Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies.

• Supervise administrative staff and divide responsibilities to ensure performance.

• Manage phone calls.

• Distributing information to relevant parties within the organization.

• Accessing Singpass.

• Assisting Quantity Surveyor team

• Support budgeting and bookkeeping procedures.

• Maintaining accurate records of various transactions and activities.

• Reconciling invoices and receipts.

• Track stocks of office supplies and place orders when necessary

• Submit timely reports and prepare presentations/proposals as assigned.

• Assist colleagues whenever necessary.

Requirements and skills

• Proven experience as Administrative Assistant, office assistant or relevant role

• Outstanding communication and interpersonal abilities

• Excellent organizational and leadership skills

• Familiarity with office management procedures and basic accounting principles

• Excellent knowledge of MS Office and office management software (ERP etc.)

• Qualifications in secretarial studies will be an advantage.

• High school diploma: BSc/BA in office administration or relevant field is preferred.

Working Location: Yishun/ Woodlands

Description

• Assist in day-to-day administrative tasks, including but not limited scanning, filing, and document preparation.

• Book flight tickets and make travel arrangement for staffs.

• Support the team in organizing meetings, scheduling appointments, and maintaining calendars.

• Other adhoc duties assigned by Management

Requirements

• Basic Computer and MS knowledge

• Experience in Filing and other basic admin Duties

• Preferably Singaporean / SPR

1, the company's maintenance work order;
2, Responsible for logistical support of all employees, including the distribution of office supplies, printing business cards, tickets, copying, mailing and other matters;
3, Responsible for the management and archiving of work related to the content of various documents;
4, Responsible for personnel file archiving, workflow specific recruitment arrangements;
5, To assist the financial consolidation wages, receipts, and claims issues;
6, Complete the other tasks of superiors.

• Handle incoming calls & general administrative work such as HR administrative works, License renewal and documentations etc
• Issue invoices, purchase orders, delivery orders, and arrange for delivery
• Ensure accurate data entry into system
• Check in-coming suppliers’ invoices
• Any other ad-hoc duties as assigned

-Coordinate sales team by managing schedules, filing documents and communicating relevant sales information

-Ensure the adequacy of sales-related equipment or material

-Respond and follow up after-sales customers complaints

-Store and sort financial and non-financial data in electronic form and present reports

-Handle the processing of all sales orders with accuracy and timeliness

-Inform clients of unforeseen delays or problems

-Monitor the team’s progress, identify shortcomings and propose improvements

- AR and AP key in to system & knock off work

- Providing administrative support to the Purchaser

-Providing administrative support and reporting to the higher management

_General administrative duties

Requirements:

-Experience: at least 1 year relevant working experience

-Proven experience in sales; experience as a sales coordinator or in administrative and junior accounting positions will be considered a good advantage

-Knowledge in general hardware products (building materials, hardware & etc) will be an added advantage.

-Good computer skills (MS Office) ,autocount and basic accounting knowledge

-Well-organized and responsible with an aptitude in problem-solving

-High level of dedication , pleasant and positive attitude

- Abiilty and maturity to carry out and execute higher management's instructions with strictest confidence tactfully and efficiently is a must.

1. Assist in HR tasks like work permit application/renewal/cancellation, overtime calculation, issuance and tracking of uniform and safety shoes.
2. Assist in fielding phone calls
3. Receiving and directing visitors, word processing and filing. Ocassionally may help in acknowledge receipt of goods from suppliers.

Job Scope:

- Support and manage the planning, coordination and execution of training programme/workshops

- Contact and liaise with instructors on training related matters

- Assist and support activities in general Human Resource and Administrative matters

- Handle basic financial and account matters

- Attend to enquiry from stakeholders

Requirements:

- Open to short term contract work

- Proficient in Microsoft applications or Google Suite

- Good organization skills and able to work independently

- Must be able to multi-task

- Industry experience in the related field would be an advantage

- Only Singaporeans need to apply

- Fresh graducate is welcome to apply

Responsibilities:

• General office management including ensuring the day-to-day smooth running of the office
• Providing supporting to partners and professional staff on adhoc matters such as includes typing/drafting and printing of documents
• Ensuring documentation are maintained in an organised and effective manner for ease of retrieving and clients records are kept up todate
• Basic accounting duties (training will be provided)
• Handle the invoicing process, issue invoices to clients, and diligently follow up on payments to ensure timely receivables
• HR responsibilities include recruitment, maintaining leave records, keeping records of laptop register, etc.
• Supervising one Admin Assistant

Requirements:

Candidates should preferably possess a Degree/ Diploma or any equivalent professional qualifications

• At least 5 years of experience
• Prior experience within a supervisor role is desirable
• A team player with strong leadership skills

Responsibilities:

· Issue PO and Invoice for daily orders. Ensure all information is correct and up to customer's requirements.

