative/Human resourse support and tasks as assigned
• Basic Microsoft Office skills is required

Job Description:

1. Support salesperson on submissions / requests via counter or other mode of communication.

2. Ensure that legal procedures are complied with by every of our salesperson.

3. Process Resale transactions via various platforms.

4. Data entry of all new sales / resale / lease transactions.

5. Attend to salespersons’ enquiries.

6. Maintain proper filing of all related forms & documents.

7. Any other administrative duties / ad-hoc duties as assigned.

Job Requirements:

1. GCE 'O' level and above

2. Good communication skills

3. Keen eye for details

Kindly state last drawn salary and expected salary.

We regret that only shortlisted candidates will be notified.

• Provide assistance to the Finance Department on daily accounting duties.
• Issue Purchase orders.
• Incharge of Accounts Payable (AP invoices and payments) and issuing of cheques/paynow
• Follow up on outstanding invoices and assist in generating reports.
• Proper updates of databases and reports
• Keep proper filing and documentation
• Perform other ad-hoc administration duties
• General Administrative duties such as filing, ordering, follow up call, updating calendars for upcoming events & meetings, etc.
• Requirements:
• Able to use ACCPAC accounting system to issue P.O. and for AP invoices & payments
• Well-versed in Microsoft Office (MS Excel, Word, Outlook)
• Pleasant personality/ Independent / able to converse in English and Mandarin

Roles & Responsibilities

Assist in daily administrative works

Handling Phone calls for customers processes

Attend each call with care and provide quality response

Understand / Identify customers' requirements

Taking Message and handling of e-mails

Handling customer's feedbacks and complaints

Regular follow-up with customers' complaints, feedbacks, disputes and dispositions from technician team to ensure client satisfaction

Filing and Data Entry

Able to multi-task and work in a fast pace and high pressure environment

Minimum GCE 'N' Level

Possess good communication skills and positive attitude

Computer literate knowledge in Microsoft applications a must and have a basic accounting knowledge

English & Chinese speaking (liaise with Chinese speaking customer / sub-contractors)

Training will be provided

Able to commit to 5.5 days work week in AMK Area

Able start work immediately

Interested applicants, please email full resume with expected salary to :

[email protected]