· Answer office phone and manage office cleaniless.

· As the first point of contact to attend the customers' enquiries and inform the relevant team and prepare quotations to customers if necessary.

· Prepare collaterals for sample submission and manage online platform.

· Input accounting entries and verify all sales and purchase invoices .

· Monitor AR, send out customer SOA, resolve discrepancies and follow up with customer for payment. Alert salesperson in-charge and finance manager if customer’s payment is overdue.

· Monitor AP and prepare payment vouchers for management’s approval.

· Update bank books routinely, monitor and forecast cash needs to ensure healthy cashflow for daily operations.

· Handle petty cash and pay off daily operations expenses.

· Assist Finance Manager in bank reconciliation, closure of monthly accounts and quarterly GST reporting.

· Routine review of vendors’ quotations to ensure cost optimization without sacrificing service quality.

· Generate ad hoc reports, data analysis reports and presentation slides as and when requested by management.

· Maintain and improve on filing system of all documentations.

· Provide other ad-hoc support to office and operations functions as per instructed.

Requirements:

· Minimum Diploma in Business/Finance/Accountancy/Bachelor Degree.

· Strong administrative skills

· Minimum 3-5 year of relevant experience

· Highly motivated with a desire to learn

· Able to meet deadlines and work effectively under pressure

· Computer literate; Proficiency in Microsoft Excel and Google Workspace is preferred

· Observant, meticulous, analytical and team player

Job DescriptionEdit

· Responsible for assistance in maintaining full set of accounts;

· To calculate all worker’s salary and prepare the pay slip;

· To assist for submission of procurement management when instructed to;

· To assist in Human Resources tasks when instructed to;

· Monitor the aging of receivables and follow-up on collections;

· Perform monthly reconciliation of vendor statements of accounts and ensure payments are processed timely;

· Prepares and monitor forecast when instructed;

· Input invoices into accounting system, handle payment to suppliers, maintain petty cash;

· Other accounts and administrative related works as instructed;

· Build and maintain positive relationships with Clients, Architects, Consultants, Authorities, all Contractors, suppliers and any other relevant personnel;

· Maintains an organised workplace;

· To work as part of a team;

· Administrative tasks such as photocopying, scanning, answering of phone calls, filling & documentation, etc.;

· To ensure you maintain a clean and safe workplace;

· To undertake any other such tasks as may be assigned from time to time by your immediate supervisor.

Job Descriptions of Accounts and Administrative Clerk

· To assist in maintaining full set of accounts;

· To assist in GST and CPF submission;

· To assist in CPF and GST submission;

· To assist in procurement

· To assist in Human Resources tasks when instructed to;

· To assist in monitoring the aging of receivables and follow-up on collections;

· Perform monthly reconciliation of vendor statements of accounts and ensure payments are processed timely;

· Other accounts and administrative related works as instructed;

· Maintains an organized workplace;

· To work as part of a team;

· Administrative tasks such as photocopying, scanning, answering of phone calls, filling & documentation, etc.;

· To ensure you maintain a clean and safe workplace;

· To undertake any other such tasks as may be assigned from time to time by your immediate supervisor.

Job Description & Requirements

POSTIVE WORKING ENVIRONMENT

Responsibilities

• Take orders from call/email.
• Issue DO, invoices & filing.
• Assist in co-ordination with relevant parties for smooth deliveries.
• Any ad-hoc & admin support duties assigned by superior.

Requirement

• Proficient in MS Office Applications and experience in admin support.
• Able to communicate in English and Mandarin to liaise with customer.
• Candidates must possess at least “N” or “O” level, professional Certificate/NiTEC, any field.
• Must take initiative and able to work independently.
• Relevant experience or no experience are welcome.

Additional Information

• On-the-job training
• 5 days week
• Monday to Thursday (8am – 6pm) Friday (8am – 5pm)

Interested candidates please submit your resume to email: [email protected]

· Responsible for all the operation job including delivery goods and pass order to production, create delivery order and sales order, key in stock in system.

· Send quotation for packing customer and issue PO to supplier.

· Record all operation incoming & outgoing stock.

· Purchase indirect material for production and packing.

· Responsible for all general office equipment, supplies and stationeries including maintenance, renew pressure vessel, repairs and adequate stock.

· Update pallet sales report, daily stocklist, check and mail out tenant invoice.

· Manage for all incoming and outgoing mails and parcels; local and international.

· Check HT checklist and send HT cert for customer upon request.

· Any other duties assigned.

Requirements

Min Degree in any fields

5 days work week

Working hours: 8am - 5pm (Mon - Fri)

Transport provided: Pick up and drop off at Yew Tee MRT & Fajar Road

5 Days Work Week

Admin in Automobile Industry

Job Description:

1) Data Entry of day-today transactions in to company books.

2) Facilitation of loan application for sale of vehicle

3) Simple book keeping

4) Issueing of invoices, payment vouchers and receipts

5) Inventory tracking and management (motorcycles)

6) Any other ad-hoc duties as instructed by management

Administrative Assistant

Job Description & Requirements

Roles & Responsibilities

- General administrative duties and tasks.

- Preparing delivery orders and inventory tracking

- Process invoices and billing to customers

- Follwing up with customers for orders and bills of quantities

- Sending statement of accounts to customers

- Monthly payment collections

- Handling day to day enquiries

Working hours from 9.30am to 5pm

Mondays to Fridays.

Working location Woodlands

Job Description

• Provide general administrative and human resources support including data entry, copying and up-to date leave application, training matters, petty cash and timesheet checking.
• Ensure that accurate and complete accounting, reporting and internal control application and systems are functioning and that relevant records are properly maintained.
• Perform all administrative matters which includes filing and documentation, order office supplies etc.
• Facilitate internal communication including emails, letters, disseminate of information and etc.
• Update & tabulating monthly manpower report.
• Assist project manager on general administrative support to site project.
• Under the Workplace Safety & Health Act, employees have a duty to keep their workplace and colleagues safe by following safety and health procedures; reporting unsafe acts and incidents; and not tampering with safety devices or performing willful/reckless acts.
• Any other duties that may be assigned from time to time.

Job Requirements

• A minimum of GCE N/O Levels/Diploma in any field or equivalent with at least 1 year of relevant work experience.
• Good people and communication skills with ability to interact with people of all levels.
• A good team player who possesses drive, initiative and ability to work independently.
• Resourceful, adaptable, well-organised and meticulous with an eye for detail.
• Ability to multi-task and work in a fast pace environment to meet tight deadlines.
• Competent in MS Office.
• Comfortable to travel to site office as and when required.

Job Responsibilities

• Handle standard office tasks such as filing, copying,and mailing.
• Schedule meetings, trips, and appointments for the Directors
• Manage incoming calls & email, noting messages and answering queries.
• Create, review, and update documents for accuracy.
• Manage both digital and physical files, prioritizing data security and confidentiality
• Prepare and share meeting minutes; produce required reports.
• Support in arranging and coordinating office events and meetings.
• Arrange/coordinate meeting appointments and business schedule.
• Translate documents, conduct research and prepare documents for review to Director
• Perform some office duties and general administrative support.
• Maintain strict confidentiality and interact professionally with all level of Management, staff, business partners and external parties.
• Organize lunches, dinners arrangements for Director
• Organize travel arrangement, itinerary, accommodation, airport and ground transfers
• Travel & Accommodation Booking for Company Directors
• Involvement in HR team’s engagement initiatives and programmes such as social activities, staff wellness/welfare initiatives, company trip, teambuilding events etc

Job Requirements

• Skilled in MS Office (Word, Excel, PowerPoint, Outlook) and using office tools.
• Highly discreet with sensitive information.
• Strong written and spoken communication.
• Organized with a knack for multitasking.
• Detail-oriented and adept at solving problems.
• Willing to work follow Company Director schedule
• Positive working attitude & high initiative

• Provide admin support in training and material preparations and other logistics purposes.
• Assist in training, marketing, and execution of both physical and virtual training events (e.g., webinars, talks and workshops)
• Assist in managing the training calendar to ensure all training programmes are running smoothly and timely.
• Coordination of all course registrations and enrolments.
• Assist in handling trainers, clients, and end-users feedback, enquires, and correspondences.
• Provide support in answering incoming calls, appointment bookings, and administrative support whenever is needed.
• Ad hoc admin support whenever requested by the Executive Director.

· Manage and handle employee and workers' records

· Responsible for work pass administration such as work pass applications, renewal, cancellation and issuance

· Perform daily HR duties from on-boarding to off-boarding

· Coordinate on hiring plans, resignations, confirmation and all HR related matters

· Manage leave & attendance record

· Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.

· Ensure timely & accurate submissions in all government and related claims, e.g. CPF, Childcare Leave, Maternity/Paternity Leave, NS makeup claims, income tax (IR8A & IR21) matters etc.

· Prepare weekly/monthly reports in a timely and accurate manner

· Provide advice and handle all employee inquiries on HR-related matters

· Undertake any ad-hoc projects assigned by the superior/management team from time to time

• Handle incoming calls & general administrative work such as HR administrative works, License renewal and documentations etc
• Issue invoices, purchase orders, delivery orders, and arrange for delivery
• Ensure accurate data entry into system
• Check in-coming suppliers’ invoices
• Any other ad-hoc duties as assigned

Job Description :

• General administrative duties
• Data entry of daily budget report and delivery orders
• Ordering of monthly stationery
• Posting of weekly sales order and transfer order
• Manage petty cash (Driver's cash card, etc)
• Ordering of chemical, utensils and kitchen tools
• Any other ad-hoc duties as and when assigned.

Requirement :

• Min. GCE N level and above
• Good attitude and willing to learn
• Mature with pleasant disposition and able to work independently
• Organized meticulous and able to multi task

Job Responsibilities

- Provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments

- Management of email correspondences, drafting of replies

- Attending to guests and visitors

- Preparation for meetings

- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.

- General office administrative duties includes attending to walk-ins, assisting to answer phone calls

- Perform any ad hoc duties as assigned by management

Requirements

- Fresh graduates are welcome

- Preferably with 1 year of relevant experience in the F&B industry

- A positive work attitude and willingness to learn

- Good interpersonal and communication skills - Self-driven and highly-motivated

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

- Enjoy communicating with people

Job Responsibilities

- Provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments

- Management of email correspondences, drafting of replies

- Attending to guests and visitors - Preparation for meetings

- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.

- General office administrative duties includes attending to walk-ins, assisting to answer phone calls

- Perform any ad hoc duties as assigned by management

Requirements

- Fresh graduates are welcome

- Preferably with 1 year of relevant experience in the F&B industry

- A positive work attitude and willingness to learn

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised - Enjoy communicating with people

Job Description:

- Printing, scanning, and preparing simple documents and documentation

· Booking and applying for training courses for staff

· Booking of air ticket, hotel and car booking

· Monitor and maintain office supplies/equipment

· Liaise with suppliers/contractors for office equipment repair and maintenance when required

· Stock up & clean office mini-pantry area/fridge/coffee machine periodically

· Prepare and assist with office events

· Any other administrative duties which may be assigned

Requirements:

· Proficient in using Microsoft Office (Excel & Word)

· Meticulous, On-task and willing to learn

Others:

· 5 Days work week

· Remuneration dependent on work experience and qualifications

You will be responsible for administrative duties in the daily operations of the company.

Key Responsibilities as following:

· Manage incoming phone calls and correspondence (e-mail, letters, packages etc.)

· Provide general administrative support, coordinate office activities and operations to ensure the efficient operation of company.

· Manage all paperworks & data entry such as issue Purchase Order, Delivery Order, Invoice & etc.

· Ensure good function of office facilities and equipment and keep track of office supplies inventory.

· Provide assistance and adhoc duties that may be assigned whenever necessary.